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HomeMy WebLinkAboutRDA Packet 2002/04/09 ~v?- ~..~:; --...;::- crlY Of CHUlA VISTA TUESDAY, APRIL 9, 2002 COUNCIL CHAMBERS 6:00 P.M. PUBLIC SERVICES BUILDING (immediately following the City Council meeting) JOINT MEETING OF THE REDEVELOPMENT AGENCY I CITY COUNCIL OF THE CITY OF CHULA VISTA CALL TO ORDER ROLL CALL Agency/Council Members Davis, Padilla, Rindone, Salas; Chair/Mayor Horton CONSENT CALENDAR The staff recommendations regarding the following item!s) listed under the Consent Calendar will be enacted by the Agency by one motion without discussion unless an Agency member, a member of the public or City staff requests that the item be pulled for discussion. If you wish to speak on one of these items, please fill out a "Request to Speak Form" available in the lobby and submit it to the Secretary of the Redevelopment Agency or the City Clerk prior to the meeting. Items pulled from the Consent Calendar will be discussed after Action items. Items pulled by the public will be the first items of business. 1. AGENCY RESOLUTION APPROPRIATING $125,000 FROM THE REDEVELOPMENT AGENCY 2000 TAX ALLOCATION BOND PROCEEDS INTO CAPITAL IMPROVEMENT PROJECT PS 149 FOR ADDITIONAL RELOCATION COSTS FOR THE NEW DOWNTOWN POLICE FACILlTY- Council has acted to appropriate a total of $1,500,000 for the Police Headquarters site relocation costs. This appropriation was completely expended during March, 2002. Settlements have been reached with 11 of the 13 businesses, either through relocation settlement offers or the provision of new business sites. Several final relocation settlements and payments are now pending. In order to proceed with the remaining relocation payments, two additional appropriations for costs associated with the relocation have been deemed necessary. [Community Development Director] 4/5THS VOTE REQUIRED 2. AGENCY/COUNCIL RESOLUTION AMENDING THE FY 02 BUDGET BY ADDING ONE COMMUNITY DEVELOPMENT SPECIALIST 1/11 POSITION IN THE COMMUNITY DEVELOPMENT DEPARTMENT AND AMENDING THE ADOPTED FY 03 SPENDING PLAN THEREFOR BASED ON UNANTICIPATED REVENUE FROM REDEVELOPMENT AGENCY REIMBURSEMENTS - The Economic Development Division of the Community Development Department is in need of additional staff to handle the division's workload, including the completion and implementation of the City's first comprehensive Economic Development Strategy (EDS). The EDS process is already generating and is anticipated to increasingly generate the need for expanded economic development activities designed to ensure a balanced community, a high standard of living, and long-term municipal fiscal sustainability. The current workload, as discussed later in the report, as well as the anticipated additional workload that will be generated as a result of successful economic development activities, fully justifies the need for this position. The Economic Development Division currently includes 4 budgeted positions: Economic Development Manager, Principal CD Specialist, Senior CD Specialist, and a CD Specialist 1/11. Staff is recommending that a second CD Specialist 1/11 position be added to the Economic Development Division team. [Community Development Director] 4/5THS VOTE REQUIRED ORAL COMMUNICATIONS This is an opportunity for the general public to address the Redevelopment Agency on any subject matter within the Agency's jurisdiction that is not an item on this agenda. (State law, however, generally prohibits the Redevelopment Agency from taking action on any issues not included on the posted agenda.) If you wish to address the Agency on such a subject, please complete the "Request to Speak Under Oral Communications Form" available in the lobby and submit it to the Secretary to the Redevelopment Agency or City Clerk prior to the meeting. Those who wish to speak, please give your name and address for record purposes and follow up action. 3. DIRECTOR'S REPORTlS) 4. CHAIR/MAYOR REPORTlS) 5. AGENCY/COUNCIL COMMENTS ADJOURNMENT The meeting will adjourn to a closed session and thence to the regular meeting of the Redevelopment Agency on April 16, 2002, at 6:00 p.m., immediately following the City Council meeting in the City Council Chambers. CLOSED SESSION Unless Agency Counsel, the Executive Director, or the Redevelopment Agency/City Council states otherwise at this time, the Agency/Council will discuss and deliberate on the following item(s) of business which are permitted by law to be the subject of a closed session discussion, and which the Agency/Council Is advised should be discussed in closed session to best protect the interests of the City. The Agency/Council is required by law to return to open session, issue any reports of final action taken in closed session, and the votes taken. However, due to the typical length of time taken up by closed sessions, the videotaping will be terminated at this point in order to save costs so that the Agency/Council's return from closed session, reports of final action taken, and adjournment will not be videotaped. Nevertheless, announcements of actions taken in Closed Session shall be made by Noon on Wednesday following the meeting at the City Clerk's office in accordance with the Ralph Brown Act (Govt, Code § 54957.7) Redevelopment Agency, April 9, 2002 Page 2 6. CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION -- Pursuant to Government Code Section 54956.9(a) Tuchscher vs. City of Chula Vista, Superior Court, County of San Diego, San Diego Judicial District, Court Case No. GIC758620 7. CONFERENCE WITH LEGAL COUNSEL REGARDING ANTICIPATED LITIGATION n Pursuant to Government Code Section 54956.9(b) One Case **************** AMERICANS WITH DISABILITIES ACT The City of Chula Vista, in complying with the Americans with Disabilities Act (ADA), request individuals who require special accommodates to access, attend, and/or participate in a City meeting, activity, or service request such accommodation at least 48 hours in advance for meetings and five days for scheduled services and activities, Please contact the Secretary to the Redevelopment Agency for specific information at (619) 691-5047 or Telecommunications Devices for the Deaf (TOO) at (619) 585-5647. California Relay Service is also available for the hearing impaired. Redevelopment Agency, April g, 2002 Page 3 REDEVELOPMENT AGENCY AGENDA STATEMENT ITEM NO.: / MEETING DATE: 04/09/02 ITEM TITLE: RESOLUTION APPROPRIATING $125,000 FROM THE REDEVELOPMENT AGENCY 2000 TAX ALLOCATION BOND PROCEEDS INTO CAPITAL IMPROVEMENT PROJECT PS 149 FOR ADDITIONAL RELOCATION COSTS FOR THE NEW DOWNTOWN POLICE FACILITY SUBMITTED BY: COMMUNITY DEVELOPMENT DIRECTOR LÙ~ Cs REVIEWED BY: CITY MANAGERCPf, p<' ., 4/STHS VOTE: YES0NOD BACKGROUND Council has acted to appropriafe a total of $1,500,000 for the Police Headquarters site relocation costs. This appropriation was completely expended during March, 2002. Settlements have been reached with 11 of the 13 businesses, either through relocation settlement offers or the provision of new business sites. Several final relocation settlements and payments are now pending. In order to proceed with the remaining relocafion payments, two addifional appropriafions for cosfs associated with the relocation have been deemed necessary. Eligible funds from fhe available fund balance in the Public Facilities Development Impact Fee Fund were appropriafed on March 26, 2002 into Capitol Improvement Project PS 149 for half of the remaining costs ($125,000). The Redevelopment Agency is now requested to appropriate on additional $125,000 from the 2000 Tax Allocafion Bond issue, for a total addifional relocation appropriation of $250,000. RECOMMENDATION Approve the resolution appropriating $125,000 from the Redevelopment Agency 2000 Tax Allocation Bond proceeds into Capitol Improvement Project PS 149 for relocation costs for the new downtown police facility. BOARDS/COMMISSIONS RECOMMENDATION Not applicable. DISCUSSION Relocation of 13 businesses in the commercial property located at the southeast corner of Fourth Avenue and "F" Street has been completed by Redevelopmenf Agency stoff. Among these businesses, several final relocation settlements and payments ore expected. In order to continue, on 1- ( PAGE 2, ITEM NO.: MEETING DATE: 04/09/02 additional appropriation is necessary to fund negotiated relocation costs. The additional appropriafion of $250,000 had been set based on esfimafed total costs. One half of that amount was appropriafed on March 26, 2002 from the Public Facilities Development Impact Fee (PFDIF.) The remaining $125,000 is planned to be appropriated with tonight's action. The relocation process has been reasonably smooth. Eleven of 13 businesses are now relocated and/or accepted settlement offers. The remaining costs are associated with final contractor billings that are expected in the next several weeks and potential loss of goodwill claims. Funding for relocation will continue to be provided by the available fund balance in the Public Facilities Impact Fee Fund and by the 2000 Agency Tax Allocation Bond proceeds. FISCAL IMPACT Funding of up to $125,000 will be drawn down from Redevelopment Agency 2000 Tax Allocation Bond proceeds, Other potential redevelopmenf and infrasfructure projects fhat might have been funded from fhe Tax Allocafion Bond proceeds will need other funding sources to complete if and/or when they move forward. nCOMMDEV\STAFF.REP\O4-09-02\Relocat;on Appcop,;at;on #3 Agency.doc /- J-. RESOLUTION NO. RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA APPROPRIATING $125,000 FROM THE REDEVELOPMENT AGENCY 2000 TAX ALLOCATION BOND PROCEEDS INTO CAPITAL IMPROVEMENT PROJECT PS 149 FOR ADDITIONAL RELOCATION COSTS FOR THE NEW DOWNTOWN POLICE FACILITY WHEREAS, the use of the available funds from the Redevelopment Agency 2000 Tax Allocation Bond proceeds is a suitable funding source for a major public project like the new Police Department facility which will help focus development in the Town Centre I Redevelopment Project Area as well as benefit the entire City; and WHEREAS, the relocation of business tenants from the proposed new Police Department facility is facilitating the redevelopment of an underutilized commercial site and further the cause of downtown revitalization through the development of a major new infill facility; WHEREAS, the new Police Department facility development requires that the City provide a comprehensive package of relocation services, pursuant to State Redevelopment Law, to business tenants that have been displaced by the project; and WHEREAS, the initial appropriations of $1,500,000 are inadequate to accommodate the relocation settlements as proposed and additional funding is required; NOW, THEREFORE, BE IT RESOLVED the Redevelopment Agency of the City of Chula Vista does hereby approve a Resolution appropriating $125,000 from the Agency 2000 Tax Allocation Bond proceeds into Capital Improvement Project PS 149 for relocation costs for the new downtown police facility. Presented by Approved as to form by Chris tf~e ~ Director of Community Development J:\COMMDEVlRESOSlpd relocation approp #4 reso.doc 1- ~3 PAGE 1, ITEM NO.: d--- MEETING DATE: 04/09/02 JOINT REDEVELOPMENT AGENCY / CITY COUNCIL AGENDA STATEMENT ITEM TITLE: RESOLUTION AMENDING THE FY 02 BUDGET BY ADDING ONE COMMUNITY DEVELOPMENT SPECIALIST 1/11 POSITION IN THE COMMUNITY DEVELOPMENT DEPARTMENT AND AMENDING THE ADOPTED FY 03 SPENDING PLAN THEREFOR BASED ON UNANTICIPATED REVENUE FROM REDEVELOPMENT AGENCY REIMBURSEMENTS SUBMITTED BY: COMMUNITY DEVELOPMENT DIRECTOR L\1~' Cs REVIEWED BY: CITY MANAGER &'f f)~ 4/5THS VOTE: YES ŒJ NO D BACKGROUND The Economic Development Division of fhe Community Developmenf Deportmenf is in need of additional staff to handle the division's workload, including the completion and implementation of the City's firsf comprehensive Economic Development Strategy (EDS). The EDS process is already generating and is anficipated to increasingly generate the need for expanded economic development activifies designed to ensure a balanced community, a high standard of living, and long-term municipal fiscal sustainability. The current workload, as discussed later in the report, as well as the onticipated additional workload that will be generated as a resulf of successful economic development activities, fully justifies fhe need for this posifion. The Economic Developmenf Division currently includes 4 budgeted positions: Economic Development Manager, Principal CD Specialist, Senior CD Specialisf, and a CD Specialist 1111. Staff is recommending fhat a second CD Specialist 1111 position be added to the Economic Development Division team. RECOMMENDATION That Council and Agency: 1) adopt the resolution amending the FY 02 budget by adding one Community Development Specialisf 1111 in fhe Community Development Department; 2) amend the FY 03 adopfed spending plan by increasing the Community Development Department's personnel services budget by $57,083 based on unanticipated reimbursement revenue from the Merged Project Area; and 3) amend fhe FY 03 spending plan for the Merged Project Area "Other Expenditures" by $57,083 to cover this cost. J - ( PAGE 2, ITEM NO.: MEETING DATE: 04/09/02 BOARDS/COMMISSIONS RECOMMENDATION Not applicable. DISCUSSION I. ECONOMIC DEVELOPMENT DIVISION RESPONSIBILITIES The Economic Development Division of the Community Development Department provides leadership and technical support related to developing and implementing citywide economic development strategies which promofe a diversified and vibrant local economy, Economic Development activifies are designed to create desirable job opportunities, stimulate investment in both business development and community amenifies, and generafe fax revenues for needed City services and facilities. Economic Development Division staff work closely wifh City Management, other City departments, and numerous public and private, local and regional partners to creafe a business-friendly environment - i.e. to proactively plan and deliver the broad-ranging "hard" and "soft" infrasfructure needed to support targeted business attraction and retention efforts. Among the Economic Development Division's current priorities are: 0 Complete the City's comprehensive Economic Developmenf Strategy (EDS) 0 Prepare an Economic Development Element for the General Plan Update 0 Design and launch an aggressive, collaborative Chula Vista Markefing/lmage Enhancemenf Campaign 0 Build upon the City's emerging hitech electronics and maquila-orienfed indusfry clusfers; targef and create new hitech clusters 0 Assist in the planning and development of the City's Eastern Urban Center ond surrounding commercial and university-designated properties to ensure optimum economic benefits 0 Build upon fhe City's Local Employer Assistance Program (LEAP) via expanded services, emphasizing partnerships with business support providers 0 Recruit upscale restaurants and retail 0 Organize a new City/Chamber "Blue Team" - a network of local CEOs/Managers, vendors, suppliers, and other resource groups trained to assist new business prospects 0 Organize quarterly Real Estate Broker Forums II. ECONOMIC DEVELOPMENT DIVISION STAFFING Earlier fhis fiscal year, fhe Senior position was vacated, The previous occupant was responsible for designing and implementing the City's ED Marketing/Business Outreach Program and representing the City on the Execufive Board of the South County Career Center, while at the same time providing lower level market research and database management on a daily basis. The Senior position, as defined at that time, required very different skill levels as well as different types of skills, i.e. creative and people oriented, versus structured and technical. The ability to refill that position with these cJ-J- PAGE 3, ITEM NO.: MEETING DATE: 04/09/02 somewhot incompatible combination of responsibilifies and skill sefs was defermined fo be unrealisfic. During fhat time and until recently, the entry-level CD 1/11 posifion was responsible for creating and administering the City's new Business Retention/Expansion Program. Among the CD 1/11 posifion's responsibilities were: partnering wifh local service providers to create and deliver business assistance programs, visiting companies on-site to understand and address their needs, and a variety of other business support activities. Shortly after the Senior position was vacated, an in-house recruitment was conducted and fhe incumbenf CD 1/11 was promoted fo the Senior level, reflecting fhe higher level duties associated with the business retention position. Concurrently with fhe filling of the Senior position, a recruitment was conducted fo fill the Community Development Specialist 1/11 posifion now vacant. The response to this recruitment has been exceptional in terms of the number of highly qualified applicants- At fhis time, sfaff is recommending that the vacant CD 1/11 position be filled af fhe CD I level and that the job description be refined to reflect the en fry-level support responsibilities that are essential to a successful economic developmenf program. Duties would include market-related research and database managemenf, fechnical and logistical support, and special projects. Additionally, staff is recommending that a second CD 1/11 position be creafed and filled at the CD II level fo be responsible for duties requiring a higher level of experience and special skills, including developing and implemenfing fhe City's ED Marketing Plan, cross-border relations/internafional trade, and coordination of Economic Development initiatives with Redevelopment initiatives- In essence, this recommendation "splits" the responsibilities of the previous Senior level position into two CD 1/11 posifions, more accurafely reffecfing fhe actual level of work for each, as welf as expanding sfaH resources to assume border-oriented dufies. As proposed, the five (5) ED Division posifions and their respective general responsibilities are summarized below: D Economic Development Manager . Manage the Division . Oversee development and implementation of the City's comprehensive Economic Development Strategies, Initiatives, Programs and Projects . Cultivate internal and external collaborations and ED partnerships . Provide staff support for City's Economic Developmenf Commission D Principal CD Specialist . Provide support for ED Strategic Plan & ED Element of the General Plan Update . Act as Project Manager for individual business attraction efforts . Mange program initiatives and special events . Develop financial incenfive programs . Adminisfer Division budgef and granf programs D Senior CD Specialist . Coordinator for the City's Local Employer Assistance Program (LEAP) . Administer the City's local business assistance clearinghouse ,;2 ,.3 PAGE 4, ITEM NO.: MEETING DATE: 04/09/02 . Create partnerships with service providers . Conduct On-site Visits and provide follow-up assistance . Provide small business Ombudsman services . Administer Enterprise Zone and Recycling Market Development Zone (RMDZ) 0 Proposed CD Specialist 1/11 (fill at II level) . Provide support for City's Image Enhancement Campaign . Act as liaison for SDREDC South County Image Campaign . Administer the City's Economic Development/ Redevelopment Targeted Marketing Plan . Provide assistance for business attraction and retention efforts within Redevelopment Project Areas, with an emphasis on the Downtown and Southwestern Areas as well as Broadway . Act as Project Manager for City's International Trade and Cross-Border Programs 0 CD Specialist 1/11 (fill at CD I level) . Conduct market-related research and provide database management . Package dafa in a variety of professional, user-friendly formats (e.g. CV Reference Book, CV Big Book of Assisfance, Power Point Presenfations) . Prepare and update CV land & Building Inventory . Handle inifial confacts with businesses and brokers; respond to inquiries for assistance . Provide general technical and logistical support to the ED Division (e.g. creating GIS-based maps showing population/incomes within designated market areas; identifying, mapping and characterizing exisfing and potenfial fufure sifes available for upscale restaurants in a format for presentation to Restaurant Task Force kick-off meeting) The above identified duties and responsibilities reflect the results of several months of work by Departmenf managemenf sfaff fo properly evaluate and allocate respective roles and responsibilities for the Division. Staff anticipates that the new CD 1/11 position (to be filled at the II level) will spend approximately 70% of their time on activities that benefit redevelopment project areas with the remaining 30% of their time on non-redevelopmenf related dufies. Significant redevelopment funding is based upon the position's responsibility for activities directly impacting Redevelopment Project Areas such as developing, implementing, and coordinating Image Enhancement strategies as well as focused business attraction and retention efforts. Collectively, the efforts are designed to combat negative images of the City's redevelopment areas - ranging from coordinating citywide image- branding policies with Project Area physical improvements such as entry statements and signs, to designing promotional materials which highlight Project Area assets such as the City's business-oriented website - CVBizSite,com. If Council approves this action, the Department will immediately fill the CD I and CD II posifions from the existing certified list of qualified applicants. This particular recruitment yielded a strong field and the Department is confident fhat both additions will be sfrong contributors to the Division, Department and City for many years to come. e:J-c/ PAGE 5, ITEM NO.: MEETING DATE: 04/09/02 FISCAL IMPACT The FY 03 cosf to the City of fhe recommended sfaff addifion is $57,083 to be funded fhrough unanticipated reimbursement revenue from the Merged Project Area. The cost for the remainder of this year is $9210 and can be absorbed in the Community Development Department's current budget allocation. nCOMMDEV\STAFF.REP\O4-09-02\CD Spec 1-ll.doc d-S" AGENCY RESOLUTION NO, AND COUNCIL RESOLUTION NO, JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA AMENDING THE FY 02 BUDGET BY ADDING ONE COMMUNITY DEVELOPMENT SPECIALIST I1II POSITION IN THE COMMUNITY DEVELOPMENT DEPARTMENT AND AMENDING THE ADOPTED FY 03 SPENDING PLAN THEREFOR BASED ON UNANTICIPATED REVENUE FROM REDEVELOPMENT AGENCY REIMBURSEMENTS WHEREAS, the Economic Development Division of the Community Development Department is responsible for developing and implementing the City's comprehensive Economic Development Strategic Plan (EDS) in coordination with the BRT; and WHEREAS, the Economic Development Strategy (EDS) is critical to the City's local economic vitality and its long range fiscal sustainability; and WHEREAS, the EDS covers a broad spectrum of policy and program areas including identification of the City's assets and liabilities, targeting of desirable businesses and industries; marketing and City image enhancement activities; proactive planning for targeted land uses and related infrastructure; workforce preparedness, including education and job training infrastructure; international trade development; small business support systems; revitalization initiatives; tourism development, among others; and WHEREAS, the Division is in need of additional staff to handle the existing workload which encompasses most of these areas to varying degrees already, as well as future workload demands which are anticipated to increase as strategies continue to be developed and upgraded, resulting in more sophisticated and expanded activities to be implemented in coordination with the BRT; and WHEREAS, the Economic Development Division of the Community Development Department currently has 4 approved positions, and staff is recommending that an additional CD 1111 be approved. NOW, THEREFORE, BE IT RESOLVED the Redevelopment Agency and City Council of the City of Chula Vista do hereby amending the FY 02 budget by adding one Community Development Specialist 1111 position in the Community Development Department and amending the adopted FY 03 spending plan therefore based on unanticipated revenue from Redevelopment Agency reimbursements. Presented by Approved as to form by L~ '-::::> Chris Salomone Director of Community Development J:ICOMMOEVIRESOSICD SPEC,doc <cJ- (,