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HomeMy WebLinkAboutRDA Packet 2003/02/25 Notice is hereby given that the Chair of the Redevelopment Agency has called and will convene a special meeting of the Redevelopment Agency/City Council. The meeting will be concurrent with the Board of Port Commissioners, San Diego Unified Port District meeting, Tuesday, February 25, 2003, at 9:00 a.m., at the San Diego Unified Port District, 3 5 Pacific Highway, San Diego, California, to consider, deliberate and act upon the following: . that 16111 It of penury . tile ... der pena Y ,\n~te 10 t' l)ostea U\ declare un t~C r.'tv ~'fr cru a ~~ ;:~",nt and ttla \ yed by , ,v_,,~ "'" ~';e 2j""~ ,,,", d at the ernp 0 : ',/ ~-:;e\'e''"''\:'o ~"'" "ll'.\.,')"n t;"(J!.,J commun \o! :,,,.,.,",,.,0 ,.1.. ;, . l CiW \-\a\\ on .,~ '.II." \ A4en'~'~'i ",' .ln~J .<:nu a ~ f/ tll ~\iC> serll.ces Jew", ~ . '----o/"V)/lJ.~ -- ~ pu ~S\GNEO- . . . ~:::;:_-~ I i - - -- OP-iE, CllY OF CHUlA VISTA St TUESDAY, FEBRUARY 25, 2003 9:00 A.M. SAN DIEGO UNIFIED PORT DISTRICT 3165 PACIFIC HIGHWAY, SAN DIEGO, CA SPECIAL .JOINT MEETING OF THE REDEVELOPMENT AGENCY / CITY COUNCIL OF THE CITY OF CHULA VISTA I MEETING CONCURRENTLY WITH THE BOARD OF PORT COMMISSIONERS SAN DIEGO UNIFIED PORT DISTRICT CALL TO ORDER ROLL CALL Agency/Council Members Davis, McCann, Rindone, Salas; Chairman/Mayor Padilla ORAL COMMUNICATIONS This is an opportunity for the general public to address the Redevelopment Agency/City Council on any subject matter within the Agency/Council's jurisdiction that is not an item on this agenda. (State law, however, generally prohibits the Redevelopment Agency/City Council from taking action on any issues not included on the posted agenda.) If you wish to address the Agency/Council on such a subject, please complete a "Request to Speak" form available in the lobby and submit it prior to the meeting. Those who wish to speak, please give your name and address for record purposes and follow up action. BUSINESS If you wish to speak to any item described in the Agenda before or during consideration of that item, please fill out the "Request to Speak Form" available in the lobby and submit it prior to the meeting. ,. JOINT RESOLUTION OF THE REDEVELOPMENT AGENCY AND CITY COUNCIL OF THE CITY OF CHULA VISTA: (a) APPROVING, SUBJECT TO PORT DISTRICT BOARD APPROVAL, A CONSULTING AGREEMENT WITH CARRIER JOHNSON ARCHITECTS/COOPER, ROBERTSON & PARTNERS TO PROVIDE URBAN WATERFRONT PLANNING AND DESIGN CONSULTING SERVICES FOR THE CHULA VISTA BAYFRONT MASTER PLAN STUDY IN A FORM TO BE NEGOTIATED BY THE PORT PRESIDENT/CEO AT A COST NOT-TO-EXCEED $850,000 (b) APPROVING THE USE OF CITY/PORT MOU MONIES TO FUND THE CONSULTING AGREEMENT WITH 50 PERCENT OF THE TOTAL COST OF THE AGREEMENT TO BE REIMBURSED BY THE PORT OUT OF OTHER PORT FUNDS TO BE IDENTIFIED On 10117/02, a Request for Proposals (RFP) for Urban Waterfront Planning and Design Consulting Services for the Chula Vista Bayfront Master Plan Study was issued to 87 firms by the San Diego Unified Port District pursuant to a Joint Planning Agreement between the District and the Agency. The RFP emphasized the need for a consultant team comprised of three major disciplines: award-winning urban water planning and design; innovative market and financial analysis; and development of an extensive public outreach program. A consultant selection committee consisting of staff from the City and the Port was formed. The consultant selection committee selected five of the ten respondent consultants to be interviewed. STAFF RECOMMENDATION: Agency/Council adopt the resolution. ADJOURNMENT The meeting will adjourn to a regular meeting of the Redevelopment Agency on March 4, 2003, at 4:00 p.m., immediately following the City Council meeting in the City Council Chambers. AMERICANS WITH DISABILITIES ACT The City of Chula Vista, in complying with the Americans with Disabilities Act (ADA), request individuals who require special accommodates to access, attend, and/or participate in a City meeting, activity, or service request such accommodation at least 48 hours in advance for meetings and five days for scheduled services and activities. Please contact the Secretary to the Redevelopment Agency for specific information at (619) 691-5047 or Telecommunications Devices for the Deaf (TOO) at 16191585-5647. California Relay Service is also available for the hearing impaired. Redevelopment Agency, February 25, 2003 Page 2 AGENDA ITEM SAN DIEGO UNIFIED PORT DISTRICT DATE: February 19, 2003 SUBJECT: ADOPT A RESOLUTION AUTHORIZING SELECTION OF CARRIER JOHNSON/COOPER ROBERTSON & PARTNERS TO PROVIDE URBAN WATERFRONT PLANNING AND DESIGN CONSULTING SERVICES FOR THE CHULA VISTA BAYFRONT MASTER PLAN STUDY AND AUTHORIZE THE EXECUTIVE DIRECTOR (PRESIDENT/CEO) TO NEGOTIATE A ONE-YEAR CONSULTING AGREEMENT EXECUTIVE SUMMARY: A Request for Proposals (RFP) for Urban Waterfront Planning and Design Consulting Services for the Chula Vista Bayfront Master Plan (CVBMP) Study was issued on October 17, 2002 to 87 firms. The RFP emphasized the need for a consultant team (consultant) comprised of three major disciplines: award-winning urban waterfront planning and design; innovative market and financial analysis; and development of an extensive public outreach program. A consultant selection committee, consisting of staff from the Port and City of Chula Vista (City), was formed to review the RFP responses and interview the consultants. Five of the ten respondent consultants were interviewed by the selection committee: Carrier Johnson/Cooper Robertson & Partners, ROMA Design Group, Sasaki Associates Inc., Ehrenkrantz Eckstut and Kuhn Architects, and Wallace Roberts & Todd. The top three consultants are recommended to the Board for consideration. All three are exemplary, award-winning planning teams. Board Policy 110 requires that the top three ranking consultants be recommended to the Board that are determined to be most qualified to provide the services sought by the Port. The Board, at its discretion, may choose anyone of the three consultants. Staff has provided its recommendation for the top candidate consultant team. The three consultants, in order of Port and City staffs preference, are: Carrier Johnson/Cooper Robertson & Partners, ROMA Design Group, and Sasaki Associates Inc. Staff will negotiate the actual terms of the one-year agreement with the selected consultant and return at a future Board meeting with a completed agreement. It is anticipated that the agreement fee will range from $800,000 to $850,000. Staff recommends Carrier Johnson/Cooper Robertson & Partners because of their nationally acclaimed urban waterfront projects. Their team is comprised of the following AGENDA ITEM Page 2 of 13 major players: Cooper Robertson & Partners as the planning and design firm, Gordon Carrier of Carrier Johnson as Project Director, Wade Communications to provide public outreach services, Sedway Group to provide market and financial analyses, David Malmuth of Robert Charles Lesser and Company to provide real estate development services, and P&D Consultants to provide infrastructure cost analyses. The Carrier Johnson/Cooper Robertson & Partners team represents 40 years of design leadership experience, and combines the talents and vision of nationally recognized leaders in master planning and waterfront development, with extensive knowledge of local governmental, environmental, physical, and economic conditions. RECOMMENDATION: Adopt a resolution authorizing selection of Carrier Johnson/Cooper Robertson & Partners to provide Urban Waterfront Planning and Design Consulting Services for the Chula Vista Bayfront Master Plan Study and authorize the Executive Director (PresidenUCEO) to negotiate a one-year consulting agreement. FISCAL IMPACT: It is anticipated that the proposed agreement fee will range from $800,000 to $850,000. Funds will be paid from the City of Chula Vista MOU account. The Port will repay half of these funds out of operating accounts at a later time. (Certificate of the Treasurer 03-113). DISCUSSION: Backaround on the Chula Vista Bavfront Master Plan Study On June 26, 2002, at a joint workshop of the Board and Chula Vista City Council, the master planning team, comprised of 28 Port and City staff members, was directed to begin a master plan study for the Chula Vista Bayfront. The purpose of the study is for the Port and City to work cooperatively in a comprehensive public planning process to develop a master plan for the Chula Vista Bayfront that, when implemented, will result in the creation of a world-class bayfront and meets mutually identified objectives. On October 8, by Resolution 2002-280, the Board authorized staff to enter into a Joint Planning Agreement (JPA) with the City of Chula Vista. The JPA formalizes the Port's and City's commitment to working cooperatively in developing the CVBMP. The JPA outlines: objectives, values, work plans, concepts, Port and City team member roles, decision-making, dispute resolution, cost sharing, and timelines. AGENDA ITEM Page 3 of 13 Between September and November 2002, the master plan team participated in project management sessions for the Chula Vista Bayfront master plan process. Work products generated included: a project statement, project objectives, a draft sequence and schedule of deliverables, and a draft work program. A revised schedule was produced, and is subject to further refinement once a consultant team is retained. On January 16, 2003, the first CVBMP public meeting was conducted by Port and City staff to introduce the joint master planning process being undertaken by the Port and the City for the Chula Vista Bayfront. The public meeting was held at "Bob's On The Bay" restaurant in Chula Vista, located in the project area, and consisted of an afternoon and an evening session to accommodate all interested parties. The public meeting was advertised in approximately 400 meeting notices, including mailing to: federal, state, and local agencies; organizations; environmental groups; surrounding Port tenants and property owners; schools; and churches. Furthermore, the meeting was advertised on the Port's new Chula Vista Bayfront Master Plan Study web page, a news release was distributed, and a display ad was placed in the Chula Vista Star News. Potential master planning consultant teams were invited to the public kick-off meeting as well. Approximately 175 people attended the public meeting. A wide variety of questions and comments were received from the meeting attendees regarding: joint planning with the Midbayfront project; land trading between the Port and Midbayfront parcels; the desire for open space and parks with passive and active recreational and educational uses; the need for focused planning meetings for the power plant site; the need to address infrastructure; and a request for the Port to maintain its commitment to protecting and enhancing environmental resources. It is anticipated that the next public workshop will be held in late March or early April, after the consultant team agreement is executed. The Consultant Selection Process On October 8, 2002, the Board authorized staff to issue an RFP for Urban Waterfront Planning and Design Consulting Services for the CVBMP. The RFP was issued on October 17, 2002. Notice of the RFP availability was published in the San Diego Union Tribune and the San Diego Daily Transcript, and was posted on the websites of the Association of Environmental Professionals, National and California American Planning Associations, and the Port of San Diego. The RFP was mailed to 87 urban waterfront planning consultants and subconsultants all over the United States. Again, the RFP emphasized the need for a consultant team comprised of three major disciplines: an award-winning urban waterfront planning and design firm that would bring the best waterfront design to Chula Vista; innovative market and financial analyses to accurately AGENDA ITEM Page 4 of 13 estimate infrastructure costs and attract developers; and development of an extensive and responsive public outreach program to ensure public participation and support. The RFP requested that the consultant team also be comprised of professionals in the fields of: real estate development, landscape architecture, civil engineering, transportation planning, and environmental resources. The Port received 10 responses to the RFP by the deadline date of November 27, 2002. The selection committee evaluated the written RFP responses based on: experience and expertise; reliability and responsibility, including past project implementation; understanding of the Port and City objectives; proposed fee; and knowledge of the project area. Based on this evaluation, the selection committee narrowed the candidate consultants to five: Carrier Johnson/Cooper Robertson & Partners, ROMA Design Group, Sasaki Associates, Ehrenkrantz Eckstut & Kuhn Architects, Inc., and Wallace Roberts & Todd Inc. On January 15, 2003, Port and City staff hosted a bus tour and orientation of the project area for the five shortlisted consultants. The purpose of the bus tour and orientation was to better educate the consultants about the project, and provide them with an opportunity to change subconsultants, and refine their proposed fees and scopes of work. Port and City staff briefed the consultants on: the history of the project area; existing project area, including the power plant site; environmental issues; regulatory requirements; and tentative schedule. The selection committee interviewed all five shortlisted consultants, conducted second interviews where clarification was needed, and evaluated them in five major areas: general and directly related waterfront planning experience; understanding of the project; team composition and availability; general presentation; and reasonableness of scope, cost, and schedule. Following the consultant interviews, the selection committee ranked the shortlisted consultants, and the top three ranking consultants are recommended to the Board for its final selection. All consultant teams are exemplary, award-winning waterfront planning teams. However, based upon the ranking system of the selection committee and staff analysis, the consultants are ranked as follows with staff's recommended choice first: 1. Carrier Johnson/Cooper Robertson & Partners 2. ROMA Design Group 3. Sasaki Associates Inc. AGENDA ITEM Page 5 of 13 The following table shows the number of points the three consultants received for each of the five interview evaluation criteria: Carrier Johnson/Cooper ROMA Design Sasaki Consultant/Criteria Robertson & Group Associates Inc. Partners Experience 2,527 2,505 2,335 (2,800 points max) Project Understanding 2,231 2,210 2,027 12,450 Doints max) Team composition and availability 1,195 1,107 1,043 (1,400 points max) General presentation 1,245 1,245 1,000 11,400 Doints max) Scope, cost, and schedule 283 313 285 1350 Doints max) TOTAL POINTS 7,481 7,380 6,690 18,400 noints max) The following is an assessment of the three consultants, in ranked order: Carrier Johnson/Cooper Robertson & Partners (7.481 points) The Carrier Johnson/Cooper Robertson & Partners team is a well-assembled team comprised of professionals in the desired disciplines requested in the RFP. Cooper Robertson & Partners would provide the Port with the urban waterfront planning experience desired to develop the CVBMP. Cooper Robertson & Partners is a nationally recognized architecture and urban design firm located in New York. The principal representatives from Cooper Robertson & Partners are Brian Shea and Randall Morton, and their significant waterfront projects include: Battery Park City Master Plan in New York City; Memphis Riverfront Master Plan; Boston Seaport Master Plan; Maritime Park Master Plan in Miami; Detroit East Riverfront Park; and the Baltimore Inner Harbor East. They have received numerous awards for their Battery Park City projects from: the National American Institute of Architects (NAIA), American AGENDA ITEM Page 6 of 13 Institute of Architects (AlA), American Society of Landscape Architects (ASLA), Urban Land Institute (ULI), and the Waterfront Center. Cooper Robertson & Partners is the first and only firm to receive NAIA. awards in both architecture and urban design in the same year. Other Cooper Robertson & Partners projects have received awards, such as from: the AlA for the Boston Seaport Public Realm Plan; the NAIA for WaterColor, Florida; ULI for Celebration, Florida; the American Planning Association (APA) for the Carlyle Master Plan in Virginia; and the NAIA (Honor Award) for the Visitors' ReceptionlTransportation Center in South Carolina. Carrier Johnson would provide project management and direction to the consultant team. Carrier Johnson is a local firm with over 25 years of experience in architecture, urban planning, and interior design. Gordon Carrier would be the Project Director for the CVBMP, and his project experience includes: Chula Vista Midbayfront Visioning Plan, Chula Vista Bayside Redevelopment Master Plan, Goodrich Corporate Offices, City of Chula Vista Police Headquarters, Naval Training Center Concept and Imaging Study, Otay Ranch Master Plan Study, Ballpark Redevelopment District, Guangzhous China Bio-Island Master Plan, and Villa del Palmar Master Plan in Mexico. Other Carrier Johnson representatives are Linda Zubiate and Frank Wolden. Wade Communications would provide public outreach and public relations services for the CVBMP. The team's public outreach program for the CVBMP would include: identifying and working with stakeholders, coordinating public workshops, coordinating with the media, and preparing newsletters. Leslie Wade of Wade Communications brings 17 years of experience in communications related to land use and community development. Her project experience includes: the Chula Vista Nature Center, San Diego Padres Ballpark, and San Diego City Hall Redevelopment. The Sedway Group would provide market analysis and financial feasibility consulting services for the CVBMP. The Sedway Group has conducted numerous development feasibility analyses and market and economic studies for various projects in California, and has provided favorable consulting services in the past to the Port's Real Estate Department. David Malmuth of Robert Charles Lesser and Company would provide real estate development expertise to the consultant team. Mr. Malmuth has 20 years of experience in the development business, which includes completion of over $1 billion in high-profile projects, assisting clients in the planning and execution of mixed use, entertainment, and waterfront developments. Projects worth noting include: Hollywood and Highland, a $615 million mixed use entertainment and retail project, and Paseo Colorado in Pasadena, an "urban village" consisting of 560,000 square feet of retail and AGENDA ITEM Page 7 of 13 entertainment beneath 400 luxury apartments. As Vice President of Disney's Development Company, Mr. Malmuth led Disney's efforts in the revitalization of the New Amsterdam Theater in New York. The SWA Group (SWA) would provide landscape architectural services. SWA would support the design process, focusing upon their strengths as a firm nationally recognized and honored for their design leadership, and bringing a perspective of landscape and hardscape design, public art coordination, and public accessibility. Other subconsultants of the Carrier Johnson/Cooper Robertson & Partners team include: P&D Consultants, URS, Katz Okitsu and Associates, and Allied Geotechnical Engineers, Inc. P&D Consultants would provide civil engineering and infrastructure cost estimating services. URS has extensive project experience in environmental analysis, and would provide geotechnical, environmental, and macro-scale transportation planning services. Katz Okitsu and Associates is active in transportation planning, traffic and parking studies, and traffic design, and would provide micro-scale transportation planning services. Allied Geotechnical Engineers, Inc. houses primarily civil engineers and geologists, and would provide geotechnical services. The Carrier Johnson/Cooper Robertson & Partners team has proposed a fee of $850,000 to complete the master plan in seven months. Strengths of the Carrier Johnson/Cooper Robertson & Partners team include: . Cooper Robertson & Partners would bring a fresh and national perspective . Cooper Robertson & Partners' projects have received many of the most prestigious national planning awards . Cooper Robertson & Partners has significant and relevant urban waterfront planning experience . Carrier Johnson's involvement with the adjacent Midbayfront project would aid in establishing linkages to, and land use compatibility with, the CVBMP . The inclusion of a real estate development expert on its team would ensure implementability of the plan . The majority of its subconsultants have extensive project experience in San Diego and Chula Vista AGENDA ITEM Page 8 of 13 . Carrier Johnson is a local firm, which would enhance communications with the Port and City . The Sedway Group has provided outstanding financial consulting services in the past to the Port's Real Estate Department . Proposed schedule meets Port and City objectives Issue areas of the Carrier Johnson/Cooper Robertson & Partners team include: . Carrier Johnson and Cooper Robertson & Partners have no prior experience on Port of San Diego master planning efforts . Carrier Johnson and Cooper Robertson & Partners have not worked together on past projects . Cooper Robertson & Partners has little California planning experience . Cooper Robertson & Partners is located in New York, which could hinder communications . Certain interest groups could have a negative perception of Carrier Johnson. Due to Midbayfront involvement, Carrier Johnson could be viewed as directing the Midbayfront instead of responding to a private sector client's needs. ROMA Desiqn Group (7,380 points) ROMA Design Group (ROMA) is a San Francisco firm with extensive urban waterfront experience in major cities around the world, and has been involved in all aspects of waterfront development, from overall master planning to the design and construction of land and waterside facilities. ROMA has international project experience, including: Orchard Road in Singapore; Viaduct Harbour in Auckland, New Zealand; transit and pedestrian improvements in downtown Manila, Philippines; and the Tainan City, Taiwan Master Plan. Other project highlights include: the Suisun City Redevelopment Plan, Portland South Downtown Waterfront Plan, Oakland Estuary Plan, Alaskan Way Viaduct in Seattle, and Santa Monica Third Street Promenade. ROMA has worked on various planning and design projects in San Francisco over the past 25 years, including: the Northeast Waterfront Plan, Pier 7, Mid-Embarcadero Roadway and Open Space, Downtown Ferry Terminal, Music Concourse at Justin Herman Plaza, and Treasure Island Ferry Terminal. ROMA has much project experience in San Diego, AGENDA ITEM Page 9 of 13 including: Ballpark District, Centre City and Horton Plaza Redevelopment Plans, Navy Broadway Complex, the Port's America's Cup Harbor/Shelter Island Master Plan, and the City of Coronado's GlorieUa Bay Master Plan. RO~' A has also won significant planning awards, including NAIA Honor Awards for: the 200 Mid-Embarcadero Open SpacefTransportation project, 1992 Railyards Specific Pia for Sacramento, and 1992 Third Street Promenade in Santa Monica. ROMA's Pro~' cts have received other awards from: the Waterfront Center (Honor Award) for the Sui un City Waterfront project, the Southern California APA for the Santa Monica Civic Ce er Specific Plan, and the National ASLA (Honor Award) for San Francisco's Pier 7. The principal representatives from ROMA are Boris Dramov and Jim Adams. The ROMA team includes the following subconsultants and respective roles: Project Design Consultants for project management assistance and civil engineering services; Economic & Planning Systems for financial analysis; Keyser Marston Associates for market analysis; Wade Communications for public outreach and public relations; Terracosta Consulting for coastal engineering services; URS Corporation for environmental and geotechnical services; Lintvedt McColl & Associates for civil engineering services; and Katz Okitsu and Associates for transportation planning services. The ROMA team has proposed a fee of $672,550 to complete the master plan in 10 months. Strengths of the ROMA team include: . ROMA has relevant urban waterfront planning experience . ROMA would bring an international perspective . ROMA is familiar with the Port's master planning process . The ROMA team has extensive California experience . ROMA has project experience in San Diego, including planning for the downtown ballpark . ROMA's subconsultants have project experience in San Diego and Chula Vista . ROMA's projects have received significant waterfront planning awards AGENDA ITEM Page 10 of 13 · ROMA has the lowest proposed fee Issue areas of the ROMA team include: . Performance issues by ROMA and Economic & Planning Systems on one previous Port of San Diego master planning effort . ROMA is located in San Francisco, which could hinder communications . Local contact is represented by a subconsultant . ROMA has little project experience in Chula Vista . ROMA has no real estate development subconsultant on its team Sasaki Associates Inc. (6,690 points) Sasaki Associates Inc. (Sasaki) is a multi-disciplinary firm established 49 years ago and is an acknowledged leader in planning and design. Sasaki has strong experience in working with municipal officials and regulatory agencies, market analysts, financial experts, and legal specialists, supplementing in-house capabilities. Sasaki's notable waterfront projects include: the Port's North Embarcadero Alliance Visionary Plan, the San Francisco Presidio Trust Implementation Plan, the San Francisco Waterfront Embarcadero, the Charleston Waterfront Park and Master Plan, the Indianapolis Capital City Landing at White River State Park and Master Plan, and the Olympic Green District in Beijing, China. Sasaki has also worked on other projects on Port property such as: 1996 Driscoll Plan for America's Cup Harbor, Campbell Hotel Site Development, Old Police Station Master Plan, South Embarcadero Urban Development Plan, and Tidelands Urban Design Guidelines. Sasaki projects have also received significant and multiple planning awards from: the San Diego APA and AlA for the North Embarcadero Alliance Visionary Plan; the ASLA (Honor Award) and Waterfront Center (Top Honor Award) for the Charleston Waterfront Park and Master Plan; the Sacramento APA for the SacramentolWest Sacramento Riverfront Master Plans; the ASLA for the California State University Monterey Bay Master Plan, and the National APA and AlA (Honor Award) for the New York State Canal Recreationway Plan. The principal representatives from Sasaki are Owen Lang and Janne Corneil. The Sasaki team includes the following subconsultants and respective roles: Keyser Marston Associates Inc. for market and financial analyses; Kimley-Horn Associates Inc. AGENDA ITEM Page 11 of13 for civil engineering; Hon Consulting Inc. for environmental services; Tierra Environmental Services Inc. for marine biology services; Katz & Associates Inc. for public outreach and public relations; Tashiro Choi & Associates for minority outreach; Linscott Law & Greenspan for transportation planning services; Davis Langdon Adamson for cost estimating services; Banyas Consulting for public art services; and Allied Geotechnical Engineers for geotechnical services. The Sasaki team has proposed a fee of $953,400 to complete the master plan in 12 months. Strengths of the Sasaki team include: . Sasaki has relevant urban waterfront planning experience . Sasaki would bring an international perspective . Sasaki has the most experience with the Port of San Diego's master planning process . Katz and Associates has provided consulting services to the Port for the CVBMP, and therefore has extensive knowledge of the CVBMP project and issues . Sasaki has extensive project experience in California . Sasaki has project experience in San Diego, including the South Embarcadero Urban Development Plan and the North Embarcadero Alliance Visionary Plan . The Sasaki team's subconsultants have project experience in San Diego and Chula Vista . Sasaki's projects have received many significant waterfront planning awards . The Sasaki team has included a separate minority outreach and public art subconsultant AGENDA ITEM Page 12 of 13 Issue areas of the Sasaki team include: . Sasaki is located in San Francisco, which could hinder communications . Sasaki has little project experience in Chula Vista . Sasaki has no real estate development subconsultant on its team . Highest proposed fee . Longest proposed schedule . Sasaki has not demonstrated a thorough understanding of the Port and City objectives for the CVBMP . Sasaki has no local contact for planning and design and project management Summary Staff judged Carrier Johnson/Cooper Robertson & Partners (7,481 points) to be superior to the other two consultants. As per Board Policy 110, two other qualified firms are recommended, namely: ROMA, who was a close second (7,380 points), and Sasaki, who was ranked third by a higher margin (6,690 points). Carrier Johnson/Cooper Robertson & Partners scored the highest in the top three of the five interview evaluation criteria (experience, project understanding, and team composition), tied with ROMA for general presentation, but scored the lowest for reasonableness of proposed scope, cost, and schedule. ROMA scored second highest in experience, project understanding, and team composition, tied with Carrier Johnson/Cooper Robertson & Partners for general presentation, but scored the highest for reasonableness of proposed scope, cost, and schedule. Sasaki scored lowest in the top four criteria, but scored second highest for reasonableness of proposed scope, cost, and schedule. In staffs view, all three consultants have the ability to create a new waterfront identity for Chula Vista, with Carrier Johnson/Cooper Robertson & Partners being ranked as the best of the best for this project. References: The references checked for each consultant provided favorable recommendations and generally validated the statements of the consultants' representatives as to their experience, effectiveness, responsiveness, strengths, and weaknesses. AGENDA ITEM Page 130'13 Recommendation: Staff recommends that the Board select the Carrier Johnson/Cooper Robertson & Partners team as the best choice of the final three consultants, and authorize the Executive Director (President/CEO) to negotiate a one-year consulting agreement. Staff bases its recommendation on the staff analysis of the capabilities of each consultant, and the fact that the Carrier Johnson/Cooper Robertson & Partners team was the highest ranked by the selection committee. Staff will negotiate the actual scope of work and not-to-exceed fee for the one-year agreement with the selected consultant and return at a future Board meeting with a final agreement. Environmental Review: This proposed Board action is not subject to CEQA, as amended. Eaual Opportunity Proaram: The three consultants submitted Equal Opportunity Programs, which were approved. PREPARED BY: Ralph T. Hicks Director, Land Use Planning Wileen C. Manaois Senior Environmental Planner PRESENTED BY: Ralph T. Hicks Director, Land Use Planning SAN DIEGO UNIFIED PORT DISTRICT Date: February 12, 2003 To: Board of Port Commissioners From: Ralph T. Hicks Director, Land Use Planning Subject: Rating Matrix - Consultant Selection Process for the Chula Vista Bayfront Master Plan Study The attached rating matrix for urban waterfront planning & design consulting services for the Chula Vista Bayfront Master Plan Study (CVBMP) is based upon interviews of the five shortlisted consultant teams. The consultant selection committee was comprised of Port staff from the Land Use Planning and Real Estate departments, and City of Chula Vista (City) staff from the City Manager's Office and Community Development Department. Based upon the ranking system of the selection committee and staff analysis, the consultants are ranked as follows, with Port and City staff's recommended choice first: 1. Carrier Johnson/Cooper Robertson & Partners 2. ROMA Design Group 3. Sasaki Associates Inc. 4. Ehrenkrantz Eckstut and Kuhn Architects 5. Wallace Roberts & Todd Staff recommends Carrier Johnson/Cooper Robertson & Partners because of their nationally acclaimed urban waterfront projects. The Carrier Johnson/Cooper Robertson & Partners team represents 40 years of design leadership experience, and combines talents and vision of nationally recognized leaders in master planning and waterfront development, with extensive knowledge of local governmental, environmental, physical, and economic conditions. The joint meeting between the Board and Chula Vista City Council is scheduled for February 25 at 9:00 a.m. in the Boardroom to select and authorize negotiation of a one-year agreement with a consultant team to assist in developing the CVBMP. ~ '" N o o '" " " '" " ;0 " " ,.. 5' )> < " ~ " -i o Iii .. o m '" ..." ... ~ '" o ..." m '" ... ..." ~ o '" ... ..." '" co o '" '" '" m m '" o co co m m '" o ... t3~ gal ~ !il ''0 -. . o o !!t 5 o 10'1 '''' m o '" '" ~ '" '" ..." '" ..." '" '" o ~ m o m o '" o ~ ..." 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