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HomeMy WebLinkAboutRDA Packet 2003/10/28Notice is hereby given that the Chair of the Redevelopment Agency has called and will convene a special joint meeting of the City Council/Redevelopment Agency, Tuesday, October 28, 2003, at 6:00 p.m., immediately following the City Council meeting in the Council Chambers, located in the Public Services Building, 276 Fourth Avenue, Chula Vista, California to consider, deliberate and act upon the following: crlY OF COUNCIL CHAMBERS TUESDAY, OCTOBER 28, 2003 CHULA VISTA 6:00 P.M. PUBLIC SERVICES BUILDING (immediately following the City Council meeting) SPECIAL JOINT MEETING OF THE REDEVELOPMENT AGENCY / CITY COUNCIL OF THE CITY OF CHULA VISTA CALL TO ORDER ROLL CALL Agency/Council Members Davis, McCann, Rindone, Salas; Chair/Mayor Padilla CONSENT CALENDAR The staff recommendations regarding the followin§ item(s) listed under the Consent Calendar will be enacted by the Agency/Council by one motion without discussion unless an' Agency/Council member, a member of the public or City staff requests that the item be pulled for discussion. If you wish to speak on one of these items, please fill out a "Request to Speak Form" available in the lobby and submit it to the Secretary of the Redevelopment Agency or the City Clerk prior to the meeting. Items pulled from the Consent Calendar will be discussed after Action items. Items pulled by the public will be the first items of business. 1. APPROVAL OF MINUTES - September 30, 2003; October 14, 2003 ORAL COMMUNICATIONS This is an opportunity for the general public to address the Redevelopment Agency/City Council on any subject matter within the Agency/Council's jurisdiction that is no~t an item on this agenda. (State law, however, generaJly prohibits the Redevelopment Agency/City Council from taking action on any issues not included on the posted agenda.} If you wish to address the Agency/Council on such a subject, please complete the "Request to Speak Under Oral Communications Form" available in the lobby and submit it to the City Clerk prior to the meeting. Those who wish to speak, please give your name and address for record purposes and follow up action. ACTION ITEMS The items listed in this section of the agenda are expected to elicit substantial discussions and deliberations by the Agency, staff, or members of the general public. The items will be considered individually by the Agency and staff recommendation may in certain cases be presented in the alternative. Those who wish to speak, please fill out a Request to Speak form available in the lobby and submit it to the Secretary to the Redevelopment Agency or City Clerk prior to the meeting. 2. REPORT ON THE PROGRESS OF REVIEW OF REDEVELOPMENT ORGANIZATIONAL STRUCTURES - Last year, a group of Chula Vista business leaders formed an organization, known as the Chula Vista Urban Development Committee (UDC) for the purpose of exploring the benefits of creating a public- private redevelopment corporation for Chula Vista. The UDC hired a consultant, Keyser Marston Associates, Inc. (KMA) to prepare a study to examine alternative redevelopment management structures and to provide to the Council their recommendation on a preferred redevelopment structure. On May 13, staff provided an update report to the Agency/Council, recommending that the Council direct staff to cooperate with KMA on the study. During discussion, Council directed staff to work with the UDC consultant, and to coordinate a future Council Workshop on this issue. [Community Development Director] STAFF RECOMMENDATION: Approve the proposed Scope of Work for Analysis of Redevelopment Organizational Structures, and direct staff to enter into a contract with Rosenow & Spevacek (RSG) and Kane, Ballmer & Berkman to review and expand on the KMA UDC Study, and to produce specific recommended alternative redevelopment structures for City Council consideration. 3. DIRECTOR/CITY MANAGER'S REPORT(S) 4. CHAIR/MAYOR REPORT(S) 5. AGENCY/COUNCIL COMMENTS ADJOURNMENT The meeting will adjourn to a regular meeting of the Redevelopment Agency on November 4, 2003, at 4:00 p.m., immediately following the City Council meeting in the City Council Chambers. AMERICANS WITH DISABILITIES ACT The City of Chula Vista, in complying with the Americans with Disabilities Act (ADA), request individuals who require special accommodates to access, attend, and/or participate in a City meeting, activity, or service request such accommodation at least 48 hours in advance for meetings and five days for scheduled services and activities. Please contact the Secretary to the Redevelopment Agency for specific information at (619) 691-5047 or Telecommunications Devices for the Deaf (TDD) at (619) 585-5647. California Relay Service is also available for the hearing impaired. Redevelopment Agency, October 28, 2003 Page 2 MINUTES OF ADJOURNED REGULAR MEETiNGS OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA September 30, 2003 6:00 p.m. Adjourned Regular Meetings of the City Council and the Redevelopment Agency of the City of Chula Vista were called to order at 7:31 p.m. in the Council Chambers, located in the Public Services Building, 276 Fourth Avenue, Chula Vista, California. ROLL CALL: PRESENT: Agency/Councilmembers: Davis, Salas, and Chair/Mayor Padilla ABSENT: Agency/Councilmembers: McCann, Rindone (both excused) ALSO PRESENT: Executive Director/City Manager Rowlands, Agency/City Attorney Moore, and City Clerk Bigelow CONSENT CALENDAR Item No. 3, requiring a 4/5ths vote, was continued to October 7, 2003. 1. APPROVAL OF MINUTES of September 16, 2003 2. AGENCY RESOLUTION NO. 1843, RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA APPROViNG AN AMENDED AND RESTATED OWNER PARTICIPATION AGREEMENT WITH HERCAB LIMITED LIABILITY COMPANY FOR THE DEVELOPMENT OF A 11,702 SQUARE FOOT CONCRETE BUILDiNG FOR A WAREHOUSE, RESEARCH, OFFICE, AND DISTRIBUTION CENTER AT 725 MAiN STREET WITHiN THE OTAY VALLEY REDEVELOPMENT PROJECT AREA AND AUTHORIZING CHAIR TO EXECUTE SAID AGREEMENT Hemab Limited Liability proposes an 11,702 square-foot, industrial, concrete tilt-up building at725 Main Street for use as a warehouse, research, office, and distribution center. The site is in the Otay Valley redevelopment project area. If approved, Industrial Automation and Control, which has signed a long-term lease with Hercab, would develop the property for its business in accordance with the approved plans. Industrial Automation and Control specializes in the design of control panels for the food industry. (Community Development Director) Staff recommendation: Agency adopt the resolution. 3. RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA APPROVING THE 2003 HOLIDAY LIGHTING PROGRAM; AUTHORIZiNG WAiViNG THE FORMAL BIDDiNG PROCESS AND AWARDING A SOLE SOURCE PURCHASE AGREEMENT TO DEKRA-LITE; APPROPRIATING FROM THE AVAILABLE BALANCE OF THE RCT FUND ($54,000) AND TCI FUND ($17,400); AND DIRECTING STAFF TO IMPLEMENT THE 2003 HOLIDAY LIGHTING PROGRAM ? ! CONSENT CALENDAR (Continued) The holiday lighting program is a continued effort undertaken by the City to celebrate the holiday season. Since the program's inception in 1999, Dekra-Lite has decorated the downtown area with a variety of colorful holiday lights, displays, and thematic banners, and has also lighted three freeway overpasses. The 2003 holiday lighting program will officially commence following the conclusion of the downtown starlight Yule parade, which usually takes place on the first Saturday of December. Part of the program involves installing tree lights in the downtown area in mid-October and keeping them up until April to correspond to daylight savings time. (Community Development Director) Staff recommendation: Council/Agency continue this item to October 7, 2003. ACTION: Chair/Mayor Padilla moved to continue Item 3 and approve staff recommendations on Items 1 and 2, headings read, texts waived. The motion carried 3-0. ORAL COMMUNICATIONS There were none. OTHER BUSINESS 4. DIRECTOR'S REPORTS There were none. 5. CHAIR/MAYOR REPORTS There were none. 6. AGENCY/COUNCIL COMMENTS There were none. CLOSED SESSION 7. CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54956.8 a. Property: Assessor Parcel Nos. 619-121-01 and 619-121-02 (approximately 0.14 acres) located at Third and Naples Negotiating Parties: Laurie Madigan, Byron Estes, Elizabeth Wagner-Hull, Linda Bartz, (Agency/City), and Mrs. Elisa Flores and Mrs. Raquel Ruelas Under Negotiation: Instructions to negotiators ACTION: Direction was given to staff. Page 2 CounciVRDA Minutes 09/30/03 CLOSED SESSION (Continued) 8. CONFERENCE WITH LEGAL COUNSEL REGARDING iNITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(C) One case ACTION: Direction was given to staff. 9. CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A) City/Agency vs. IT Group, Inc, et. al. [Case No. 02-10118 (MFW)] No reportable action was taken on this item. ADJOURNMENT At 8:30 p.m., Chair/Mayor Padilla adjourned the meeting to the Regular Meeting of the Redevelopment Agency on October 7, 2003, at 4:00 p.m., immediately following the City Council meeting. Susan Bigelow, CMC, City Clerk Page 3 Cotmcil/RDA Minutes 09/30/03 MiNUTES OF ADJOURNED REGULAR MEETiNGS OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA October 14, 2003 6:00 p.m. Adjourned Regular Meetings of the City Council and the Redevelopment Agency of the City of Chula Vista were called to order at 7:12 p.m. in the Council Chambers, located in the Public Services Building, 276 Fourth Avenue, Chula Vista, California. ROLL CALL: PRESENT: Agency/Councilmembers: Davis, McCann, Rindone, Salas, and Chair/Mayor Padilla ABSENT: Agency/Councilmembers: None ALSO PRESENT: Executive Director/City Manager Rowlands, Agency/City Attorney Moore, and City Clerk Bigelow ORAL COMMUNICATIONS There were none. PUBLIC HEARiNGS 1. CONSIDERATION OF (A) A PARCEL REZONE FROM THE THOROUGHFARE COMMERCIAL PRECISE PLAN (C-T-P) ZONE TO THE CENTRAL COMMERCIAL PRECISE PLAN (C-C-P) ZONE; AND (B) PRECISE PLAN (PCM-03-21) TO ALLOW FOR A MIXED-USE PROJECT THAT iNCLUDES: 1) 41 APARTMENTS AFFORDABLE TO VERY LOW iNCOME SENIOR CITIZENS; 2) ONE MANAGER'S APARTMENT; AND 3) 2,219 SQUARE FEET OF RETAIL SPACE Public hearing to consider a mixed use project, including 41 rental units for very low income seniors, one manager's unit, 2,219 square feet of retail space, and 6,100 square feet of community space (Community Development Director) Notice of the heating was given in accordance with legal requirements, and the heating was held on the date and at the time specified in the notice. Mayor Padilla opened the public heating. Senior Community Development Specialist Do reported that this item was last discussed at the meeting of June 10, 2003, and since that time, staff has worked diligently with the school district, the community, and the developer to address the issues. Associate Planner Walker spoke to the issues of the June 10, 2003 meeting that included: insufficient notice to nearby residents, insufficient parking for the residential component of the project, concerns regarding the building setback, and traffic. He reported that the noticing requirement was increased from a 500-foot radius to a 1,000-foot radius; the parking ratio was proposed to be amended to require 42 residential spac.es, with three commercial, on-site, PUBLIC HEARING (Continued) employee parking spaces and off-site retail parking of up to 11 spaces. The proposed project consists of a 10-foot sidewalk with a building mass that includes a six-foot setback. The balconies would start on the second level and would project out four feet or have a two-foot setback that would not overhang the public sidewalk. Regarding the issue of traffic, Deputy Director of Engineering Al-Agha explained that since the June 10, 2003 meeting, staff has been working with the school to come up with a revised traffic control plan to close the gate on Sierra Way, eliminate traffic congestion during peak drop off and pick-up times; and establish a traffic pattern that enters from Broadway and loops to the back playground of the school with another loop system on K Street. The school district has worked extensively with the public to assign timefi'ames for pick-up and drop-off. In addition, a proposed option to provide site access to the project from Broadway would eliminate conflicts with school traffic. Sid Morris expressed concern regarding the location of the proposed project, stating that the plot of land is too small and is not zoned correctly. He stated that the location on Broadway, between J and L Streets, is always congested during peak traffic hours, since both have entrances and exits to Interstate 5, and he believed that the proposed development would increase traffic on Broadway. He also felt that the proposed balconies were too close to the public sidewalk and suggested that the street be kept for residential rather than for commercial use. Bobby Morris spoke on behalf of neighbors Art Busse, Stan Spicer, Ronald Wiotte, and George Turner, thanking staff for working to resolve the traffic problems at the back gate of the charter school. She stated that the existing charter school is almost at student capacity, and she felt that the proposed project site would be better utilized for additional classrooms. She suggested that the retail stores continue to be built facing Broadway and that the adjoining building be utilized for classrooms, which she believed would not affect existing traffic patterns. She also expressed concern that, due to fair housing laws, the lottery system would prevent local residents from being given priority for the proposed low-cost housing units. Peter Watry spoke in support of the proposed project, stating that it would be attractive for Broadway and a good start towards urbanization, which he believed was inevitable. Tris Hubbard endorsed the proposed project and encouraged the Council to approve staff's recommendation. He stated that there is an increasing need for senior, low-income housing and for the opportunity for senior citizens to continue to be productive in the City as mentors for the youth in the community. Norma Chavez spoke in support of the proposed project, stating that it would complement the City's goals. She also emphasized the importance of inter-generational activities for schools in the community. Regarding traffic issues, she thanked staff for working with the school district to close the gate and for providing alternate routes. Susan Fahle, Assistant Superintendent for the school district, addressed the issue regarding the pedestrian access gate, explaining that the gate would remain closed permanently in an effort to move school drop-off and pick-up traffic onto school property through the Broadway and K Street access points. Ms. Fahle submitted, for the record, a letter dated October 10, 2003, regarding action taken by the Chula Vista Elementary School District to modify the traffic patterns at the school. Page 2 Council/RDA Minutes / - '~ 10/14/03 PUBLIC HEAR1NG (Continued) There being no further members of the public wishing to speak, Chair/Mayor Padilla closed the public heating. Agency/Councilmember McCann asked if priority could be given to residents of Chula Vista. Lee Bates, Project Manager for the Metropolitan Area Advisory Committee (MAAC), responded that they could focus their advertising in Chula Vista but could not exclude non-residents from applying. Mitch Thompson, Senior Vice President of the MAAC Project, confirmed that it was their intent to utilize resources that target the Chula Vista population, but that, in accordance with fair housing laws, non-residents could not be excluded from applying. Agency/Councilmember McCann believed that the issues raised at the previous meeting had been sufficiently resolved and that the proposed project would provide much needed senior affordable housing in the community. He spoke in support of the intergenerational program, stating that the program would be invaluable in providing mentorship opportunities between seniors and youth. Agency/Councilmember Salas also supported the project and spoke of the value of mentorship. She stated that the developer had a strong background in mixing social service programs along with housing, and she believed that the entire community would embrace the proposed project. Agency/Councilmember Davis commended staff on working with the neighbors to resolve the traffic issues. She stated that the future of Chula Vista is in the west, with smart growth and high density. Agency/Councilmember Rindone questioned the assignment of the three designated retail spaces. Assistant Planning and Building Director Hernandez responded that 42 spaces are dedicated to the residential units, and employees of the commercial project could utilize the three additional on-site parking spaces. Agency/Councilmember Rindone stated that he would like to see flexibility in the three additional spaces for either employee or commercial use. He also asked why the setback in a Central Commercial Zone is 25 feet. Mr. Walker responded that the current Central Commercial regulations require a 25-foot setback. Acting Planning and Building Director Sandoval stated that the issue of setbacks would be addressed in the General Plan Update. Chair/Mayor Padilla spoke in support of the proposed project, stating that it is one that fills a community housing need for seniors, and he congratulated the applicant and staff in working in cooperation with the elementary school district to resolve a number of issues. ACTION: Agency/Councilmember McCann and offered the following ordinances for first reading and Agency Resolution No. 1847 and Council Resolution No. 2003-442 for adoption, headings read, texts waived: a. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ADOPTING THE NEGAT1VE DECLARATION (IS-03-008) AND AMENDING THE ZON1NG MAP ESTABLISHED BY SECTION 19.18.010 OF THE MUNICIPAL CODE REZONING A 1-ACRE PARCEL LOCATED AT 825 BROADWAY FROM THE C-T-P (THOROUGHFARE COMMERCIAL, PRECISE PLAN) ZONE TO THE C-C-P (CENTRAL COMMERCIAL, PRECISE PLAN) ZONE Page 3 CouncilfRDA Minutes / ' (~ 10/I4/03 PUBLIC HEARING (Continued) b. ORDiNANCE OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROViNG PRECISE PLAN (PCM-03-21) FOR A MIXED- USE RESIDENTIAL AND RETAIL DEVELOPMENT LOCATED AT 825 BROADWAY WITHIN THE SOUTHWEST REDEVELOPMENT PROJECT AREA c. RESOLUTION NO. 1847, RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA APPROVING THE MIXED-USE PROJECT AND ENTERiNG INTO AN OWNER/TENANT PARTICIPATION AGREEMENT WITH THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT AND THE METROPOLITAN AREA ADVISORY COMMITTEE FOR THE CONSTRUCTION OF A MIXED-USE RESDENTIAL AND RETAIL DEVELOPMENT AT 825 BROADWAY WITHiN THE SOUTHWEST REDEVELOPMENT PROJECT AREA d. RESOLUTION NO. 2003-442, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA CONDITIONALLY APPROVING FINANCIAL ASSISTANCE, SUBJECT TO FUTURE APPROPRIATION, IN THE FORM OF A RESDUAL RECEIPTS LOAN FROM HOME FUNDS IN AN AMOUNT NOT-TO-EXCEED $300,000 TO THE METROPOLITAN AREA ADVISORY COMMITTEE PROJECT FOR THE DEVELOPMENT OF THE PROPOSED 42 UNIT PROJECT LOCATED AT ~825 BROADWAY The motion carried 5-0. OTHER BUSINESS 2. DIRECTOR'S REPORTS There were none. 3. CHAIR/MAYOR REPORTS a. Appointment of Urban Development Committee Workingi Committee ACTION: Chair/Mayor Padilla moved to appoint Chaifflvlayor Padilla and Agency/Councilmember McCann, as well as invite a delegation from the Chula Vista Urban Development Committee, to work in concert with city staff and the City's retained experts on an analysis and options for! various redevelopment structures for the City, to be presented at a future i community workshop. Agency/Councilmember Davis seconded the motion and it carried 5-0. 4. AGENCY/COUNCIL COMMENTS There were none. Page 4 CounciFRDA Minutes 10/14/03 CLOSED SESSION 7. CONFERENCE WITH REAL PROPERTY NEGOTIATOR - Pursuant to Govermnent Code Section 54956.8 a. Property: Agency-owned parcels at the northwest comer of Third Avenue and H Street Negotiating Partics: Rcdcvelopmem Agency (Laurie Madigan) and Gateway Chula Vista, LLC ~$im Pieri) Under Negotiations: Terms o£ lease and DDA revisions No r~ortable action was taken on this item. ADJOURNMENT i At 8:30 p.m., Chair/Mayor Padilla adjourned the meeting to the Regular Meeting of the Redevelopment Agency on October 21, 2003, at 6:00 p.m., immediately following the City Council meeting. ~ Susan Bigelow, CMC, City Clerk Page 5 Council/RDA Minutes 10/14/03 PAGE 1, ITEM NO.: c.~ MEETING DATE: 10/28/03 JOINT REDEVELOPMENT AGENCY / CITY COUNCIL AGENDA STATEMENT ITEM TITLE: REPORT ON THE PROGRESS OF REVIEW OF REDEVELOPMENT ORGANIZATIONAL STRUCTURES SUBMITTED BY: COMMUNITY DEVELOPMENT DIRECTOR /.I,./' REVIEWED BY: EXECUTIVE DIRECTOR~~ 4,ST,,S VOTE: .S ,,o BACKGROUND Last year, a group of Chula Vista business leaders formed an organization, known as the Chula Vista Urban Development Committee (UDC) for the purpose of exploring the benefits of creating a public-private redevelopment corporation for Chula Vista. The UDC hired a consultant, Keyser Marston Associates, Inc. (KMA) to prepare a study to examine alternative redevelopment management structures and to provide to the Council their recommendation on a preferred redevelopment structure. On May 13, staff provided an update report to the Agency/Council, recommending that the Council direct staff to cooperate with KMA on the study. During discussion, Council directed staff to work with the UDC consultant, and to coordinate a future Council Workshop on this issue. Since the May 13 Council meeting, staff has cooperated with KMA, and KMA has completed the UDC Study. We have retained the services of Kathleen Rosenow, with Rosenow & Spevacek, and Murray O. Kane, with Kane, Ballmer & Berkman to provide additional analysis and assist staff in preparation of a Council Workshop, and at the joint City/Agency meeting of October 14 a committee was appointed by Mayor Padilla to work with staff on this issue. RECOMMENDATION Approve the proposed Scope of Work for Analysis of Redevelopment Organizational Structures (Attachment A), and direct staff to enter into a contract with P, osenow & Spevacek (RSG) and Kane, Ballmer & Berkman to review and expand on the KMA UDC Study, and to produce specific recommended alternative redevelopment structures for City Council consideration. BOARDS/COMMISSIONS RECOMMENDATION Not applicable. PAGE 2, ITEM NO.: ~ MEETING DATE: 10/28/03 DISCUSSION Last year, a group of Chula Vista business leaders formed an organization, known as the Chula Vista Urban Development Committee (UDC) for the purpose of exploring the benefits of creating a public-private redevelopment corporation for Chula Vista. The UDC hired a consultant, Keyser Marston Associates, Inc. (KMA) to prepare a study to examine alternative redevelopment management structures and to provide to the Council their recommendation on a preferred redevelopment structure. On May 13, staff provided an update report to the Council, recommending that the Council direct staff to cooperate with KMA on the study. During Council discussion, staff was directed to work with the UDC consultant and to coordinate a future Council Workshop on this issue. Since the May 13 Council meeting, staff has cooperated with KMA, and KMA completed its' study, , Comparative Analysis of Redevelopment Organizational Structures" in September. Copies of the KMA report were forwarded by the UDC to the Mayor and each of the Council members. The study provides an overview of redevelopment structures and recommends the formation of a non-profit development corporation in Chula Vista. In order to assist in staff analysis of the final UDC study, Community Development engaged the services of Kathleen Rosenow and Murray O. Kane. Ms. Rosenow is a partner in Rosenow & Spevacek (RSG), a consulting firm that specializes in providing financial and policy guidance to redevelopment agencies throughout the State. Mr. Kane, with Kane Ballmer & Berkman, is well- known throughout California as a pre-eminent redevelopment attorney, with clients throughout the State and including the Center City Development Corporation (CCDC) in San Diego. Ms. Rosenow and Mr. Kane have reviewed the UDC study and met with staff on ~',vo occasions to discuss preliminary impressions and to develop a strategy that will provide complete and unbiased analysis of the subject and a format for presentation to the Council that will facilitate informed debate and decision-making. The result of the meetings is a proposed Scope of Work, included herein as Aflachment A. As noted in the Scope of Work, Ms. Rosenow and Mr. Kane will build upon the information in the KMA report and will: (i) focus on the various goals of the City relating to redevelopment (ii) review the efficiencies and areas for improvement in the ability of the current organizational structure to meet these goals (iii) analyze how the goals could best be realized in the Cid of Chula Vista under various alternative organizational structures, and (iv) include specific recommendations for alternative organizational structures Based upon our discussions with Ms. Rosenow and Mr. Kane, their extraordinary experience in the field of redevelopment, and their understanding of the issues as they relate particularly to Chula Vista as clarified in the Scope of Work, staff recommends that the City Council authorize staff to PAGE 3, ITEM NO.: ~ MEETING DATE: 10/28/03 retain the consultants to complete the analysis as detailed in the a~ached Scope of Work and schedule a Council Workshop upon completion of the Kosenow/Kane analysis. FISCAL IMPACT The estimated cost to complete the Kane/Rosenow Analysis of Redevelopment Organizational Structures is $20,000. ATTACHMENTS 1 - Scope of Work for Analysis of Redevelopment Organizational Structures J:\COMMDEV~STAFF.REP\lO-28-03\UDC.doc ATTACHMENT I SCOPE OF WORK FOR ANALYSIS OF REDEVELOPMENT ORGANIZATIONAL STRUCTURES I. INTRODUCTION The City of Chula Vista is involved in a review of the organizational structure of its Redevelopment Agency. The Chula Vista Urban Development Committee was formed by persons interested in pursuing alternative redevelopment agency structures, and has, together with the City, obtained a report, entitled "Comparative Analysis of Redevelopment Organizational Structures," dated September 15, 2003, prepared by Keyser Marston Associates, Inc. The City has hired Kathleen Rosenow, of Rosenow & Spevacek, and Murray O. Kane, of Kane, Ballmer & Berkman, as consultants to review and expand on this analysis and to produce specific recommended alternative redevelopment structures for City Council consideration. This Scope of Work outlines the methodology to be used by these consultants. Building upon the information in the Keyser Marston report, the consultants will (i) focus on the various goals of the City relating to redevelopment, (ii) review the efficiencies and areas for improvement in the ability of the current organizational structure to meet these goals, (iii) analyze how the goals could best be realized in the City of Chula Vista under various alternative organizational structures, and (iv) include specific recommendations for alternative organizations structures. Major planning and redevelopment framework efforts are currently underway in the City, including a major amendment of the City's General Plan, the preparation and adoption of a Specific Plan for the Urban Core, and the expansion of the City's redevelopment projects in the Urban Core area. There is an opportunity to use this planning period to analyze, consider and implement a new redevelopment organizational structure for the City of Chula Vista that could "hit the road running" at the very time the new General Plan, new Urban Core Specific Plan and expanded Redevelopment Projects take effect. II. REDEVELOPMENT AGENCY STRUCTURAL GOALS The organizational structure of the redevelopment agency must optimize achievement of the following (not in order of priority as all are crucial): A. Obtain and utilize necessary real estate, financial, fiscal, planning and redevelopment expertise. B. Provide a focus and an advocacy in getting redevelopment done and in clearly sending a message to the private sector (property owners, developers, lenders, investors, end users, tenants) that the City is ready, willing and able to get the job done. C. Provide a means of streamlining permitting and entitlement steps for approved redevelopment projects. D. Provide a forum and framework to put together specific redevelopment transactions that work in terms of planning and the environment, as well as meeting fiscal and economic needs, and to obtain and incorporate input from all interested persons, in advance of formal public heatings scheduled at the City Council level. E. Maximize returns on investment for both the City and the Agency, taking into account the unique revenues and costs of both the City and Agency in each particular transaction. F. Maintain and strengthen City and Agency cooperation at all levels. III. CONSULTANTS' SCOPE OF WORK A. The consultants will first take each of these structural and organizational goals and diagnose the extent to which they are and are not being achieved under the current structure. B. Second, each of these goals would be reviewed as to how they might best be achieved for the City under each alternative organizational structure, with pro's and cons identified. The alternative structures to be analyzed would be the following: (1) Independent Appointed Redevelopment Agency (2) Community Development Commission (3) Non-Profit Development Corporation (4) Redevelopment Commission (not identified in the Keyser Marston report) C. Third, other organizational issues would be applied to each structural alternative under consideration, such as: (1) The Board a. Who is eligible to be appointed and what if any limitations exist? b. What is the removal procedure and what if any limitations exist? (2) Staffing a. Could existing, new City employees or non-City employees staff the new entity? b. What form of personnel system would be needed? (3) Administration a. What are the annual budget approval/oversight procedures? b. What financial reporting requirements would be necessary for each organizational structure? c. Where should the operations be located (City Hall, off-campus)? (4) Jurisdiction a. What is the precise area of influence and authority of the new entity? b. What is the relationship of the new entity to citywide housing and economic development efforts? c. What is the relationship of the new entity to those responsible for implementing City planning, environmental, legal and finance requirements, and to those requirements themselves? d. How will the entity interface with existing boards and commissions (Planning Commission, Project Area Committees, etc)? (5) Costs What is the cost to the City/Agency (initially and over time) and how long would it take to implement each alternative structure? D. Fourth, the consultants will utilize this scope of work to provide a specific organizational structure for the City's redevelopment efforts.