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HomeMy WebLinkAboutRDA Packet 1999/01/19Tuesday, January 19, 1999 Council Chambers 6:00 p.m. Public Services Building (immediately following the City Council meeting) Joint Reeular Meetine of the Redevelot)ment A~encv/Citv Council of the City of Chula Vista CALL TO ORDER 1. ROLL CALL: Agency/Council Members Davis , Moot Padilla , Salas ~ and Chair/Mayor Horton CONSENT CALENDAR ( Items 2 and 3 ) (Will be voted on immediately following the Council Consent Calendar during the City Council meeting) The staff recommendations regarding the following item listed under the Consent Calendar will be enacted by the Agency by one motion without discussion unless an Agency member, a member of the public or City staff requests that the item be pulled for discussion. If you wish to speak on one of these items, please fill out a "Request to Speak Form" available in the lobby and submit it to the Secretary of the Redevelopment Agency or the City Clerk prior to the meeting. Items pulled from the Consent Calendar will be discussed after Action Items. Items pulled by the public will be the first items of business. 2. APPROVAL OF MINUTES: December 15, 1998 3. REPORT: AUDITED FINANCIAL STATEMENTS FOR FISCAL YEAR ENDED JUNE 30, 1998--Presented for Council/Agency information and acceptance are the Audited Financial Statements for the fiscal year ended June 30, 1998, as prepared by the independem audit firm of Calderon, Jaham & Osborn. Both the City's and the Agency's Annual Financial Reports received unqualified (clean) opinions from the independent audit firm. Staff recommends Council/Agency accept the FY 97/98 Financial Statements. (Director of Finance) * * * END OF CONSENT CALENDAR * * * ADJOURNMENT TO CITY COUNCIL MEETING ORAL COMMUNICATIONS This is an opportunity for the general public to address the Redevelopment Agency on any subject matter within the Agency's jurisdiction that is not an item on this agenda. (State law, however, generally prohibits the Redevelopment Agency from taking action on any issues not included on the posted agenda.) lf you wish to address the Agency on such a subject, please complete the "Request to Speak Under Oral Communications Form" available in the lobby and submit it to the Secretary to the Redevelopment Agency or City Clerk prior to the meeting. Those who wish to speak, please give your name and address for record purposes and follow up action. Agenda -2- January 19, 1999 ITEMS PULLED FROM THE CONSENT CALENDAR This is the time the Redevelopment Agency will discuss items which have been removed from the Consent Calendar. Agenda items pulled at the request of the public will be considered prior to those pulled by Agency Members. OTHER BUSINESS 4. DIRECTOR/CITY MANAGER'S REPORT(S) 5. CHAIR/MAYOR'S REPORT(S) 6. AGENCY/COUNCIL MEMBER COMMENTS ADJOURNMENT The meeting will adjourn to the Regular Redevelopment Agency Meeting on February 2, 1999 at 4:00 p.m., immediately following the City Council meeting, in the City Council Chambers. CLOSED SESSION Unless Agency Counsel, the Executive Director, or the Redevelopment Agency states otherwise at this time, the Agency will discuss and deliberate on the following item(s) of business which are permitted by law to be the subject of a closed session discussion, and which the Agency is advised should be discussed in closed session to best protect the interests of the City. The Agency is required by law to return to open session, issue any reports of finai action taken in closed session, and the votes taken. However, due to the typical length of time taken up by closed sessions, the videotaping will be terminated at this point in order to save costs so that the Agency's return from closed session, reports of final action taken, and adjournment will not be videotaped. Nevertheless, the report of final action taken will be recorded in the minutes which will be available in the Office of the Secretary to the Redevelopment Agency and the City Clerk's Office. 7. CONFERENCE WITH REAL PROPERTY NEGOTIATOR - Pursuant to Government Code Section 54956.8 Property: Assessor Parcel Nos. 565-310-09; 565-310-25 Negotiating Parties: Redevelopment Agency (Chris Salomone) and City of San Diego Under Negotiations: Disposition price and terms 8. CONFERENCE WITH REAL PROPERTY NEGOTIATOR - Pursuant to Government Code Section 54956.8 Property: 340-368 Bay Boulevard (5 parcels totaling 3.65 acres): 567-022-35 340 Bay Boulevard 1.02 acres 567-022-17 350 Bay Boulevard 0.65 acres 567-022-31 360 Bay Boulevard 0.73 acres 567-022-33 364 Bay Boulevard 0.63 acres 567-022-28 368 Bay Boulevard 0.62 acres Negotiating Parties: City/Redevelopment Agency (Chris Salomone); San Diego Unified Port District; B.F. Goodrich Under Negotiations: Purchase/lease terms and conditions MINUTES OF A JOINT MEETING OF THE REDEVELOPMENT AGENCY/CITY COUNCIL OF THE CITY OF CHULA VISTA Tuesday, December 15, 1998 Council Chambers 6:35 p.m. Public Services 8uild£ng CALL TO ORDER 1. ROLL CALL= PRESENT: Agency/Council Members: Davis, Moot, Padilla, Salas and Chair/Mayor Horton. ABSENT: Agency/Council Members: None ALSO PRESENT: Executive Director/City Manager, David Do Rowlands; Legal Counsel/City Attorney, John M. Kaheny; City Clerk, Beverly A. Authelet; and Deputy City Clerk, Charline Long. CONSENT CALENDAR (Item pulled: 3) Member Salas stated she will abstain on the November 17, 1998 minutes since she was not at that meeting. BALANCE OF CONSENT CALENDAR OFFERED BY MAYOR HORTON, passed and approved unanimously 5-0. 2. APPROVAL OF MINUTES: August 4, 1998; November 10, 1998; November 17, 1998. Minutes of August 4 and November 10, 1998 were approved unanimously 5-0; Minutes of November 17, 1998 were approved 4-0-0-1 (Salas abstaining since she was not at the meeting). 3. COUNCIL RESOLUTION 19322 AND AGENCY RESOLUTION 1612 APPROVING THE FIRST AMENDMENT TO, AND AUTHORIZING RENEWAL OF, THE AGREEMENT BETWEEN THE WILSON GROUP COUNCIL AND THE CITY/AGENCY FOR THE 1998-2000 LEGISLATIVE SESSION, AND AUTHORIZING THE MAYOR/CHAIR TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF CHULA VISTA/REDEVELOPMENT AGENCY--On 12/31/98, the current agreement with the Wilson Group expires. The agreement provides for three two-year extensions to coincide with the state legislative sessions, and the Wilson Group has requested that the existing agreement be extended. The Wilson Group has fulfilled its contractual obligations to date and has met staff expectations. Staff recommends approval of the resolutions. (Legislative Committee; City Manager) Councilmember Salas pulled item 3. Councilmember Salas asked about the scope of work and performance of services that the Wilson Group provides over and above what the City's staff provides. She also expressed concern that there might be a conflict of interest as they also provide services for other municipalities. Colleen Kelly, Intergovernmental Affairs Coordinator, stated that during the initial transition there were some problems, but the Wilson Group was extremely determined to meet the needs of the City. At no time did the City's requirements suffer because the Wilson Group represents other jurisdictions, there was never a conflict of interest. RDA Minutes December 15, 1998 Page 2 Mayor Horton stated that she would recommend approving the agreement for one year instead of two years in order to reevaluate their performance. Colleen Kelly replied that traditionally a two-year period was agreed upon to coincide with the two-year legislation sessions. But there is no reason why it can't be structured on a yearly basis. Glen Googins conferred that there was no reason why we couldn't offer the one year extension, but it would be the Wilson Group's prerogative to accept or decline the extension. COUNCIL RESOLUTION 19322 AND AGENCY RESOLUTION 1612 OFFERED BY MAYOR/CHAIR HORTON MEMBER MOOT SECONDED, AS AMENDED FOR A ONE YEAR EXTENSION AMD TO RETURN TO COUNCIL AT THE END OF 1999, heading read, text waived, and approved unanimously 5-0. 4. COUNCIL RESOLUTION 19123 AMD AGENCY RESOLUTION 1613 APPROVING TWO SEPARATE THREE PARTY AGREEMENTS BETWEEN THE AGENCY AND TUCHSCHER DEVELOPMENT ENTERPRISES WITH LATITUDE 33 TO PROVIDE ENGINEERING AMD PLANNING SERVICES, AMD COTTON-BELAND TO PROVIDE ENVIRONMENTAL CONSULTRNT SERVICES IN PROCESSING A DEVELOPMENT PROJECT FOR THE MIDBAYFRONT-On 11/17/98, the Agency/Council approved a Project Staffing/Consultant Processing Agreement with Tuchscher Development Enterprises for the purpose of providing the Developer with consultant services and staffing to process the development proposal for the Midbayfront area. The subject agreements would retain the necessary consultants for that processing. Reimbursement for consultant costs would be provided in accordance with the terms of the Processing Agreement. Staff recommends approval of the resolution. (Community Development Director) ACTION ITEMS 5. COUNCIL RESOLUTION 19324 AMD AGENCY RESOLUTION 1614 AMENDING TEE FY 1998-99 COM~/NITY DEVELOPMENT DEPARTMENT BUDGET TO ADD STAFF AMD RELATED COUNCIL COMEUTERS, OFFICE EQUIPMENT, AMD RESOURCES, AMD AMENDING THE FY 1998-99 REDEVELOPMBNTAGENCY, CDBGAMD HOME PROGRAM BUDGETS TO REIMBURSE THE GENERAL FUND FOR THESE COSTS--Due to an increased workload in the Community Development Department, the City Manager directed staff to evaluate their personnel and resource needs. The Department is recommending improvements in the areas of personnel, computers and office equipment, training and professional development, office furniture and other related resources. Staff recommends approval of the resolutions. (Community Development Director) Chair/Mayor Horton asked who was retiring? Chris Salomone, Community Development Director, answered Fred Kassman. COUNCIL RESOLUTION 19324AMD AGENCY RESOLUTION 1614 OFFERED BY CHAIR/MAYOR HORTON heading read, text waived, and approved unanimously. ITEMS PULLED FROM THE CONSENT CALENDAR Item 3 was pulled by Councilmember Salas; however, the minutes will reflect the printed agenda order. RDA Minutes December 15, 1998 Page 3 ORAL COMMUNICATIONS There were none. OTHER BUSINESS 6. DIRECTOR/CITY MANAGER'S REPORT(S) - None. 7. CHAIR/MAyOR'S REPORT{S) - None. 8. AGENCY/COUNCIL MEMBER COMMENTS - None. ADJOURNMENT The meeting adjourned at 8:30 p.m. Respectfully submitted, BEVERLY A. AUTHELET, CMC/AAE, City Clerk By: Charline Long, Deputy City Clerk JOINT COUNCIL/REDEVELOPMENT AGENCY AGENDA STATEMENT Item Meeting Date J n r ITEM TITLE: Audited Financial Statements for Fiscal Year ended June 30, 1998 SUBMITTED BY: D~rector of Financ~iA Presented for Council/Agency information and acceptance are the Audited Financial Statements for the fiscal year ended June 30, 1998, as prepared by the independent audit firm of Calderon, Jaham & Osborn. Both the City's and the Agency's Annual Financial Reports received unquallfied (clean) opinions from the independent audit firm. RECOMMENDATION: That Council and the Agency accept the fiscal year 1997-98 Financial Statements. BOARDS/COMMISSIONS RECOMMENDATION: Not Applicable. DISCUSSION: Pursuant to the City Charter Section 1017, an annual audit is performed of the City's financial records by an independent accounting firm. The firm of Calderon, Jaham & Osborn has examined the general purpose financial statements of the City of Chula Vista and the Redevelopment Agency, and issued their opinion that those statements "present fairly, in all material respects, the financial position of the City as of June 30, 1998, and the results of its operations and cash flows for the year then ended in conformity with generally accepted accounting principles." In addition, a separate report has been prepared for the Bayfront Conservancy Trust and also, a report covering State and Federal Grant compliance, termed a "Single Audit Report." The audit did not result in any material adjustments to previously reported yearrend figures for the General Fund. Available Fund Balance was verified to be $6.73 million as of June 30, 1998, an increase of approximately $2.3 million over the balance as of the end of the previous fiscal year. In order to form a basis for their opinion, Calderon, Jaham & Osborn evaluated the internal control procedures of the City and found no weaknesses worthy of corrective recommendations to Page 2, Item .-~ Meeting Date January 19. 1999 Council. This is the third consecutive year that any recommendations for improvements in internal controls were not considered material enough to report directly to the Council. This is the first year that the City Financial Statements include a transmittal letter, which attempts to summarize the fiscal highlights for the year in more or less lay terminology. The transmittal letter includes sections describing the reporting entity, or what activities are covered by the report, accounting systems & budgetary controls, operating results, cash management, debt management, risk management, pension funding, significant events & prospects for the future, etc. It is expected that readers of the financial statements will find the transmittal letter a useful summary that is more easily understood than the individual financial statements themselves. The accounting firm is currently completing their work to produce a Single Audit Report as required by the Federal Government for grant recipients. The Single Audit Report includes a summary of the City's federal grants, primarily Community Development Block Grants and statements of compliance with federal grant regulations. Rather than delay presenting the City and Agency Statements to you, the Single Audit Report will be submitted to you as an information item upon completion. In the unlikely event that there are findings requiring your attention, the report will be docketed as a regular agenda item. A representative from Calderon, Jaham & Osborn is available to answer any questions you may have. FISCAL IMPACT: There is no fiscal impact to the City or Agency from this action. The contract for audit services totaled $38,500 for the year reported.