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HomeMy WebLinkAboutcc min 1982/05/19 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Wednesday, May 19, 1982 - 3:20 P.M. Council Conference Room, City Hall ROLL CALL Councilmen present: Mayor Cox, Councilmembers McCandliss, Scott, Moore, Gillow arrived at 5:30 P.M. Councilmen absent: None Staff present: City Manager Cole, Assistant City Manager Asmus, Development Services Administrator Robens ANALYST REVIEW Mayor Cox announced that this matter was continued from the meeting of May 17. A general discussion followed during which Director of Personnel Thorsen answered Council's queries pertaining to the various designated positions. MSUC (Scott/McCandliss) to accept the report. CITY ADMINISTPJ~TION - ACTIVITY NO. 210 Department Request: $301,640 City Manager Recommendation: $295,070 City Manager Cole noted the increase in the salary account due to the upgrading of the Senior Administrative Analyst to Principal Administrative Analyst. MSUC (McCandliss/Scott) to approve Activity 210 as recommended by the City Manager. MANAGEMENT SERVICES - POLICY ANALYSIS AND PROGRAM EVALUATION - ACTIVITY NO. 212 Department Request: $135,750 City Manager Recommendation: $134,670 MSUC (Cox/Moore) to approve Activity 212 as recommended by the City Manager. FINANCE - ACTIVITY NO. 420 Department Request: $306,570 Manager Recommendation: $302,470 Director of Finance Grant responded to the Council's questions regarding the purchase of a new postage machine, dictation equipment, and State City Council Meeting -2- May 19, 1982 subvention funds. Mr. Grant discussed the change in the title for the Chief Accountant to that of the Assistant Director of Finance with no increase in salary. Assistant City Manager Asmus commented that in case the Montgomery annexation is successful, a position of a temporary clerk will be requested for this department. MSUC (Scott/Moore) to approve Activity 420 as recommended by the City Manager. PURCHASING - ACTIVITY NO. 440 Department Request: $111,000 City Manager Recommendation: $1 1 1 ,060 Director of Finance Grant discussed the storekeeper's new assignment beginning July 1982 whereby he will handle the distribution of an automotive parts inventory for the Equipment Maintenance Di vi si on. Assistant City Manager Asmus noted that the duties of the storekeeper will have to be changed to some degree, such as making some other arrangement to deliver the Council packets each Friday afternoon. Councilwoman McCandliss suggested each Councilmember pick up his or her own packet. MSUC {Cox/Scott) to approve Activity 440 as recommended by the City Manager. PARKING METER FUND - ACTIVITY 2300 Department Request: $93,950 City Manager Recommendation: $93,780 Assistant City Manager Asmus stated that there is an increase of $6,580 in the salary account to increase the half-time Clerk II to full-time in order to expand the parking citation program. Director of Finance Grant explained the efforts to put the entire program on the computer indicating that other cities are doing this manually, and if this City 's computer program is successful, then the other cities in the County may buy into the program. Assistant City Manager Asmus said an additional clerk may be needed in the Finance Department if Montgomery annexes. Senior Administrative Analyst Leuck will be making a study of the department's needs sometime after the budget deliberations. MSUC (Cox/Moore) to approve Activity 2300 as recommended by the City Manager. ,, City Council Meeting -3- May 19, 1982 INSURANCE - ACTIVITY NO. 700 Department Request: $206,530 City Manager Recommendation: $206,530 Assistant City Manager Asmus remarked that the City is now getting proposals for coverages for $100,000, $200,000, and $500,000. A report will be sent to Council within the next few weeks and staff may be recommending a reduction in the City's retention levels. MSUC {McCandli ss/Scott) to approve Activity 700 as recommended by the City Manager. NON-DEPARTMENTAL - ACTIVITY NO. 0730 Department Request: $68,140 City Manager Recommendation: $54,140 Director of Management Services Thomson explained the increase in Account 5201 - Professional Services ($10,700) which would be the City's share in hi ring a consultant to study print shop consolidation with the school districts and for a citizen phone survey. Assistant City Manager Asmus, in response to the Council's question, stated that the $20,940 increase in Memberships and Dues Account 5223 covers the cost for the League of California Ci ties - $4,000; the San Diego County League membership - $100; and $16,800 for SANDAG. Council discussion followed regarding the merits of the City belonging to SANDAG; what advantages are derived from this membership; the specific reports available to the City; the impact on SANDAG if Chula Vista should withdraw its funding. MSUC {McCandliss/Moore) for staff to make a verbal report next week on {other than philosophical) what advantages and services does the City receive from SANDAG on a daily operation basis - some evaluation as to whether or not this would be available to the City anyway - a report on those things that the City receives that is not known to the Council, such as planning and transit when the departments call SANBAG for assistance. City Manager Cole suggested the best way to get this information is to have a representative from SANDAG come down and talk to the Council. Mayor Cox suggested approving this Activity and then at such time as the Council gets the complete evaluation for SANDAG, changes in this Activity can be made. MSUC (Cox/Moore) to approve Activity 730 as recommended by the City Manager. City Council Meetin9 -4- May 19, 1982 1965 GOLF COURSE BOND - ACTIVITY NO. 3050 Department Request: $51,290 City Manager Recommendation: $51,290 Director of Finance Grant explained that this is a 30-year bond issue which will be paid off in 1985. MSUC (Cox/Moore) to approve Activity 3050 as recommended by the City Manager. 1970 POLICE FACILITY BOND - ACTIVITY NO. 3100 Department Request: $118,570 City Manager Recommendation: $118,570 Director of Finance Grant noted that this a 25-year bond issued in 1970 and is the only debt bond the City has. It averages about $3.20 per homeowner per year. MSUC (Cox/Moore) to approve Activity 3100 as recommended by the City Manager. A recess was called at 4:35 P.M. and the meeting reconvened at 4:40 P.M. PARKS AND RECREATION - ADMINISTRATION - ACTIVITY NO. 1 511 Department Request: $129,200 City Manager Recommendation: $126,600 Director of Parks and Recreation Pfister submitted data to the Council on the Recreation Revenue breakdown for the various accounts, the recreation trust fund account, revenue breakdown from the park parking spaces, "J" Street Marina costs and golf team charges. Assistant City Manager Asmus explained the decrease in the Intern position and vacation relief account noting that there is a decrease in the overall budget and a general decrease in personnel in the overall budget. MSUC (Cox/Moore) to approve Activity 1511 as recommended by the City Manager. PARKS AND RECREATION - PARK MAINTENANCE - ACTIVITY NO. 1520 Department Request: $833,293 City Manager Recommendation: $776,203 Councilman Scott suggested charging for parking at Rohr Park to be consistent with that of the adjacent County park. The money collected could City Council Meeting -5- May 19, 1982 be used to support the position of the Park Warden and this person could be on hand at the Park during peak use - holidays and weekends. Discussion ensued regarding the amount for parking charged by the County (50~ on weekends and the honor system on weekdays); suggestion to charge $1.00 on holidays and weekends and have the honor system on weekdays for 50~. MSUC (Scott/Moore) for staff to proceed with a report that would show the Council exactly how it can go along with this - what the charges should be to implement the program the concept being that it would be self-supporting and would provide a person for that park purpose. Further discussion involved the painting of graffiti on restrooms; landscaping maintenance done by the Port District; need for island maintenance at the "J" Street Marina; cost of utilities and the Department's cost-savings methods; shared school services for park maintenance and collection of trash especially in the "J" Street Marina. Council's conmnents on the trash problem were that the staff negotiate with Chula Vista Sanitary Service on the franchise to see about "no cost to the City" pickup at the Marina; some sort of device to be put on the dumpsters so that the public would not be dumping their personal trash into the containers, and the suggestion that there be a mandatory trash pickup in the City whereby everyone would pay hi s/her fair share and no need to go to commercial areas to dump trash to avoid paying the pickup charge. MSUC (Cox/McCandliss) to approve Activity 1520 as recommended by the City Manager. MSUC (Cox/Scott) for staff on the renegotiation of the trash company franchise that they consider a mandatory trash pickup charge and the impact of it. "As per minutes of 2-17-83, Councilman Scott's vote should have been an absention." PARKS AND RECREATION - "J" STREET MARINA - ACTIVITY NO. 1522 Department Request: $56,540 City Manager Recommendation: $56,870 Mayor Cox discussed the developments taking place at the "J" Street Marina: landscaping median islands along with the development of the Bay side (or Bayfront) Park, and the proposed RV park. He suggested the possibility of having a Park Warden work in the area on weekends to provide better control and surveillance. MSUC (Cox/Moore) to direct staff to contact the Port District to see if they would be willing to pay the cost of a Park Warden at the "J" Street Marina and the Bayside Park on weekends. MSUC (Cox/Scott) to approve Activity 1522 as recommended by the City Manager. (Councilman Gillow arrived at this time - 5:30 P.M.) City Council Meeting -6- May 19, 1982 PARKS AND RECREATION - RECREATION/ADMINISTRATION AND SUPPORT SERVICES - ACTIVITY NO. 1530 Department Request: $87,240 City Manager Recommendation: $65,260 Assistant City Manager Asmus noted the deletion of one Clerk II from this budget. MSUC (Scott/McCandliss) to approve Activity 1530 as recommended by the City Manager. PARKS AND RECREATION - RECREATION/ATHLETICS - ACTIVITY NO. 1531 Department Request: $104,390 City Manager Recommendation: $ 84,81 0 Discussion was held during which Parks and Recreation Director Pfister answered the Council's questions pertaining to the reduction of the parttime recreational leaders' hours, closing the Parkway Gym on Sundays, and the increased utility costs. MSUC (Scott/Cox) to approve Activity 1531 as recommended by the City Manager. It was moved by Councilwoman McCandliss that the recreation leaders hours be put on a wish list to be considered. The motion died for lack of a second. Assistant City Manager Asmus related the revenues received from the athletic programs. PARKS AND RECREATION - RECREATION/NORTH DISTRICT - ACTIVITY NO. 1532 Department Request: $69,370 City Manager Recommendation: $68,110 MSUC {Scott/Cox) to approve Activity 1532 as recommended by the City Manager. PARKS AND RECREATION - RECREATION/SOUTH DISTRICT - ACTIVITY NO. 1533 Department Request: $89,910 City Manager Recommendation: $83,240 MSUC {Scott/Cox) to approve Activity 1533 as recommended by the City Manager. llT City Council Meeting -7- May 19, 1982 PARKS AND RECREATION - RECREATION/AQUATICS - ACTIVITY NO. 1534 Department Request: $300,870 City Manager Recommendation: $274,300 Assistant City Manager Asmus noted that approximately $70,000 income is realized from this activity; however, utility costs have increased to $97,500. MSUC (Scott/Moore) to approve Activity 1534 as recommended by the City Manager. PARKS AND RECREATION - RECREATION/SENIOR CITIZENS - ACTIVITY NO. 1535 Department Request: $49,480 City Manager Recommendation: $49,200 MSUC (Scott/Moore) to approve Activity 1535 as recommended by the City Manager. PARKS AND RECREATION - RECREATION/SPECIAL PROGRAMS - ACTIVITY NO. 1536 Department Request: $40,830 - City Manager Recommendation: $40,610 Assistant City Manager Asmus noted that this activity generates approximately $15,000 in income which is close to being self-supporting. MSUC (McCandliss/Moore) to approve Activity 1535 as recommended by the City Manager. PARKS AND RECREATION-SENIOR INFORMATION AND REFERRAL CENTER - ACTIVITY NO. 1538 Department Request: $30,330 City Manager Recommendation: $30,330 A general discussion was held as to funding for Human Services; County's responsibility of supervising this service; separating the Senior Citizens program from Parks and Recreation and putting it under the City Manager; use of Block Grant funds for continued operation of this Center; having a "super" new community building in the City and the City not getting its money ls worth out of it; coordination by some staff member for County-funded programs in the City. MSUC (Scott/Gillow) to approve Activity 1538 as recommended by the City Manager. PARKS AND RECREATION - GOLF COURSE REVENUE - ACTIVITY NO. 2150 Department Request: $384,690 City Manager Recommendation: $342,010 Council discussion centered on the improvement in the greens, upgrading . City Council Meeting -8- May 19, 1982 the course in general and the capital improvement expense of $960 for better markers for the course. Councilman Scott remarked that on the west side of the course {off ~13 and along the third fairway) there is a pile of shrubs which has been there for sometime and should be cleaned out. Parks and Recreation Director Pfister said he would take care of this. Councilman Scott al so discussed the Council's recent request by ADMA to move the maintenance building on the course stating that the building is in good shape and would be quite expensive to move. Councilman Scott suggested having ADMA donate money for trees which could be planted in front of the building (along Bonita Road) which would shield the building from the condominiums being constructed across the road. MSUC (Cox/Gillow) to approve Activity 2150 as recommended by the City Manager. OPEN SPACE DISTRICTS - ACTIVITY NO. 5500 Department Request: $267,440 City Manager Recommendation: $263,410 Assistant City Manager Asmus remarked that the budget contemplates hiring a contract planner and provides the equipment (truck and radio) for this person. Council discussion ensued regarding the necessity of the contract planner; the added costs to the homeowners; questionability of providing a radio; public hearings to be held on additional assessments to the homeowners; suggestion to approve the activity and see how it works out. MSUC (Scott/McCandliss) to approve Activity 5500 as recommended by the City Manager. Mr. Rudolph Hradecky, Rancho Robinhood Homeowners Association, spoke against the hiring of a contract planner; that much of the land in question is "unused" land extending beyond fences onto the street and a large part of the land is open area - with nothing but natural vegetation on it. Mayor Cox suggested the City charge for its supervision costs to the various districts. Councilman Scott suggested getting one person in each district to supervise hi s/her area and paying this person for it. MSUC (Cox/McCandliss) to rescind the previous motion for approval of Activity 5500 and .continue this item to the meeting scheduled for Saturday, May 22, at 8:00 A.M. City Council Meeting -9- May 19, 1982 EASTLAKE RESUMES City Manager Cole presented Council with copies of the resume which is to be considered by the Planning Commission at its meeting this evening and will come before the Council in July. MSUC {Scott/Gillow) to schedule EastLake before the City Council on July 22, at 7:00 P.M. ADJOURNMENT at 6:50 P.M. to the meeting scheduled for Saturday, Nay 22, 1982 at 8:00 A.M.