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HomeMy WebLinkAboutcc min 1982/05/17 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Monday, May 17, 1982 - 3 P.M. Council Conference Room, City Hall ROLL CALL Councilmen present: Mayor Cox, Councilmembers McCandliss, Scott, Moore (Councilman Gillow arrived at 5:07 P.M.) Councilmen absent: None Staff present: City Manager Cole, Assistant City Manager Asmus, Development Services Administrator Robens INTRODUCTORY REMARKS City Manager Cole noted the difficulty this year in preparing the budget because of declining revenues, devaluation of the peso, construction and development down, possi bl e reductions in State subventions, and preparation of the Montgomery budget as well. Mr. Cole recommended elimination of 17 positions (some of which are now vacant) due to the $1 million deficit facing the City, which deficit does not take into account any salary increases. If Montgomery should annex, most of the positions will be restored. The budget, as presented to the Council, shows a shortfall of $1,254,406. Mayor Cox questioned the figures in the City Manager's letter to the Council in which he stated that "the proposed 1982/83 budget of $21,645,933 is approximately $140,000 below the current budget of $22,785,334." Mayor Cox asked whether this should be $1,140,000 or should the current budget figure be $21,785,334. Assistant City Manager Asmus said he would check this out. MONTGOMERY BUDGET Councilman Scott questioned the rationale in having the Council consider the Montgomery budget at the same time as the City's indicating that it would do nothing more than confuse the Councilmembers at this time. Discussion followed with the concurrence that the Council would consider the City's budget only and the City Manager would "highlight" any impact the Montgomery budget would have on the various departmental activities. COUNCILMAN-ELECT MALCOLM Councilman Scott commented on the recent withdrawal of Candidate Miller from the Council runoff election. Candidate Malcolm will be sitting in on the entire budget process and as "ground rules" he felt Candidate Malcolm should be extended the courtesy to ask questions during the proceedings. No objections were raised by the Council. City Council Meeting - 2 - May 17, 1982 FISCAL ASPECTS Director of Finance Grant displayed charts depicting his estimates for FY1982-83 revenues: property taxes - $3,000,000 (Montgomery ~3,620,000); sales tax - $4,000,000 (Montgomery - $5,376,000); franchise taxes - $620,700 (Montgomery 5703,200); transit occupancy tax - $435,000 (Montgomery $451,700). As to the Revenue Forecast, Mr. Grant estimated the following: Utility Users tax - $1,585,000 (Montgomery 51,828,750); Motor Vehicle License fee $500,000 (Montgomery $639,500); Cigarette Tax - $253,767 (Mont omery - $336,227); Traffic Safety Fines 5250,000 (Montgomery - $285,0001; Sewer Service Charges - $1,803,000 (Montgomery - $1,803,000). From Revenue Sharing it is expected the City will receive $1,240,000 (Montgomery - $1,240,000) and from Community Development Block Grant $824,357 (Montgomery - $824,357). Assistant City Manager Asmus discussed the Reserves/Income and Expenditures for 1982/83 noting the total operating income figure as ~23,g53,057 (assumes the $639,500 in motor vehicle-in-lieu fees) and the 524,169,563 (no salary adjustment funds) leaving a difference of 521 6,506 or $8,325,412 in reserves as of 7/1/83. The figures are for the combined City/Montgomery budgets. PERSONNEL CHANGES Acting City Manager Asmus displayed a chart showing the personnel changes that would be recommended upon adoption of the City's budget and the personnel positions which would be restored if Montgomery should annex. ANALYST REPORT Director of Management Services Thomson discussed the Analyst Report explaining the objectivity of the report, the classification issues and displayed a chart showing the currently budgeted analyst positions by departments. In summary, Mr. Thomson stated that in the FYlgB1/82 budget, there are ten generalist administrative analyst positions and four related specialist positions. In a recommended consolidated budget {includes Montgomery) for FY1982/83, there are recommended eight generalist administrative analyst positions and six related specialist positions which include four position upgrades and two position downgrades. In the recommended City budget for FY1982/83, there are seven generalist administrative analyst positions and five related specialist positions: a net reduction of two positions from the current year's budget. Director of Personnel Signe Thorsen depicted a chart showing the current and recommended analyst positions. Council discussion followed with questions as to the titles of the analysts - what were the position titles prior to the analyst title; that the people in the community are upset over the number of analyst positions in the City; important that the title correspond to the position; question as to whether the analysts are duplicating another's position, such as top management. City Council Meeting - 3 - May 17, 1 982 MSUC (Cox/McCandliss) to continue action on this report along with the budget of the City Manager and PAPE until Wednesday, May lg, and have the budget session start off with those items. COMMENTS AND REPORTS REQUESTED FROM COUNCIL AND CANDIDATE MALCOLM 1. Candidate Malcolm commented that it was important that when the Council goes through the budget that they take a philosophical stand on it. The City Manager and staff have taken a philosophy that the economy is going to go down and therefore made certain revenue estimates based on that assumption. Mr. Malcolm indicated that the felt certain items were over-inflated and as to the analysts, there should be some consideration as to whether or not a department head needs an analyst or a person with another title it is up to the department head "not to have any redundancy" of assignments in his/her department. 2. Councilman Scott asked for a feasibility study for charging for parking at Rohr Park. 3. Mayor Cox commented on the present service contract with the Port District for the "a" Street Marina and questioned staff as to other identifiable costs to the Port Di strict, such as police surveillance on Port land. MSUC (Scott/Moore) for staff to bring back a report on this. RECESS was called at 4:55 P.M. and the meeting reconvened at 5:00 P.M. DEPARTMENTAL BUDGET REVIEWS CITY COUNCIL - ACTIVITY NO. 105 Department Request: $96,640 City Manager Recommendation: $93,030 A brief discussion involved the Council's travel account. City Manager Cole stated he made no cuts in this account inasmuch as he felt the Council's position was different from that of the department heads whereby the department heads are restricted to one in-State trip only - all out-of-state travel has been eliminated. MSUC (Scott/Moore) to approve Activity 105 as recommended by the City Manager. CITY ATTORNEY - ACTIVITY NO. 150 Department Request: $171,390 - 4 positions City Manager Recommendation: $151,970 - 3.5 positions City Attorney Li ndberg commented on hi s need for a full-time secretarial position. City Manager Cole noted the renovation which is planned City Council Meeting - 4 - May 17, 1982 for the north wing of City Hall whereby the City Manager, City Attorney, City Clerk, and Mayor/Council offices will be combined. Mr. Cole indicated that there will be a "sharing" of secretarial and clerical poitions which would alleviate the City Attorney's problem. (Councilman Gillow arrived at this time - 5:07 P.M.) MSUC (Scott/Gillow) to approve Activity No. 150 as recommended by the City Manager. CITY CLERK - ACTIVITY NO. 160 Department Request: $111,580 City Manager Recommendation: $ 98,600 Assistant City Manager Asmus explained that the main cuts were made in capital outlay: deleting the requested microfilm reader-printer and the Wang word processor printer. City Clerk Fulasz asked for reconsideration of budgeting for seasonal assistance noting that with three staff positions, there is a total of nine weeks' vacation time plus whatever sick time may be needed. She requested a Clerk I position for two weeks to cover any emergencies. Assistant City Manager Asmus spoke against this request, stating that Administration has in the past and will continue to do so in the future fill the needs of the departments (vacations, sick 1 eave) with existing personnel from other departments since they are familiar with the City structure and can serve the departments better. Mr. Asmus added that to hire outside help, "the department would not be getting its money's worth." MSUC (Cox/Scott) to approve Activity 160 as recommeded by the City Manager. LOSS OF STATE SUBVENTION FUNDS Councilman Scott discussed the possible loss of the $500,000 motor vehicle in-lieu tax and the $200,000+ in cigarette tax monies that may not come from the State. He felt that if this does happen, the staff should be prepared to come to the Council immediately with a list of additional cuts in the budget to make up this deficit. Councilman Scott added that if $500,000 is cut, the staff should have a list of cuts prepared for that amount, etc., and that this list does not mean that the Council will necessarily approve those cuts. The list is not to be given to the Council until such time as the State makes the cuts (if they wilt) and the list will be considered "working papers." MSUC (Scott/Moore) for staff to prepare such a list. Director of Finance Grant stated that the State will not make known its decision on the subvention funds until the end of June or first of July. City Council Meeting - 5 - May 17, 1982 CHULA VISTA TAXPAYERS ASSOCIATION Mayor Cox asked if any representatives of the Taxpayers Association have been invited to the budget sessions. Councilman Moore noted that Merritt Hodson was present. ELECTIONS BUDGET - ACTIVITY NO. 170 Department Request: $530 City Manager Recommendation: $530 Assistant City Manager Asmus explained that no elections funds were budgeted and the $530 was for the City Clerk's attendance at a League Elections Seminar. City Clerk Fulasz noted that there will be an election (consolidated with the November general election) for possible Charter amendments and, if Montgomery annexes, for election of members to a Community Planning Committee. Council discussion ensued regarding placing some funds into this account to cover the election costs rather than having the City Clerk ask for a special appropriation. MSUC (Scott/Cox) to amend the Elections Budget (Activity 170) adding the amount of $3,500 to Account 5202. DATA PROCESSING - ACTIVITY NO. 213 Department Request: $236,090 City Manager Recommendation: $237,800 Director of Management Services Thomson responded to Council's questions concerning personnel and contract services. Councilwoman McCandliss suggested showing revenues generated by the various departments as they review these budget activities. MSUC (Scott/Cox) to approve Activity 21 3 as appreved by the City Manager. WORD PROCESSING - ACTIVITY NO. 214 Department Request: $67,300 City Manager Recommendation: $66,090 Director of Management Services explained the budgeted request for vacation relief ($780). MSUC (Cox/Scott) to approve Activity 214 as recommended by the City Manager. City Council Meeting - 6 - May 17, 1982 PERSONNEL - VOLUNTEERS - ACTIVITY NO. 255 '~ Department Request: $1,250 City Manager Recommendation: $1,250 Director of Personnel explained the basic need for the budgeted funds. MSUC (Scott/Cox) to approve Activity 255 as recommended by the City Manager. PERSONNEL OPERATIONS - ACTIVITY NO. 250 Department Request: $222,590 City Manager Recommendation: $187,030 Assistant City Manager Asmus explained that $10,000 has been put into this budget to cover the costs of all employee training sessions. Director of Personnel Thorsen noted the deletion of the Personnel Analyst position asking that consideration be given to putting this position into the budget if the Montgomery annexation is appreved. Mayor Cox questioned the status of the request made sometime ago by Bay General Hospital for physicals for Fire and Police personnel. Director Thorsen responded that no action has been taken on that request but that she will check into it and report back to Council. Councilwoman McCandliss reiterated her desire to have revenues listed by activities. MSUC (Scott/McCandliss) for an oral report on how much trouble that would be to include it in the budget. MSUC (Scott/McCandliss) to approve Activity 250 as recommended by City Manager. REPORT OF THE CITY MANAGER a. City Manager Cole spoke on the State's potential of reducing the vehicle in-lieu and cigarette tax monies and the impact it would have on the City (AB 1477). MSUC (Scott/Cox) to oppose AB 1477. b. BONITA-SUNNYSIDE FIRE PROTECTION DISTRICT CONTRACT City Manager Cole remarked that he, Councilman Scott and Mayor Cox have met with -~ representatives of the Fire District and have indicated the City's desire not to renew the present contract but to work out some service in-lieu thereof. Mr. Cole noted on the City's map the areas serviced by the District along with the first response services and a potential contractual City service for dispatching and servicing some of the automatic response areas (west of -. 1-805). Councilman Scott indicated that the discussions were also held on the areas north of Bonita Road. City Council Meeting - 7 - May 17, 1982 Council discussion followed regarding the cost of the contractual service - $5g,000. MSUC (Scott/McCandliss) to go on record of not buying the services for $59,000 and ask staff to negotiate the areas that would have automatic response and come back with a report to Council. PENDING ITEMS Councilman Moore noted his concerns regarding the recent distribution of the pending items: the legal size paper and three colors - he would prefer to have a simpler format on standard paper. Director of Management Services Thomson stated that some of the documentation on the forms could be 1 eft off and the size of the paper reduced. Mayor Cox asked that it be tried out for a while - this was the first "run" and he would like to see how it works out. ADJOURNMENT at 6:10 P.M. to the meeting scheduled for Tuesday, May 18, 1982 at 7 P.M. and to the budget sessions scheduled for Wednesday, May lg at 3 P.M. ~e~n~e M' Fulasz C~