HomeMy WebLinkAbout2007/02/06 Item 11
CITY COUNCIL
AGENDA STATEMENT
~\~ CITY OF
-~ CHULA VISTA
2/6/07, Item--li-
ITEM TITLE:
RESOLUTION ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE "CDBG SIDEWALK REMOVAL AND
REPLACEMENT FY 06-07 AT VARIOUS LOCATIONS (STL-
295)" PROJECT TO KOCH-ARMSTRONG GENERAL ENG. INC.
IN THE AMOUNT OF $154,169.30 AND AUTHORIZING THE
DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE
CONTINGENCIES IN THE PROJECT.
SUBMITTED BY:
REVIEWED BY:
RESOLUTION AUTHORIZING INTERPROJECT TRANSFERS
FROM EXISTING CAPITAL IMPROVEMENT PROJECTS TO
THE "CDBG SIDEWALK REMOVAL AND REPLACEMENT FY
06-07 AT VARIOUS LOCATIONS (STL-295)" PROJECT.
DIRECTOR OF GE~ SERVICES (j.JJ-.
CITY MANAGER VI
4/5THS VOTE: YES [gI NO 0
BACKGROUND
On January 31, 2007, the Director of General Services received sealed bids for the "CDBG
Sidewalk Removal and Replacement FY 06-07 at Various Locations (STL-295)" project. The
project was included in the budget to remove and replace curbs, gutters, sidewalks, pedestrian
ramps, cross gutter and driveways displaced by differential settling, tree roots, etc., on various City
streets.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the National Environmental Policy Act (NEPA) and has determined that the project qualifies for
a Categorical Exclusion (subject to 58.5) pursuant to Section 24 of the Code of Federal
Regulations 58.35(a), subsection 1 [Acquisition, repair, improvement, reconstruction, or
rehabilitation of public facilities & improvements; e.g. curbs, sidewalks, repaving streets] and
has also reviewed the proposed project for compliance with the California Environmental
Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical
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Page 2 of 6
exemption pursuant to Section 15301 of the State CEQA Guidelines. Thus, no further
environmental review is necessary.
RECOMMENDATION
That Council adopt the resolutions.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
On January 31, 2007, the Director of General Services received sealed bids for the "CDBG
Sidewalk Removal and Replacement FY 06-07 at Various Locations (STL-295)" project. The work
consists of the removal and replacement of displaced curbs, gutters, sidewalks, and driveways.
The work also includes excavation and grading, PCC sidewalks, driveways, curbs & gutters,
cross gutter, pedestrian ramps, removal and disposal of existing improvements, traffic control,
other miscellaneous work, and all labor, material, equipment, and transportation necessary for
the proj ect.
Engineering staff prepared plans, specifications, and advertised the project.
The City received bids from four (4) contractors as follows:
CONTRACTOR BID
Koch-Armstrong General Eng. Inc. $154,169.30
New Century Construction, Inc. $175,358.10
Tri-Group Construction, Inc. $185,351.00
Romero General Construction $252,240.10
The low bid by Koch-Armstrong General Eng. Inc. is below the Engineer's estimate of
$186,222.80 by $32,053.50 or 17%. Koch-Armstrong General Eng. Inc. has done several capital
improvement projects in the city, and its work has been satisfactory. Staff has reviewed the low
bid and recommends awarding the contract to Koch-Armstrong General Eng. Inc. of Lakeside,
CA, for $154,169.30.
Attachment "A" shows the specific work to be done at each location and approximate quantities
of sidewalk, curb, gutter, and driveway to be installed. The list also shows the locations being
postponed for another year. Approximately 75% of proposed work is in the Montgomery area,
25% west ofI-805 but not in Montgomery, and 0% east ofI-805.
In addition, this resolution authorizes the expenditure of the available contingencies for the
project. According to City Council Policy No. 574-01, if a change order exceeds the cumulative
contract change order aggregate amount allowable to be approved by the Director of Public
Works Operations, City Council approval is required. However, approval of tonight's resolution
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2/6/07, Item1L-
Page 3 of 6
will increase the Director of Public Works Operations' authority to approve change orders as
necessary up to the total contingency amount. Authorization to expend all available
contingencies will allow us to remove and replace as many damaged concrete improvements as
possible using the available funds in the project. Contingencies in the amount of $23,125.40
(15% of the contract amount) will be used for any necessary change orders and/or completing
locations in the supplemental list of rehabilitation locations in the project. In addition, remaining
funds in the project ($89,688.30) will also be used to complete additional rehabilitation locations
in the supplemental list (see Table A).
Disadvantaged Business Enternrise Goal
The bid documents set forth participation requirements per Federal Regulation for meeting the
disadvantaged and women-owned business goals. Jose Dorado, Community Development
Specialist, has reviewed the bid documents submitted by the three (3) lowest bidders. His
conclusion is that the lowest bidder, Koch-Armstrong General Eng. Inc., meets the City's
Minority and Women Business Enterprise (MBElWBE) goals and Federal law.
Staff also reviewed Koch-Armstrong General Eng. Inc. eligibility status with regard to federal
procurement programs and the status of the State contractor's licenses. Koch-Armstrong General
Eng. Inc. is not listed as excluded from Federal Procurement Programs (list of parties excluded
from Federal procurement or non-procurement programs as of February, 2007).
Disclosure Statement
Attachment "B" is a copy of the contractor's Disclosure Statement.
Wage Statement
The source of funding for this project is Community Development Block Grant Funds. This
project is covered by the Davis-Bacon and Related Acts. The Davis-Bacon Act requires the
payment of prevailing wage rates to all laborers and mechanics employed for the work under this
project. Prevailing wage rates are those determined by the U.S. Department of Labor or the U.S.
Department of Housing and Urban Development.
lnternroiect Transfers
With respect to the project transfers, the projects from which the transfers will be made from
have been identified as either complete and/or scope of work is the same work as described for
STL295. Thus, at this time staff is recommending transferring a total amount of $279,726 from
existing CDBG funded projects to STL-295 as outlined under Fiscal Impact.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings ofthe City Council and has found no such holdings
within 500' of the property which is the subject of this action.
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FISCAL IMPACT
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $154,169.30
B. Contingencies (approx. 15%) $23,125.40
C. Funds Available for Supplemental List of Rehab Locations (Table A) $89,688.30
D. Staff Costs (Design & Survey) $90,400.00
E. Staff Costs (Inspection) $20,000.00
F. Environmental and Soil Testing $6,000.00
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $383,383.00
FUNDS AVAILABLE FOR CONSTRUCTION
A. STL-295 Sidewalk Removal and Replacement (CDBG) $103,657
B. Interproject Transfers (CDBG Funds):
STL-319 Sidewalk Removal and Replacement - complete & same scope $151,653
STL-317 ADA Curb Ramps - complete $3,073
STL-320 Sidewalk Removal and Replacement - same scope $125,000
TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $383,383
There are sufficient funds held by the City to fully offset all costs associated with the
construction of this project, with no impact to the General Fund. Upon completion of the subject
project, the improvements will require only routine City street maintenance.
ATTACHMENTS
A - Table - Location of Work
B - Contractor's Disclosure Statement
Prepared by: Jeff Moneda. Sr. Civil Engineer, General Services Department
M:\General Services\GS Administration\Council Agenda\STL-295\STU95 Award At 13 Final.doc
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TABLE 1
STL-295 SIDEWALK REHABILITATION LIST
; I I I
, I I Match Exist. Stamped
I I I
Concrete and Pattern,
Parking meter, Water
I Meter, Historic Sign,
10 393 Third Avenue 82 24 Planter
11 397 Third Avenue 41 I
,
I 12 212 Third Avenue I 56 I 7 I Parking Meter
I 13 288 Third Avenue 20 15 I Planter
14 290-92 Third Avenue Parldng Meter
i 86
Third Avenue I
15 310 (in front of UEI) 94 Planter
I Third Avenue I
16 340 (Fuddruckers) 40
t.
i Third Avenue I
I~ 17 380 (infront of 555 40 Planter
IJ, Total 732 989 114 513 0 0
f--
I SEE NEXT PAGE FOR LIST OF ADDITIONAL LOCATIONS
TABLE 1
STL-295 SIDEWALK REHABILITATION LIST
ADDITIONAL LOCATIONS TO BE CONSTRUCTED, IF FUNDS ARE AVAILABLE
Madison I I
53 SE Av./Crested Butte 55
54 I NW Naples St./Broadway I 61 I
55 1097 Madison Avenue I 44 I I I
56 1073 Madison A venue I I 55 Yes
57 1071 Madison Avenue 75
58 1071 Madison Avenue 75
59 SE on Av./Crested Butte St. 30 I
60 1060 Madison Avenue 65
61 I 1070 Madison Avenue 45 I
62 1082 Madison Avenue 50
,- 1098 Madison Avenue
I 63 45
I 64 NW adison Av./Naples St. 245
I~ 65 I 626 Jefferson Avenue 196
II 66 1057 Jefferson Avenue 30 I
:...... 67 1053 Jefferson Avenue 60
I 68 1066 Jefferson Avenue 100 Yes
r 69 1070 Jefferson Avenue 50
r- 70 632 Naples St./Broadway 25 I I I
L
! 71 I 1097 Oak lawn Avenue 105 I
~ 72 I 1093 Oaklawn Avenue 75
73 1085 OakJawn Avenue 40 50
I 74 1065 Oaklawn Avenue 100 I
1 75 1056 Woodlawn Avenue I I 65
f I ,
I I I I I I I
ArrACHMEN;_~,
CITY OF CHULA VISTA DISCLOSURE STATEMENT
Pursuant to Council Policy 10 1-0 1, prior to any action upon matters that will require discretlOnary action by the
CouncIl, Planning Commission and all otber official bodies of the City, a statement of disclosure of certam
ownership or fmancial interests, payments, or campaign contributions for a City ofChula Vista election must
be filed. The following information must be disclosed:
1. List the names of all persons having a fmancial interest in the property that is the subject of t':1e
application or tbe contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
~ 'Ln 0, =-rDG .
dQn-t (V
0':)) Ij!l~~ thsl~.{rJ) ~()(iS _
2. If any person' identi:fied pursuant to (1) above is a corporation or partnership, list the names of all
individuals with a $2000 investment in tbe business (corporation/partnership) entity.
~~~~~ ~fmWOr<J
3. If any person' identified pursuant to (1) above is a non-profit organization or trust, list the names of
any person serving as director of tbe non-profit organization or as trustee or beneficiary or trustor of
the trust.
f-lj A
4. Please identify every person, including any agents, employees, consultants, or independent contractors
you have assigned to represent you before tbe City in this matter.
N/A
S. Has any person' associatei:lWith this contract had any fmancial dealings witb an official" oftbe City
of Chula Vista as it relates to this contract within the past 12 montbs? Yes No
tJlA -
,
"9
M :\r;ng;i]c;>r\D ESICNISTL19 5\Fina 1-::'0 ld~r\STr ~ '!91l R ~/ - WA C; E-CONTf.~t\CTdoc
If Yes, briefly describe the nature of the financial interest the official*' may have in this
contract.
6. Have you made a contribution of more than $250 within the past twelve (12) months to a current
member of the Chula Vista City Council? No v Yes _ If yes, which Council member?
7. Have you provided more than $340 (or an item of equivalent value) to an official*' of the City
of Chula Vista in the past twelve (12) months? (This includes being a source of income, money
to retire a legal debt, gift, loan, etc.) Yes _ No..::::::::...
If Yes, which official*' and what was the nature of item provided?
Date.\\f\\ )n('( i21,2C01
.
Person is defined as: any individual, finn, co-partoership, joint venture, association, social club,
fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city,
municipality, district, or other political subdivision, -or any other group or combination acting as a
unit
;<0:*
Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member of a board, commission, or committee of the Oty, employee, or staff members.
M :\Ellginef':-\DESrGN\STl.295'Yinn i ,FolJer\STL295 j~.E\>~\I//.c;~' -C0~:TP,.~. C:T.drl'~
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE "CDBG SIDEWALK REMOVAL AND
REPLACEMENT FY 06-07 AT VARIOUS LOCATIONS (STL-
295)" PROJECT TO KOCH-ARMSTRONG GENERAL ENG.
INC. IN THE AMOUNT OF $154,169.30 AND AUTHORIZING
THE EXPENDITURE OF ALL A V AILABLE
CONTINGENCIES IN THE PROJECT.
WHEREAS, on January 31, 2007, the Director of General Services received sealed bids
for the for the "CDBG Sidewalk Removal and Replacement FY 06-07 at Various Locations (STL-
295)" project.; and
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project
for compliance with the National Environmental Policy Act (NEPA) and has determined that the
project qualifies for a Categorical Exclusion (subject to 58.5) pursuant to Section 24 of the Code
of Federal Regulations 58.35(a), subsection 1 [Acquisition, repair, improvement, reconstruction,
or rehabilitation of public facilities & improvements; e.g. curbs, sidewalks, repaving streets] and
has also reviewed the proposed project for compliance with the California Environmental
Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical
exemption pursuant to Section 15301 of the State CEQA Guidelines and no further
en vironmental review is necessary; and
WHEREAS, the low bid by Koch-Armstrong General Eng. Inc. is below the Engineer's
estimate of $186,222.80 by $32,053.50 or 17%, the contractor has done several capital
improvement projects in the city, and its work has been satisfactory; and
WHEREAS, City Council Policy 574-01 authorizes the Director of Public Works
Operations' to approve change orders as necessary up to 10% of the contract amount. This
resolution would authorize the Director of Public Works Operations to approve changes up to the
total contingency amount.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award the contract for the "CDBG Sidewalk Removal and
Replacement FY 06-07 at Various Locations (STL-295)" project to Koch-Armstrong General Eng.
Inc., of Lakeside, CA for $154,169.30.
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BE IT FURTHER RESOLVED, that the City Council of the City of Chula Vista does
hereby authorize the Director of Public Works Operations to approve change orders up to the
total contingency amount
Presented by
Approved as to form by
, ~ '
......,'-. \, I ".,.f' ,
. ""''N0-,N "~,,.\'''
Ann Moore
City Attorney
Jack Griffin
Director of General Services
M:\General Services\GS Administration\Council Agenda\STL.295\STL295 Reso for Award. doc
11-11
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING INTERPROJECT
TRANSFERS FROM EXISTING CAPITAL IMPROVEMENT
PROJECTS TO THE "CDBG SIDEWALK REMOVAL AND
REPLACEMENT FY 06-07 AT VARIOUS LOCATIONS (STL-
295)" PROJECT.
WHEREAS, on January 31, 2007, the Director of General Services received sealed bids
for the for the "CDBG Sidewalk Removal and Replacement FY 06-07 at Various Locations (STL-
295)" project.; and
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project
for compliance with the National Environmental Policy Act (NEPA) and has determined that the
project qualifies for a Categorical Exclusion (subject to 58.5) pursuant to Section 24 of the Code
of Federal Regulations 58.35(a), subsection 1 [Acquisition, repair, improvement, reconstruction,
or rehabilitation of public facilities & improvements; e.g. curbs, sidewalks, repaving streets] and
has also reviewed the proposed project for compliance with the California Environmental
Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical
exemption pursuant to Section 15301 of the State CEQA Guidelines and no further
environmental review is necessary; and
WHEREAS, staff is recommending transferring a total amount of $279,726 from existing
CDBG funded projects to STL-295; and
WHEREAS, the projects from which the transfers will be made from have been identified
as either complete and/or scope of work is the same work as described for STL-295.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby authorize inter-project transfers from existing capital improvement projects to
the "CDBG Sidewalk Removal and Replacement FY 06-07 at Various Locations (STL-295)"
Project.
Presented by
Approved as to form by
~~~\:\.'rll\~
,
Ann Moore
City Attorney
Jack Griffin
Director of General Services
M:\General Services\GS Administration\Council Agenda\STL-295\STL295 Reso for Transfer of Funds.doc
11-12