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Home My WebLink About2007/02/06 Item 10 CITY COUNCIL AGENDA STATEMENT :$'Yf:. (In' OF == CHULA VISTA 2/6/07, Item_ ITEM TITLE: RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "SIDEWALK REPLACEMENT AT VARIOUS LOCATIONS WITHIN THE CITY OF CHULA VISTA, CALIFORNIA FY 2007-JY065M" PROJECT TO PETER'S CONCRETE COMPANY IN THE AMOUNT OF $ 82,833.50 AND AUTHORIZING THE EXPENDITURE OF ALL A V AILABLE CONTINGENCIES IN THE PROJECT SUBMITTED BY: REVIEWED BY: DIRECTOR OF GEr SERVICES),..2} CITY MANAGER d/ \j . 4/5THS VOTE: YES 0 NO ~ BACKGROUND On January 31,2007, the Director of General Services received sealed bids for the "Sidewalk Replacement at Various Locations within the City ofChula Vista, California FY 2007-JY065M" proj ect. The proj ect was included in the budget to remove and replace curbs, gutters, sidewalks, and driveways displaced by differential settling, tree roots, etc., on various City streets. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 2 Categorical Exemption pursuant to Section 15302 (Replacement or Reconstruction) of the State CEQA Guidelines because the proposed sidewalk improvements involve the replacement of existing facilities with new facilities in the same location and of substantially the same purpose and capacity. Thus, no further environmental review is necessary. RECOMMENDATION That Council accept bids and award the contract for the "Sidewalk Replacement at Various Locations within the City of Chula Vista, California FY 2007-JY065M" project to Peter's Concrete Company, of Red lands, CA for $ 82,833.50. 10-1 2/6/07, ItemJ.L Page 2 of 3 BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION On January 31, 2007, the Director of General Services received sealed bids for the "Sidewalk Replacement at Various Locations within the City ofChula Vista, California FY 2007-JY065M" project. The work consists of the removal and replacement of displaced curbs, gutters, sidewalks, curb inlets, and driveways. The work includes excavation and grading, PCC sidewalks, driveways, curbs & gutters, asphalt concrete pavement, removal and disposal of existing improvements, traffic control, protection and restoration of existing improvements, other miscellaneous work, and all labor, material, equipment, and transportation necessary for the project. The annual Public Works Operations Street Maintenance budget includes funds for this project. This contract covers the FY2006-2007 maintenance budget. Engineering staff prepared plats, specifications, and advertised the project. The City received bids from four (4) contractors as follows: CONTRACTOR BID . Peter's Concrete Company $82,833.50 New Century Construction Company $91,799.50 Koch-Armstrong General Eng. Inc. $91,882.85 Tri-Group Inc. $98,911.00 The low bid by Peter's Concrete Company is below the Engineer's estimate of $92,000.00 by $9,166.50 or 10%. Peter's Concrete Company has not done any capital improvement projects in the city. Staff has contacted the references provided by the contractor. Staff has reviewed the low bid and recommends awarding the contract to Peter's Concrete Company of Redlands, CA, for $82,833.50. Attachment "A" shows the specific work to be done at each location and approximate quantities of sidewalk, curb, gutter, and driveway to be installed. The list also shows the locations being postponed for another year. Approximately 20% of proposed work is in the Montgomery area, 75% west ofI-805 but not in Montgomery, and 5% east ofI-805. In addition, this resolution authorizes the expenditure of the available contingencies for the project. According to City Council Policy No. 574-01, if a change order exceeds the cumulative contract change order aggregate amount allowable to be approved by the Director of Public Works Operations, City Council approval is required. However, approval of tonight's resolution will increase the Director of Public Works Operations' authority to approve change orders as necessary up to the total contingency amount. Authorization to expend all available 10-2 2/6/07, ItemJlL Page 3 of3 contingencies will allow us to remove and replace as many damaged concrete improvements as possible using the available funds in the project. Disclosure Statement Attachment "B" is a copy of the contractor's Disclosure Statement. Wage Statement The source of funding for this project is Gas Tax Funds. Contractors bidding this project were not required to pay prevailing wages to persons employed by them for the work under this project. Disadvantaged businesses were encouraged to bid through the sending of the Notice to Contractors to various trade publications. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found a conflict exists, in that Councilmember Castaneda has property holdings within 500 feet of the boundaries of the property, which is the subject of this action. FISCAL IMPACT FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount $82,833.50 B. Contingencies (aoprox. 15%) $17,166.50 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $100,000.00 FUNDS AVAILABLE FOR CONSTRUCTION A. Gas Tax (16731-6401) $100,000.00 TOTAL FUNDS A V AlLABLE FOR CONSTRUCTION $100,000.00 Staff costs for design and inspections, estimated at $20,000.00, will be offset by the General Fund. The contract amount of $82,833.50 plus the contingencies ($17,166.50) for a total construction cost of $100,000.00, which is for street maintenance and construction, will be funded from the Street Maintenance account of the Gas Tax fund. Upon completion of the project, the improvements will require only routine City street maintenance. ATTACHMENTS A - Table - Location of Work B - Contractor's Disclosure Statement Prepared by: Jeff Moneda, Sr. Civil Engineer, General Services Department M:\General Services\GS Administration\Council AgendaIJY065IJY065M\GTSW07 Award Al 13 Jan 2007.doc 10-3 ~ C) I "'" GTSW07 SIDEWALK REHABILITATION LIST ~ et. "- ~ III w ~ III ~ >- ~ N C'. "- ""- ~ <( III III ~ <l> ~ ::> w III <l> w ~ ""- w LL ~ -' \J LL ""- ~ <l> > Q "- Q et. -' ~ III -' Q ""- 0 ~ ""- ~ Z ~ w III s:: \J <( <( "'- 0 Q et. 0 Street '" ::;: ~ '" I- et. Q ;" et. III "'- Priority # Street # Nome in ::> Notes ;" \J --~--.. i;955~ ... . "M~~~~a~::~~'---56-1 .f 114 I-~;- - C":::::::'~. -___I~:~=n~ _~_ 16<12.____ Gotham St-----,-:-4.'~1.. ~___===~__. 7 206 F SI. I 137 -~L~~r 2,~__,==~_~=~SI. _.__1=__[1. .m._ 9 I 1162 J Oleander 1 36 '--io-~l 276 . - E Millan St.'-"-' - . 32 -T- __ __... .__.... ...__....___ __.L ____._ 11 : 85 King SI. 180 ! 27 X -~Ti-f~ E~:::.t~----- -i~~ 1'-- _~=n_=~~ -27-: X ~=~-----_..__._._--- =T_::~ __ ;:~~"~:_ --iLl -, J _nI~-n_ ~... _- , =_ ~~~~=1377 =r==~alienteLo~___. -=[-=1_~2 ..j_~_:I~-~-=l.=j=~ ===- ~ _. . ::--1--~~--+--' ~:~e~;;;_~v~t._. _ .1. ~~~.!. I .~~~_~---5.4--~--X--.-----.-------.---- ~ i:G~i't::.__'i~'"_n ~::tj--~94 -155~t--,Ei-----F--~_~ _ _ --- _ ~ 1/2 Driveway plus apron 224 .. 170=J~-il= .__---=---.- --E- -- =--t__=.L==-__ . 272 I Widen Driveway as marked in field ----- . T- . I --l ::b> o I 01 GTSW07 SIDEWALK REHABILITATION LIST ~ c< u.. 3= \II w ~ \II ~ >- ~ N l'. u.. ..... 3= <( \II \II \II <l> 3= ::l wW ~ ..... \II <l> .... j: <J ~ ..... w ~ ~ 3= ~ <l> > u.. a u.. ac< \II .... ..... 0 ~ ..... EI ~ z ~ aw \II c: <J <( 0.. 0 a <( ~ ~ Street ... ::E 3= '" a ;" c< \II 0.. Priority # Street # Name 10 ::l Notes ;" <J ~ ~~--~--~~~ -- m EV~:l::ail:- ---+ l:i - - --- -I----t----i--------+-- - Monument ~ -m----------____r_____ 1--- ----- --- c----I--- --.-.- 26 1631 RedHiIILn_(acrossfrom1631) 15 14 ----Z7-- 1009 ____-----.9_s.sa"-~_e:____ ___=_ :64 __-~__ ,_=-==--~_~~15~~- - 26 366,390 Vance 360 192 12 X ------- ---- 1-- -------------r---------- _ -----f---- - -----~------------ 29 176 Mankalo 114_6 j I -----------f------ ----~ ------- , -----j----------- --~~- ~-~--- - _fI,1a~~\le-_______t_l~6 ~-- --- 1- ---~-~9..--1--j-- --------- ==-ii- -:--~6~ L -- -:::~~~~:~ --=-~t :~J ---== ~~i----I--~-: - x--i==_~__ - 34 1076 -----J-;cqu~li~;_way--- -156 -F-- - ----1-240 -I------+--I--------~ ,,-">is --M,m-A;;;-- --,.,- -----r--i---r 1--- =_:~ _ -~~i- [n_ u_ ~:;:: :~::_ -!-:564-j===- =--=:-==-~F--I-=-==--x=t=---- n_n__ ---- -38'---540 ----- Carla Ave,-----+ -n--I----m---i--+--21-~----t- --- --- --39J-31- J----E Whllney &.-------1165 - -I - -- -'--- --1- 1- --- _____________m________ -40-~1378L- -----HIlltop Dr,---- --t - - -18 -1----- 1-- --- -- - -J X I -. - ---- --41-1-~ -------Hilltop Dr-:-----t225 - -- ____I -55- - -----t--- - ------~ n_ r--- -- --- ~J_------- t-- '--- =~~_H~=L- __ Hil~O:tDr. _ _~ _ }:; T_ :._1= =~=i~= _- _ =-~ t-- _~--=i=_=_==:. - 44 45 46 ------ -- 47 ---- 48 ---------..- 49 ~ o I m 607 646 ---- 613,617 94, 98 _ _ Ca~a(ln~et)- _n -r~ [~_i___l Hilltop (between H and Whitney f J 11 Iniet) I __ -- - - - --- 1--- --- ~;::~~--=~Jj~tr_~j____ Hilltop Dr. & H 51. I 32 t 1 ---------- -1- - -- _n ---- King _5~. I ~75 __L_ GTSW07 SIDEWALK REHABILITATION LIST [2 inlets-1 grate each, 6 It openi~g:AC work -- "-"'--- ---- , 2 inlets- 2 grates each, 8 It opening, AC work t- -uT I T - 1 1-- -j-- -- r-d--r--- t~~~~J__ 68j=~X- - L Location NW 01 intersection GTSW07 SIDEWALK REHABILITATION LIST Supplemental List-If funds are available, these locations may be added to the scope of work. ~ LL ct. LL ~ ~ ~ ~ N~ ~ ~ ~ ~~ ~ ~w :;, uti;' ;:n >"- aLL aE c:: 20 ...... H~ z....J Ow V) 0 u 2S .q;:- '<Q.. Street 'r:::E 3: '" I-\I)ct. ~ a ~ << Q.. Priority # Street # Nome an;" a Notes --~I -----;~~ -=t=~~~~~~______ ~~: - -=~==I~~=J 28~ !-=1!l=_-~-=---- -~~-=M~~ume:---- -"53-_ _~560-~=~~_Az_a1e<lSL -==-~ _-=18=1:~.-~= -:=T---=~l------------------ 54 564 Azalea Sl. 39 , ! I ~: ! :i~u _____-:-_-=-~~I~~::s.t.--=~-=~-:--- r-- 2_2_ +-_____=__:+=~-=..:[---- --==~=----____=--=: _~__ I 631_u_=~- Ce~~r~"e. -----=- .Y_o.J .=-_--J-900 ~ ---~~--r -X-~ -=__-==_==~=====-~=~= 58 2071__ ____ Waterbury 12 I 10 i 'l---- ___ __________ I I -- r-- n_m +____ __________ ~i} ____~r_ _~-_=~.~;~~;/i!:___===rB5~J -L ___1__ - _-:u~~n-i----I--- -- --------~---- n_~_ ~~~t l u__ oak~~nA"e._____L_1~5.L 1___.__ L_ _ ml-_-)(=_L_=~==.~=-____---n-- C) I -.j GTSW07 SIDEWALK REHABILITATION LIST --=-~L_~101_- - H~~d~~Dr:-----T~=--I--~------.::.==r--t-- -----j------l - :: +'I~-1 u ' '::~:" i~'1=nl- U', _ ----"'1- n I _ Co".. D"~,,-,,"" "",," _ ____ :: + :::iG""~ A~~~n,,"OO)H:~ l . I L .-~"-+-- - -P'"'oO ~""=-W,,,,,,, ~. :"~ ~~ +-~~: - L- n_~::~:; :~:~~:--- --1~ -1--- +-- 'i--- _________n -------1 ------- ------ - n L________ L-l I I I ! I I _____1 _______J__ ______L _ _ ______m___+___________ 3 locations ~ C) I co ATTACHMENT P THE CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or fmancial interests, payments, or campaign contributions for a City of Chula Vista election must be fIled. The following information must be disclosed: I. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. yo, I., i 2. If any person* identified pursuant to (I) above is a corporation or partnership, list the names of all individuals with a $1000 investment in the business (corporation/partnership) entity. hili , ' 3. If any person* identified pursuant to (I) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. ~ /1 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. nit; I' 14 M:\GENERAL SE RVICES\DESIGNIJY065M\JY065M-CONTRACT.DOC 10-9 5. Has any person" associated with this contract had any fmancial dealings with an official"" of the City ofChula Vista as it relates to this contract within the past 12 months? Yes_NoL , n JC} I ' If Yes, briefly describe the nature of the financial interest the official"" may have in this contract. \'1/e1 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? Yes No t If Yes, which Council member? (\ /., 7. Have you or any member of your governing board (i.e. Corporate Board of DirectorslExecutives, non-profit Board of Directors made contributions totaling more than $1,000 over the past four (4) years to a current member of the Chula Vista City Council? Yes_No -( If Yes, which C~l;il member? 8. Have you provided more than $300 (or an item of equivalent value) to an official"" of the City ofChula Vista in the past twelve (12) months? (This includes being a source of income, money to . retire a legal debt, gift, loan, etc.) Yes _ No r If Yes, which official"" and what was the nature of item provided? 'Y\ 1'1 I Date: 1-3t7-0+ ;k~~ . !fgnature of Contractor! Applicant ~,\'\'O ~ /./C\/e-7 int or type name of Contractor/ApplIcant " Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. "" Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. IS M:\GENERAL SERVICESIDESIGN\JY065M\JY065M-CONTRACT.DOC 10-10 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND A WARDING CONTRACT FOR THE "SIDEWALK REPLACEMENT AT VARIOUS LOCATIONS WITHIN THE CITY OF CHULA VISTA, CALIFORNIA FY 2007-JY065M" PROJECT TO PETER'S CONCRETE COMPANY, OF REDLANDS, CA IN THE AMOUNT OF $ 82,833.50 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGENCIES IN THE PROJECT WHEREAS, on January 31, 2007, the Director of General Services received sealed bids for the "Sidewalk Replacement at Various Locations within the City of Chula Vista, California FY 2007-JY065M" project; and WHEREAS, the Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 2 Categorical Exemption pursuant to Section 15302 (Replacement or Reconstruction) of the State CEQA Guidelines because the proposed sidewalk improvements involve the replacement of existing facilities with new facilities in the same location and of substantially the same purpose and capacity and no further environmental review is necessary; and WHEREAS, the low bid by Peter's Concrete Company, of Red lands, CA for $82,833.50, is below the Engineer's estimate of $92,000.00 by $9,166.50 or 10%. Peter's Concrete Company has not previously done any capital improvement projects in the city. Staff contracted the references provided by Peter's Concrete Company and all contacted parties said its works has been satisfactory; and WHEREAS, City Council Policy 574-01 authorizes the Director of Public Works Operations' to approve change orders as necessary up to 10% of the contract amount. This resolution would authorize the Director of Public Works Operations to approve changes up to the total contingency amount. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award the contract for the "Sidewalk Replacement at Various Locations within the City of Chula Vista, California FY 2007-JY065M" project to Peter's Concrete Company of Redlands, CA for $ 82,833.50. 10-11 BE IT FURTHER RESOLVED, that the City Council of the City of Chula Vista does hereby authorize the Director of Public Works Operations to approve change orders up to the total contingency amount. Presented by Approved as to form by ~k\1\-'(~ Ann Moore \ City Attorney Jack Griffin Director of General Services M:\General Services\GS Administration\Council AgendaVY065VY065M\OTSW07 Reso for Award.doc 10-12