HomeMy WebLinkAboutcc min 1982/12/09 MIINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF CHULA VISTA, CALIFORNIA
COUNCIL CONFERENCE
Thursday. December 9, 1982 Council Conference Room
4:00 p.m. City Hall
ROLL CALL
Councilmembers present: Mayor Cox; Councilmembers Mccandliss, Scott,
Malcolm, Moore
Councilmen absent: None
Staff present: City Manager Cole, City Attorney Lindberg,
Assistant City Manager Asmus
1. REPORT ON CLERICAL CONSOLIDATION IN CITY HALL
City Manager Cole stated that the report is a reflection of the Council's Task
Force Committee which consisted of the City Manager, City Attorney, City C1 erk
and the Director of Management Services. In the report, three alternatives or
plans are offered for Council action. Mr. Cole added that he talked to the
new City Manager, Mr. Goss and Mr. Goss indicated there would be no problem
with the Council considering this item today. Director of Management services
Thomson stated that the major change in the report was made after the Capital
Improvement Program which consisted of the phasing of the renovation.
Principal Analyst Byers submitted the three alternative plans noting the
configuration of each plan and the cost. Mr. Byers remarked that the Task
Force Committee recommended alternate plan "B" at a cost of $58,000.
City Attorney Lindberg commented that his clerical staff forsees their lack of
privacy as a problem in the consolidation. He added that there could be no
actual pooling of clerical help, in-as-much as his staff performs work that is
of a legal nature and not generally done by the other clerical staff.
City Clerk Fulasz commented on the concerns of her staff noting also the lack
of privacy, the loss of time going back and forth to the vault to research
records, that her office is the only one that is physically separated and the
Deputy working the word processor would need a quiet space in order to give
the operation full concentration.
Council discussion ensued regarding the consolidation efforts and possible
pooling of the clerical help; that most of the consolidated help by the clerks
would be to answer phones for each of the departments; it would increase
Adjourned Regular
City Council Meeting - 2 - December 9, 1982
efficiency; it would give the City Council more office space; the law library
could be used for a private conference room for the Council; it would
eliminate having to hire additional personnel; a suggestion to put the IBM
machine in the City Clerk's office; and a possible concern that the
consolidation would not be solving all of the problems anticipated.
MSUC ICox/Scott) to select alternate plan "C" and direct the staff to come
back with a resolution to that effect.
2. REGIONAL ENERGY PROGRAM UPDATE IDirector of Public Housing)
Mr. Steve Sachs from SANDAG commented that the Regional Task Force report was
adopted in June. Basically the plan is one of a policy for the conservation
of energy and water and delineates guidelines which would identify actions
needed to increase energy supply and reduction of cost. Mr. Sachs added that
the recommendations coming forth from the Task Force Committees should be
looked at by all local governments; evaluated and acted upon if appropriate
for their jurisdiction. It is a resource for local governments to deal with
their energy problems. Mr. Sachs then submitted a slide showing a graph of
the potential additional government implementation cost of the draft energy
plan update. In the graph was a list of recommendations on conservation and
solar, new construction, existing buildings, electric generation and
financing. Mr. Sachs discussed SANDAG'S implementation of all of these
recommendations and the type of local costs which would be redirected.
Director of Building and Housing Grady submitted flip-sheets showing the
historical background of regional ener~v which Chula Vista started back in
1948. Mr. Grady remarked that the source document submitted to the Council
today was a good one and he would recommend its implementation.
MSUC (Cox/Moore) to accept the staff recommendation which is to consider the
implementation of the recommendations in the plan when developing future
energy conservation measures.
3. REPORT ON CITY'S ABILITY TO NEGOTIATE WITH LOWEST BIDDER ON CITY CONTRACTS
City Attorney Lindberg submitted a written report based on Councilman
Malcolm's question on whether the City could negotiate with the lowest bidder
on City contracts. Mr. Lindberg stated that nothing in the City Charter or
state law prevents negotiation with the lowest bidder for a lower price as
long as the so called negotiation does not involve a modification of the terms
and conditions of the proposal for which the bids are received. Mr.
Lindberg's recommendation was that the City continue with this policy of
analyzing all bids received and in the event that the low bid appears to be
excessive in terms of current market conditions known to the staff or perhaps
raised by the Council or where the low bid significantly exceeds the estimates
prepared by staff that the low bidder be informed that the City will undertake
a rejection of the bids unless there is significant notification therof. This
does not imply that in all cases the City would automatically ask for a
reduced cost even if it is understood that any reduction in cost would serve
the public interest.
I"l T
Adjourned Re9ular
City Council Meeting - 3 - December 9, 1982
MSUC (Scott/McCandliss) to accept the report.
4. CITY MANAGER'S REPORT
None
5. MAYOR'S REPORT
a. Mayor Cox announced that at the Closed Session called by the City
Council on Tuesday, December 9, 1982, they selected Mr. John Goss as
the new City Manager. He will begin working at the City on
January 17, 1983.
b. Mayor Cox announced that an invitation has been received to attend
the grand opening of South Bay Auto Parts at their new location at
908 Third Avenue from 4-9 p.m. tomorrow (December 10, 1982).
c. Mayor Cox remarked that for the past few months he has been meeting
quarterly with the Design Review Committee, Design Review Board and
Planning Commission. It was suggested that a meeting be held with
the City Council, the Planning Commission the Design Review Board
and the Design Review Committee to take a SaturdeLv tour of the City
to review current and past constructions and the redevelopment
areas.
MSUC (Cox/Scott) to direct staff to set up such a tour as early as possible.
d. Mayor Cox announced that he received a call from Mayor Pat Callahan
from Coronado indicating that their City Council considered the new
reapportionment bill in the State Legislature and they have taken
action to (1) communicate with the San Diego County State
Legislators to ask them to develop a Reapportionment Plan to
consider changing the procedure so that there would be a two-thirds
vote at the State Legislature before this would become effective and
(2) before any Reapportionment Plans are drawn up for this Assembly,
State Senate, or Congress that they try to preserve the community of
identity that exists between the South Bay cities. Mayor Cox added
that Coronado prefers to be in an Assembly District that would
include National City and Imperial Beach. He added that there is a
lot Of validity in coming up with a Reapportionment Plan to require
the two-thirds vote because in most cases it would require the
cooperation of both political parties thereby doing away with the
partisan aspect. Council discussion followed regarding the
practicality of the action; that there is information circulating
that Chula Vista would be split into two Districts; Chula Vista is a
"pawn" in this plan; and the importance of preserving the community
identity.
MS (Cox/Malcolm) to (1) send a letter to the San Diego County delegation - the
Assembly, State Senate and urge them to maintain all of the City of
Adjourned Regular
City Council Meeting - 4 - December 9, 1982
Chula Vista in one district be it Assembly, State Senate or Congress and
that there be consideration in maintaining a community of identity that is
present with the other South Bay cities and try to get all of these cities, if
possible, within the same District.
Discussion of the motion: Councilman Scott objected to the motion stating
that the main thrust should be about whatever Senate Congressional or Assembly
District the City is in - Chula Vista should be the "hold district" and all
efforts should be made in that respect. Mayor Cox withdrew his motion and
Councilman Malcolm agreed to the second.
MSUC (Cox/Scott) to encourage the members of the San Diego County delegation
to maintain all of the incorporated areas of Chula Vista into one District:
Assembly, State Senate and Congress.
Adjournment of 5:40 p.m. to the meeting scheduled for Tuesday, December 14,
1982 at 7:00 p.m.
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