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HomeMy WebLinkAbout2007/01/23 Item 2 CITY COUNCIL AGENDA STATEMENT January 23, 2007 Item .:2- SUBMITTED BY: RESOLUTION AMENDING THE FY07 LIBRARY DEPARTMENT BUDGET BY APPROPRIATING UNANTICIPATED DONATION REVENUE IN THE AMOUNT OF $55,000.00 DAVID PALMER, A~ CITY MAN,AGERI LIBRARY DIRECTOR I, JIM THOMSON, INTERIM ITY MANAGER . J j ITEM TITLE: REVIEWED BY: 4/5THS VOTE: YES X NO BACKGROUND Since July I, 2006, the Library Department has received donations from various organizations and individuals for the purchase of new books to add to the Library's collection. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that there is no possibility that the activity in question may have a significant effect on the environment; therefore, pursuant to Section 15061(b)(3) of the State CEQA Guidelines the activity is not subject to CEQA Thus, no environmental review is necessary. RECOMMENDATION That Council adopt the resolution amending the FY07 Library Department supplies and services budget by appropriating unanticipated donation revenue in the amount of $55,000.00. BOARDS/COMMISSION RECOMMENDATION N/A 2-1 January 23, 2007, Item~ Page 2 of2 DISCUSSION As part of its ongoing fund raising efforts, the Library conducts various direct mail solicitation campaigns to supplement its book or materials budget. This year, the Library is requesting that $31,000 worth of donations be appropriated for books. Additionally, the Library has received its annual dispersal :ti;om the Friends of the Chula Vista Library Endowment Fund at the San Diego Foundation, totaling $24,000.00. The endowment fund was established in 1997 specifically to supplement the Library's book or materials budget. Over the years, the endowment has grown to over $500,000, the principle of which cannot be touched. Since the endowment has now reached a major fmancial threshold, the Library will henceforth be annually appropriating the dispersal to supplement the book budget, as approved by City Council in 1997 (ATTACHMENT A). The amount of funds eligible for dispersal is based upon a specific formula established by the San Diego Foundation. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 1 8704.2(a)(l) is not applicable to this decision. FISCAL IMPACT There is no net fiscal impact to the General Fund. These one-time funds will be used to purchase approximately 2,200 new books and DVD's that otherwise the Library could not afford to purchase. Prepared by: Mariya Anton, Senior Management Analyst, Library 2-2 ATrACEMENT tlA" RESOLUTION NO. 18772 \ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA SUPPORTING THE ESTABLISHMENT OF A FRIENDS OF THE CHULA VISTA LIBRARY DESIGNATED ENDOWMENT FUND AT THE SAN DIEGO COMMUNITY FOl:JNDATION WHEREAS, on August 14, 1997, the Umbrella Board of the Friends of the Chula Vista Library approved the establishment of a Designated Endowment Fund with the San Diego Community Foundation; and WHEREAS, the Board also agreed to donate $15,000 to establish the fund to be called: "The Friends of the Chula Vista Endowment Fund"; and WHEREAS, in establishing the fund, the Friends will designate the Chula Vista Public Library as the beneficiary and the dividends from this fund will be restricted for the acquisition of materials (books, videos, periodicals, software, online information services, etc.l; and WHEREAS, these funds must be used to supplement rather than supplant the City's General Fund support for materials. Finally, in establishing the fund, the Umbrella Board has specified that the San Diego Community FO,undation may not make any disbursements to the' Library prior to the year 2006 or until the fund accumuletes $250,000; and WHEREAS, it is recommended to support the creation of identjfied projects on which to spend these funds and'include this documentation in the Library's annual written goals and objectives; and _ ' WHEREAS" on August, 27, 1997 the Library Board of Trustees voted to support the Friends' creation of a Designated Endowment Fund with the San Diego Community Foundation., NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby support the establishment of a Friends- of the Chula Vista Library Designated Endowment Fund at the San Diego Community Foundation. Presented by Approved as to form by ~~ Library Director Aii" n M. Kaheny' / , City Attorney 2-3 :esolution 18772 'age 2 PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, :alifornia, this 9th day of September, 1997, by the following vote: AYES: Council members: Moot, Padilla, Rindone, Salas, and Horton NAYES: Councilmembers: None ABSENT: Councilmembers: None ABSTAIN: Councilmembers: None Shirley Horton, Mayor , TTEST: leverly ,Authelet, City Clerk iTATE OF CALIFORNIA :OUNTY OF SAN DIEGO :ITY OF CHULA VISTA , Beverly A. Authelet, City Clerk of the City of Chula Vista. California, do hereby certify that he foregoing Resolution No. 18772 was duly passed, approved, and adopted by the City :ouncil at a regular meeting of the Chula Vista City Council held on the 9th day of September, i997. :xecuted this 9th day of September, 1997 ~(} !2;fdiU Beverly . Authelet, City Clerk 2-4 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE FISCAL YEAR 2007 LIBRARY DEPARTMENT BUDGET BY APPROPRIATING UNANTICIPATED DONATION REVENUE IN THE AMOUNT OF $55,000,00 WHEREAS, as part of its ongoing fundraising efforts, the Library conducts various direct mail solicitation campaigns to supplement its book or materials budget. This year, the Library is requesting that $30,600 worth of donations be appropriated for books; and WHEREAS, since July 1,2006, the Library Department has received donations from various organizations and individuals for the purchase of new books to add to the Library's collection; and WHEREAS, the Library received its annual dispersal from the Friends of the Chula Vista Library Endowment Fund at the San Diego Foundation, totaling $24,000,00. The endowment fund was established in 1997 specifically to supplement the Library's book or materials budget. Over the years, the endowment has grown to over $500,000, the principle of which cannot be touched, Since the endowment has now reached a major financial threshold, the Library will henceforth be annually appropriating the dispersal to supplement the book budget, as approved by City Council in 1997. The amount of funds eligible for dispersal is based upon a specific formula established by the San Diego Foundation; and, WHEREAS, the onetime funds will be used to purchase approximately 2,200 new books and DVDs that otherwise the library could not afford to purchase. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby amend the Fiscal Year 2007 Library Department supplies and services budget by appropriating the unanticipated donation revenue in the amount of$55,000,00. Presented by Approved as to form by ~~,,\<:1('5;;\\~~\:>.~ Ann Moore City Attorney David Palmer Assistant City Manager / Director of Library J:\Altorney\RESO\FINANCE\Amend FY 07 budget - Library (unallticipated donation)_O 1-2J-07.doc 2-5