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HomeMy WebLinkAboutcc min 1983/03/29 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Tuesday, March 29, 1983 Council Conference Room 7:02 p.m. City Hall ROLL CALL Councilmembers present: Mayor Cox, Councilmembers Scott, Moore, McCandliss and Malcolm Councilmembers absent: None Staff present: City Manager Goss, City Attorney Lindberg, Assistant City Manager Asmus Mayor pro Tempore Scott stated that Mayor Cox would arrive around 8:35 p.m. and the arrangement of the agenda would be changed as follows: (1) Granny Flats;(2) Take Home Patrol Car; (3) Public Information Specialist. APPROVAL OF MINUTES FOR MEETING OF MARCH 22, 1983 MSUC(Moore/McCandliss) to approve the minutes. 1. GRANNY FLATS Director of Planning Gray discussed the draft of the proposed ordinance which responds to affordable housing for elderly and handicapped and to recent legislation promoting that approach. He explained that SB 1160 is permissive legislation designed to encourage development of accessory units in order to supply affordable housing for the elderly in single-family zones and cutting down on sewer lines and other facilities Chula Vista is faced with. The Ordinance would require a change in zoning. Housing Coordinator Gustafson explained the Australian concept of "Granny Flats" which allows small portable units on single-family properties to house elderly relatives of the main household family. SB 1534 is mandatory legislation which gives localities three options: (1) allow by Chula Vista permit creation of single-family and multi-units subject to local restrictions; (2) adopt ordinance which precludes accessory units and cites specific adverse impact on public health, safety and welfare; (3) don't respond by July l, 1983 and grant CUP's for any application for this type of accessory unit in a single or multi-family zone which complies with the criteria. During Council/staff discussion, the following advantages were outlined: the proposed ordinance would permit more rental units to be built; greater utilization of rental units by widows/widowers; elderly and handicapped could benefit from design features of accessory units not generally available in the housing market; easier mortgage qualifying; no public subsidy would be required. Council Conference -2- March 29, 1983 Various provisions of the draft ordinance discussed were; (1) it would be restricted to the elderly and handicapped; (2) occupancy of no more than two persons because of size of unit (640 feet). Director Gray stated this program should start slowly and be reviewed to see if modifications should be made. In order to make it as inexpensive as possible, it is recommended a CUP be approved by the Zoning Administrator. The present fee is $175. In answer to Councilman Scott's question regarding setbacks - that all CUP's now do not go before the Council, Director Gray stated all permits have the right to appeal to the City Council. Councilman Malcolm noted his concern that the Board of Realtors were not notified of this meeting and felt their input was appropriate. Councilman Scott stated that this was an information session only. City Manager Goss stated that he had planned having this work session in April not March and they would have received notice in a timely fashion. Councilman Malcolm questioned deed restrictions after a change of ownership and if this had been reviewed by the City Attorney. City Attorney Lindberg stated the City feels confident in restrictions and enforceability by the City but cannot predict future Court enforcement. MSUC(Malcolm/Moore) to direct City Attorney to prepare a more in-depth study regarding legal enforcements and deed restrictions. MSUC(Malcolm/Moore) to direct the Planning Commission to hold a public hearing for an ordinance. Councilman Scott commended the staff on the work that went into this presentation. 2. TAKE HOME PATROL CAR City Manager Goss stated he had received a report some time ago from Directors Winters and Grant regarding the Take Home Patrol Car. He was concerned with ordering the vehicles with the deadline at the end of this month. After reviewing the material he feels there is a lot of merit to the program but it deserved more study - more information concerning the current fleet, its operation and financing. He recommended proceeding with the standard process of patrol cars for this year and consider this program twelve months from now. Councilman Moore commented that he sees merit in the program but does not see it as being profitable although it would increase visability and responsibility. MSUC(Moore/Malcolm) to forward the Take Home Patrol Car item until FY 84-85 budget time. · 1 T Council Conference -3- March 29, 1983 Councilwoman McCandliss remarked that she talked with Chief Winters about the problem with police cars at someone's home. A condition may have to be established that cars should be brought back to the station when families are --~ away on vacation. If a car is left unattended anyone could steal cars and vandalism is a valid concern. 3. PUBLIC INFORMATION PROGRAM City Manager Goss highlighted the staff report stating that he evaluated the need for a Public Information Specialist and the question of how formal and extensive the position should be since this person would be involved in providing information for all City departments. City Manager Goss explained that the City now has an overall program that is uncoordinated and all of the City's resources are not being utilized. The steps for development of the program recommended are: {1} determine goals and objectives; {2) evaluate goals; (3) develop programs and use of goals and objectives. In identifying the resources available and putting them together in a public relations program, the City should be using citizens, volunteers, elected and appointed people, etc.; in-house training and coordination of the program existing staff resources (paint-shop, graphics, outside services, San Diego State {resource for intern program}; cable system which has a penetration level greater than printed media. There is a need to identify options available which depend on (1} the goals and objectives chosen; (2) continued efforts of the staff; (3} establishing a full-time or part-time position; (4} have that kind of position and discontinue contract with Nuffer/ Smith; (5) designate member of existing staff and continue on with consultant. The program proposal is to: {1) establish a Public Information Unit responsible for coordination and responsible to the Public Service Manager on June 1 {2) transition program with Nuffer / Smith until this information program is established, then the consultant work would be modified. Projected over a period of time this would be modified to no assistance at all. City Manager Goss added that annual funding budget of $21,300 is less than present agency cost. The program cost could be split and Redevelopmerit Agency could pick up the cost of the program and the City could make an in-kind contribution,{office space worth about $10,000 annually, office supplies, etc). Additional comments stated the advantages to the program: (1} starting a new program would be easier as it would get a commitment from San Diego State; (2) advantage of having it in the City Manager's office provides option for staff person to be close to the City Manager and Mayor; (3} this is a new position and has the advantage of giving the employee options of more hours per week; (4) someone that is more readily accessible; {5) whether a full-time or part-time person would be better to obtain. Council Conference - 4 - March 29, 1983 Councilman Scott noted that contract with Nuffer/Smith ended on June 1 and suggested this date to put the program into effect. He commented that Nuffer/ Smith performed well and he is reluctant to extend the contract but wishes to let other people "have a shot at it." Councilman Malcolm suggested Nuffer/Smith handle this between now and June 1 and prepare some RFP's to go out. He cannot see interns doing the job because of the time it takes to know the contacts, newspaper media, etc. and interns would leave every six months. City Manager Goss indicated that the person would be hired for a permanent position and the interns would report to them and would have specific assignments - such as the Living Christmas Tree Program. The Public Information Specialist would coordinate and do the press releases. Council/staff discussion ensued regarding (1) the problem with hiring a full time person and finding enough for him/her to do; (2) the person involved needs press time and time to make contacts but the position may be "frivolous" and questioned its necessity; (3) producing press releases are needed and having a person in-house doing the work Nuffer/Smith has been doing for the City is a less expensive frivolity than the City has had in a year and a half; (4) a suggestion to get someone starting their own public relations firm and wanting to volunteer their time; professional coordination is necessary; (5) expanding staff to get a good dedicated individual to do the work; (6) whether to have a contract or salaried person using Chula Vista as a stepping stone for a young person; (7) the Council would like a conscientious person with goals, (young or old) - perhaps a retired person who would like to be active part time; (8) a suggestion to go for a $21,000 salary and try it for a year and ensure the job will get done. MS(Moore/Scott)for the City Manager to establish a full-time position of Public Information Specialist who will be responsibe for coordinating City's public relations effort and a contract with Nuffer Smith on a full-time basis with a tentative expiration date of June 1, 1983. Councilwoman McCandliss did not support hiring someone full-time at this time. Councilman Scott stated he would like a half-time position. City Manager Goss stated we need 60 days for proper recruitment if there is someone available. Councilman Moore stated we may be eliminating a number of inquiries because of the part-time position. Councilman Scott suggested concern for part-time and perhaps give individual flexibility to come back to Council to go full-time. Councilman Malcolm stated that under the direction of the City Manager if the position were full time there would be enough to do to make a full-time position worthwhile. Motion withdrawn by Councilman Moore; Councilman Scott agreed to withdraw the second. A five minute recess was called at 8:40 p.m. and the meeting reconvened at 8:45 p.m. Council Conference -5- March 29, 1983 Discussion continued and the following suggestions were made: (1) City Manager place an ad for full-time person; (2) Nuffer/Smith continue on a limited basis for any specific projects that may be needed as City Manager sees fit; (3) person to be brought on board on June 1; (4) go out on RFP and be specific. A motion was made by Councilman Malcolm for the Redevelopment Agency to bear the cost of hiring a Public Information Specialist with in-kind contribution by the City. The motion died for lack of a second. MSC (Malcolm/Moore) Recruiting process started for full-time or part-time (half-time) position be considered for this opening effective June l, 1983. The motion carried by the following vote: AYES: Scott, Malcolm, Moore Noes McCandliss Abstain: Mayor Cox MSC (Malcolm/Moore) Obtain college interns to assist the Public Information Specialist beginning next fall. The motion carried by the following vote: AYES: McCandliss, Scott, Malcolm, Moore Noes None Abstain: Mayor Cox MSC (Malcolm/Moore) The City's current contract with Nuffer-Smith be modified to provide consultant advice only and to go out on RFP's as determined by the City Council or City Manager. The motions carried by the following vote: AYES: McCandliss, Scott, Malcolm, Moore Noes None Abstain: Mayor Cox MSC (Malcolm/Scott) The cost of the program be borne by the Redevelopment Agency, except the City would provide certain in-kind services, such as office space, certain materials and supplies and general supervision. - 6 - Council Conference March 29, 1983 The motion carried by the following vote: AYES: McCandliss, Malcolm, Scott Noes: Moore Abstain: Mayor Cox 4. CITY MANAGER'S REPORT (None) 5. MAYOR'S REPORT a. Mayor Cox discussed his meeting with Leo Trombatore, Director California Department of Transportation. b. Mayor Cox reported he met with Donna Reid, Assistant Director of State of California and was briefed on the status of the State Coastal Commission. 6. COUNCIL COMMENTS a. Councilman Scott stated he has missed four out of six meetings at SANDER due to his business commitments and requested Councilman Moore be named to replace him at these meetings. MSUC(Cox/McCandliss) to appoint Councilman Moore to replace Councilman Scott at SANDER meetings. ADJOURNMENT AT 9:00 p.m. to the meeting scheduled for Tuesday, April 5, 1983 at 7:00 p.m. and to the tour on April 9, 1983 at 8:00 a.m. PATRICIA A. GUARDACOSTA Deputy City Clerk WPG:0277C PAG