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HomeMy WebLinkAboutcc min 1983/05/26 STATE OF CALIFOI{NIA ) AFFIDAVIT OF POSTING ORDER COUNTY OF SAN DIEGO ) ss OF ADJOURNMENT OF .~[EETING CITY OF CHULA VISTA ) I, Patricia A. Guardac0sta,~being first duly sworn depose and say: Deputy That I am the duly chosen, qualified and ac_ing/Clty Clerk of the City Council of the City of Chula Vista; That the C0unci] Conference meeting of the Council of the City of Chula Vista was held Thursday, May 26, ]983 and said meeting was adjou. rned to the time and place specified in the order of adjournment ATTACHED HERETO: That on May 27, ]983 at t~he hour of ]0:00 a.m. I posted a copy of said order at a conspicuous place on or near the door of the place at which said me~ting of May 26, ]983 was held. Deputy City Clerk Subscribed and sworn to before me this day of 19 Notary Public in and for said County and State of California · '1 T MINUTES OF AN ADJOURNED REGULAR }~ETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held May 26, 1983 Council Conference Room The City Council met in the ~6vc~XXlXX~ at the City Hall, 276 Fourth Avenue on the above date at 4:00 lp.m. with the following: Councilmen present: Cox, Malcolm, Moore, McCa,d]iss, Scott None Councilmen absent: ADJOURNMENT The Mayor adjourned the meeting until Tuesday, May 31, 1983 at 5:00 p.m. in the C~C~+~+~+t~a+a+~B~+r+g~/Conference Room, City Hall, 276 Fourth Avenue, Chula Vista, California. I, PAIRICIA GUARDAC0STA, DeputyCity Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this is a full, true and correct copy of an order by the City Council at the meeting of Thursday, May 26, 1983 PATRICIA GUARDACOSTA, Deputy City Clerk City of Chula Vista, California MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA BUDGET SESSION Thursday, May 26, 1983 Council Conference Room 4:00 p.m. City Hall ROLL CALL Councilmembers present: Mayor Cox, Councilmembers McCandliss, Scott, Moore. Councilman Malcolm arrived late Councilmembers absent: None Staff present: City Manager Goss, Assistant City Manager Asmus 2. RESOLUTION 11264 HONORING WILLIAM BERRY ON THE OCCASION OF HIS RETIREMENT AS STREET SUPERINTENDENT OF THE CITY OF CHULA VISTA RESOLUTION OFFERED BY COUNCILMAN SCOTT, the reading of the text was waived. Mr. Berry is the "father" of the CHIP seal program. He moved here in 1947 and has seen Chula Vista grow from 11,000 to 86,000 population. The resolution honors Mr. Berry for his 25 years with the City. The resolution passed by the following vote: AYES: Cox, McCandliss, Scott, Moore Noes: None Abstain: None Absent: Malcolm MSC (McCandliss/Scott) to make William Berry an Ambassador at Large of the City of Chula Vista. Councilman Malcolm arrived at 4:07 p.m. 3a. RESOLUTION 11263 AUTHORIZING THE ESTABLISHMENT OF A PUBLIC INFORMATION DIVISION WITH A FULL-TIME PUBLIC INFORMATION SPECIALIST AND APPROPRIATING NECESSARY FUNDS (Management Services Director) A two minute recess was called at 4:08 p.m. for Councilmembers to read the r~solution and ordinance on the Public Information Specialist. The meeting reconvened at 4:10 p.m. l'l T City Council Meeting - 2 - May 26, 1983 RESOLUTION OFFERED BY COUNCILht~N MOORE the reading of the text was waived by unanimous consent. Council discussion ensued regarding the following issues: l) annual evaluation of present goals and objectives on a one to three year basis to insure full value; 2) termination of an unclassified employee if job is not done properly; 3) need to focus on goals - person may be doing a good job and may not be obtaining anticipated goals;4) position should pay its own way and be reviewed to ascertain this objective. Councilwoman McCandliss stated it is important to keep the goals in mind and not expect the position to pay its way, and at the end of the first year to state accomplishments. Director of Management Services Thomson stated it is very hard to show cause and effect between a public relations program and economic development which is difficult to demonstrate as cost effective. Councilman Scott stated two to three years would be needed to demonstrate efficiency of the program. THE RESOLUTION passed and approved by unanimo,us vote. MSUC (McCandliss/Moore) to review this position at budget time one year from June for one, two and three year increments of time. 3b. ORDINANCE 2035 ESTABLISHING THE PUBLIC INFORMATION SPECIALIST AS AN UNCLASSIFIED POSITION - FIRST READING MSUC (Cox/Moore) to place the ordinance on first reading; the reading of the text was waived by unanimous consent, passed and approved unanimously. 1. BUDGET OVERVIEW City Manager Goss presented the 1983-84 proposed budget for the City of Chula Vista in which he emphasized issues rather than detailed accounts. He proposed a balanced budget without layoffs, tax or revenue increases. Mr. Goss explained the arrangement of the budget manual stating the budget commentary letter is more substantial than last year~. Departments are not listed alphabetically but are organized by major categories. Principal Analyst Leuck and Assistant City Manager Asmus evaluated past history and did projections based on historical records to see if accounts were in or out of line and budgets were changed accordingly. Detail work was accomplished which involved several hours with each department before this was resolved. The budget outline is in the following categories: l) introduction 2) revenues; 3) expenditures; 4) budget goals; 5) toward a balanced budget; and 6) review schedule. l'~ T City Council Meeting - 3 May 26, 1983 Revenues: General Fund Revenue 1983-84 Projected Chart was explained by City Manager Goss describing sales and property tax percentages, utility users tax, licenses and permits, fines and other revenues. He explained there was a slight gradual increase in property and sales tax and motor vehicle-in-lieu tax based on use rendered. Property tax compared with police and fire service which does not plan for that service now makes up for one-half of the fiscal budget. Mr. Goss showed the comparison of sales tax with National City's, noting that Chula Vista has gradually increased and caught up with National City even though it does not have the benefit of a large shopping center. Mr. Goss further compared the amount of sales tax revenue with Oceanside and Carlsbad (to Chula Vista) allocated for the fiscal year. State Revenue: animal licenses down; cigarette tax declining; sales tax in keeping with original Consumer Price Index; volatile revenues are reflective of the down trend in economy and transportation tax and building permits are both down. Declining Revenue: the use of semi-restricted funds are more for general use purposes. CHIP seal remainder used for street maintenance construction. Operating Budget: outlined by departments showing functional revenues by departments. Mr. Goss outlined the budget goals and discussed his balanced budget, the following nine points were mentioned concerning expense: 1) "hold the line" budget; 2) projected actual salaries rather than budgeting at top salary step; 3) projected employee turnover; 4) regarding revenue more realistic financial support of General Fund operations by Redevelopment Agency; 5) increased financial support from State Gas Tax funds for street maintenance personnel; 6) Sewer Service Revenue support of a portion of the pump maintenance activity, rather than by the General Fund; 7) utilization of 1983-84 California Library Services Act funds to support the Library's existing operation, rather than supplementing it (including non-resident services); 8) utilization of interest income from subdivision fees for park maintenance; 9) utilization of interest income from Workers Compensation and public liability insurance funds to support General Fund expense. Mr. Goss explained the Operating Funds Summary regarding transferring funds and comparing total estimated revenue and transfers to the projected 1983-84 Operating Budget and discussed the total estimated excess between revenues and expenditures for 1982. Councilwoman McCandliss stated good management dictates balancing funds and tranferrals to make the budget workable. Funds being transferred to the Operating Budget could save the City from going into its reserve. The meeting recessed at 5:50 p.m. for a dinner break and the meeting reconvened at 6:15 p.m. City Council Meeting _ 4 _ May 26, 1983 City Manager Goss continued his presentation discussing the following proposed projects: 1) Substantial proposals for major developments: the re-planning of the Gersten (El Rancho del Rey) area and Eastlake and a Sphere of Influence Study. 2) Traffic study and updating the General Plan could be done by consultants. Staff is working with SANDAG on the possibility of using their computer model. 3) The work program review by Council is important - pending projects are Eastlake, Gersten, Montgomery Annexation (possibly), Bayfront Plan, interest in industrial development in certain part of the City - staff is not equipped to handle this amount of work. 4) Engineering staffing needs propose an Engineering Technician position which can be added without having to impact the budget in any way. 5) Community Development provides adequate revenue and funding for the Public Information Specialist and provision of money for support of effort of Mayor and Council and Executive Director of Agency for lobbying activity as well as City activity related to the Agency and Business and Industry Development. 6) Public Works Operations - increased gas tax fund for maintenance. System called Mainstem provides data regarding equipment. The proposal is to phase it out and provide our own system which staff feels will be better for less cost. 7) Sewer Service charge for pump maintenance. 8) Library: non-resident library service report; California Libraries Service Act funds; increased staffing needs recommendation for one-twelfth of a position; request for additional staffing was more substantial and was not recommended; book acquisition recommended to be kept at same level, State Library Act fund to utilize as a one time thing to acquire additional books; the issue of amount of book budget audio visual materials. 9) Recommendation of a collection agency to get books returned to library. 10) Parks and Recreation to reduce total staffing - trading part-time hours for full time staff enabling better supervision and provide better operation in recreation division by having full time people. 11) Subdivision fee for park maintenance; additional information on Rohr parking meters possibly being added during summer and Park Ranger being paid out of Revenues (this is not recommended). 12) Contract out Golf Course operation or raise fees; funding for Serra information services. City Council Meeting _ 5 May 26, 1983 13) Police increase canine units from 3-4 so every shift has one; part time intern in services division; animal licensing follow-up, licenses that have not been renewed, census or door-to-door check to identify unlicensed animals - perhaps in a test situation; helicopters in ASTREA program. 14) Fire Department: replace fire pumper (City has no equipment replacement fund). There is a 12 month delivery date - one-half could be budgeted this year and one-half next year. The Public Safety Director proposed another Batallion Chief position to replace the Captain for training. 15) Finance recommendations for reorganization of systems analysis and study by staff to come up with recommendations to automation of inventory control and a start to automate the Finance Department itself. Change from paper work to automation is a very big step and it is recommended that Finance be given the support to do this in order to save one full-time position. Councilman Malcolm asked about possibility of getting free payroll services from banks. Mr. Goss agreed that might be a possibility to look into. 16) Police - WE-TIP program should be resolved. 17) Mainframe maintence cost of computer should be evaluated; Policy Analysis and Program Evaluation Unit (PAPE) work program under management services. There are other directions the unit needs to be directed in. It could be useful for them to perform supplementing the Engineering and Planning staff in connection with identification of need for and financing public utilities regarding certain areas that need to be developed in the City. There needs to be a change in the direction of work in the PAPE program. 18) Non departmental - services from SANDAG and the City's proposal to contract with public technology are both recommended. 19) Insurance - interest income from the two funds to support the general fund. 20) SCOOT - consider bus purchase plan. Discussion ensued regarding opening up insurance bids and the City policy on proposals and how liability bids have been handled. Mr. Goss discussed and explained the following proposals for future studies: l) Equipment replacement funds; 2) take home patrol program; 3) telephone study phase II; 4) Community Housing Insurance Program (CHIP)to provide inspection for safety from fire and burglary, home and fire insurance and work cooperatively between public and private sector program which can be shared; 5) use parking ordinance violation fines for traffic enforcement and street maintenance; 6) collection agency service for library; 7) cost effectiveness City Council Meeting _ 6 _ May 26, 1983 of replacing mainframe computer; 8) explore feasibility of cross-training crews; 9) "pooling" of police investigators' vehicles; lO) establish tree farm or nursery; 11) management integration of Engineering and Public Works; 12) continued analysis of full-cost recovery program; 13) application of full-cost recovery concept to City assistance to contractors for sewer lateral stoppages; 14) deposit plan for possible plan check and inspector services to meet any major increase in building activity; 15) feasibility of removing pedestrian heads from selected intersections; 16) replacement of service contracts for desk top equipment with a repair account; 17) cost effectiveness of new equipment to facilitate the City's microfilming process; 18) contract out of replacement and maintenance of traffic signal and street lights; 19) reformat budget process to facilitate its preparation and review; 20) evaluate the cost effectiveness of an aerobics program for police and fire; 21) update the City's three year financial plan; and 22) comparison of selected service levels to other cities in the County. The proposed 1983-84 budget schedule was discussed with a breakdown of the following dates and subject matter. May 3t Revenues, Development and Maintenance Services including Planning, Engineering, Community Development, Building and Housing and Public Works Operations. June 8 - Golf Course, Public Safety, Legislative and Administration including Community Promotions, C.I.P. June 14 - Cultural and Leisure including Library, Parks and Recreation and a discussion of leftover issues. June 21 - Public Hearing on adoption of the budget. COUNCIL COMMENTS: a. Councilman Malcolm referred to the Library Report given by PAPE which didn't focus on dropping out of the Serra System. He suggested staff try to find out the percentage of users and purchases. Councilman Malcolm indicated the library report was not adequate and would like additional information on this subject. b. Councilman Moore had several questions: 1)what percentage of the General Operating fund is for personnel costs in the budget; 2) who sets costs of service levels that have been reduced in street maintenance; c) clarification of definition of "deficit"; d) utilizing Federal Revenue Sharing in General Operating Fund and actual length of time Revenue Sharing is approved for; e) number of liability claims in canine situations and the dollar value lost. c. Councilman Malcolm indicated one of the big revenues that can change the whole City picture is the Golf Course which could go from a deficit to a to a plus factor. City Council Meeting _ 7 May 26, 1983 Assistant City Manager Asmus commented on staff's report which is being updated as to what other courses are charging for operation and for green fees. d. Mayor Cox commented that CIP projects may still have some money in their actual accounts for elements that haven't been completed such as the Parkway Youth Center. Assistant City Manager Asmus responded there is a tabulation of these projects. e. Mayor Cox asked about (1) entry signs westward on the Highway 805 entrance and what it would cost to do this; (2) inquire about undergrounding program and street sweeping services; (3) Business and Industry Development Commission slide projector for promotional multi-media display which may be helpful for promotional information, cost for audio and filming and whether it could be done on a cost-shared basis. MSUC (Cox/McCandliss) to approve the proposed schedule for meeting dates of May 31, June 8, June 14 and June 21. g. Mr. Asmus asked if the Mayor would like to discuss insurance matter further. Councilman Malcolm would like to be assured the City is getting bids from other companies in this City in order to help local businessmen. MSUC (Cox/Moore) for items to be referred to staff to be brought back to Council for discussion. i. Councilman Malcolm suggested staff check with various cities and counties to investigate the existing policies regarding legal protection for Council members. If outside Counsel is needed on any of Council's votes, that Councilmembers will be assured of protection by the City, as not all Councilmembers can afford good legal Counsel. It is important for staff to spend time to develop a policy. MSUC (Malcolm/Moore) for staff to develop a policy for possible litigation for Councilmembers for outside help. MAYOR'S COMMENTS (None) CITY MANAGER'S COMMENTS (None) ADJOURNMENT AT 7:55 p.m. to the meeting of Tuesday, May 31, 1983 at 5 p.m. in the Council Conference Room. JENNIE M. FULASZ, CMC City Clerk PATRICIA A. GUARDACOSTA Deputy City Clerk WPC:0300C