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HomeMy WebLinkAboutcc min 1983/06/14STATE OF CALIFOI~NIA AFFIDAVIT OF POSTING ORDER COUNTY OF S~q DIEGO ss OF ADJOUP~NMENT OF MEETI:]G CITY OF CHULA VISTA I, Jennie M. Fulasz, being first duly sworn depose and say .: That I am the duly chosen, qualified and acting City Clerk of the City Council of the City of Chula Vista; That the regular meeting of the Council of the City of Chula Vista was he?.d_ luesday, June 14, 1983 and said meeting was adjou. rned to the time and place specified in the order of adjournment ATTACHED HERETO: That on June 15,1983 at the hour of 9:30 a.m. I posted a copy of said order at a conspicuous place on or near the door o~ the place at which said me~ting of june 14, 1983 was held. i . C~ Clerk Subscribed and sworn to before me this day of 19 Notary Public in and for said County and State of California MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Conference, Room, C~ty Ha]] The City Council met in the Council B~xi~x]i~x~, 276 Fourth Avenue on the above date at 5:00 p.m. with the following Councilmen present: Mayor Cox, C0unci]members 5c0tt~ Moore, McCand]iss~ Ma]c0]m Councilmen absent: None ADJOURNMENT The Mayor adjourned ~he meeting at 10:05 p.m. until June 16, 1983 at 4:00 p.m. in the Council Conference Room, City Hall, 276 Fourth Avenue, Chula Vista, California. I, Jennie M. Fulasz, City Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this is a full, true and correct copy of an order by the City Council at the meeting of June 14, 1983 ~ Chfla Vista, Califo~'n~a MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA BUDGET SESSION Tuesday, June 14, 1983 Council Conference Room 5:00 p.m. City Hall ROLL CALL Councilmembers present: Mayor Cox, Councilmembers McCandliss, Scott, Moore, Malcolm Councilmembers absent: None Staff present: City Manager Goss, Assistant City Manager Asmus A. Approval of the minutes of the meeting of June 7, 1983. MSUC(Moore/Scott) to approve the minutes. With the concurrence of Council, Mayor Cox moved Item No. 4 up on the agenda at this time. 4. REPORT COMPLAINT OF ALLEGED VIOLATION OF CONDITIONAL USE PERMIT FOR STARLIGHT CENTER, 1280 NOLAN AVENUE (Assistant City Manager) At the City Council meeting of June 7, 1983, Mr. Robert Ghiloni, an adjacent property owner to Starlight Center related an incident of a sexual assault of a seven year old boy which occurred in his immediate neighborhood. In response to Council's direction, Assistant City Manager Asmus stated in his report regarding the Police Department are aware of the incident and the matter is now in the hands of the District Attorney. The individual alleged to have been involved in the incident has been removed from the Starlight program. Mr. Asmus also stated in his report it is the intention of the staff to continue the investigation further, primarily by the Police Department as well as a further review and study of the legal implications as they relate to a Conditional Use Permit. A further report will be given to the Council at the meeting of June 21. Councilwoman McCandliss asked for the Executive Director or a representative of the Starlight Center to be present at that meeting. MS (McCandliss/Cox) to accept the report. Robert Ghiloni, 304 East Onieda Street, Chula Vista referred to the newspaper article appearing in the Star News regarding this incident. He objected strongly to Principal Planner Lee's "strong opinion" regarding the entire matter. Mr. Ghiloni remarked if he applied for a Conditional Use Permit, he would have to adhere to the health, safety, and welfare of the neighborhood and expected everyone else to do the same. City Council Meeting -2- June 14, 1983 1. RESOLUTION 11270 ACCEPTING BIDS AND AWARDING THE CONTRACT FOR PUBLIC LIABILITY INSURANCE (Director of Finance) Councilman Scott stated he is abstaining from discussion and voting on this matter on the advice of the City Attorney, due to a possible conflict of interest. In a report to the Council, Director of Finance Grant stated the Council, on February 22, 1983, approved the amended agreement with the San Diego County/Cities Joint Power Authority to enable member agencies to participate in the joint purchase of types of insurance. Bids have now been received for the period June 19, 1983 to June 19, 1984. The lowest bid was provided by the San Diego County/Cities Joint Power Authority. Their bid of $25,385 for $15 million excess coverage with a self insured retention of $100,000 is not only the lower bid but also offers broader coverage in the form of an aggregate stock loss of $300,000 and in addition includes physical damage, inverse condemnation coverage. General Council discussion followed during which the City Manager and Assistant City Manager answered the questions pertaining to the the physical damage inverse condemnation; the excellent track record of Chula Vista; if the City joined and does not have shared risk and the other two cities do, would it affect the City's rates; and the pro-rata shared time of the insurance consultant. Councilwoman McCandliss questioned the amount of time which would be devoted to the City for this expert advice. Mr. Ross Oliver, representing the Driver Company, stated he would be available for a period of 500 hours to seven cities in San Diego County. This is for a period of one year's time at a cost of $2,145. Mr. Chuck Shippey, Creaser and Price Insurance Agency stated Chula Vista is one of the largest cities in the JPA and has enjoyed a better loss experience during the past years than most cities in California. He believes Chula Vista is large enough by itself to fare well in the future as a single entity. Mr. Shippey added he consulted with his insurance carriers and they will be willing to go with the physical damage inverse condemnation coverage. Further discussion ensued regarding the addition of this coverage after the bids have been received; this can be a pilot program for one year; and Chula Vista could exit the program at any time. RESOLUTION OFFERED BY COUNCIL~N MALCOLM, the reading of the text was waived by unanimous consent, passed and approved with Councilman Scott abstaining. 2. RESOLUTION 11271 APPLICATION FOR GRANT MONIES FOR PARK RESTORATION AND URBAN REFORESTATION PROGRAM THROUGH THE CALIFORNIA DEPARTMENT OF FORESTRY (Director of Parks and Recreation) Referring to his written report to the Council, Director of Parks and Recreation Pfister stated as part of the Emergency Jobs Bill Public Law 98.8, the Small Business Administration was allocated 50 million dollars for park City Council Meeting -3- June 14, 1983 restoration and urban reforestation program. The objective is to create jobs for the unemployed and rehabilitate and improve public parks and other publicly owned or controlled lands. Mr. Pfister commented California's allocation is 5.7 million dollars of which approximately 20 thousand dollars would be allocated to the City. He noted the six options in his report stating preliminary scheduling has been done and the following two projects are to be funded: 1. Planting trees at the Municipal Golf Course. 2. Placement of additional trees in open space areas. Councilman Moore remarked it is the Council who makes policies. MS (Moore/Malcolm) one of the six items to be pursued should be the Boys and Girls Clubs. Mr. Moore added this would be the most good for the most people in Chula Vista. Councilwoman McCandliss stated she would abstain from voting on the motion (member of the Board of Directors of the Girls Club). Council discussion followed regarding the various proposals whereby the grant could be applied. Mayor Cox suggested the MTDB right-of-way. City Manager Goss indicated the Council could use the funds to start a tree farm and suggested this be referred back to him for a more detailed report at the next meeting. Motion to consider the Boys and Girls Club carried with Councilwoman McCandliss abstaining. MS (Cox/Scott) to refer this back to staff for a report tomorrow - to have the dollar amounts on the items. The motion carried by the following vote: AYES: Cox, Scott, McCandliss Noes: Malcolm, Moore Absent: None 3. REPORT PUBLIC LIABILITY INSURANCE FOR THE FOCUS SUMMER SCHOOL PROGRAM (Director of Parks and Recreation) In a written report to Council, Director of Parks and Recreation Pfister explained the Council requested staff to obtain first dollar insurance coverage for the summer educational recreation program without any additional cost to the City. He contacted Mr. Shippey of Creaser and Price Insurance and Mr. Creaser can provide the insurance package for the period June 20 through July 22, 1983 for up to $500,000 first dollar insurance, a half-million dollars of bodily injury and property damage liability including all operations and liabilities arising from non-owned or hired automobiles covering all entities. The cost of the insurance would be approximately $878. Two alternatives are provided for this coverage: City Council Meeting -4- June 14, 1983 1.Assessment of a surcharge to the registration fee. 2. Use funds from the programs reserve trust account. Mr. Pfister stated he is recommending that funds this year be used from the programs reserve trust account and next year, it be included as part of the registration fee for all programs. MSC(Cox/Moore) to accept the report. Councilman Scott abstained from voting and discussion of this matter due to a possible conflict of interest. A dinner break was called at 6:00 p.m. and the meeting reconvened at 6:35 p.m. BUDGET ITEMS 5. CAPITAL IMPROVEMENT PROGRAMS City Manager Goss presented the budget noting the various activities and confronting sources and highlighting some of the CIP projects and their costs. For the fiscal year 1983-84, projects totalled $2,358,050. Mr. Goss explained the various projects and their fundings; those that would come out of gas tax funds; park acquisition and development funds; block grant monies, emergency jobs bill, Redevelopment fund, residential construction tax, Revenue Sharing, California Library Services Act, Local Transportation fund, and traffic signal fund. Under the Revenue Sharing funding category, RS-38 commemorative sculpture Sister Cities at a cost of $3,400 was discussed. Councilman Malcolm objected to the use of Revenue Sharing funds for this project. MS (Malcolm/McCandliss) to delete RS-38. Council discussion followed during which the Councilmembers discussed the use of Revenue Sharing funds for fine art features throughout the City, using this money to buy better gifts for Sister Cities, the need for more fine art sculptures. The motion failed by the following vote to-wit: AYES: Councilman Malcolm Noes: Moore, McCandliss, Scott, Cox Absent: None City Manager Goss then discussed in detail the CIP submittal projects that were considered but not recommended for funding. City Council Meeting -5- June 14, 1983 City Manager Goss indicated that there was some concern on the part of the Council to proceed with the 1911 Act for installation of curbs, gutters and sidewalks and he recommended $37,000 be added to the gas tax budget with the understanding the Council authorize for it in advance of these projects which will be paid back to the fund. He asked for the money to be reflected in the budget at this time but not appropriated as such. MSUC(Scott/Cox) to add the amount of $37,000 to the budget as recommended by the City Manager. MSUC (Scott/Cox) to approve the Capital Improvement Program Budget as presented by the City Manager. CULTURAL AND LEISURE City Manager Goss presented this budget which includes the Library. The proposal is for the 1982-83 General Fund Library Budget of $1,148,610 and $92,140 of the State Library Act Expenditures be decreased to $1,218,060 or a decrease of $22,690 or 1.8%. The library will take in revenues in the amount of $161,475 -of this amount $90,000 is expected to be received from the California Library Services Act Fund. In summarizing the budget Mr. Goss explained (1) the non-resident Library Service; (2) the use of the California Library Services Act (CLSA Funds); (3) the additional personnel requested which was for the addition of two library assistants, one in the adult section and one in the children's section, 1.5 clerical aids in order to open an additional check-out work area to reduce the wait at peak hours; (5) shelver in the children's section all to be funded by CLSA; (4) book acquisition; (6) equipment; (7) collection agency services. Mr. Goss noted the proposal to hire a collection agency at a cost of $15,220 in an effort to settle delinquent accounts and obtain books which have been checked out but never returned. He recommended instead to see how successful the City can be by becoming more serious in the follow-up notices issued by the Library in retrieving the overdues and then by using the correspondence from the City Attorney's office to obtain the lost books. Director of Management Services Thomson presented flip charts in which he discussed the non-resident library services. Mr. Thomson gave a summary of the relative benefits or alternatives regarding serving non-residents and presented statistics relative to the cost of non-residents service. A lengthy Council discussion followed with Mr. Thomson and the City Librarian Rosemary Lane answerin9 questions pertainin9 to comparison of Chula Vista Library with other libraries in the County and State; advantages and disadvantages from withdrawing from the Serra System; cost of providing services to the non-residents; and Senate Bill 358 which is bein9 funded for one-half of the .-~ year and will provide $52,000. Mr. Thomson continued his presentation regarding the full-cost recovery and increment cost estimates for non-resident library services. He noted the non-resident circulation was 243,300 or 31% of the total Chula Vista Library circulation. Councilman Scott objected to this figure indicating it was "manipulative" and not accurate. City Council Meeting -6- June 14, 1983 A break was called at 7:55 p.m. and the meeting reconvened at 8 o'clock. Councilman Malcolm presented statistics regarding the operation of hours, staffing circulation and the amount of circulation per employee for the public libraries of Chula Vista, Carlsbad, Escondido, Oceanside and San Diego City. He listed that the average circulation per employee as 17,001 adding the estimated circulation of non-residents is 541,780. The employees required to serve this number would be 30.60. The present number of employees in the library are 42.75 which means services could be provided with 12.15 less employees at a cost savings to the City of approximately $168,000 per year. Mr. Malcolm added the average pay to the City of Chula Vista for non-resident use during the last four years was $79,200 which subtracted from the $168,000 would give an $88,800 net employee minimum savings. Councilwoman McCandliss remarked the report does not take into consideration the people doin9 the work, such as the different employee classifications (Librarian, Visual Aide, etc). Further, the report does not take into account the services that are provided by this library adding the issues involved were (1) should services be provided to non-residents; (2) is the City spending too much money in the library. Councilman Scott felt the report was "simplistic." The library was built for future growth it is much larger now than is needed right now; that the square footage is a factor to be considered in library services; and what would be accomplished if non-resident library services were cut out. He added the matter is really much more complicated and suggested getting a full report noting he doesn't agree with the staff's figures which he felt were manipulative. Further Council discussion involved the withdrawal again from the Serra System; the quality of services provided by the Library; the letter from the Chamber of Commerce regarding Library services; and whether the City wants to continue to subsidize non-residents. Council discussion continued regarding the reductions in cost of wear and tear of library facilities if the non-resident program was effected. Councilman Moore indicated there is a need for a City policy on what to do with the non-resident services. MSUC (Moore/Malcolm) to initiate some type of correspondence with sufficient data to support the non-resident relief - this is to be a staff report. In answer to Councilwoman McCandliss' query, Assistant City Manager Asmus stated the letter received by the Council from the Chula Vista Library Shelvers is being worked on now by the Director of Personnel. MSUC (Malcolm/McCandliss) to approve the Library Budget as presented by the City Manager. Under the Audio-Visual report, Councilman Scott stated he was "ill-at-ease" in reading the report which listed the cassettes that were to be purchased next year. He felt this was putting the Council into the position of censorship and they should not be put into that position. City Council Meeting -7- June 14, 1983 PARKS AND RECREATION DEPARTMENT City Manager Goss presented the budget explaining it is supposed to increase from $2,101,470 in the current year to $2,129,815 in 1983-84 - an increase of $28,345 or 1.3%. The issues presented in the budget include (1) the recreation reorganization noting with the reorganization, it is expected that a total of 1.27 full-time positions would be eliminated; (2) subdivision fees; (3) the addition of a Park Ranger at Rohr Park; (4) to contract out the golf course; and (5) the new equipment being proposed for purchase. In answer to the Council's questions, Mr. Goss said the cost of the Park Ranger is estimated at $15,280 which would be paid out of the revenues of the parking meters that would be installed at Rohr Park. He added the City is attempting an education enforcement to control the parking and the crowds at the park. As a result of this effort, he is not recommending the Park Ranger and parking meters in this particular budget. If the program proves unsuccessful, the money could be added to the budget since the projected revenues are estimated to equal the expense of the program after the first year. MSUC(Moore/Scott) for a staff report on the Sweetwater Road parking situation which will occur at the next holiday weekend. Councilman Moore questioned the operations and costs of the swimming pools which have been installed with the solar heating; the open space projects; whether the home-owners are actually getting a savings from having a contract consultant; the concern that Council heard from the President of the Chula Vista Men's Golf Course Association stating that the course was not in good shape and whether the proposed new equipment would automatically bring the course up to an excellent playing area. Councilman Moore also discussed the "wall to wall" golf carts stored in the building stating there is no room to walk in between the carts. He felt it was a safety violation and would not be passed by the Fire Department. MSUC (Malcolm/Cox) for the City Manager to look into this. MSUC (Scott/Malcolm) to approve the Parks and Recreation Budget as presented by the City Manager. NON DEPARTMENTAL BUDGET City Manager Goss presented the bud9et which is projected to be $10,015 or 16% less than 1982-83 which reflects a reduction from $62,665 to $52,650. Included in the budget is Phase II of the Telephone Study for $10,000; memberships and dues $25,000; a reserve for damaged or destroyed vehicles $10,000; and Utility User Tax Refunds $2,500. Mr. Goss suggested the money for the ~oint Powers Agreement on the insurance be added to this Non-Departmental Budget. City Council Meeting -8- June 14, 1983 MSUC (Malcolm/Cox) for the Joint Powers Agreement to be added to the Non-Departmental Budget. Councilman Scott abstained from voting. MSUC (Cox/Malcolm) to approve the Non-Departmental Budget as presented by the City Manager. OPEN SPACE City Manager Goss presented the Open Space budget for Districts 1-10. The Department request is $237,560 and he is recommending approval of this amount. He noted that the budget will be reduced by approximately $22,000. MSUC (Scott/McCandliss) to approve the Open Space Budget as modified by staff. SEWER SERVICE REVENUES City Manager Goss presented the budget which he stated was for a total of $1,593,620. MSUC (Scott/Moore) to approve the Sewer Service Revenue Budget. TRANSIT-ELDERLY AND HANDICAPPED The City Manager presented the budget in the amount of $282,100. MSUC (McCandliss/Malcolm) to approve the Elderly and Handicapped Transit Budget presented by the City Manager. TOWN CENTRE LANDSCAPING DISTRICT NO. 1 AND BAY BOULEVARD LANDSCAPING DISTRICT The City Manager presented the budget. The department request was $20,120; he is recommending $18,830. MSUC (Cox/Scott) to approve the Town Centre Landscaping District and Bay Boulevard Landscaping District budgets as presented by the City Manager. INDUSTRIAL DEVELOPMENT AUTHORITY City Manager presented the budget noting the request was for $9,640; he is recommending $9,590. MSUC (McCandliss/Moore) to recommend to the Industrial Development Authority the approval of the budget as presented by the City Manager. Councilman Malcolm questioned having the staff research what general law cities are paying Redevelopment Agency members commenting the City of Chula Vista should be paid an identical sum. City Council Meeting -9- June 14, 1983 CARRYOVER ITEMS UTILITY USERS TAX CAP Mr. Goss presented statistical figures regarding the taxes paid by Rohr Industries. He concluded to put a second cap on the Utility Users Tax not be pursued or implemented, but the present Utility Users Tax Rate be maintained at its current level and not be increased. Councilman Moore agreed the CAP should not be implemented at this time adding although Rohr is the highest payer of the Utility Users ?ax, they are by far not the most extensive users. MSUC (Malcolm/Scott) to accept the report of the City Manager. COMMISSION ON AGING City Manager Goss reminded the Council the original budget was $490; however, an additional request was made to increase the budget to $1,000. He referred to the memo from Marilyn Leuck, Principal Administrative Analyst noting the breakdown of the budget proposal. Council discussion followed regarding the need for calling cards and the printing of flyers vs. posters. Councilwoman McCandliss stated she does not agree that $300 should be spent on official receptions. She can support the flyers but not the calling cards. MSUC (Moore/McCandliss) to approve a budget of $800.00 for the Commission On Aging. NEXT MEETING City Manager Goss noted several items still pending to be considered by the City Council. Councilman Moore indicated he would not be present at the Wednesday evening meeting due to another commitment. The Council concurred the rest of the pending items should be considered after the Redevelopment Agency meeting on Thursday, June 16, which starts at 4:00 p.m. Councilman Malcolm commented he may not be present at the meeting. UNIFIED PORT DISTRICT Councilman Moore reported that the Unified Port District voted 5-1 (Commissioner Creaser was absent due to being in Europe) to start negotiations on a convention center on port land. MAYOR'S REPORT 1. Mayor Cox asked for the status of the "grading of H" Street public improvements. City Manager Goss indicated the proposal now is to complete this by July. City Council Meeting -lO- June 14, 1983 2. Mayor Cox questioned the report pending for a City newsletter. He referred to the newsletter received from the City of Oceanside which had a page of news from its Elementary School District. He asked the City Manager to check with Chula Vista's Elementary School District to see if they would be interested in supplying material for the newsletter. ADJOURNMENT at 10:05 p.m. to the meeting scheduled for Thursday, June 16, 1983 following the Redevelopment Agency meeting at 4:00 p.m. WPC:0310C PAG