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HomeMy WebLinkAbout2006/12/12 Item 9 COUNCIL AGENDA STATEMENT Item Meeting Date q 12/12/06 ITEM TITLE: Resolution Authorizing the filing of a grant application to the Caltrans Community-Based transportation planning grant program for funds to assess city infrastructure near Lauderbach and Montgomery Elementary Schools; authorizing acceptance ofthe funds if granted, and certifying the commitment of matching funds Director of Engineering ,tb I\, t/ . C' 11 :{! Intenm ltyManager 0' (4/5thsVote:Yes_No~ SUBMITTED BY: REVIEWED BY: BACKGROUND: The City has undertaken an effort to create a master Infrastructure Management Program to inventory, assess, and prioritize the city's missing infrastructure. This grant funding would support the City in working with the South Bay Partuership, to enhance the community input phase of this effort and support critical planning activities such as community- based walking audits centered around the city's 37 public elementary schools. Because Decision- maker Conflicts exist in relation to five ofthe 37 public elementary schools, this Agenda Statement is a companion item relating only to Lauderbach and Montgomery Elementary Schools. RECOMMENDATION: That Council adopt the Resolution: I. Authorizing the filing of a grant application to the Caltrans community-based transportation planning grant program; 2. Authorizing acceptance of the funds if granted; 3. Certifying the commitment of matching funds. BOARDS/COMMISSIONS: N/A DISCUSSION: The City's existing and planned transportation facilities vary dramatically in condition and availability from the newly developing areas of the City to the older aging pre-smart growth neighborhoods. The City Council frequently receives competing requests from the public for local infrastructure improvements. An overwhelming proportion of citizen requests directly correlate with the City Council's desire to ensure safe routes to schools. Public infrastructure and land use patterns in neighborhoods near schools strongly influence the health and safety of our school children. They influence neighborhood walkability, pedestrian and bicyclist safety, traffic circulation patterns and speeds, public transit systems, multimodal choices, and community character and pride. These issues, combined with a limited pool of resources for infrastructure improvements, now call for a precise identification and prioritization of City pedestrian, bicycle, and traffic circulation improvements through community-based master planning efforts. J:\EngineerIAGENDAICAS2006\12-12-06\TransporlatlOn Planning Grant LAUDERBACH and MONTGOMERY.doc 9-1 T Page 2, Item q Meeting Date 12/12/06 To establish a long-term plan for prioritizing and funding improvements to the entire integrated network of pedestrian and bicycle facilities, the City has embarked on a major comprehensive initiative to inventory, assess, and master plan the City's infrastructure needs. The City believes that the answer to finding a comprehensive and balanced approach to addressing local transportation planning needs and funding priorities lies within its communities.. Included in the project's goals are the following: (I) Inventory and assess pedestrian infrastructure near schools; (2) Initiate a comprehensive community-based specific transportation planning effort; (3) Prioritize infrastructure needs and deficiencies near schools; (4) Establish a Citywide infrastructure management program; and (5) Develop and implement traffic-calming and other pedestrian-friendly practices. The proposed project to inventory and prioritize the City's infrastructure dovetails with the City's new Southwest Community Improvement Strategy (SWCIS). The Planning and Building Department has been working closely with Community Development, Engineering, and other City Departments to develop the SWCIS, which will take a comprehensive approach to specific planning in Southwest Chula Vista. Components of the planning approach will include land uses, zoning, public safety, building and code enforcement, public infrastructure, redevelopment, housing, economic development, parks and other public facilities, social services, health care, and community engagement and outreach. Beginning with the Southwest area and eventually incorporating the entire City, the project will focus on the 1-4-mile "buffer zones" surrounding each of the City's 37 public elementary schools (as shown on Attachment I). Observations are that parents residing within these zones are more apt to allow their children to walk to school, particularly if safe and adequate facilities are available for walking and biking. Therefore, the first stakeholders to gain benefits from this project will be the City's schoolchildren, their families, and their neighbors. Ultimately, the project will have positive impacts for all residents. A unique aspect of this project is its community-directed focus. Stakeholder organizations participating in this planning project will include Healthy Eating, Active Communities (HEAC) and Walk San Diego who have partnered as the South Bay Partnership. This partnership actively works at the community level to reduce childhood obesity by promoting walkability and reducing reliance on cars. The South Bay Partnership will be the City's key planning partner on this project. Other stakeholders will include the recently formed Southwest Chula Vista Civic Association, the Environmental Health Coalition, the Northwest Civic Association, and Crossroads. Local schools (where the community meetings will take place) and school districts, parent faculty groups and homeowners associations will have critical involvement throughout the process. Jurisdictional stakeholders such as City Councilmembers, the City's redevelopment agency, and impacted City departments such as Public Works and Police will benefit from well-targeted planning outcomes and directives from this project. A City interdepartmental project team will provide oversight, general project management, technical advisement, analysis, and report preparation. But the success ofthis fully collaborative effort, including design aspects, is predicated on the scope and depth of South Bay J:\EngineerIAGENDA\CAS2006\12-12-06\Transportation PlalUling Grant LAUDERBACH and MONTGOMERY.doc 9-2 T Page 3, Item ~ Meeting Date 12/12/06 Partnership's community outreach, hands-on coordination of day-to-day community-level planning activities, and ensuring that planned tasks are accomplished by the community. Project Phasing and Planned Accomplishments: The planning project wiII be accomplished in two phases. Phase I is not part of the grant proposal. It is an already-funded effort that is currently underway. Phase I provides a technical baseline GIS-based assessment of the current state of the City's pedestrian transportation infrastructure and preliminary cost estimates from the perspective of elementary school attendance boundaries. City Council and City departments wiII receive a full presentation of the infrastructure maps and estimated cost estimates for missing sidewalks, curbs, gutters, ADA ped ramps, pavement and cross gutters, and other deficiencies. In addition, Phase I will provide City Council with a fiscal analysis of current policy challenges; current prioritization criteria and potential new considerations; current funding availability and allocations; alternate applications of current revenue; and potential new revenue sources. Comments, concerns, and other feedback from the initial presentations will be incorporated into the analyses. Aligrunent of the proposed improvements with the principles of smart growth and sustainability will be emphasized throughout all phases of the project. South Bay Partnership and other community-based organizations listed above will be presented with the baseline technical report of missing pedestrian and other facilities, and an inter-group/City dialogue initiated. Over the next several months, the process will generate valuable input, to be discussed and incorporated into the design and protocols for Phase II planning. Phase I will be completed by June 2007. Phase II, for which the City seeks grant funding, marks the beginning of commtmity engagement in the transportation planning process. The now twice-improved infrastructure reports will be presented at community meetings facilitated by the South Bay Partnership. Community meetings will be held at each of the city's 37 neighborhood public elementary schools, beginning with Southwest area schools. Residents wiII review the full range of infrastructure needs and share thoughts regarding priorities in their neighborhoods given the overwhelming needs and limited funding availability. The goal is to hear what missing infrastructure feels like to the people who live in the area and whose children are trying to walk to school. This will allow the City Council to consider how the community views and prioritizes missing sidewalks and other deficiencies as they work through the tough financial decisions associated with infrastructure management choices. These meetings would also explore community reaction to funding altematives. Input from these meetings will help form the framework for creating mutually agreed upon protocols for the next infrastructure assessment step. Using the protocols, the South Bay Partnership will next work with the City and each of the 37 neighborhoods to complete a series of detailed neighborhood walking audits. Data from the audits, together with the GIS inventory, the community meetings, and lessons learned, will ultimately provide the basis for sound, responsive Citywide planning efforts. This community outreach component will be the most far-reaching step ofthe project and is scheduled for completion by February 2008. From February 2008 through May 2008, City staff will work with the South Bay Partnership to collect and analyze the considerable amount of data from the community outreach activities, J:\EngineerIAGENDA\CAS2006\1 2-1 2-06\TransportatlOn Planning Grant LAUDERBACH and MONTGOMER Ydoc 9-3 T Page 4, Item '1 Meeting Date 12/12/06 incorporate the new findings into an updated report and cost estimates, to be presented to City Council and City departments. The report will also incorporate updated recommendations regarding potential policy revisions; prioritization criteria and potential new considerations; funding availability and allocations; alternate application of current revenue and potential new revenue sources based on community input. City project management staff will await City Council direction and feedback with regard to finalization of priority lists, refined project estimates, and implementation of revenue strategies. In the project's final step, the City would again work closely with the South Bay Partnership to return to the community for final review and comment on the pedestrian infrastructure priority list and other key aspects of the project. The additional community feedback will be incorporated before publication ofthe final report and presentation to City Council for adoption and dissemination to the public by December 2008. The City will then be well placed to implement the transportation improvements, school zone by school zone, according to community-directed priorities. Project Costs: The total estimated costs for the project are $302,000 (Attachment 2). Staff proposes applying for $241,600 in project funding from the Caltrans Community-Based Transportation Planning Grant Program to help meet those expenses. The grant program requires the commitment of a minimum 20% City match ($60,400) oftotal project costs which staff recommends providing as follows: half ($30,000) to come from Transportation Sales Tax (TransNet) funds programmed within the School Zone Safety Program, and half ($30,400) provided in in-kind staff services. ENVIRONMENTAL REVIEW: The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because the proj ect is for funding purposes only; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Although environmental review is not necessary at this time, once projects have been defined, environmental review may be required and a CEQA determination completed prior to commencing any development of the improvements identified. DECISIONMAKER CONFLICTS: Staffhas reviewed the property holdings of the City Council and has found that conflicts exist, in that Council Member Ramirez has property holdings within 500 feet of the boundaries of the Y, mile buffer zone around both Lauderbach and Montgomery Elementary Schools which are the subject of this action. FISCAL IMPACT: There is no impact to the General Fund from this action. If the resolution is approved, the City will apply for Caltrans grant funding in the amount of$241,600, and commit matching funds of$60,400 from a combination of Trans Net funds and in-kind staff services to meet the City's total project cost of$302,000. Ifthe grant is awarded, staff will return to Council with a recommendation to appropriate the grant funds and the match. Attachments: J:\EngineerIAGENDA\CAS2006\12-12-06\Transportation Planning Grant LAUDERBACH and MONTGOMER Y.doc 9-4 Page 5, Item q Meeting Date 12/12/06 1. City ofChula Vista Project Area 2. Cost Estimate - Community-Based Transportation Planning Grant 3. Letter of Support - South Bay Partnership J :\EngineerIAGENDA \CAS2006\12-12-06\TransportatlOn Planmng Grant LAUD ERBACH and MONTGOMERY.doc 9-5 ~9e../P) !:-Ie", ~ " - u oo '" ~ "0 '" I- oo .!!! ~ => ~ ;;: <( m Z '" "0 " 0 .!!! 00 "0 U 0 ~ '" oo W oo oo <( -<= ro => '" u a; " 0 " "0 CfJ m .~ E oo ro " 00 . .!!! ~ "0 "0 '" .. '" => .- rn ;;; ~\ :c Z ;;: 5 0 CfJ 0 ~5 0 0 oo 0 "'0:: " .~ 0 ~ !!! () 0 0 E 0 -<= -<= " .c .~ 'm!!:..E u u u ~ CfJ CfJ ill CfJ :2: ~ u. U ~ ~ & D. III I I "' .. '" , <( Q @- 9-6 Page Z Item q Meeting Date 12/12/06 Attachment 2 Estimated Project Costs. Community-Based Transportation Planning Grant Project Working Group City Project Manager, $ $ 3,900 $ 7,800 South Bay Partnership Public City Project Manager, Outreach/Community South Bay Partnership, $ 136,200 $ 0 $ 136,200 City Project Team Walk Audits City Project Manager, $ 36,700 $ 0 $ 36,700 South Bay Partnership Analysis of Findings City Project Team $ 30,000 $ 30,000 $ 60,000 Interim Report City Project Team $ 0 $ 11,300 $ 11 ,300 "......"--."--~--- City Project Team, $ 34,800 $ 15,200 $ 50,000 South Bay Partnership Totals $ 241,600 $ 60,400 $ 302,000 J:IEngmeenAGENDAICAS2006112-12-06\Transportation Planning Grant LAUDERBACH and MONTGOMER Ydoc 9-7 T Attachment 3 Letter of Support - South Bay Partnership page.B Item Cj Meeting Date 12/12/06 n \outh Boy I'clrtnersh! p 240u EA.':T F() l':ATO:-;Al en, C.\UFOR\-IA 91950-2099 (619-) 4:2-,i6( A {omm\mitv mHabofdtion ~im~d at improvinq health 311d w?ll-oRinq ill Soutn r~~ior. OfSdl'l Dirgu October II, 2006 Mayor Stephen C. Padilla City ofChula Vista 276 Fourth Avenue Chula Vista, CA 91910 RE: Support for "Kids Walk and Bike to School- Phase II" Dear Mayor Padilla, The South Bay Partnership, a multi-level coalition focused on improving the health and quality of lif< of residents throughout the South Region of San Diego County since 1996, supports the City Chul> Vista's efforts in applying for a California Department of Transportation Community-Based Planninf; grant. The grant will help promote a strong and healthy community in Chula Vista by suppomn, innovative approaches to providing children and their families with easily accessible and highl) efficient transportation options. The proposed planning project would be conducted in coordination with the South Bay Partnership', Healthy Eating, Active Communities (HEAC) initiative and key partner organizations, like Walk Sar Diego (WSD). The HEAC initiative and WSD offer an expertise in community-focused public healtt related to the build environment and community design. Their innovative approach has a specia emphasis on designing physical activity environments that are also pedestrian and bicycle-friendly The intent of our unique collaboration related to this project is to learn about infrastructure need, surrounding each of the city's elementary schools, through the lens of the stakeholders and residen groups. Our successful collaboration will produce a series of comprehensive walking audits that coul, then be used as the framework for well-targeted infrastructure planning. In recent years, the City of Chula Vista has worked closely with other expert entities such as Caltran, and the San Diego Association of Govemments (SANDAG), to align infrastructure development wit! smart growth principles, which encourage and promote walkability and bike friendly routes nea: schools. We applaud the City's efforts to work closely with HEAC and WSD in providing, comprehensive system of walk able corridors, which in turn "ill promote healthy lifestyles and reduc, childhood obesity, We feel that this project \ViII not only serve as a model for localized, child-focused transportatior plarming for other communities throughout the Slate, but will provide immeasurable benefits to lh, families living in this community. J'ncere~, r,,' 0A .I 'IJJJ- ,I '1 ~' na Rich s \ tzIf7.--- Director 9-8 T RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE FlUNG OF A GRANT APPLICATION TO THE CAL TRANS COMMUNITY - BASED TRANSPORT A TION PLANNING GRA.NT PROGRAM FOR FUNDS TO ASSESS CITY INFRASTRUCTURE NEAR LAUDERBACH AND MONTGOMERY ELEMENTARY SCHOOLS; AUTHORIZING ACCEPT ANCE OF THE FUNDS IF GRANTED, AND CERTIFYING THE COMMITMENT OF MATCHING FUNDS. WHEREAS. the City's eXlstll1g and planned transportation facilities vary dramatically in condition and availability from the newly developing areas of the City to the older aging pre-smart growth neighborhoods; and WHEREAS, the City receives frequent requests from residents for local infrastructure improvements, an overwhelming proportion of which correlate with the City Council's desire to ensure safe routes to schooL and WHEREAS, there is a limited pool of funding resources for infrastructure i mprovel11ents; and WHEREAS, the proposed project would establish a long-ternl plan for prioritizing and funding improvements for the !4-mile walking zones sutTounding Lauderbach and Montgomery Elementary Schools; and WHEREAS, the critical importance of community direction, ideas, and input is recognized; and WHEREAS, the South Bay Partnership will be the City's key planning partner on the proposed project; and WHEREAS, staff recommends applying for a grant from the Caltrans Community-Based Transpol1ation Planning Grant Program to help offset estimated project costs; and WHEREAS, grant requirements include City Council certification that matching funds are available and committed for the project; and WHEREAS, the Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has 9-9 ~ detem1ined that the activity is not a --Project" as detined under Section 15378 of the State CEQA Guidelines because the project is for funding purposes only; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Although environmental review is not necessary at this time, once projects have been defined, environmental review may be required and a CEQA determination completed prior to commencing any development of the improvements identified. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista as follows: 1. That it authorizes the tiling of a grant application to the Caltrans Community- Based Transportation Planning Grant Program for funds to assess City infrastructure near Lauderbach and Montgomery Elementary Schools. 7 That it authorizes the acceptance of the funds if granted. 3. That it certifies the commitment of matching funds. Presented by Approved as to form by ~~ ()~,--,~--:L Ann Moore City Attomey Scott Tulloch Engineering Director Ann Hix Acting Community Development Director Jim Sandoval Planning and Building Director 1-1:\ENCiIN EER\RESOS\Re~()s20()()\12-12-()()\Tral1spOnUlioll Plulll1ing Gt-:lllt Resu Lauderbuch and t'vlontgolllery.doc 9-10 T