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HomeMy WebLinkAbout2006/12/05 Item 9 COUNCIL AGENDA STATEMENT Item: q Meeting Date: 12/05/06 ITEM TITLE: RESOLUTION OF THE CITY tOUNCIL OF THE CITY OF CHULA VISTA TO TRANSFER APPROPRIATIONS BUDGETED FOR THE FY05 STATE HOMELAND SECURITY GRANT PROGRAM TO THE PROPER EXPENDITURE CATEGORIES IN ORDER TO MAKE REQUIRED PURCHASES AND FULLFILL GRANT REQUIREMENTS REVIEWED BY: Information Technology Services Direct# Fire ChiefJ>Af City Manager f (4/5ths Vote: YesLNo -> SUBMITTED BY: The Information Technology Services (ITS) Department is requesting the transfer of budgeted appropriations for the FY05 State Homeland Security Grant Program from the personnel services category to the supplies and services and capital expenditure categories within the ITS Departmental budget. The transfers are required in order to make necessary purchases and fulfill grant requirements. RECOMMENDATION: That the Council adopt the resolution approving the transfer of budgeted appropriations within the ITS Department as follows: . Transfer $32,000 within the personnel services expenditure category from the reimbursed overtime account to the hourly wages account. . Transfer $12,400 from the personnel services account expenditure category to the supplies and services expenditure category. . Transfer $39,500 from the personnel services account expenditure category to the capital expenditure category. BOARDS/COMMISSIONS RECOMMENDATION: N/A DISCUSSION: On 1/17/2006 the Council approved funding in the amount of $100,794 for the FY05 State Homeland Security Grant Program. These funds were carried over into the FY2006/07 budget. Initially these funds were 9-1 Item: q Meeting Date: 12./05/0I.P designated to be used for planning and exercises for general disaster preparedness and counter terrorism. The Disaster Preparedness division was going to use these funds to reimburse for overtime co~ts related to training and exercises attended by safety personnel. However, staff is now recommending that these funds be used to develop a pre-plans GIS based mapping project and to purchase computer equipment to support the implementation of a reverse 911 system. Once completed, the pre-plans mapping system will enable the City's public safety personnel to have automated mapping information of the layouts of target occupancies within the city. These occupancies will include: businesses, schools, hospitals, and apartment/condominium complexes. This information will increase safety, as it will provide public safety personnel with advance notice of the potential hazards that may be encountered as they respond to calls for service. Upon completion of this project, information will be readily available via the mobile data computers that are carried by public safety personnel. The development of this system will also provide a valuable training tool for fire personnel who will be walking the mapped sites as they gather the data for this project. The transfers of budgeted appropriations are requested in order to purchase the required equipment and services for the preplans mapping project and the reverse 911 system. Both of these projects are within the eligible scope of the FY 05 State Homeland Security Grant Program. DECISION MAKER CONFLICTS: Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. FISCAL IMPACT: Funds for this proposal are currently budgeted. There is no fiscal impact related to the approval of this recommendation. 9-2 RESOLUTION NO. 2006- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA TO TRANSFER APPROPRIATIONS BUDGETED FOR THE FY05 STATE HOMELAND:SECURITY GRANT PROGRAM TO THE PROPER EXPENDITURE CATEGORIES IN ORDER TO MAKE REQUIRED PURCHASES AND FULLFILL GRANT REQUIREMENTS WHEREAS, the City Council of the City of Chula Vista approved funding in the amount of $100,794 for the FY05 State Homeland Security Grant Program; and, WHEREAS, these funds were designated to be used for planning and exercises for general disaster preparedness and counter terrorism; and, WHEREAS, the Disaster Preparedness division was initially going to use these funds to reimburse for overtime costs related to training and exercises attended by safety personnel; and, WHEREAS, staff is now recommending that these funds be used to develop a pre-plans GIS based mapping project and to purchase computer equipment to support the implementation of a reverse 911 system; and, WHEREAS, the ITS Department is requesting that transfers of budgeted appropriations are approved in order to complete purchases related to these projects and fulfill the FY05 State Homeland Security Grant Program requirements; and, WHEREAS, the completion of the pre-plans GIS based mapping project and the implementation of the reverse 911 system will enhance the public's safety; and NOW, THEREFORE, BE IT RESOLVED THAT THE City Council of the City of Chula Vista does hereby approve the transfer of budgeted funds within the its department related to the administration of the FY05 State Homeland Security Grant Program transfers as follows: Transfer $32,000 within the personnel services expenditure category from the reimbursed overtime account to the hourly wages account. Transfer $12,400 from the personnel services account expenditure category to the supplies and services expenditure category. 9-3 Transfer $39,500 from the personnel services account expenditure category to the capital expenditure category. Presented by: Approved as to fGlnn by: (i!r#/r&~r CIty Attorney H:SharedlAttorneylFire-FY05 State Homeland Security Grant Program 9-4