HomeMy WebLinkAbout2006/11/21 Item 8
COUNCIL AGENDA STATEMENT
Item ---.li
Meeting Date 11/21/06
ITEM TITLE:
Resolution Accepting Bids and Awarding a Contract for
Construction of HES Traffic Signal Improvements at Fourth Avenue and
K Street (TF-341) to Lekos Electric, Inc. and appropriating funds therefor
Acting Director of Eng7ng~
Interim City Manager J I ( 4/5th Vote: Yes X No _ )
SUBMITTED BY:
REVIEWED BY:
At 2:00 p.m. on October 4, 2006, the Engineering Department received two (2) sealed bids for
the "HES Traffic Signal Improvements at Fourth Avenue and K Street" Project (TF-341). Lekos
Electric, Inc. submitted the low bid of $232,702 to complete said project.
RECOMMENDATION: That the City Council adopt the Resolution accepting bids and
awarding a Contract for Construction ofHES Traffic Signal Improvements at Fourth Avenue and
K Street (TF-341) to Lekos Electric, Inc. and appropriating $25,000 to TF-341 from the available
balance of the Traffic Signal Fund.
BOARDS AND COMMISSIONS: N/A
DISCUSSION:
On September 8, 2005, the City was granted $238,500 in CalTrans Hazard Elimination Safety
(HES) funds, which were accepted by City Council under Council Resolution 2006-025 on
January 24,2006. The grant is to be applied towards improvements at the intersection of Fourth
Avenue and K Street. The intersection of Fourth Avenue and K Street was selected for
submission to CalTrans for HES funding primarily due to its proximity to a school and the
volume of pedestrians using the intersection. This project is intended to improve traffic and
pedestrian safety at the subject intersection by providing protected left-turn phasing, ADA
compliant pedestrian pushbuttons and LED countdown indications for all approaches to the
intersection, two new pedestrian ramps, and sidewalk/cross gutter reconstruction along the east
side of the subject intersection. Additional signal improvements include the installation of new
traffic signal standards, LED vehicle indications, video detection systems, internally illuminated
street name signs, a battery backup system, and new conduit and wiring to bring the traffic signal
up to current City standards.
Bidding Process
Traffic Engineering and Design Engineering recently prepared plans and specifications for this
project. Construction cost estimate of $220,000 has been developed using the average unit prices
from recently received contractor bids on similar types of projects.
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Page 2, Item ~
Meeting Date 11/21/06
On October 4, 2006, staff received bids from the following contractors:
No. Contractor Bid Amount
1. Lekos Electric, Inc. - El Cajon, CA $232,702
2. HMS Construction, Inc. - San Marcos, CA $253,360
The low bid, submitted by Lekos Electric, Inc., is above the final Engineer's Estimate of
$210,000 by $22,702 (approximately 11%). The higher than estimated bid submittals are
predominantly due to an increase in the cost for materials to complete the conduit installation
and associated pavement work. Lekos Electric has completed recent projects in the city with
favorable performances.
Disclosure Statement
Attached is a copy of the Contractor's Disclosure Statement.
Construction Schedule
With the adoption of this Resolution, staff anticipates execution of the construction contract by
November 28,2006, and construction to begin December 18, 2006. A 60-working-day period is
given to the Contractor to complete the construction for the project. Barring any setbacks related
to traffic signal equipment availability and weather, construction of this project should be
completed by February 21,2007.
ENVIRONMENTAL REVIEW: The Environmental Review Coordinator has reviewed the
proposed project for compliance with the California Environmental Quality Act (CEQA) and has
determined the project qualifies for a Class 1 categorical exemption pursuant to Section 15301
(d) ofthe State CEQA Guidelines. Thus, no further environmental review is necessary.
DECISION MAKER CONFLICTS: Staff has reviewed the property holdings of the City
Council and has found no property holdings within 500 feet of the boundaries of the property
that is the subject of this action.
FISCAL IMPACT: Upon receiving approval of the HES grant application from CalTrans, the
City created a Capital Improvement Project account to fund the design and initial installation
costs. This funding was encumbered from the Traffic Signal Fund and totaled $288,500. After
completion of the project, CalTrans will reimburse the City with the grant funds up to $238,500
that will be deposited in the Traffic Signal Fund. This reimbursement would have resulted in a
net City contribution of $50,000.
In order to complete the project an additional appropriation from the Traffic Signal Fund is
required. As previously mentioned, the bids received on the project were higher than
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Page 3, Item ~
Meeting Date 11/21/06
anticipated. In addition, the design and survey work required to complete the overall design of
project was more labor intensive than projected due to site specific constraints and challenges.
As a result, an additional appropriation of $25,000 in Traffic Signal funds into CIP Account TF-
341 is required, bringing the total City contribution to the project to $75,000.
The following table summarizes the project costs and funding sources:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount (Lekos Electric, Inc.) $232,702
B. Contingencies (approx. 10% of Contract Amount) $22,798
C. Staff Costs - Design, Inspection, Contract Administration $58,000
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $313,500
FUNDS AVAILABLE FOR CONSTRUCTION
A. Previously Appropriated Traffic Signal Funds $288,500
B. Additional Traffic Signal Fund Appropriation $25,000
TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $313,500
GRANT FUNDS AVAILABLE UPON COMPLETION
A. HES Grant Program Reimbursement $238,500
NET CITY CONTRIBUTION (TRAFFIC SIGNAL FUNDS) $75,000
There is no impact to the General fund as a result of this project. As an existing traffic signal,
operational and maintenance costs have already been accounted for. The improvements made as
a result of this project will not significantly alter these ongoing costs.
Attachments:
1 - The City ofChula Vista Disclosure Statement (Lekos Electric, Inc.)
2 - Capital Improvements Program Detail (TF-341)
3 - Resolutions No. 2005-116, 358, and 2006-025
J:\EngineerIAGENDA\CAS2006\11-21-06\CAS TF341 (4TH & K).doc
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ATTACHMENT I
CITY OF CHULA VISTA DISCLOSURE STATEMENT
Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action
by tbe Council, Planning Commission and all other official bodies oftbe City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign contributions for a City of Chu]a Vista
election must be filed. The following information must be disclosed:
1.
List tbe names of all persons having a financial interest in tbe property that is tbe subject of the
application or tbe contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
NON(
2.
If any person" identified pursuant to (I) above is a corporation or partnership, list the names of all
individuals witb a $2000 investment in the business (corporation/partnership) entity.
NON(;:
3. If any person" identified pursuant to (]) above is a non-profit organization or trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
NONe
4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned to represent you before tbe City in tbis matter.
ItK~5A k. L[)<..u;;,
5. Has any person" associated witb this contract had any financial dealings with an officia]" ofthe
City.ofChula Vista as it relates to tbis contract within the past 12 months? Yes_ No~
No
~o4
\\Citywide1000\home\Enginccr\TRA.FFIaACAD Dwgs\STANDARD DWGS (ACAD)\CIP PROJECTS\TF341 \TF341IS1EAspccsrevl .doc.
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If Yes, briefly describe the nature of the financial interest the official" may have in this contract.
6.
Have you made a contribution of more than $250 within the past twelve (12) months to a current
member of the Chula Vista City Council? No )( Yes _ If yes, which Council member?
NO
7.
Have you provided more than $340 (or an item of equivalent value) to an official" of the City
of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to
retire a legal debt, gift, loan, etc.) Yes _ No ~
If Yes, which official" and what was the nature of item provided?
Date: 10-.3- 010
~~fliL
Signature of Contractor/Applicant
1 [f!-fSfI ~. LE iW-.S
Print or type name of Contractor/Applicant
.
Person is defined as: any individual, firm, co-partnership, joint venture, association, social club,
fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city,
municipality, district, or other political subdivision, -or any other group or combination acting as
a unit.
..
Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member ofa board, commission, or committee of the City, employee, or staff members.
\\Citywide2000\home\Engineer\TRAFF1C\ACAD Dwgs\ST ANDARD DWGS (ACAD)\CIP PROJECTS\TF34 J\TF341ISTEAspecs!l:vl .doc
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ATTACHMENT 2.
CITY OF CHULA VISTA
CAPITAL IMPROVEMENTS PROGRAM OETAIL
CIPNO.: TF-341 INITIAL SCHEDULE FOR DESIGN:05 AND CONSTRUCTION: 06
TITLE: HES Traffic Signal System Improvements at Fourth Av & K 5t DEPARTMENT: Engineering
COMMUNITY PLAN AREA: Western City PROJECT MANAGER: Jim Newlon/Patrick Moneda
TOTAL
APPROPRIATIONS
PROJECT THRU CURRENT FY 2005-06 FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10
COST ESTIMATES: TOTAL YEAR
I. Preparatory Plannlna/Env Review $0 $0 $0 $0 $0 $0 $0
II. Land Acquisition $0 $0 $0 $0 $0 $0 $0
III. Design $48,500 $0 $48,500 $0 $0 $0 $0
IV. Construction $240,000 $0 $240,000 $0 $0 $0 $0
V. $0 $0 $0 $0 $0 $0 $0
TOTALS I~,~/ /, $0 $288,500 $0 $0 $0 $0
tllNANCING SOURCES:
, $288,500 $0 $288,500 $0 $0 $0 $0
'i'RAFFIC SIGNAL FUND
, ii $0 $288,500 $0 $0 $0 $0
FINANCING TOTALS ..."",,",",
Description: Improvements are to include the addition of left-turn pedestrian phasing, ADA pedestrian push buttons,
and video detection at the subject intersection. The project also includes the reconstruction of the cross guller and the
two curb returns along the east side of the intersection.
Justification: The intersection of Fourth Avenue and K Street lies immediately adjacent to the front entrance of Chula
Vista High School. Due to this close proximity, a high volume of pedestrian traffic utilizes this intersection to cross the
road. Currently, there are no pedestrian pushbullons or protected left-turn phases. A cross guller runs along the east
side of the intersection, which is undesirable for pedestrian/wheel chair accessibility and is in need of complete
reconstruction.
Schedulino: Design and Contract Administration is scheduled for FY05/06; Construction is scheduled for FY06/07.
Status: New
Ooeratina Budaet Effect: None
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ATTACHMENT 3
RESOLUTION NO. 2005-116
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE FILING OF A GRANT
APPLICATION TO THE HAZARD ELIMINATION SAFETY
(HES) PROGRAM FOR FUNDS TO IMPROVE TRAFFIC
SIGNAL AND PEDESTRIAN FACILITIES AT FOURTH
A VENUE AND K STREET, AND CERTIFYING THE
COMMITMENT OF MATCHING FUNDS
WHEREAS, the intersection of Fourth Avenue and K Street lies just north of Chula Vista
High School and is used during the school year by a large number of school-aged pedestrians;
and
WHEREAS, the current traffic signal system at the intersection would benefit from
updating and improvements to enhance safety conditions for both pedestrians and motorists; and
WHEREAS, sidewalk and cross-gutter improvements are also required at the intersection
in order to comply with current Americans with Disabilities Act (ADA) design standards; and
WHEREAS, the estimated costs for the project can be met through a combination of
Hazard Elimination Safety (HES) grant funds administered by Caltrans, and local matching
funds; and
WHEREAS, City staff recommends that the City apply for the RES Grant; and
WHEREAS, grant requirements include Council certification that matching funds are
available and committed for those projects.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby:
I. Approve the filing of an application for local assistance funds from the Hazard
Elimination Safety (BBS) Program for the Fourth Avenue and K Street traffic
signal project; and
2. CertifY that the City has or will have available, prior to commencement of any
work on the projects, the required ten percent match.
Presented by Approved as to form by
~\:k,{<J~ ,,\W~~,
Ann Moore
City Attorney
8-7
Resolution 2005- I 16
Page 2
PASSED, APPROVED, and ADOPTED by the City Council of the City ofChula Vista,
California, this 12th day of April, 2005, by the following vote:
AYES:
CounciImembers:
Castaneda, Davis, McCann, Rindone and Padilla
NAYS:
CounciImembers:
None
ABSENT:
Councilmembers:
None
At c9~
Stephen C. p1dilla, Mayor
ATTEST:
::-- _;; u /1 ~ --;~ C ~
Susan Bigelow, MMC, City~lerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2005-116 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 12th day of April, 2005.
Executed this 12th day of April, 2005.
:::: ~.LUjLL ~'~ 6~
Susan Bigelow, MMC, City Cle
,
8-8
RESOLUTION NO. 2005-358
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE UPGRADE OF THE TRAFFIC SIGNAL
AT SECOND AVENUE AND H STREET PROJECT (TF-
326/TF-311) TO HMS CONSTRUCTION, INCORPORATED
AND APPROPRIATING FUNDS AS A LOAN FROM TRAFFIC
SIGNAL FUNDS
WHEREAS, the TF-311 project's budget is to fund the upgrade of two signalized
intersections at First Avenue/H Street and Second AvenuelH Street. Staff separately advertised
each of the signal locations in order to properly document the contract for the upgrade at Second
Avenue and H Street after it was authorized for Hazard Elimination Safety (HES) funding; and
WHEREAS, on February 10, 2005, Caltrans authorized the construction of federal
project number STPLH 5203 (018), Upgrade of Traffic Signal at Second Avenue and H Street.
Staff advertised the project on May 27,2005 and opened bids on June 22, 2005; and
WHEREAS, all three bids received were found to be non-responsive based on the
incomplete bids. On August 8, 2005, City Council approved the rejection on all of the bids and
the re-advertisement of the project. This project was re-advertised on August 19,2005; and
WHEREAS, costs for traffic signal work have gone up due to general increases in
equipment and labor costs since the project was appropriated. For this project, additional staff
costs have arisen due to federal documentation/authorization process requirements and further
design changes in plans to accommodate the federal requirements, as well as the re-
advertisement process described above; and
WHEREAS, additional staff time was also required during the construction of the traffic
signal at the intersection of First Avenue and H Street due to the contractor's staffing changes.
AEC Contractor's main field supervisor left the company in the middle of the signal installation,
which created delays in the frequent/daily inspections by City inspectors; and
WHEREAS, four contractors submitted bids to perform the work as follows:
Contractor ! Bid Amount
HMS c:()!l~~cti()~, Inc-,?rp~~t~d (San Marcos: CA) i $102,016
T & M Electric dba Perry Electric (Santee, CA) ! $106,750
Lekos Electric, Incorporated eEl Cajon, CA) : $ I 08,400
- -.. ---------r--
Select Electric, Incorporated (Spring Valley, CA) : $144,200
WHEREAS, the low bid, submitted by HMS Construction is below the engineer's
estimate of$102,350 by $334 (0.3 %). HMS Construction has installed traffic signal projects in
the City with satisfactory performance. All bids submitted were complete; and
8-9
Resolution No. 2005-358
Page 2
WHEREAS, after completion of the traffic signal installation work at First Avenue and H
Street, the remaining project account balance was $58,340 out the $250,000 total budget amount
for both First A venue/H Street and the Second A venuelH Street intersections; and
WHEREAS, staff requests that Council approve the estimated additional traffic signal
appropriation of $71,660 required to complete the subject projt:ct. The intersection at Second
A venue and H Street signal upgrade will ultimately be reimbursed up to $95,040 of HES federal
funding upon the completion of the project in early summer of2006; and
WHEREAS, there are no impacts to the General Fund and the available balance of the
Traffic Signal Fund is sufficient to allow the appropriation. Upon completion of improvements
at Second Avenue and H Street, normal annual signal energy and preventive maintenance costs
are estimated to be $5,500 for the intersection; and
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project
for compliance with the California Environmental Quality Act and has determined that the
project qualifies for a Class 1 categorical exemption pursuant to Section 15301 of the State
CEQA Guidelines. Thus, no further environmental review is necessary.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award the contract for the Upgrade of Traffic Signal at Second
Avenue and H Street (TF-326rrF-31I) project to HMS Construction, Incorporated in the amount
of $102,016 and authorizes staff to appropriate funds in the amount of $71,660 from the Traffic
Signal Fund needed to complete the project.
BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista is hereby
authorized and directed to execute said contracts on behalf of the City of Chula Vista.
Presented by
Approved as to form by
~d~k~
Sohaib AI-Agha
Resolution No. 2005-358
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 1st day of November, 2005, by the following vote:
AYES:
Councilmembers:
Castaneda, McCann, Rindone, and Padilla
NAYS:
Councilmembers:
None
ABSENT:
Councilmembers:
Davis
,J& /(i,f2 cL (z
Stephen C. Padilla, Mayor
ATTEST:
~Lu~B~ ~ ~
Susan Bigelow, MMC, City erk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA)
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2005-358 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 1st day of November 2005.
Executed this 1 st day of November 2005.
~' )
-: 1.u 6.....L 1 ~
Susan Bigelow, MMC, City erk
8-11
RESOLUTION NO. 2006-025
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING A $238,500 GRANT FROM THE
HAZARD ELIMINATION SAFETY (HES) PROGRAM; AND
AMENDING THE FISCAL YEAR 2006 CAPITAL
IMPROVEMENT PROGRAM BUDGET BY APPROPRIATING
THE GRANT FUNDS AND A $50,000 CITY MATCH INTO
THE "HE'S IMPROVEMENTS AT 4TH AND K" PROJECT
,
FROM THE TRAFFIC SIGNAL FEE FUND'
WHEREAS, the intersection of 4th Avenue and K Street lies just north of ChuIa Vista
High School and is used during the school year by a large number of school-aged pedestrians;
and
WHEREAS, the current traffic signal system at the intersection requires updating and
improvements to enhance safety conditions for both pedestrians and motorists; and
WHEREAS, sidewalk and cross gutter improvements are also required at the intersection
in order to comply with current Americans With Disabilities Act (ADA) design standards; and
WHEREAS, the City has been awarded a grant from the Hazard Elimination Safety
(HES) Grant Program to help meet project costs; and
WHEREAS, total project costs can be met through a combination of HES grant funds and
local matching funds; and
WHEREAS, FlEJiil grant funds are disbursed to the City on a reimbursement-only basis
and as such, project funds must be initially appropriated from another available funding source;
and
WHEREAS, sufficient Traffic Signal Fee funds are available for the necessary
appropriation.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of ChuIa
Vista does hereby
1. Accept $238,500 in unanticipated Hazard Elimination Safety (HES) Grant
Program funds; and
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Resolution No. 2006-025
Page 2
2. Amend the Fiscal Year 2006 Capital Improvement Program budget by appropriating
$288,500 into the "HES Improvements at 4th and K" Project (TF-341), from the
available balance of the Traffic Signal Fee Fund.
Presented by
Approved as to form by
4/f-'~~ ~
Sohaib Al-Agha
City Engineer
(\\'Mq~~\~~~\~
Ann Moore '
City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 24th day of January 2006 by the following vote:
AYES:
NAYS:
ABSENT:
Councilmembers:
Castaneda, Chavez. McCann. Rindone, and Padilla
Councilmembers:
None
Council members:
~
ATTEST:
- ~ ~L/~~/ ...-J
Susan Bige ow, MMC, City k
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA)
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certifY that the foregoing
Resolution No. 2006-025 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 24th day of January 2006.
Executed this 24th day of January 2006.
.~ ~~/~~~
Susan Bigelow, MMC, City Cler
R-13
RESOLUTION NO. 2006-
RESOLUTION ACCEPTING BIDS AND
AWARDING A CONTRACT FOR
CONSTRUCTION OF HES TRAFFIC SIGNAL
IMPROVEMENTS AT FOURTH A VENUE AND
K STREET (TF-341) TO LEKOS EJjECTRIC,
INC. AND APPROPRIATING FUNDS
THEREFORE
WHEREAS, the City of Chula Vista [City] has been granted $238,500 of CalTrans
Hazard Elimination Safety [HES] funds which is to be applied towards improvements at the
intersection of Fourth Avenue and K Street; and
WHEREAS, the City created Capital Improvement Project TF-341 and appropriated
$288,500, which included the HES grant funds and a $50,000 City match, into the TF-341
Project fund from the available balance of the Traffic Signal Fee fund; and
WHEREAS, the City issued a Request for Proposals for the improvements and two bids
were received; and
WHEREAS, the low bid, submitted by Lekos Electric, Inc. [Lekos], for $232,702 is
above the engineer's estimate of $21 0,000 by $22,702 (II %); and
WHEREAS, $313,500, consisting of the $232,702 bid received from Lekos, the design
costs associated with the TF-341 Project, and contingency funds, is necessary to complete the
improvements; and
WHEREAS, an appropriation of an additional $25,000 into the TF-341 Project from the
Traffic Signal Fund is required; and
WHEREAS, there are sufficient funds available in the Traffic Signal Fund; and
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project
for compliance with the California Environmental Quality Act (CEQA) and has determined the
project qualifies for a Class I categorical exemption pursuant to Section 15301 (d) of the State
CEQA Guidelines. Thus, no further environmental review is necessary.
NOW, THEREFORE, be it resolved by the City Council of the City ofChula Vista that it
accepts bids and awards the contract for construction of HES traffic signal improvements at
Fourth Avenue and K Street (TF-341) to Lekos Electric, Inc.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it
appropriates an additional $25,000 to Project TF-34I from the available balance of the Traffic
Signal Fund.
8-14
Presented by
Approved as to form by
Leah Browder
Acting Director of Engineering
'---I~~ !l ,~~ ~
Ann Moore
City Attorney
J:\Attomey\ELISA\RESOS\Reso TF341 HES Traffic Signal Fourth and K.doc
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