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HomeMy WebLinkAboutcc min 1987/06/17 MINUTES OF A CITY COUNCIL BUDGET SESSION BUDGET SESSION ~3 Thursday, June 17, 1987 Council Conference Room 6:45 p.m. City Hall ROLL CALL MEMBERS PRESENT: Mayor Cox; Councilmembers Nader, Moore, McCandliss, Malcolm MEMBERS ABSENT: None STAFF PRESENT: City Manager Goss, Assistant City Manager Asmus, City Attorney Harron MSUC (Moore/McCandliss) to recess to Closed Session to discuss instructions to negotiators pursuant to Government Code Section 54947.6. The Council recessed to Closed Session-at 6:45 p.m. and reconvened at 7:20 p.m. CAPITAL IMPROVEMENT PROJECTS City Manager Goss presented the CIP budget totaling $11,500,990 and noted the following components of the CIP along with the funding sources: Major Streets $ 7,308,400 Local Streets 1,341400 Traffic 622.900 Sewer 573300 Drainage 379 600 Parks & Recreation 3,806860 Library 10 000 Public Safety 1,023 370 General Government 841.900 Landscaping 47 760 Redevelopment 1,074 200 Other 238100 TOTAL $17,265 790 Unspecified Funding - 1 project (Geographic Information System) 514,900 DeveloperFunding - 4 projects 5,249,900 CAPITAL BUDGET FY 1987-88 $11,500,990 Minutes 2 June 17, 1987 Budget Session 3 City Manager Goss explained that the CIP is a proposed five-year plan; however, only the current approved projects and those proposed for 1987-88 have the specific funding identification in order for these projects to be accomplished. The programs for years 2-5 are a list of prospective projects and not necessarily matched with identified revenue. Mr. Goss then discussed each of the projects explaining the construction time element and funding sources. Not mentioned in the budget proposal is the mini-model cities program which funding can come from tax increments from the redevelopment areas. In answer to Councilman Moore's question, the City Manager stated that $1.1 million was taken out of the current reserves for the CIP projects. Councilwoman McCandliss asked that these projects be pointed out to the Council during their tour scheduled for Saturday, June 20. The following are the proposed budgets for Fiscal Year 1987-88: MAJOR STREETS Nine current projects for a total of ~2,253,800; 36 new proposals for a total of $7,308,400. MSUC (Moore/Malcolm) to approve the Major Streets budget, in concept. LOCAL STREETS Eighteen (18) current projects for a total of $2,133,682; 44 new proposal for a total of $1,341,400. Mayor Cox discussed the area around Memorial Park noting that with the improvements to the park, there ~ill be more usage in the next fiscal year. There is a segment of sidewalk missing for 2 lots; one adjacent to the Chula Vista Women's Club and another on the corner of Parkway. He would like staff to get a cost estimate of this project and to include it in this budget. This would be the Phase 20 Block Grant Program. He asked that this information come to Council either on Saturday or Tuesday. MSUC (Cox/Moore) for a report on the two projects to be available to the Council either on Saturday or Tuesday. MSUC (Moore/Nader) to approve the Local Streets budget, in concept. Minutes - 3 - June 17, 1987 Budget Session 3 TRAFFIC IMPROVEMENTS Twenty-five (25) current projects for a total of $980,000; 22 new proposal for a total of $622,900. Councilman Moore asked for more information to come from staff on TF127 (Traffic Signal - East "L"/Monserate). MSUC (Malcolm/Cox)to approve the Traffic Improvements budget, in concept. Lynn Pankhurst discussed TF135 (Traffic Signal - Palomar/Second Avenue) and questioned why this was not a priority for this next fiscal year's budget. She declared that the residents in the Montgomery area were promised this traffic signal last year. City Manager Goss said he will have a report on the signalizations and the cost of improvements in the Montgomery district at the next Community Forum meeting scheduled for next month. Mayor Cox asked that the Council tour include the area of Second and Palomar. Mrs. Pankhurst questioned when the sidewalk improvements will be put in on Albany and Orange. Councilman Malcolm noted that this project is numbered ST406 and scheduled for improvements by June - 1988. Shirley Becker noted the difficulty she has in getting out of Albany Street and on to Orange and the hazardous visibility at that particular intersection. Councilman Malcolm questioned a report to come from the City Manager regarding the use of the low-cost housing funds to be used for street improvements. City Manager Goss responded he is "comfortable" with spending that money for public improvements as long as it is in a designated rehab area. He added he will take a look at the Second and Palomar intersection funding. MSUC (Malcolm/Nader) to approve the Traffic Improvements budget in concept. Mayor Cox went back to discuss ST409, the Street Improvements at Fifth Avenue Naples to Oxford. He stated that there was an agreement among the residents in that area to support a Block Act Improvement District. They were told by staff that it would take approximately 2 years to get the District on the books. The Mayor hoped that the staff will work with these people because of their level of support. Mr. Goss stated he would check with straff on that time element since it does seem long. Minutes - 4 - June 17, 1987 Budget Session 3 SEWER IMPROVMEMENTS Four current projects for a total of $180,000; 5 new proposals for a total of $573,300. MSUC (Malcolm/Nader) to approve the Sewer Improvements budget, in concept. DRAINAGE IMPROVEMENTS Six current projects for a total of $4,531,500; 21 new proposals for a total of $379,600. MSUC (Malcolm/McCandliss) to approve the Drainage Improvements budget, in concept. PARKS & RECREATION IMPROVEMENTS Twenty-two (22) current projects for a total of $1,869,540; 25 new proposals for a total of ~3,806,860. Mayor Cox discussed the Park Developments budget for the Marina View Park (PR121) and the park expansion for "J" Street Park (LD108). Councilman Malcolm remarked that senior citizens and those adults over 18 years of age are prohibited from using the gym in the afternoons. He questioned the philosophy of this and asked that a memo be sent to the Council regarding this change. Mayor Cox asked that the Saturday tour include the Marina Vista Park. He added that he would like to see three projects completed as soon as possible: the Memorial Park, the park facilities at "J" Street and the Harborside Park. MSUC (McCandliss/Malcolm) to approve the Parks & Recreation Improvements budget, in concept. LIBRARY IMPROVEMENTS Five (5) current projects for a total of $75,000; 5 new proposals for a total of $10,000. MSUC (Moore/Nader) to approve the Parks & Recreation Improvements budget, in concept. PUBLIC SAFETY IMPROVEMENTS Six (6) current projects for a total of $954,200; 10 new proposals for a total of $1,023,370. MSUC (McCandliss/Malcolm) to approve the Public Safety Improvements budget, in concept. Minutes - 5 - June 17, 1987 Budget Session 3 GENERAL GOVERNMENT IMPROVEMENTS Four (4) current projects for a total of $65,700; 7 new proposals for a total of $841,900. In 'answer to Councilman Moore's question, Deputy Public Works Director Operations Cliff Swanson, stated that the proposal is to remove two major walls for the renovation of the Public Services building. Councilman Moore expressed his concern stating that the building was designed so that no permanent walls would have to be removed. City Manager Goss suggested a workshop be held on this subject and that the Council inspect these proposed improvements on their tour on Saturday. MSUC (Malcolm/Cox) to approve the General Government Improvements budget, in concept. LANDSCAPING I~ ROVEMENTS Eight (8) current projects for a total of $342,900; 2 new proposals for a total of $45,760. Councilman Nader questioned the renovation of the median island on East "J" Street. Mayor Cox noted that there was a direction from Council for the staff to work with the residents in the area for an Assessment District to pay for the improvements. The Mayor also asked that the tour scheduled for Saturday include the area of the proposed removal of the billboard. City Attorney Harron stated that he does not want to take any action on the removal until he gets a report from CalTrans. Councilman Nader asked that the City Manager be sure to notify all the residents along East "J" Street when the assessment item comes up for consideration. MSUC (Cox/Moore) to approve the Landscaping Improvements budget, in concept. REDEVELOPMENT IMPROVEMENTS Nine (9) current projects for a total of $678,100; 14 new proposals for a total of $1,074,200. MSUC (McCandliss/Malcolm) to approve the Redevelopment Improvements budget, in concept. Mayor Cox asked that the tour on Saturday include the Bonita Road/I-805 area and the missing improvements along the area of Bonita Road next to the church. Minutes - 6 - June 17, 1987 Budget Session 3 OTHER IMPROVMEMENTS Four (4) current projects for a total of ~114,700; 3 new proposals for a total Of $238,100. MSUC (Cox/Moore) to approve the Other Improvements budget, in concept. A recess was called at 8:55. The meeting reconvened at 9:00 p.m. SUPPLEMENTAL BUDGET REPORT #17 Visitor information Center Operation and Chamber of Commerce Request for Funding General Information Services Director of Management Services Thomson discussed the three proposals to operate the Visitor Information Center. The first proposal came from the Chamber of Commerce. They also have a separate request in for funding General Information Services at the Chamber for $24,200. tf their proposal to operate the Visitor Information is approved, they will reduce that request to $6,798. The alternate proposal by the Chamber includes an actual annual net cost of a maximum of $67,913. Limited revenue is expected to offset some of this cost but the Chamber would not include any estimates or guarantees of any potential revenue in their proposal. The second proposal came from Charles Costa, currently the owner of Hats & Sports Bazaar at the Park Village. He submitted a low-cost proposal which involves a snack bar, news stand operation, refrigerator box installed behind the counter for cold drinks and sandwiches and a microwave oven for heating packaged foods, along with magazine racks, food items such as pies, candies and chips. Additional items he would sell in the Center would be hats, T-shirts, film, batteries and various souvenirs. Mr. Costa's proposal is that no rent be assessed to him for at least 10 months in order to allow him to recover expenses associated with the opening of the Center. The third proposal is for City-operation of the Center. This would require on-site paid staff (two unclassified part-time, supervisors and three or four unclassified clerks) under the general supervision of the Public Information Coordinator. The Center would serve primarily as a Public Service and Visitor Development Facility with an annual operating budget of $37,330. Receipts from retail transactions will be about $19,000 thereby reducing the net operational costs of the Center to $18,330 per year. The operation costs are shared equally by the City and the County. Minutes 7 June 17, 1987 Budget Session 3 Tom Martin, President, Chamber of Commerce, discussed their proposal for the VIC noting the talks they had with staff in which they were told that Council wanted the VIC to become a revenue generated entity. Mr. Martin questioned the staff's objectivity in evaluating their own proposal in comparison with the other two alternatives. The Chamber was willing to grant a guarantee to the city of 100% of the revenue generated at the Center. Mr. Martin then questioned the amount of retail sales which would be limited to the Center questioning how this was going to be supervised; the staff's proposal of $36,000 to clean the two restaurants for a 1-year period of time; it should be of no concern to the City how many people the Chamber hires to help run the VIC, their ultimate purpose is to provide services at all costs; his personal experience is that staff is selling the Council a "trap" with their proposal and it is due to their lack of business experience; salary is the main difference in the proposals which is about $20,000 per year - the staff's proposed salary is not comparable with that throughout the County. Mr. Martin stated (1) the Chamber officially withdraws its proposal to operate the VIC, (2) recommendation to the Council to initiate full responsibility to ensure that quality information will be disseminated and also that someone will review and monitor all procedures, (3) propose that the City staff operate it for a period of one year but allow the Chamber to promote and instigate activities, (4) honor the Chamber of Commerce's request for authorization of $24,200. Mr. Martin further stated that opening of this Center had no impact whatsoever on the workload at the Chamber. They have been just as busy as usual. Council discussion followed regarding the VIC should "sell Chula Vista" and the City image; Council should look toward the VIC as a direct loss of dollars and just concentrate on selling the City; will there be a problem with staff running the Center; how many of the people going into the Center are those riding the trolley or visiting the city; concern with the number of items to be sold within the Center; suggestion to have a telethon ticket sale in the Center. MS (McCandliss/Nader) to accept the staff recommendation for the operation of the VIC for a period of one year and have them come back to the City Council with more detailed proposals for some of the items discussed this evening, how will it be structured what will be sold - what the material will look like, how the whole thing will be approached and how staff will do the training, and come back to City Council with a comprehensive report. Minutes - 8 - June 17, 1987 Budget Session 3 Council recognized the appearance of Mr. George Costa at the meeting at this time. Mr. Costa stated that he is well versed in retail sales ; has lived in Chula Vista for the past 17 years; owns and operated the Hat Shop at Park Plaza; which business he is now closing; running a retail business is also running an information center; willing to operate the Center for a period of 6 months after which time, if the City decides he is not operating the Center well, they can cancel his contract; if he is operating at a mediocre standard, he is to be given another 6 months. SUBSTITUTE MOTION MSC (Malcolm/Nader) to authorize staff to negotiate an agreement with Mr. Costa to operate the VIC for 6 months for review and at that time if no major problems exist the agreement will be continued and Mr. Costa will be given some type of reasonable period of time. Councilman Moore noted that one of the provisions he would like to put in the agreement is that the City will take over the operation of the Center if it is closed down for 24 hours. Mr. Costa asked for 72 hours in case he is out of town and one of his employees would call in sick. He would have no way of knowing this immediately so he would prefer the 72 hours to remedy the situation. The motion carried with Councilwoman McCandliss voting "no." A recess was called at 10:30. The meeting reconvened at 10:35. Chamber of Commerce Request for Funds Councilwoman McCandliss discussed the funds requested by the Chamber of Commerce noting the other community promotion funds which were approved in the budget by the Council. On a trial basis, she would like to see the Chamber get these funds. MS (McCandliss/Cox) to appropriate the amount of $20,000 to the Chamber of Commerce to provide informational services for the City with an appropriate contract performance/criteria to be established and that to be evaluated at the next budget time so that the Council can determine whether the level and amount of service justifies the expenditures. Mayor Cox asked that the motion include getting quarterly reports from the Chamber. Minutes 9 June 17, 1987 Budget Session 3 Discussion of the motion: In answer to Councilman Nader's question, Councilwoman McCandliss stated that the request from the Chamber was for $24,200. She "rounded it down" to $20,000. Councilman Moore spoke in support of the $24,200 noting the Board of Directors of the Chamber were all professional people and they had justification in requesting this specific amount. SUBSTITUTE MOTION MSUC (cox/Moore) for the suggestion that the City Manager put into the budget $24,200 for informational services for the Chamber of Commerce and to ask staff to negotiate a contract to see whether that would be an adequate amount or whether the amount should be reduced or added to the contract. PARKS & RECREATION City Manager Goss reported that staff has reconsidered the two Lifeguard positions. They are now recommending that both be included in the budget and it will be reviewed at a later date - within the next 12 months. MSUC (Moore/Nader) to accept the City Manager's recommendation and to approve the Parks & Recreation budget. City Manager Goss noted the following items ~till to be considered: (2) Personnel Summary, (2) Wish List, (3) Position Titles by Functions and Departments, (4) Prioritization of Personnel of the 28 Proposed Positions. City Manager Goss noted that there were 56 positions originally requested; he is recommending 28 to be funded and listed them in the following levels: FIRST LEVEL (Meeting Eroding Service Level) 1 Agent (Forgery) 1 Agent (Burglary) 1 Agent (Burglary) - Permits full-time agent in Crime Prevention 1CSO (Crime Prevention) 1 Agent (juvenile) 1 Agent (Hit and Run) 1 Clerk II (Police) _3_lLibrary Assistant (Library) 8 I T I 1' Minutes 10 - June 17, 1987 Budget Session 3 - SECOND LEVEL (a. Meeting Known Workload Increases " b. Part of reorganization for greater efficiency) 1 Comn~uni~atSystems Manager (Police) -a l'Principal Management Assistant (Police) -a and b 1 Construction Specialist II (Public Works) -a 1 Budget Officer (Finance) -a .5 Offset Duplicating Operator (Finance) -a 1 Systems Analyst (Management Services) -a I Clerk II ( PerSOnnel ) -a 1 Secretary II (Public Works) -a .3 Librarian I (Library) -a .75 Clerical Aid (Library) -a 1 CSO (Police Crime Suppression Unit) -a .5 Library Assistant (Library) -a 1 Fire Fighter -a .99 Recreation Reorganization (Parks & Rec) -b 12.04 THIRD LEVEL (Supported by Fees, etc.) .5 Maintenance Gardener (Parks & Rec.) (Port District) .29 Clerk I (Parks & Rec. (Fees) .10 Recreation Leader (Parks & Rec.) (Fees) 1Admin. Clerk (Engineering) (Reimbursement) 1 Kennel Attendant (Contract with Imperial Beach) 2.89 FOURTH LEVEL (Desirable Service Level Expansion) .72 Rec. Leader) · 36 Rec. Aide ) 4 more schools in After School Program 1.61 Rec. Leader Expand existing After School hours .035 Rec. Specialist Therapeutics .86 Clerical Aide (Library) Book purchase increase .33 Seasonal Park Ranger 7 day a week coverage 3.915 FIFTH LEVEL (Other Needed Positions) 1Libraria~ II 1 Assistant Civil Engineer .5 Intern (Planning) .15 Intern (Community Development) .29 Intern (Parks & Recreation MSUC (McCandliss/Moore to approve the Third Level positions, as recommended by the City Manager. Discussion ensued regarding the Principal Management Assistant position in the Police and Fire Department with Director of Public Safety Winters explaining the duties of the Crime Analyst. MSUC (Cox/Nader) to approve the First Level positions as recommended by the City Manager. MSUC (Nader/McCandliss) to approve the balance of the positions as recommended by the City Manager (Levels Two, Four and Five). Minutes 11 - June 17, 1987 Budget Session 3 1. COMMISSION ON AGING City Manager Goss said his recommendation would be to budget sufficient funds for all of the members of the Commission on Aging to attend the conference in San Diego and for one member to attend the conference in Sacramento with an overnight stay. MSUC (Moore/Cox) to approve the City Manager's recommendation (Councilman Nader and Councilman Malcolm out). 2. LIBRARY TRAVEL ACCOUNT City Manager Goss stated it would be his recommendation that one member of the Library be funded to attend the annual conference in Santa Barbara and one to be funded to attend the conference Sacramento. MSUC (Cox/McCandliss) for approval of the City Manager's recommendation (Councilman Nader and Councilman Malcolm out). 3. SUPPLEMENTAL BUDGET REPORT #20 Revisions to the Master Fee Schedule MS (McCandliss/Moore) to accept the report and set it for a public hearing for the Meeting of July 21, 1987. Mayor Cox noted he will not be present at the July 21 meeting and Councilwoman McCandliss stated she will also not be present. SUBSTITUTE MOTION MSUC (Moore/McCandliss) to schedule the item when a full Council is present. (Staff to check with the City Clerk on the date.) 4. SUPPLEMENTAL BUDGET REPORT #18 Interest on Loans from City to Redevelopment Agency City Manager Goss noted the Council options he submitted for the interest rates to be charged for loans to the Redevelopment Agency. He would recommend that the City charge the maximum allowed by State law. MSUC (Cox/McCandliss) to approve the City Manager's recommendation (Councilman Malcolm out). Minutes 12 - June 17, 1987 Budget Session 3 5. NON-DEPARTMENTAL BUDGET City Manager Goss noted the components of this budget which consists of telephone system, Fourth of July fireworks, Christmas tree lighting ceremony, community promotions, televising Council meetings, share of election costs for the Legislative bill, etc. (Councilman Malcolm returned to the meeting at this time 11:20 p.m.) MSC (Cox/Nader) to budget the amount of $15,000 to fund the Second Harbor Entrance project. Council discussion ensued regarding the aspects of budgeting this item. Mayor Cox explained that there is a Committee that has been formed called "SHEP" who will be seeking funding from various cities and the private sector. He noted th make-up of this Committee and the need for the funding noting especially the possibility of the American Cup coming to San Diego. Councilman Malcolm remarked that the Second Harbor Entrance talks have been going on for a few years but he has received no reports on it and questioned what is being done. He asked why the money is not being spent to built out the Marina instead. He also questioned what would be the time element, cost, the EIR and can this entrance really be done. Councilman Malcolm added that he feels that Mr. Larry Peeples has done his job and now it should be turned over to the Port District and that the Council should give instructions to the Port Commissioner on this. They should be the ones to deal with the Federal and State agencies and take the lead on this instead of Chula Vista. Councilman Nader suggested getting some people from the environmental community involved. Mayor Cox said he would welcome having those and anyone from the Sierra Club also. Councilwoman McCandliss suggested deferring the appropriation until the budget hearing and have more information come to Council on it. Councilman Malcolm stated he would vote on this now provided they get information back to the Council as to what is going on. The motion carried with Councilman Moore voting "no." NATURE INTERPRETIVE CENTER OPENING Mayor Cox noted the grand opening proposed in July and suggested some type of informational brochure should be printed with money appropriated in the budget for that expense. PIC Cox suggested $13,000 which was appropriated last year for the visitor brochure for 1,000 copies. MSUC (Cox/Malcolm) to refer this to staff for a report back. Minutes - 13 - June 17, 1987 Budget Session 3 TELEVISING COUNCIL MEETING Council discussion involved the cost element; the number of meetings to be televised; televising informational items to the Council such as "coming attractions", Fourth of July activities, the opening of the Nature Interpretive Center, and so forth; televising the meetings on an experimental basis; the motivation of the people to watch the Council meetings. MS (McCandliss/Cox) to delete the $39,300 for televising Council meetings. The motion failed by the following vote: AYES: Cox, McCandliss NOES: Moore, Nader, Malcolm ABSENT: None MSUC (McCandliss/Malcolm) to approve the Non-Departmental budget as revised and as recommended by the City Manager. SUPPLEMENTAL BUDGET #21 Fire Protection for the Bonita/Sunnyside Area MSUC (Moore/Malcolm) to continue this item to the meeting of June 18, immediately following the Redevelopment Agency meeting. WISH LIST Councilman Nader asked if consideration was to be given to the "wish list" as he wants to discuss the addition of a Crime Suppression Agent. The Council concurred that this will also be considered at the June 18 meeting. City Manager Goss announced that Deputy City Manager Morris called from Sacramento stating that AB 169 was defeated 5-10 in the Ways and Means Committee. ADJOURNMENT AT 12:05 a.m. to the meeting of June 18, the tour of June 20 at 8 a.m. and the regular meeting of June 23 at 7 p.m. ~~ Ful City Clerk 1038C ' "' ..... 1 T · '] '