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HomeMy WebLinkAboutcc min 1987/06/11 MINUTES OF A CITY COUNCIL BUDGET SESSION BUDGET SESSION ~2 Thursday, June 11, 1987 Council Chamber 4:17 p.m. Council Conference Room ROLL CALL MEMBERS PRESENT: Mayor Cox; Councilmembers Nader, Moore, McCandliss MEMBERS ABSENT: Malcolm STAFF PRESENT: City Manager Goss, City Attorney Harron 1. PUBLIC HEARING - Considering Coastal Development Permit #024 for grubbing and clearing of weeds and to utilize the property at the northeast corner of Bay Boulevard and E Street for special events parking on July 2 and July 4, 1987 (Deputy City Manager) RESOLUTION 13069 - Authorizing the issuance of coastal development permit #024 for grubbing and clearing of weeds and to utilize the property at the northeast corner of Bay Boulevard and E Street for special event parking on July 2 and July 4 On July 2 and July 4, 1987, the Chula Vista Nature Interpretive Center will be conducting grand opening events. The Bayfront Conservancy Trust will be hosting a Gala Premiere (by special invitation) between 6:30 p.m. and 9:00 p.m. on July 2 and a grand opening open house on July 4 during the hours of 1:30 p.m. and 4:00 p.m. Off-site parking will be necessary to accommodate guests to these events. It is proposed that the vacant lot, located at the northeast corner of Bya Boulevard and "E" Street be used for this purpose. Grubbing and clearing of weeds on the subject property is also proposed at this time. The project is exempt from environmental review pursuant to Sections 15304 class 4 (e) of CEQA guidelines. A coastal development permit is required ;for these activities. The recommendation is that the City council conduct a public hearing and consider the atached resolution and findings therein (i) finding that the proposed project is consistent with the policies of the certified Chula Vista Local Coastal Program and (2) issuing Coastal Development Permit #024. Minutes - 2 - June 11, 1987 Budget Session 2 Mayor Cox questioned whether the resolution will also cover the meetings proposed for the July 16 League of California Cities and the one in September. It was noted that no staff person from Community Development was there to answer this question, so the item was trailed. City Manager Goss submitted the proposed CIP budget the Fiscal Year 1987-88 and the Supplemental Budget Reports #14 for the Automated Informational Service in the Library and #15 New Personnel Costs. He also submitted his list of the prioritizations of personnel for the 28 proposed positions, noting that there is one additional position being added to this list in the Police Department since the City of Imperial Beach is interested in contracting with the City for those services. The City Manager asked the Council for a consensus of a 2-1 vote which may be taken at this evening's meeting, knowing that only three Councilmembers would be present. He asked that any 2-1 vote be a vote to continue the item for further consideration. Mr. Goss also noted that there will be a Redevelopment Agency meeting on June 18 and if there are any carryover items on the budget, they can be considered after that meeting which begins at 4 p.m. FIRE DEPARTMENT City Manager Goss submitted the Fire Department budget which he explained is a decrease from $4,307,220 to ~4,134,880 or a decrease of $172,340. The decrease is a result of various factors including overtime, retirement, equipment maintenance and contractual services. Staff would increase from 80.5 to 81.5 positions. Mr. Goss then highlighted the various components of the budget: a new position of Firefighter/Inspector and a vehicle be added to the Fire Prevention section at a cost of $43,470; the Physical Fitness Program continued this next fiscal year and that physical exercise equipment be purchased for a total cost of ~27,850; purchase of two rescue air bag systems, one high pressure system and one medium pressure system at a cost of $15,100; o6her equipment to be purchased are resuscitators, breathing apparatus, additional fire extinguisher supplies and a micro-computer at a cost of $10,180 plus furniture and miscellaneous equipment. Mr. Goss noted that one of the proposals is to purchase a battery powered talking fire hydrant called "Pluggie" at a cost of ~3,195 which will be used for school children to enhance the fire prevention messages. Council discussion followed with Director of Public Safety Winters explaining the requirements for the Physical Fitness Program and Battalion Chief Harrold explaining the operations and use of the rescue air bag system. Minutes - 3 - June 11, 1987 Budget Session 2 Councilwoman McCandliss questioned the City Manager as to the number of computers being purchased by the City within the last year or two and the amount being budgeted for this year. She questioned the cost of the micro-computer being purchased for the Fire Department noting that her research has found it could be pur'chased at a lesser cost. Data Processing Manager Pavlicek noted the trend toward purchasing computer equipment is to go for more power and less money. All the proposed purchases in this year's budget will be evaluated at the time they will be going out to bid so the price could be lower on these items. MSUC (Moore/Cox) to tentatively approve the Fire Department budget as recommended by the City Manager noting that all personnel requests will be evaluated and considered at the close of the budget sessions. MS (McCandliss/Nader) for the City Manager to submit a summary of the computer equipment pr,oposed to be purchased in this budget listing them department by department. City Manager Goss submitted this information to the Councilmembers indicating his staff has already prepared the report. Councilwoman McCandliss said she would like to get a comparison on what was spent last year and what is proposed to be spent this year. She withdrew her motion. Councilman Nader withdrew his second. 1. PUBLIC HEARING - Considering Coastal Development Permit #024 for grubbing and clearing of weeds and to utilize the property at the northeast corner of Bay Boulevard and E Street for special events parking on July 2 and July 4, 1987 (Deputy City Manager) RESOLUTION 13069 - Authorizing the issuance of coastal development permit #024 for grubbing and clearing of weeds and to utilize the property at the northeast corner of Bay Boulevard and E Street for special event parking on July 2 and July 4 Deputy City Manager Morris stated that the resolution should be amended to include the dates of July 16 and September 10 and to allow staff to return with separate permits for temporary parking for those dates. MSUC (Cox/McCandliss) to amend resolution to include the dates of July 16 and September 10 for overflow parking. RESOLUTION AS AMENDED OFFERED BY MAYOR COX~ the reading of the text was waived by unanimous consent, passed and approved unanimously with Councilman Malcolm absent. Minutes - 4 - June 11, 1987 Budget Session 2 POLICE BUDGET City Manager Goss submitted the proposed budget noting the increase from $9,549,950 to $9,700,800 or an increase of $150,850. He noted the increase was due in part to a rise in the base budget because of mid-year personnel additions which were funded for a full year plus an increase in the additional staffing, along with other equipment requests. The City Manager highlighted the various components of this budget noting: the increase in supplemental requests includes 10 new positions plus added vehicles, radios, cameras and equipment; this will increase personnel in the Department from 189.5 to 199.5. The recommendations in this budget attempt to address some of the Department's needs for the Investigation Division; noted the change of personnel, specifically that four Police Agents at a cost of $199,000 be authorized in the Investigations; two Police Agents with vehicles be added to the Property Crimes Unit at a cost of $105,710; a Police Agent be added to the Juvenile Division at a cost of $40,420; one Community Service Officer be assigned to Crime Prevention at a cost of $25,720; a Principal Management Assistant at a cost of $35,730 be added to take over the budget functions of the Business Office Manager; a Clerk II be added to the Business Office at a cost of $22,080; a Communications Systems Manager and related equipment be added at a cost of $46,140 and various furniture and equipment. Councilwoman McCandliss noted that the budget reflects a reorganization of the Department. She would vote to approve the budget but to freeze the money for additional personnel until such time as the Council receives a full report on it. She would specifically like to know how these new positions inter-relate to the Chief's position. In answer to Councilwoman McCandliss' question, Director Winters responded to the justifications for personnel and explained that the 15 automatic pistols being proposed for purchase at a cost of $7,140 would be for the City's SWAT Team. Presently, the officers are buying their own automatic pistols. MSUC (Moore/McCandliss) to tentatively approve the Police Department budget as recommended by the City Manager noting that personnel will be evaluated at the close of the budget sessions. MS (Nader/McCandliss) when the Council discusses the personnel for the entire budget that added to the list be one (1) additional Crime Suppression Officer along with a vehicle. Mayor Cox said he would prefer to look at the entire personnel "wish list" before deciding to add any additional positions. Minutes 5 June 11, 1987 Budget Session 2 Councilman Moore agreed that he does not want to make any personnel decisions at this time. The motion failed by the following vote: AYES: Nader, McCandliss NOES: Cox, Moore ABSENT: Malcolm MSUC (McCandliss/Nader) that at the next budget session when the Council considers personnel that a report come back on the administrative structure for the Police Department and how the new positions will fit in, also one for the Fire Department and any support personnel. A break was called at this time (5:40-5:45 p.m.). PARKS & RECREATION DEPARTMENT City Manager presented the budget for the Parks & Recreation Department noting that it also includes Open Space/Bayfront Conservancy Trust. He asked that the Council not consider the Bayfront Conservancy Trust at this time; he will be presenting that budget at a later time. The Parks & Recreation budget is proposed to increase from $2, 773,220 to $2,813,390 or an increase of $35,170. The increase is a result of a proposed reorganization of the Recreation Division budget; some minor program enhancements; an increase in maintenance staff; and a variety of maintenance services, park maintenance equipment and swimming pool repairs. In terms of personnel the City Manager stated the increase is recommended from 78.1 FTE positions to 83.9 FTE or an increase of 5.22 FTE positions. The Open Space District budget is proposed to increase from $359,125 to $443,170 or an increase of $84,050. The increase is a result of increased utility expenses; proposed irrigations systems; planting and restoration of burned areas. He is proposing that the staffing increase from 1.0 to 1.5 FTE. Director of Parks & Recreation Mollinedo explained his proposal that the 2.75 Senior Life Guard FTE hours be reduced to .89 Senior Lifeguard FTE hours along with an additional .48 regular Lifeguard hours since there is no longer any need for as many Senior Lifeguard hours. Minutes 6 June 11, 1987 Budget Session 2 Councilwoman McCandliss questioned deleting the positions of the two Lifeguards and replacing them with temporary seasonal positions. Director Mollinedo stated that this is legal. According to the Fair Labor Standards Act seasonal workers cannot put in more than 1,040 hours per year. Tamsie Pierce, 1554 Marble Court, Chula Vista, asked that Council consider the funding of 8 starting platforms at Loma Verde Pool at a cost of $4,800 which is not being recommended by the City Manager. She explained that the Junior Olympics will be held at the Loma Verde Pool in September. Previously, the aquatics team had been borrowing the equipment from National City; however, National City has now purchased new blocks which cannot be used on the Loma Verde Pool. Councilman Nader noted that the School Districts use the pool ~nd questioned why they should not pay for a portion of these blocks. Councilman Moore stated he would agree to having the City pay 1/3 of the cost provided the s'chools pay 1/3 and the community chip in 1/3. Mr. Jim Flinn, Union Representative of the CVEA, 8929 Covina Street, San Diego 92126, spoke against eliminating the two Lifeguard positions stating that these people have been employed by the City for 10 years; there have been no accidents in that time; they are dedicated and knowledgeable employees; the total cost for both employees would be less than $5,000, which includes all benefits. Council discussion followed regarding the legality of eliminating the positions in the Department; other positions which may be available to them on a part-time basis; the "bumping' procedure used throughout the City. MS (Nader/McCandliss) to refer this matter to the City Attorney and the Director of Parks & Recreation for a report back. Councilman Moore asked that the report also include a reconsideration of these positions. Councilman Nader added that to his motion. Councilwoman McCandliss agreed to the second and the motion carried unanimously. Councilman Moore noted the recommendation to purchase four flagpoles for the front of the Legislative Office on Davidson Street at a cost of $3500 stating he cannot support this purchase. Further Council discussion involved the Open Space District and the increasing costs; the amount of time that the Open Space Coordinator spends in the office rather than out in the field. Minutes 7 June 11, 1987 Budget Session 2 Director Mollinedo explained that the Open Space Coordinator spends one half his time in the field and one half time in the office preparing contracts for the open space districts. MSUC (Moore/Cox) to tentatively approve the Parks & Recreation/Open Space budget as amended and as recommended by the City Manager, noting that personnel will be evaluated at the end of the budget sessions. MSUC (McCandliss/Moore) to delete the $3500 for the purchase of four flag poles and in its place to fund 1/3 of the cost for the swimming blocks, assuming 1/3 support will come from the school district and 1/3 from the community. MSUC (McCandliss/Moore) that the Aquatics Division budget be withheld from the Parks & Recreation budget at this time. At 6:45 p.m. the Council recessed for a dinner break. The Session reconvened at 7:00 in the Council Chamber. Mayor Cox announced that this was a continuation of the Budget Session which began at 4 p.m. in the Council Conference Room at City Hall. LIBRARY Library Director Lane presented her budget for Fiscal Year 1987-88 noting the increase from $1,866,210 to $2,018,060 or an increase of $151,850. She noted that approximately 3/4 of this increase was related to the purchase of adult and children's books and to improve the magazine collection; improve certain staffing requirements; to purchase a new disc drive for the Library's computer and to replace damaged video cassettes. In answer to Councilwoman McCandliss' question regarding the purchase of a third disc drive at a cost of $43,870, Director Lane stated that she feels it could be purchased at a lesser cost. The Library is under a contract with vendors who run their automated system and this vendor specifically recommended this particular data equipment. Director Lane added that the price will be evaluated at the time the actual purchase will be made. City Manager Goss highlighted the various components of the budget noting that the budget is supported by State sources which includes $180,330 from the California Library Services Act and $112,510 from the Public Library Fund. He is proposing that this be increased from $203,620 which was budgeted for 86-87 to $252,830. The budget not only includes money to buy the books but also to fund the clerical staff to process the new books. Minutes 8 June 11, 1987 Budget Session 2 Director Lane explained that the is a "magazine collector" microfilm subscription service. The first year cost is $14,500 and subsequent years will be $6020. The collection comprises 500 of the most popular periodicals and is indexed by title in case anyone is searching for a specific article. Further Council discussion ensued regarding the security system noting the amount of books that are lost and never recovered during the course of one year, and the suggestion to start developing a more refined way of targeting these missing books. MSUC (Cox/McCandliss) to tentatively approve the Library budget as recommended by the City Manager noting that personnel will be evaluated at the end of the budget sessions. Mayor Cox left the meeting at this time - 7:30 p.m. Mayor pro Tempore Moore presided over the rest of the meeting. BOARDS/COMMISSION/COMMITTEES City Manager Goss presented the budget noting the increase from $21,890 to $22,540 or an increase of $650. He stated that funds for the budgets for the 11 Boards and Commissions cover accounts for supplies, postage, printing, training, travel and, in a couple of cases, overtime for taking minutes. INTERNATIONAL FRIENDSHIP COMMISSION City Manager noted the increase from $3150 to $3840; however, only $3340 is recommended in the 87-88 budget. He is not recommending that the increase in promotional expenses from $1000 to $1500 be approved. The only justification for the $500 increase is an indication that there are unspecified extra activities which will be scheduled for 1987-88. In response to the question of Mr. Eric Money-Penney, Chairman of the International Friendship Commission, the City Manager explained the reduction of the $500 amount. BOARD OF APPEALS The City Manager's recommendation is for $1400. CIVIL SERVICE COMMISSION The City Manager's recommendation is for $650. HUMAN RELATIONS COMMISSION The City Manager's recommendation is for $500. Minutes - 9 - June 11, 1987 Budget Session 2 LIBRARY BOARD City Manager Goss noted the increase in this budget from 4810 to $1680; although $1050 is being recommended for the budget. The main difference is the increase in travel from ~350 to ~1270 in order that two members can attend both the California Library Association Conference in Santa Clara and the State Library's Legislative Day in Sacramento. Susan Miller, Chairman, Library Board of Trustees, explained the justification for having two members attend noting her last attendance in Sacramento resulted in talking to legislators, specifically aDout SB 181 which is the construction and renovation bill. She noted the next conference would be in San Francisco and the National Conference is going to be held in New Orleans. Councilwoman McCandliss commented that the Commission's budget has the option of either going to Sacramento or having two members go to Santa Clara. Director Lane stated she cannot emphasize enough the benefit to the Board for having two members attend both of these Conferences. Council discussion followed regarding the "policy" for department heads and members of Boards and Commissions to attend conferences: one in state, one out of state. Since there were no specific rules for Boards and Commissions, Mayor pro Tempore Moore stated that the policy should perhaps be changed to allow more flexibility and guidelines to the City Manager. MSUC (Moore/McCandliss) to direct staff for next year's budget to come back with a proposed policy regarding multiple employees of Boards and Commissions to attend conferences outside and inside the State of California. Councilman Nader stated he does not want to see this policy as "hard and fast" so that when it comes to budget time they will have that policy in mind; however, if they want something over and above that they should be able to justify the request. Councilwoman McCandliss indicated she could not vote to send any Commissioner to the New Orleans conference but they should have the opportunity of attending conferences in the State of California. MSUC (McCandliss/Nader) to refer to the City Manager the possibility of having a Trustee or two attend the San Francisco conference and bring back whatever document is necessary to authorize those funds (San Francisco conference to be held the latter part of June 1987). · Minutes 10 - June 11, 1987 Budget Session 2 Councilman Nader asked that the City Clerk note that in the next workshop it should include more detailed information on how Commissions should go about presenting budgets to the City Manager. MS (Nader/McCandliss) that a tentative amount of $310 be authorized as additional funds for 1 member of the Library Board of Trustees to attend the next conference of the American Library Association. Mayor pro Tempore Moore noted his possible conflict on this item (his wife is a member of the Board). Councilman Nader stated that he would like to see this motion presented at the next budget session and withdrew his motion. Councilwoman McCandliss withdrew her second. PLANNING COMMISSION The City Manager's recommendation is for 95390. PARKS & RECREATION COMMISSION The City Manager's recommendation is for $1160. RESOURCE CONSERVATION COMMISSION The City Manager's recommendation is for 91020. SAFETY COMMISSION The City Manager's recommendation is for $1890. COMMISSION ON AGING The City Manager's recommendation is for 91920. He explained that the Commission's request was for ~6310 and he is recommending 91920 to be included in this next year's budget. The recommended increase will permit meals and miscellaneous as well as registration for 7 members of the Commission to attend the American Society on Aging Conference which will be held in San Diego. He is not recommending their request to send two members to the National Council on Aging Conference in Washington, D.C. or for 3 members to attend the Governor's Conference on Aging in Sacramento. Maggie Helton, 162 Mankato Drive, Chula Vista, a member of the Commission stated that she would like to see the funds for the sacramento trip be placed back in the budget. As to the Washington and Sacramento trips, her preference would be for 3 members to attend the Sacramento Conference. She understands that if a conference is held within 50 miles of the City that the Commissioners would only have the registration paid and not their meals. City Manager Goss indicated that the meals are included in the budget. · Minutes - 11 - June 11, 1987 Budget Session 2 MSUC (Moore/McCandliss) to include sufficient funds for "either/or" for the Commissioners to attend the conference in Sacramento which would include an overnight stay. MONTGOMERY PLANNING COMMITTEE The City Manager's recommendation is for ~4220. YOUTH COMMISSION Councilman Nader noted no funds are budgeted; however, enough applications have been submitted to activate this Commission. MSUC (Nader/McCandliss) to appropriate the sum of $750 for the Youth Commission to be established within the next fiscal year. MSUC (McCandliss/Nader) that tentative approval be given to the Boards and Commissions budgets with the amendments and with the understanding that the Library item will be coming back to Council. COMMUNITY PROMOTIONS City Manager Goss presented the budget which he stated supports the activities of community organizations to which the City provides contributary funds for community services and cultural events. He is recommending the amount of $17,780 be budgeted which is a decrease of $4470 over the 1986-87 budget. The overall budget is a reduction of the result of the AIDS contribution ($1500) not being repeated as well as the POPS Concert for $8200. Gretchen Evans thanked Council for supporting the Library Chamber concerts stating that last year 856 people attended her concerts. The Community Promotions budget includes: Library Chamber concerts, $1585; UN Day, $380; Parks & Recreation summer concert series, $5925; Fiesta de la Luna parade, $8880; Miss Chula Vista Pageant, $1000. MSUC (McCandliss/Nader) to tentatively approve the Community Promotions budget, as recommended by the City Manager. NON-DEPARTMENTAL BUDGET City Manager Goss noted his recommendation to increase this budget from $352,210 to $417,090 or an increase of $64,840. The largest expense in this budget is the telephone system costing $150,360. The sum of $41,900 is recommended for membership and dues and noted the Community Promotions activities reimbursed by the Redevelopment funds and the new proposals being added to the budget for televising City Council meetings and the City's share of election expenses on the Local Transportation Ballot Measure. Minutes - 12 June 11, 1987 Budget Session 2 He added that the Chamber of Commerce will be presenting a proposal for City's funding of a general information service at a cost of $24,200. Councilwoman McCandliss stated that she has problems with certain aspects of this budget and since there are only 3 members present this evening, she would request a continuance. MSUC (McCandliss/Nader) to continue the Non-Departmental budget. FINANCE City Manager Goss presented the proposed budget in which he is recommending an increase from $817,860 to $939,680 or an increase of $121,820. The increase is a result of recommendations to increase staffing to address workload considerations. He is recommending the positions be increased from 22.20 to 23.70 or an increase of 1.5 positions. The City Manager noted that the recommendation is to hire a budget officer at a cost of $49,400 (includes furniture) in order to address year round needs for the preparation and follow-up for the City's annual budget. Even though the position will be located in the Finance Department, this position will work closely with Management Services, Data Processing and the City Manager's office in the preparation of the annual budget. The City Manager is also proposing a .5 FTE Offset Duplicating Operator be added to the Print Shop at a cost of $8366. He stated that the 1/2 time position is needed in order to cover for the Print Shop Operator's vacation, sick leave and the amount of work now being done in the Print Shop. In answer to Council's questions, Finance Director Christopher explained that the savings and loan rating service proposed to be purchased at a cost of $200 would permit daily checking rates of all credit worthy institutions. He felt the City would earn the highest return on invested money while maintaining safety on those funds by using this service. MSUC (Moore/McCandliss) to tentatively approve the Finance Department budget as recommended by the City Manager noting the staff positions will be evaluated at the end of the budget. sessions. INSURANCE City Manager Goss proposed a decrease in the budget from ~1,007,740 to $856,980 or a reduction of ~150,760. He noted that the 1986-87 budget was predicated on the assumption of a continuing unfavorable insurance market which did not occur and the result was that too much money was set aside; therefore, the 1987-88 budget reflects 'a lower figure for future premium costs. Minutes - 13 June 11, 1987 Budget Session 2 MSUC (Moore/Nader) to tentatively approve the Insurance budget as recommended by the City Manager. A recess was called at 8:45 p.m. and the meeting reconvened at 8:50 p.m. PERSONNEL DEPARTMENT/VOLUNTEERS City Manager Goss presented the Personnel budget which he stated would be an increase from $468,670 to $530,650 or an increase of $61,980. Most of the increase is the result of an evaluation of personnel operations by the new Director and his recommendations to upgrade the City's training efforts to modernize the Department's processing systems and an increase in staffing from 10 to 11 positions by adding one additional Clerk II position. City Manager Goss noted the workload in this particular department and the justification for the addition of the Clerk II position. The automation proposed is to add a new Sigma Software and two personal computers at a cost of $6900; the addition of ~4190 for participation in courses offered through the Regional Training Center; the proposal to initiate a Training of Trainers (TOT) to train in-house staff; proposal to joint Countywide Labor Relations Consortium at $2000; proposal to have two direct mailing to employees' homes with information regarding employee benefits such as the Employee Assistance Program at a cost of $340 and various other miscellaneous furniture and equipment. Councilwoman McCandliss questioned the rationale for upgrading the position of Senior Personnel Analyst to Assistant Director of Personnel. City Manager Goss noted that this same change in title has been done in two other departments in the City, namely Finance and Community Development, no additional increase in salary is proposed with this change of title. Director of Personnel Nelson noted' the justification for the change in title, indicating that under his leadership he will be generating more work for the Assistant. Mayor pro Tempore Moore spoke in favor of funding a Volunteer Coordinator noting the benefits that this would be to all City departments. MSUC (Moore/McCandliss) to tentatively approve the Personnel budget as recommended by th City Manager noting the additional personnel will be evaluated at the end of the budget sessions. Minutes 14 - June 11, 1987 Budget Session 2 DEBT SERVICE City Manager Goss proposed that the budget be increased from $670,780 to ~1,734,640 or an increase of $1,063,860. He stated the increase is due to the addition of two EastLake Assessment Districts, 85-2 for $666,860 and 85-1 at $397,140. MSUC (Moore/McCandliss) to tentatively approve the Debt Service budget. ADJOURNMENT AT 9:15 p.m. to the regular meeting of June 16, 1987 at 7 p.m. (note: at 3 p.m. on June 16, the Redevelopment Agency will meetfor a Closed Session). ~City Clerk ' 1033C