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HomeMy WebLinkAboutcc min 1987/06/03 MINUTES OF A CITY COUNCIL BUDGET SESSION SESSION #1 June 3, 1987 Council Conference Room 7:00 p.m. City Hall ROLL CALL MEMBERS PRESENT: Mayor Cox; Councilmembers Nader, Moore, McCandliss, MEMBERS ABSENT: Councilman Malcolm STAFF PRESENT: City Manager Goss, City Attorney Harron City Manager Goss submitted the following reports to the Council: 1. Proposed budget adjustment in which he stated he is recommending the addition of $3930 to Management Services to reflect the results of negotiations being completed for the EDP Management. 2. $2000 for overtime for the Deputy City Clerk to be added to the City Clerk's budget. 3. $16,000 under the SCOOT budget for the dollar bill changers on the CVT buses. 4. $73,950 to the Redevelopment Agency Town Centre II. City Manager Goss stated he would be discussing these amounts in more detail when the Council considers under those budgets. The second submittal sheet was the C&R Projects for Fiscal Year 7-88; and the third submittal was Supplemental Budget Report ~6 regarding the California Pepper Tree parasite problem. In this supplemental report (Report #6), various options are discussed and the recommendation is to spray a small trial area and to co~i,pare that area with other areas that were not sprayed in order to determine the effect of the parasites on the trees and the effectiveness of the spraying. Staff is recommending spraying trees on the 300 block of Hilltop Drive and the 0 block of both "F" and "G" Streets. At $15/tree it would cost approximately $3000. Minutes - 2 - June 3, 1987 Budget Session 1 CITY COUNCIL BUDGET City Manager Goss submitted the Budget for the City Council noting the Decrease from $213,940 to $168,500 or a decrease of $45,440. The number of positions in this budget is reduced from 7.5 to 6.5 since the authorization by the City Council to transfer the new position of Senior Administrative Analyst to the Administration budget. Councilwoman McCandliss questioned the proposed amount for travel. She noted that in 1985-86 the actual amount spent was $3904 and it is now being proposed to budget $16,890. She asked for a breakdown of the travel expenses of the Council during the FY 86-87. Council discussion ensued regarding the various conferences and meetings artended by the Councilmembers noting that although all conferences and meetings are budgeted for five members of the Council, generally only one or two members attend each conference. Councilwoman McCandliss indicated the budget should be more realistic and reflect these specific amounts. She suggested that in the future, the secretary should let Council know in advance of the budget just what conferences are being scheduled so that the members of the Council can determine which they will be attending. MSUC (McCandliss/Moore) for the City Manager to report on the actual expenditures of the City Council's travel account for the past two years. MSUC (Moore/Nader) to tentatively approve the City Council budget as recommended by the City Manager. CITY ATTORNEY City Manager Goss recommended that the 1987-88 budget for the City Attorney be increased from $321,070 to $327,070 or an increase of $6000 in order to meet the adjustments in material and supply accounts: an executive chair for the Assistant City Attorney; two desk units, bookcase and steno chairs for the two clerical positions in the office. MSUC (Moore/McCandliss) to tentatively approve the City Attorney's budget as recommended by the City Manager. CITY CLERK/ELECTIONS City Manager Goss noted that the proposed 1987-88 City Clerk/Elections budget is a decrease from $235,530 to $191,370 or $44,160. The main reason for the decrease is due to the lower expected election costs in the coming fiscal year. Minutes 3 June 3, 1987 Budget Session 1 City Manager Goss noted the addition of $2000 requested for overtime for the Deputy City Clerk and for a new service allocation of $3250 for part-time hours for a person to input the City's Legislative History on the computer. MSUC (Moore/Nader) to tentatively approve the City Clerk/Election budget as recommended by the City Manager. CITY ADMINISTRATION City Manager Goss presented his budget which, he stated, was an increase from $504,060 to $551,100 or an increase of ~47,040. The reason for this increase is the transfer of the additional staff person from the Mayor/Council Office to the City Manager's Office. The staf'fing of this office would then increase from 8.5 to 9.5 positions. City Manager Goss noted that there is an additional request in his budget for $850 to replace a typewriter which is 15 years old and not recommended is a portable micro-computer with software, desk pedestal and carrying case at a cost of $6,390. He is' recommending this be deferred for consideration in 12 months. MSUC (McCandliss/Moore) to tentatively approve the Administration budget as recommended by the City Manager. MANAGEMENT SERVICES City Manager Goss noted that the proposed budget is a reduction from $921,550 to $880,900 or a reduction of $40,650. The number of positions in the department is recommended to increase from 14 to 15. The major proponent of the budget is Data Processing in which there is recommended a new position of Systems Analyst to be effective January 1, 1988 at a cost of $29,600. Not recommended in the Data Processing budget is the request to purchase one micro-computer at a cost of $12,080. Another component of this budget is the Public Information. The City Manager is recommending that an Apple computer, laser writer/printer, hard disc and appropriate software and accessories be acquired at a cost of $9,840. Not recommended for this division is to expand the distribution of the Chula Vista Quarterly. The staff wishes to have direct mailing of the newsletter to all of the 45,000 households in the City at a distribution cost of $24,840. Other items in the budget are equipment and furniture and word processing software. Councilman Moore stated his problems with increasing personnel, not only in this budget but in subsequent budgets as well. He noted the increase of personnel in the Management Services Department throughout the years and felt that the department head could "shift his staff talents" elsewhere within the department. Minutes - 4 - June 3, 1987 Budget Session 1 In response to Council's questions, Deputy City Manager Thomson and City Manager Goss presented testimony in justification for including the position in the budget noting the contract with outside firms for data processing. Councilman Moore declared he will be voting for approval of this budget but wishes to record his "no" vote for the addition of the staff person. MSC (McCandliss/Nader) to tentatively approve the Management Services budget as recommended by the City Manager. Councilman Moore voted for the motion, but against the addition of the staff person. MSUC (Moore/Nader) under this Management Services budget - for the City Manager to provide the City Council with the customer cost data versus revenue for the outside agencies. PLANNING City Manager Goss noted that as proposed for the FY 87-88, the Planning Department budget would be reduced from ~1,028,940 to $854,680 or a decrease of $174,260. The main reason for the decrease is the contract for the General Plan Consultants which was budgeted in 1986-87 will not be repeated next fiscal year. The only change in staffing is the additional .50 part-time intern hours to assist in the accomplishment of the Department's work program. City Manager then noted the various equipment additions for the Department and his final recommendation to budget $570,000 with $1800 included in the Planning Department budget and $3900 in the Community Development budget to provide 95 hours contractual/architectural services during the year in order to provide support to the Planning and Community Development in evaluating and offering recommendations on projects submitted to the Design Review Committee. In answer to the Council's questions regarding this position, Director of Planning Krempl stated that this proposal is to obtain. architectural assistance on the more complex projects in order to upgrade staff advice to the Design Review Committee in connection with their review of projects. MSUC (Moore/McCandliss) to tentatively approve the Planning Department budget as recommended by the City Manager. .... T : I'IT Minutes - 5 - June 3, 1987 Budget Session 1 COMMUNITY DEVELOPMENT City Manager stated that the proposed General Fund budget of the Community Development Department for 1987-88 is an increase from $589,340 to $592,230 or an increase of $2,890. These expenditures are reimbursable from the Redevelopment and Community Development Block Grant Funds. He is recommending that the departmental staffing, which is currently 13.15 positions, be increased to 13.30, or an increase of .15 full-time equivalent positions. The City Manager then noted the various components of this budget. In Housing, an additional $1000 is recommended to pay for the fund control or loan disbursement services for additional loans anticipated to be made if the additional $200,000 for the chip program in south Chula Vista is approved. Under Services, the City Manager is proposing professional services for a marketing study, with ~10,000 for Town Centre I and $15,000 for Town Centre be approved; and that another service is to update the City's promotional slide show for ~15,000. The third would be Miscellaneous, and under that component he is proposing that funds be provided for official receptions seven hundred-fifty dollars ($750) to promote economic development. This would enable the Redevelopment Agency to host an annual breakfast meeting of the Economic Development Corporation. Assistant Community Development Director Gustafson and Public · ~.. Information Coordinator Cox responded to the Council regarding the amount of $25,000 budgeted 3 years ago for economic development and subsequently raised to $50,000 and the reason for the $750 being proposed for the breakfast reception. MSUC (Moore/Nader) to tentatively approve the Community Development Department budget as recommended by the City Manager. BUILDING AND HOUSING City Manager Goss submitted the proposed 1987-88 budget which he explained is an increase from $723,710 to $733,140 or an increase of $9430. In response to the Mayor's question, City Manager Goss stated he is anticipating the hiring of the Director of the Building and Housing Department next month. MSUC (Moore/McCandliss) to tentatively approve the Building and Housing Department budget as recommended by the City Manager. PUBLIC WORKS/ENGINEERING/TRANSIT City Manager Goss noted that the budget recommended for this Department is proposed to increase from $6,349,450 to ~6,498,770 or an increase of $149,320. Not included in this total budget but funded separately are the Central Garage, Transit, Sewer Service Revenue Fund and the Equipment Replacement Fund. Minutes - 6 - June 3, 1987 Budget Session 1 The Department staffing is currently at 131.94 and is proposed to increase by 3.56 FTE positions. One is that two part-time intern positions equivalent to one FTE position be deleted and be replaced by an Engineering Aide at a net cost of $15,220. Also recommended is one Assistant Traffic Engineer along with a desk and chair at a cost of $40,510. Under the Design and Construction Division, he is recommending that an Administrative Clerk, along with the necessary office supplies and equipment be budgeted at a cost of $24,590. The City Manager then listed the office equipment and data processing equipment which is being proposed to be included in this budget. Under the Transit Division, it is recommended for an increase from $1,631,370 to $2,564,180, or an increase of $932,760. The reason for the increase is for the purchase of four trackless trolley vehicles at a cost of $710,610, maintaining the current level of HandYtrans service in the amount of $6300, putting a second bus on Route 705 which serves the Bayfront Trolley to Southwestern College - the additional cost to be $24,100 and the purchase of 10 concrete benches at $1800. Under the Public Works Operations budget, the major change in the street tree operation is the experimental spraying of the 45 California Pepper trees, the purchase of a self-propelled stump grinder for $5675, replacement of 7 chain saws and 3 blowers and contract work of $110,000 for tree trimming activities in the City. Under the Sewer Service Fund Division, this is supported by sewer service charges and not by the general operating revenues. It is recommended that the base budget increase from $2,450,130 to $3,391,740 or an increase of $941,610. Under the Streets division, the only equipment recommended to be included is supported in part by the City's gas tax revenue for the repair and maintenance of the streets. The major item is a self propelled chip spreader for $71,500. In the Central Garage budget, the City Manager is proposing that the fuel management system computer be replaced, a diagnostic computer exhaust analyzer be acquired and that an oil analyzer and high pressure cleaner be acquired. Under the Equipment Replacement Fund, City Manager Goss noted that a total of $478,100 was authorized for the Equipment Replacement Fund in 1986-87 with 31 pieces authorized for replacement. In 1987-88, he is recommending that 34 pieces of equipment be replaced and that $620,000 be authorized for the fund. Minutes - 7 June 3, 1987 Budget Session 1 Under the Building Maintenance and Repair Division, City Manager Goss noted that beginning in 1986-87, this section was moved from the Building & Housing Department back to Public Works under the general management of the Deputy Public Works Director for Operations. In this section, he is recommending the hiring of one Construction Specialist (mechanical) along with pick-up truck, tool box and radio at a total cost of $45,710. Under the Administration section, the City Manager is recommending that one Secretary II be added along with office equipment at a total cost of $20,170 for the Public Works Operation section. Councilman Moore spoke against adding the additional positions with the exception of the Construction Specialist. In answer to Council's concerns, Director of Public Works Operations Cliff Swanson stated that the area of the Pepper trees to be sprayed was chosen because there are not too many sidewalks in this particular area where people could be walking under the trees; it is a better testing ground; and all the people in the area will be notified of the spraying activities. In answer to the Mayor's questions, Transit Coordinator Gustafson explained that the trackless trolley should be on display for Council within a week or two; provision for shuttle service will be made for the grand opening of the Nature Interpretire Center for July 2 and July 4; they are currently running one. express bus (#707) from the "H" Street trolley to Southwestern College. In response to Councilman Moore's question, City Manager Goss noted that the total cost of hiring the 28 additional positions for the City would be over $1 million. Councilwoman McCandliss spoke in support of increasing the additional staff based on the recommendations of the City Manager in order not to decrease any level of service currently in the City; the population growth of the City and the need for these services. MSUC ( McCandliss/Nader ) to tentatively approve the Public Works/Engineering/Transit Department budget as recommended by the City Manager with Councilman Moore voting against the addition of personnel recommended with the exception of the Construction Specialist. Director of Public Works/City Engineer Lippitt noted the need for the additional staff; the current work program; the major studies; General Plan and Sweetwater Update Studies; traffic signals in the City; the current 250 miles of streets and the new computer system. City Manager Goss commented that he does not recommend additional staffing to cover any "peaks or valleys" of workloads in the department - he always analyzes it somewhere "in between." Minutes 8 June 3, 1987 Budget Session 1 Council discussion followed regarding farming out some of this work rather than hiring permanent staff; all of these additional positions would be re-evaluated after the budget sessions; and approval is given to the positions as being "vunerable" at this time. Mayor Cox asked the City Manager to submit a report to the Council noting his priority ranking of the entire list of the 28 positions being recommended. MSUC (McCandliss/Nader) to direct staff that at the time the City begins spraying the Pepper trees that a report come back to Council with attachments (notices and procedures) that will be given to all the residents in that area. This report is to include a complete detail of that work program. Councilman Nader asked to have included in the report the outside experts advice that the program will be safe and effective from a health and safety standpoint. SUPPLEMENTAL BUDGET #2 - ADDITION OF DOLLAR BILL ACCEPTERS FOR SCOOT FARE BOXES TO FY 87-88 SCOOT BUDGET MSUC (Cox/Moore) to approve the amount of $16,000 to purchase these accepters. SUPPLEMENTAL BUDGET #2 - SEWER SERVICE REVENUE FUND City Manager Goss noted that no action is requested for this particular fund as he will be coming back to Council with a report. VISITOR CONVENTION CENTER Mayor Cox noted that the marquee at the Center is still up and needs to be modified and that there should be another rack for visitor brochures. Director of Management Services Thomson said he will look into this. He explained that the City hired two contract employees to work at the Center 7 days a week. CITY MANAGER'S REPORT a. City Manager Goss noted the overtime of $2000 requested for the Deputy City Clerk which was approved in the City Clerk's budget. b. The City collects developer's fees for support staff. It is now about 75% and in the next budget, staff will be coming back with 100% costs. Minutes - 9 - June 3, 1987 Budget Session 1 c. The City Manager appeared before the San Diego City Council ' Rules Committee today for the SANDAG Regional Revenues report concept which was approved unanimously. d. Councilman Moore asked that an agenda item be placed for the meeting of June 9 to discuss the Fish and Wildlife and the Army Corps of Engineers, how the City is working with them and their lack of cooperation. ADJOURNMENT AT 9:50 p.m. to the meeting scheduled for Tuesday, June 9 at 7 p.m. ennie M. Fu City Clerk 1029C l1 T