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Home My WebLink About2006/10/24 Item 5 I I COUNCIL AGENDA STATEMENT Item C; Meeting Date 10/24/06 ITEM TITLE: Resolution establishing a new capital improvement project "Irrigation Booster Pump at Vetera,ns Park" (PR293) for provision of a fully functional irrigation booster pUmp and enclosure at Veterans . Park located at 785 East Palomar and authorizing inter-project transfers in the amount of $39,210 from eligible existing capital improvement projects. SUBMITTED BY: Resolution accepting bids and awarding a contract for the "Irrigation Booster Pump at Veterans Park" (PR293) project to Dreamscape Landscape, Inc. in the amount of$32,675. Director of Ge~l Services CJf City Manager i (4/Sths Vote: Yes X No--.J REVIEWED BY: The irrigation system at Veterans Park is in need of additional water pressure in order to maintain healthy landscape and turf throughout the park. Staff is recommending a minor augmentation of the system through the use of an irrigation booster pump. RECOMMENDATION: That Council: 1. Approve the resolution establishing a new capital improvement project "Irrigation Booster Pump at Veterans Park" (PR293) for provision of a fully functional irrigation booster pump at Veterans Park located at 785 East Palomar and authorizing inter-project transfers in the amount of $39,210 from eligible existing capital improvement projects. 2. Accept bids and award a contract for the "Irrigation Booster Pump at Veterans Park" (PR293) project to Dreamscape Landscape, Inc. in the amount of $32,675. BOARDS/COMMISSION: N/A DISCUSSION: Veterans Park was the first of several large park and recreation facilities completed in the past two years. The original system design included an irrigation booster pump, however, due to the park's location at the end of a water line, and per Otay Water District's recommendation, an irrigation booster pump was not installed. Staff has been diligently monitoring the water pressure going to the facility. Due to the high demand on reclaimed water and multiple lines within the park, the water pressure has been considerably low. This is threatening the sustainability of the facilities' landscape and turf areas. To provide adequate water pressure and maintain healthy landscape and turf at Veterans Park, staff is recommending amending the FY07 CIP Program by establishing a new capital improvement project "Irrigation Booster Pump at Veterans Park" (PR293) for provision of a fully functional irrigation booster pump and enclosure at Veterans Park located at 785 East Palomar and authorizing inter-project transfers in 5-1 . Page 2, Item ~ Meeting Date 10/24/06 the amount of $39,210 from eligible existing capital improvement projects necessary to complete the project. The transfers are as follows: Kristin eIP Montevalle Park (PR250) Recreation Facilities - FFE Total Transfer AD) Amount to Transfer $35,289 $3,921 $39,210 There are sufficient funds in each existing project for completion. The irrigation booster pump will benefit the park landscape areas and landscape immediately surrounding the Recreation Facility thus a portion of this project is DIP eligible. It should be noted that water pressure issues have been addressed in other new park facilities (i.e., Salt Creek, Montevalle, etc.). Per the informal bidding process, staff invited several companies, for the purposes of securing competitive prices, to subrnit proposals to provide a fully functional irrigation booster pump and enclosure at Veterans Park. Staff received and opened bids on Monday, September 25, 2006. Three Companies submitted bids to perform the work as follows (listed in order of base bid amount): Comoanv Address Base Bid Amount Dreamscape Landscape, Inc. P.O. Box 900069 $32,675.00 San Die.o, CA 92190 Shasta Landscaping, Inc. 150 Vallecitos de Oro $36,722.59 San Marcos, CA 92069 Vaughn Irrigation Services, Inc. P.O. Box 460037 $55,305.00 Escondido, CA 92046 The low bid by Dreamscape Landscape, Inc. is within the estimated project range of $35,000 to $40,000. Staff has reviewed the low bid, verified all references and confirmed Contractor's License (715757) is clear and current. Staff recommends awarding the contract to Dreamscape Landscape, Inc. of San Diego, California, in the amount of $32,675. Decision Maker Conflicts Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. FISCAL IMPACT: FUNDS REQUIRED FOR PROJECT A. Contract Amount (Dreams cape Landscape, Inc.) $ 32,675.00 B. Contingency (10%) $ 3,267.50 C. City Staff Costs lIusnection) $ 3,267.50 TOTAL FUNDS REQUIRED FOR PROJECT $ 39,210.00 FUNDS AVAILABLE FOR PROJECT Transfer from Montevalle Park (PR250) $ 35,289.00 Transfer from Rec Facilities - FFE (PR265) $ 3,921.00 TOTAL FUNDS AVAILABLE FOR PROJECT $39,210.00 5-2 I I Page 3, Item 2 Meeting Date 10/24/06 There is no impact on the General Fund as the funds will be provided for by transfers from existing projects. Approval of the first resolution will authorize the establishment of a new capital improvement project "Irrigation Booster Pump at Veterans Park" (PR293) for provision of a fully functional irrigation booster pump and enclosure at Veterans Park located at 785 East Palomar and authorize inter-project transfers in the amount ,of $39,210 from eligible existing capital improvement proj ects necessary to complete the project. .', . Approval of the second resolution will accept bids and award a contract for the "Irrigation Booster Pump at Veterans Park" (PR293) project to Dreamscape Landscape, Inc. in the amount of$32,675, Attachment (s): 1 - Disclosure Statement M:\General Services\GS Administration\Council Agenda\Veterans Irrigation Booster Pump PR293\PR293 Irrigation Booster Pump final version.doc 5-3 T ATTACIlMENTI City of Chub Vista Disclosure Statement Punuant to Council Policy 101-01, prior to any action upon matters thaI will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or fmancial interests, payments, or CaITIpaign contributions for a City of Chula Vista election must be filed, The following information must be disclosed: L List the naITIes of all persons having a fmanciaIinterest ~ th~ propertf that is the subject of the application or the contract, e,g" O'NIler, applicant, contractor, subcontractor, material supplier, o If any person * identified pursuant to (I) above is a corporation or partnership, list the naITIes of all individuals with a $2000 investment in the business (corporationlparcnership) entity, , - If any penon * identified pursuant to (I) above is a non-profit organization or trust, list the names of any person serving as director of the non-profl! org3.J.-uzat1on or as TI1.lstee or beneficiary or trustor of the trust. d Please identify every person, including any agents,- employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. 5. Has any person * associated with -u'J.is contract had any fmancial dealings with an official" of the City ofChula Vis+..a as it relates to this contract within the past 12 months? Yes No_ 6 J:\General Ser/ices\Contracts\PR293 Irrigation Booster Pump\V<:::terans3m-+..:4rrigation Booster Pump.doc T If Yes, briefly describe the nature of the financial interest the official" may have in this contract. 6. " Have you made a contribution of more than $25.0 within the past twelve (12) months to a current member of the Chula Vista City Council? No'b... Yes _ If yes, which Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an official** of the City of Chula Vista in the past rwelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No 1 If Yes, which official" and what was the nature of item provided? ~, ....... ~ 9""J Date: . - "'- - - VIi.?' acwr/Applicant .- J t>(Y\ R . c>Q'<'1.z.~ Print or type-ttame of Contractor! Applicant * Person is defIned as: any individual, fInn, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. ** Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. J:\General Services\Contracts\PR293 Irrigation Booster pump\Yett:r3I1sSa~rigatjOn Booster Pump. doc I I RESOLUTION NO. 2006-_ RESOLUTION ESTABLISHING A NEW CAPITAL llvlPROVEMENT PROJECT "IRRIGATION BOOSTER PUMP AT VETERANS PARK" (PR293) FOR PROVISION OF A FULLY FUNCTIONAL IRRIGATION BOOSTER, PUMP AND ENCLOSURE AT VETERANS PARK LOCATED AT 785 EAST PALOMAR AND AUTHORIZING INTER-PROJECT TRANSFERS IN THE AMOUNT OF $39,210 FROM ELIGIBLE EXISTING CAPITAL llvlPROVEMENT PROJECTS. WHEREAS, staff has been diligently monitoring the water pressure currently provided to Veterans Park and, due to the high demand on reclaimed water and multiple lines within the park, the water pressure has been considerably low, thus threatening the sustainability of the facilities' landscape and turf areas; and . WHEREAS, in an effort to provide adequate water pressure to maintain healthy landscape and turf at Veterans Park, staff is recommending amending the FY07 CIP Program by establishing a new capital improvement project "Irrigation Booster Pump at Veterans Park" (PR293) for provision of a fully functional irrigation booster pump and enclosure at Veterans Park located at 785 East Palomar and authorizing inter-project transfers in the amount of $39,210 from eligible existing capital improvement projects necessary to complete the project; and WHEREAS, the transfers are as follows: Existing eIP Fund Amount to Transfer Montevalle Park (PR250) Park Acquisition Development Fund (PAD) $35,289 Recreation Facilities - FFE Development Impact Fund (DIT) $3,921 Total Transfer $39,210 ; and WHEREAS, there are sufficient funds in each existing project for completion. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby establish a new capital improvement project "Irrigation Booster Pump at Veterans Park" (PR293) for the provision of a fully functional irrigation booster pump and enclosure at Veterans Park located at 785 East Palomar and authorizes inter-project transfers in the amount of $39,210 from eligible existing capital improvement projects. Presented by Approved as to form by k~\'\c\.(~\\ Aim Moore' City Attorney Jack Griffin Director of General Services 5-6 T f f RESOLUTION NO. 2006-_ RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE "IRRIGATION BOOSTER PUMP AT VETERANS PARK" (PR293) PROJECT .TO DREAMS CAPE LANDSCAPE, INC. IN THE AMOUNT OF $32,q75. . WHEREAS, per the informal bidding process, staff invited several companies, for the purposes of securing competitive prices, to submit proposals to provide a fully functional irrigation booster pump and enclosure at Veterans Park; and WHEREAS, three companies submitted bids to perform the work as follows (listed in order of base bid amount): , Company Address Base Bid Amount Dreamscape Landscape, Inc. P.O. Box 900069 $32,675.00 San Diego, CA 92190 Shasta Landscaping, Inc. 150 Vallecitos de Oro $36,722.59 San Marcos, CA 92069 Vaughn Irrigation Services, Inc. P.O. Box 460037 $55,305.00 Escondido, CA 92046 ; and WHEREAS, the low bid by Dreamscape Landscape, Inc. is within the estimated project range of $35,000 to $40,000. Staff has reviewed the low bid, verified all references and confirmed Contractor's License (715757) is clear and current. Staff recommends awarding the contract to Dreamscape Landscape, Inc. of San Diego, California, in the amount of$32,675. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award a contract for the "Irrigation Booster Pump at Veterans Park" (PR293) project to Dreamscape Landscape, Inc. in the amount of$32,675. Presented by Approved as to form by Jack Griffin Director of General Services ~!\0,{\S~,,~\~U\~ Ann Moore City Attorney 5-7 T