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HomeMy WebLinkAboutcc min 1987/03/26 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA Thursday, March 26, 1987 Council Conference Room 4:10 p.m. City Hall ROLL CALL MEMBERS PRESENT: Mayor Cox; Councilmembers Nader, Moore, McCandliss MEMBERS ABSENT: Councilman Malcolm STAFF PRESENT: City Manager Goss, City Attorney Harron 1. REPORT LIBRARY STUDY (Library Director) Library Director Rosemary Lane introduced Trevor McAlester, Onsite Industrial Engineer, RCG-INBUCON Productivity Services, Inc. who prepared the Library Study. Mr. McAlester presented transparencies depicting the existing and proposed layout of the remodeled areas of the Library. Advantages of the proposed redesign would be to utilize existing personnel in one centralized area for book return, checkout, fines and cards; cut down of staff travel time from one end of the library to the other; book shelving routines would be facilitated by trucks in the return area, thereby combining the book return activity with the sorting activity. Presently, staff is accommodating 850,000 books coming in yearly; it is anticipated that by the time the changes are implemented circulation will be close to 1,000,000. The current outside book return area would be converted into a used book store manned by the Friends of the Library. They would be responsible for their own remodeling and staffing. City Manager Goss noted there will be a report submitted on this proposal at a later date. Mayor Cox asked how fines would be paid. Mr. McAlester responded they would combine library cards and fines on one dedicated terminal at checkout. Minutes - 2 - March 26, 1987 Council Conference Councilman Moore question checkout problems in the children's section and what staff would do with the extra time if there was a slow day. Mr. McAlester noted since the checkout in the children's section has been implemented already, staff is already being used in other areas when there is a slow time. Councilman Moore questioned the use of the extra space around the entrance area. Mr. McAlester explained that it reduces congestion in the area; agreeing with Councilwoman McCandliss ' statement that right now the perception is that the library is too crowded to get into when you walk in because of the setup. Councilwoman McCandliss asked if the security system had been installed yet. Director Lane answered that the Purchase Order had been submitted in February. MSUC (Moore/Nader) to accept the report. 2. REPORT ON CHAMBER OF COMMERCE REQUESTS FOR ASSISTANCE IN PROMOTING THE CITY (Deputy City Manager) In the last year, the Chamber of Commerce has submitted several requests for funding projects that are designed to provide general information services and/or promote the City for purposes of visitor development, economic development and general image enhancement. Council referred these requests to staff for evaluation and recommendations. Staff's recommendation was that Council: 1. Not fund a $130,000 visitor advertising program at this time as requested by the Chamber. 2. Consider funding either all or 50% of a general information person at the Chamber during the regular FY 1987-88 budget review process, with the Redevelopment Agency reimbursing the General Fund for one-half of any approved costs. 3. Defer formulation of a separate joint City/Chamber Marketing Task Force and instead continue the City/Chamber coordination through existing committees. 4. Authorize staff to investigate funding 50% of the production of a City map using funds included in the current year ' s budget with 50% funding potentially coming from the Chamber. Minutes - 3 - March 26, 1987 Council Conference Deputy City Manager Thomson clarified that the total cost for funding a general information person at the Chamber at approximately $18,500 per year was actually $15,000 for the individual and $3,500 for postage. Mr. Thomas A. Martin, President of the Chamber of Commerce addressed Council as to his concerns regarding the funding of a general information person specifically in regard to item 2 of staff's recommendation: many of the services the Chamber provides are City-related such as updating and assembling demographic packages, population inquiries and economic and job opportunities in the City. He asked that something be done by April 1st because of the many events slated for the coming year (i.e. Superbowl). Councilwoman McCandliss asked if there were funds an Economic Development account to cover this funding so the City would not have to appropriate from the General Fund. Assistant Community Development Director Gustafson responded there were certain accounts in which funds were budgeted and could be transferred from at a later date (i.e., advertising budget). MSUC (Cox/McCandliss) staff to bring back a resolution funding half-time position (1/2-time at 4 hours/day) from economic/promotional funds effective April 1, 1987 and to bring this back in the form of a contract for the Chamber to provide specified services on behalf of the City of Chula Vista. Council discussion followed with Councilman Nader expressing concern about the way the City would be presented in any brochures the Chamber may distribute; for example, could the City expect the Chamber to remain neutral over the land growth policy. Neik Slijk, Executive Vice-President, Chamber of Commerce responded that people naturally address the Chambers of various cities because they usually have the best resource material available. Mr. Martin added that the Chamber does not offer opinions. They have brochures available that he will send to Councilman Nader to review. MSUC (Cox/Nader) to accept the balance of staff recommendations on items 1, 3 and 4. 3. ORAL COMMUNICATIONS None. 4. CITY MANAGER'S REPORT None. 5. MAYOR'S REPORT None. Minutes - 4 - March 26, 1987 Council Conference 6. COUNCIL COMMENTS a. Councilwoman McCandliss discussed the heavy trucks traveling on East "H" Street and the inconvenience they are causing in that area. MSUC (McCandliss/Moore) refer to staff the possibility of working with the developers to schedule earlier or later starting times or alternate routes for trucks to travel. b. City Manager Goss noted the Community Forum scheduled on March 31 at 7 p.m. at Woodlawn Park Community Center. ADJOURNMENT AT 5:00 p.m. to the Community Forum meeting on March 31 at 7:00 p.m., to the joint City Council/Redevelopment Agency meeting on April 2 at 7:00 p.m. and to the regularly scheduled meeting of April 7, 1987 at 4 p.m. Alice Kemp, Act y City Clerk 0997 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held 3/26/87 The City Council met in the Council Conference Room at City Hall, 276 Fourth Avenue on the above date at 4 p.m. with the foll owing Councilmembers present: Cox, McCandliss, Nader, Moore Councilmembers absent: Malcolm ADJOURNMENT AT 5 p.m. until Tuesday , March 31, 1987 at 6 p.m. at Woodlawn Park Community Center, 115 Spruce Street, Chula vista, I, Jennie M. Fulasz, City Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this is a full, true and correct copy of an order by the City Council at the meeting of 3/26/87 I also certify that on 3/27/87 at the hour of 9:00 a.m. I posted a copy of said order at a conspicuous place on or near the door of the place at which said meeting of 3/26/87 was held. ity Clerk T I'1 T