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HomeMy WebLinkAboutcc min 1987/02/24 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA Tuesday, February 24, 1987 Council Chamber 7:00 p.m. Public Services Building ROLL CALL MEMBERS PRESENT: Mayor Cox; Councilmembers Nader, Moore, McCandliss, Malcolm MEMBERS ABSENT: None STAFF PRESENT: City Manager Goss, Assistant City Manager Asmus, City Attorney Rudolf, PLEDGE OF ALLEGIANCE TO THE FLAG, SILENT PRAYER The Pledge of Allegiance to the Flag was led by Mayor Cox, followed by a moment of silent prayer7 1. APPROVAL OF MINUTES for the meeting of February 17, 1987. MSUC (Moore/Nader) to approve the Minutes of February 17, 1987. (Mayor Cox abstained due to his absence from this meeting.) 2. SPECIAL ORDERS OF THE DAY None. CONSENT CALENDAR (3a 15) Items pulled: 3a, 3c, 3e, 4, 5, 8, 10, 15 MSUC (McCandliss/Moore) to approve the Consent Calendar. 3. WRITTEN COMMUNICATIONS a. REQUEST FOR STOP SIGN AT EAST "H" AND AUBURN STREETS - Mrs. L.H. Sanchez, 1639 East "H" Street, Chula Vista, CA 92010 Pulled from Consent Calendar. b. CONCERNS REGARDING RAPID GROWTH IN THE CITY Frank Scott, Crossroads, P.O. Box 470, Chula Vista, CA 92010 Crossroads feels that because of the concern being expressed about rapid growth in Chula Vista and other communities, it is imperative that growth management thresholds be adopted by the City Council in the updating of the General Plan. A presentation to Council is planned for the March 5 meeting. The City Manager recommended that this communication be noted and considered during the meeting of the City Council on March 5, 1987. Minutes 2 February 24, 1987 c. REQUEST TO REMOVE BURNED OUT BUILDING AT HILLTOP AND NAPLES Dr. Mary S. Samaras, 157 Theresa Way, Chula Vista, CA 92011 Pulled from Consent Calendar. d. REQUEST TO WAIVE LICENSE FEE FOR SENIOR CITIZENS' CLUB "SWAP MEET~ - Oxford Senior Executive Board, Lauderbach Community Center, 333 Oxford Street, Chula Vista, CA 92011 The recommendation was to refer this matter to staff for further evaluation and study to see if there is some way the goals of the organizations can be attained within the legal framework of the Municipal Code. e. REQUEST TO POST SPEED LIMIT CHANGE SIGN ON OTAY LAKES ROAD AT BONITA VISTA JUNIOR HIGH SCHOOL - Bruce A. Sanderson, M.D., P.O. Box 1166, Bonita, CA 92002 Pulled from Consent Calendar. f. REQUEST URGING SUPPORT OF CHULA VISTA SHOPPING CENTER REDEVELOPMENT - Daniel L. Mason, O.D., 242 Third Avenue, Chula Vista, CA 92010 The City Manager recommended this letter be acknowledged and considered if and when a public hearing is held on the closure of Fifth Avenue. g. INFORMATION CONCERNING VACANCY ON HUMAN RELATIONS COMMISSION Jennie Fulasz, City Clerk Nicholas Britto has consistently missed all meetings of the Human Relations Commission since his appointment; therefore, his seat is declared vacant. It was recommended that the letter be noted and filed. h. CLAIMS AGAINST THE CITY Ms. Michele Nabarrete, c/o George C. Heppner, Esq., 111 Elm Street, Suite 100, San Diego, CA 92101 Ms. Nabarrete filed a claim against the City in the amount of $10 million in connection with a September 28, 1986 automobile collision on Main Street. It was recommended this claim be denied. Mr. James Michael Douse, c/o Glen Birch, 1196 Third Avenue, Suite 206, Chula Vista, CA 92011 Minutes 3 February 24, 1987 Mr. Douse filed a claim against the City in the amount of ~5 million in connection with an automobile/motorcycle collision at the intersection of East "H~ Street and Auburn Avenue on October 31, 1986. It was recommended this claim be denied. i. REQUEST FOR FINANCIAL RELIEF FOR STREET IMPROVEMENT AT "C" STREET J.F. Cody, President, South Bay Pioneers, 270 "C" Street, Chula Vista, CA 92010 This communication from the South Bay Pioneers recounts past City Council action regarding Block Grant funding for the improvements on "C" Street requesting they not be responsible for the entire cost of this street. It ~as recommended the matter of funding all or part of the "C" Street improvements be referred to staff for consideration and possible inclusion in the 1987-88 Block Grant Fund Capital Improvement Program. 4. RESOLUTION APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND SHORN-KAMINSKI TO DEVELOP PLANS FOR NEW PUBLIC SAFETY COMMUNICATIONS CENTER AND OFFICE REMODELING IN THE POLICE BUILDING APPROPRIATING FUNDS THEREFOR, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT (Director of Public Safety) Pulled from Consent Calendar. 5. RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS FOR STREET LIGHT INSTALLATION ON BONITA ROAD BETWEEN FLOWER AND 1-805 AND TRAFFIC SIGNAL INSTALLATION AT BONITA ROAD AND BONITA GLEN DRIVE AND TRANSFERRING FUNDS (Director Of Public Works/City Engineer) Pulled from Consent Calendar. 6. RESOLUTION 12908 APPROPRIATING ADDITIONAL SUM OF ~15,551 TO PAY FOR DECEMBER 16, 1986 MAIL BALLOT ELECTION (City Clerk) On October 13, 1986 the City Clerk received a billing from the Registrar of Voters for the sum of ~34,700 as the estimated advance payment for the mail ballot election of December 16, 1986. He specified at that time that the official billing would be sent after the first of the year. The official billing has now been received and it is for an additional amount of ~17,849 which makes the total cost of the mail ballot election ~52,549. Minutes - 4 - February 24, 1987 7. RESOLUTION 12909 APPROVING A DEFERRAL OF UNDERGROUNDING REQUIREMENTS FOR ORANGE TREE MOBILEHOME PARK (Continued from meeting of February 17, 1987) (City Attorney) The Acquisition Association for Orange Tree Mobile Homeowners, Inc. recently filed a tentative map to subdivide the Orange Tree Mobile Home Park. One of the conditions of approval of that tentative map is to underground all existing overhead utilities onsite. At the meeting of February 17, the City Council directed that a resolution be brought back approving the deferral subject to certain conditions. 8. RESOLUTION APPROVING EXTENSION OF CONTRACT TIME FOR THE EASTLAKE ASSESSMENT DISTRICT 85-2 PROJECTS (Director of Public Works/City Engineer) Pulled from Consent Calendar. 9. RESOLUTION 12910 APPROPRIATING FUNDS FOR TELEGRAPH CANYON ROAD SOIL INVESTIGATION (Director of Public Works/City Engineer) The U.S. Navy has awarded a contract to Diversified Turnkey Construction to construct 200 housing units at the northeast corner of Telegraph Canyon and Otay Lakes Road. Otay. Lakes Road adjacent to the Navy Housing Project will be widened to a four lane facility. Treetops Unlimited, the developer of Charter Point Subdivision, has deposited $828,997 with the City for the widening of Telegraph Canyon Road between Apache Drive and Otay Lakes Road. The Navy's contractor has some excess dirt to dispose of, approximately 16,000 cubic yards, which he is willing to place along the future roadbed of Telegraph Canyon Road at no cost to the City. Before this can be done, a soil investigation needs to be performed to determine the method of placement. The recommendation was to: 1. Authorize the Director of Public Works to enter into a contract with San Diego Geotechnical Consultants, Inc.; 2. Appropriate $10,000 from the unappropriated balance of the Telegraph Canyon Road Fund and transfer to Telegraph Canyon Road Project-TCR01. Minutes - 5 - February 24, 1987 10. RESOLUTION ACCEPTING INFORMAL BIDS & AWARDING CONTRACT FOR TRAFFIC SIGNAL INSTALLATION AT EAST "H" & 1-805 NORTHBOUND OFF-RAMP IN THE CITY OF CHULA VISTA (Director of Public Works/City Engineer) Pul'led from Consent Calendar. 11. RESOLUTION 12911 OF INTENT TO CONDUCT A PUBLIC HEARING ON MARCH 17, 1987 TO CONSIDER THE VACATION OF FIFTH AVENUE BETWEEN "H" STREET AND "I" STREET (Community Development Director) The Homart Development Company is requesting that the City consider closure of Fifth Avenue between "H" and "I" Street as part of their proposal to redevelop the Chula Vista Shopping Center. The closure will allow integration of the Sears and Broadway centers currently separated by Fifth Avenue. 12. REPORT REGARDING REQUEST FOR RATE INCREASE BY CHULA VISTA SANITARY SERVICE (Director of Finance) Chula Vista Sanitary Service (CVSS) has requested a rate increase of 2.7% to be effective April 1, 1987. The recommendation was that the City Manager approve the requested rate increase and that the City Council not call for a public hearing based on the facts that: 1. The proposed service rates are competitive with other cities in the County. 2. The request for a rate increase has been made in accordance with City Ordinance No. 2104 which sets out the procedures for a rate increase. The requested rate increase by CVSS is the same as the percentage increase for the San Diego Area Consumer Price Index for the most recent 12-month period. 13. REPORT REGARDING COUNCIL REFERRAL OF JANUARY 6, 1987 REQUESTING INSTALLATION OF GUARDRAIL ON WEST SIDE OF NACION (Director of Public Works/City Engineer) This is a request from the resident at 926 Nacion Avenue for the City of Chula Vista to install a guardrail barrier in front of his house to protect it from traffic accidents. Staff and the Safety Commission have reviewed this matter and conclude that a guardrail should not De installed based on the following: Minutes - 6 - February 24, 1987 1. Accident severity would increase if a guardrail were installed. 2. None of the reported accidents in this area involved 926 Nacion Avenue. 3. The recently installed street light should improve traffic safety. 14. REPORT ON THE PROPOSED IMPROVEMENTS AT THE BAYFRONT TROLLEY STATION (Director of Public Works/City Engineer) Staff has evaluated and is recommending the following changes at the Bayfront Trolley Station that would improve the physical appearance of the station: 1. Relocate the signal case behind the monument sign at the northwestern corner of the station. Estimated total cost is ~7,000 with City/County share at ~3,500. 2. Replace the chainlink fence around the railroad switch area with steel tube railing similar to the railing between the station and the I-5 freeway. Estimated total cost is ~2,000 with City/County share at ~1,000. 3. Rotate the three pairs of doors at the Visitor Information Center. Cost is ~825. 4. Install "Visitor Information Center" lettering on the west and south sides of the Visitor Information Center building. Cost of gatorfoam lettering is ~2,115. 15. REPORT TELEVISING CITY COUNCIL MEETINGS (Principal Management Assistant) Pulled from Consent Calendar. END OF CONSENT CALENDAR PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES 16. PUBLIC HEARING CONSIDERATION OF MUNICIPAL CODE AMENDMENTS TO REQUIRE LARGE STREET ADDRESS NUMBERS THAT ARE EASILY VISIBLE FROM THE STREET (Director of Planning) ORDINANCE 2195 AMENDING SECTION 12.48.030 AND ADDING A NEW SECTION 12.48.035 TO CHAPTER 12.48 OF THE CHULA VISTA MUNICIPAL CODE TO REQUIRE LARGE STREET ADDRESS NUMBERS EASILY 'VISIBLE FROM THE STREET - FIRST READING Minutes 7 February 24, 1987 This being the time and place as advertised, Mayor Cox declared the public hearing open. On March 31, 1986, the City received a request from Mrs. Lisa Starr that the City require large, lighted street numbers placed on all buildings so that the address is easily visible from the street. Currently, Municipal Code Section 12.48.030 requires all street numbers be placed in figures at least 2-1/2 inches in height at some place in front of the building where the numbers may be easily seen from the street. Street addresses must be in contrasting or reflective colors. Municipal Code Sections 12.48.010 through 12.48.080 further regulate both the placement of street addresses on buildings and the painting of addresses on curbs. In general, the Fire Department and Police Department have indicated that they are in favor of measures which would result in more visible street addresses for reasons of public safety, with particular emphasis on requiring commercial and industrial buildings to show street addresses on the back of the building as well as the front, especially in complexes where there is no easily discernable separation between two businesses. In response to Councilman Nader's question as to whether this Ordinance would be applied retroactively to existing street address numbers or simply to new address numbers, the Assistant City Attorney replied that this amending section applies only to new building permits. There being no public testimony either for or against, the public hearing was closed. MSUC (Moore/Malcolm) to place the ordinance on first reading, the reading of the text was waived by unanimous consent, passed and approved unanimously. ACKNOWLEDGEMENT OF BOY SCOUT TROOP 886 Mayor Cox, addressing the constituent audience between public hearings, extended a warm welcome to Boy Scout Troop 886. 17. PUBLIC HEARING REQUEST TO INITIATE MUNICIPAL CODE CHANGES AUTHORIZING NIGHTCLUBS AND DISCOS FOR MINORS, OPERATED BY FOR-PROFIT ORGANIZATIONS (Director of Planning) ORDINANCE 2196 AMENDING SECTIONS 5.26.240, 5.26.260, 5.26.270, 6.26.280, 2.26.330 AND 5.26.430 AND REPEALING SECTION 5.26.410 TO ALLOW OPERATION OF YOUTH DANCES FOR FOR-PROFIT ORGANIZATIONS FIRST READING Minutes 8 - February 24, 1987 This being the time and place as advertised, Mayor Cox declared the public hearing open. Director of Planning Krempl reported that the request affects Municipal Code Section 5.26.240 which restricts the operation of youth dances to non-profit organizations. This section of the Code is also applied to the operation of nightclubs or discos for juveniles. Permits for youth dances which are issued by the Police Department fall into two groups: Class A permits are issued on a yearly basis for youth dances which are held on a permanent basis, and Class B permits which are issued for a single dance for one day or one night only. In view of the apparent lack of conflicts generated by other juvenile nightclubs, staff is of the opinion that nightclubs and discos for minors operated by for-profit organizations could be accommodated through revisions of Sections 5.26.240, 5.26.280 and 5.26.410 of the Municipal Code. The zoning ordinances for both Chula Vista and the Montgomery area can be used to evaluate requests for this type of operation without any further revisions. Revisions to the Municipal Code dealing with permits for youth dances, and implementation of current zoning regulations requiring a conditional use permit and/or design review would allow the operation of juvenile nightclubs while controlling the location and operating procedures of these uses to avoid the potential for creation of a nuisance. Councilwoman McCandliss made reference to Guideline No. 3 of a memorandum submitted to the Planning Department from the Director of Public Safety, wherein it was recommended that "the ordinance should require a certain number of private security guards to be hired, possibly one per every 100 customers." The Councilwoman expressed concern as to the need for policing not only the premises but the adjoining parking lot(s) for security on the site, litter produced and discarded by its patrons, and other possible conflicts generated by juvenile nightclubs. Director of Planning Krempl responded that a condition could be drafted and attached to the conditional use permit whereby this would be addressed. In response to Councilwoman McCandliss' query as to whether the City is legally required to have policing of that area, the Assistant City Attorney pointed out Sections 5.26.320 and 5.26.340 of Exhibit "A" to this Ordinance. Section 5.26.320, entitled "Youth dances -- Police and supervisory personnel to be present when," specifically sets forth that "there shall be present at every dance at least one male and one female adult chaperone or adult supervisor for every one hundred participants." Further, Section 5.26.340, entitled "Youth dances -- Off-street parking and parking supervision required," sets forth the requirement that "all off-street parking facilities made available for the participants shall be adequately lighted and supervised." Minutes 9 February 24, 1987 There being no public testimony either for or against, the public hearing was closed. Councilman Nader questioned whether this ordinance would adversely affect youth money-raising endeavors and posed submission of this ordinance to the Parks and Recreation Department for their input. Councilman Nader further questioned Director of Planning Krempl as to whether any for-profit and/or non-profit group(s) had been notified of the February 24 hearing. Mr. Krempl responded that no one had been notified to his knowledge. The Council generally discussed which youth groups this proposed Ordinance is intended to regulate. Primarily these youth dances are designed for Junior and Senior High School students, although the Assistant City Attorney pointed out that in Section 5.26.240 the definitions of "youth dance" and "adult," and where the two terms overlap may be worded a bit ambiguously. Councilman Nader suggested soliciting comments from all groups presently conducting youth dances in order to facilitate a better ~orking knowledge in this area and to further investigate the present need for such nightclubs and discos. Councilman Malcolm expressed distaste for the term "youth nightclub." He further expressed concern that the installation of one private security guard for every 100 youths may not prove to be an adequate ratio to insure security and control of possible drug-related activities. Councilman Malcolm suggested that instead of authorizing for-profit youth nightclubs, that Chula Vista's schools and youth councils sponsor more dances since they are better able to police and supervise these types of activities than that proposed in the present ordinance. Mayor Cox added that for ten years he held the position of Dean of Activities (Bonita Vista High School) and was involved in numerous High School dances. He questioned the demand for for-profit youth nightclubs in Chula Vista at the present time noting Council has received only one letter thus far proposing authorization for such an organization. The Mayor further stated he did not feel it was unreasonable to give this type of a program a four-month trial period to see if any enforcement problems are encountered. He remarked that this was an opportunity for the City Council to do something for the youth in the community. councilwoman McCandliss agreed to the suggestion of obtaining information from some of the groups presently engaged in youth dances adding that she wants to be informed as to the direct history on a number of these youth clubs. Minutes - 10 - February 24, 1987 MSUC (Nader/McCandliss) refer the comments Parks and Recreation Commission and Department with the direction that letters be sent soliciting comments from the high school and junior high school ASB'S and any other youth organizations the department deems appropriate to receive comments from. Further, that the report provide a history of other teen or youth nightclubs in the region. MSUC (Moore/Cox) to reopen the public hearing and to continue this issue to the meeting of April 21, 1987. 18. ORAL COMMUNICATIONS a. Penny & Putrus, 1419 Hilltop, Chula Vista, a Chula Vista business entity, requested that City Council consider not defining this business' eight-foot tall Liberty statue as a roof-top sign and thus find it to be in violation of City codes. Mayor Cox informed the speaker that this item is recommended to be referred to staff for a report back to City Council. Mayor Cox suggested this item be docketed so that City Council has the opportunity to take action on it. Director of Planning Krempl stated that it was staff's interpretation of the City ordinance which precludes this statue constituted a roof sign which is not allowed in this particular zone and the applicant will have to apply for a variance. The variance will have to be considered by the Planning Commission with possible appeal to the City Council. MSUC (Nader/Malcolm) that Council direct that this item be placed on next week's Agenda and ask for a report from staff including a comparison if any, to any business which may exist on Broadway which may have a similar feature designated as an "art feature" or if such does not exist, at least an analysis of whether this can qualify. Further, a photo of this' statue be included in the report. b. Bess Pockington, 656 Glover Place, Chula Vista, addressed the use of land fills for sludge, commended members of the Council for attending meetings on this subject, and requested City Council's continued support of Supervisor Bilbray's position. PULLED ITEMS a. REQUEST FOR STOP SIGN AT EAST "H" AND AUBURN STREETS - Mrs. L.H. Sanchez, 1639 East "H" Street, Chula Vista, CA 92010 The City Manager noted the recommendation of the Safety Commission to install a "yellow flashing beacon" at this intersection. Minutes - 11 - February 24, 1987 Councilwoman McCandliss expressed concern as to the length of time which it has taken to implement placement of safety patrols at this intersection noting that Council last addressed this issue on November 20, 1986. She further noted that a safety guard was first installed on Friday, February 20, 1987 and questioned staff as to the cause of this inordinate delay. Director of Public Safety Winters explained the delay noting that before a safety guard could be installed at this location, it was necessary to bring the speed of motorists down so it would be safe for the school patrol. MSUC (McCandliss/Malcolm) to accept the report, with a letter to go to Mrs. Sanchez explaining the situation and that Council receive a report back in the first part of June on the effectiveness of the safety patrol and any other precautions that need to be instituted. co REQUEST TO REMOVE BURNED OUT BUILDING AT HILLTOP AND NAPLES - Dr. Mary S. Samaras, 157 Theresa Way, Chula Vista, CA 92011 The City Manager recommended this matter be referred to staff with the direction that necessary action be taken to abate the unsightly and hazardous conditions on the property. Councilwoman McCandliss said she would like more information from staff as to what action they will be taking noting her concerns with the time element involved in the abatement procedure. The City Manager explained the steps to be taken administratively - that once the owner has been noticed, he then has a 30-day period within which to begin work and a 90-day period within which to complete work. The City Attorney added that if the Council desires to declare this structure a public nuisance, an action for abatement is a legal remedy which is available to it. Mayor Cox noted that this structure is obviously a safety hazard and a public nuisance and asked the City Manager what steps were taken in this regard. The City Manager replied that the unsafe condition was called to the property owner's attention. After the fire, the premises was secured by installation of a fence around the burned out structure; but that over a period of time the fence has been vandalized, resulting in renewed access to the hazardous structure. Minutes 12 - February 24, 1987 Councilman Malcolm queried the City Manager as to if the owner were to again fence the premises would that be acceptable to the City. The City Manager replied that not only does the fence have to be secured, but the structure also is in need of being "cleaned up." MSUC (Cox/McCandliss) to direct staff to resolve all legal means and all deliberate speed to see that this public nuisance is abated. MSUC (McCandliss/Nader) to refer to staff for a report on an appropriate ordinance separate from the Building Code that gives the City Council the power to set a deadline for construction after any building in the City has been damaged by fire, floods, explosion, and t~e like. e. REQUEST TO POST SPEED LIMIT CHANGE SIGN ON OTAY LAKES ROAD AT BONITA VISTA JUNIOR HIGH SCHOOL - Bruce A. Sanderson, M.D., ?.O. Box 1166, Bonita, CA 92002 The City Manager recommended this letter be referred to the Safety Commission and staff for consideration and possible modifications. Mr. Bruce A. Sanderson, M.D., 4509 Cresta Verde Lane, Bonita, addressed the Council as to his concerns of a traffic speed sign located at the north end and the south end of the approach to Bonita Vista Junior High School which changes speeds at different times during the day for one-half hour each morning before school is in session and for one-half hour in the afternoon when school is dismissed. Dr. Sanderson stated he was cited for exceeding the speed limit at this location and strongly suggested that a sign be erected within a 25-foot proximity of the existing speed limit signs enumerating the exact hours and the exact speed limits that motorists in that vicinity are to comply with. MS~(Cox/Nader) to accept staff recommendation to refer this matter to the Safety Commission for a possible modification of this sign and the possibility of a flashing yellow light being placed on top of the speed limit sign to draw attention to the changing speeds. 4. RESOLUTION APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND SHORN-KAMINSKI TO DEVELOP PLANS FOR NEW PUBLIC SAFETY COMMUNICATIONS CENTER AND OFFICE REMODELING IN THE POLICE BUILDING APPROPRIATING FUNDS THEREFOR, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT (Director of Public Safety) Minutes - 13 - February 24, 1987 Director of Public Safety Winters submitted a written report to Council explaining that in 1985, the City Council approved staff's recommendations to relocate the Police Crime Lab to the basement of the Police facility. Funding of this project, estimated to cost between $425,000-$500,000 including necessary equipment, was limited to ~155,000 in the 1987-87 Capital Improvement Program budget (CIP). In 1986, Council also approved a staff recommendation to prepare plans for a new communications center, including replacement of communication equipment that has been in continuous use since 1971. Funds provided i~ the 1987-87 CIP for this project total $570,000. The Crime Lab project was slowed to allow for a Council authorized heating and air-conditioning study for the entire building. The study recommended an upgraded HVAC system that would accommodate the needs of the expanded Crime Lab and communications center. This overall HVAC plan was approved by the City Council on January 6, 1987 and funding in the amount of $145,000 will need to be provided in the 1987-88 CIP. Staff feels that the most cost effective approach is that the projects be welded into one single project that will provide for other building modifications that will carry the department to the year 2000. In order to provide the expanded modifications required to carry the department to the year 2000, it is estimated an additional ~300,000-$350,000 will be required and will be included in he 1987-88 CIP. Funds totalling ~796,000 are available from previous approved fiscal years' CIP budgets, including 1986-87, to meet the estimated total project cost of $1.4 to ~1.5 million. Based upon a total project estimate of $1.5 million, an additional $704,000 will have to be allocated in the 1987-88 CIP budget currently being developed. In order to implement the computer aided dispatch system in 1987-88, as conceptually approved by Council, an additional $270,000 (over the $704,000) will also have to be provided in the 1987-88 CIP budget for this purpose. In 1988-89, the final phase of the total program, introduction of mobile digital terminals in all police units, will also require $200,000-~275,000 of funding in the 1988-89 budget. Councilwoman McCandliss expressed no problem with the action to award this contract to the proposed architect, but expressed her concern in that this was initially a large project which is progressively becoming larger. She stated that every City public facility built thus far has experienced a number of problems. She requested information as to who, at present or in the future, would be responsible as a Project Manager for these projects. Minutes - 14 February 24, 1987 City Manager Goss responded that it is anticipated to hire a Clerk of Works. In addition, the new Building Supervisor will see that projects of this nature are supervised and that everything goes smoothly. (Mayor Cox left the dais at 8:15 p.m. and returned at 8:22 p.m.) Councilman Malcolm questioned Director Winters as to whether he had negotiated with Shorn & Kaminski for a lower contract price. Director Winters stated that he had, but to no avail. Mayor Cox recognized Mr. Bernier, the low bidder in this project, in addressing City Council. Mr. Bernier stated he was the low bid in this project and could save the City ~6,600.00 if the contract were awarded to him. MSUC (McCandliss/Nader) that this be continued for one week to allow City Management to review this low bid and report back. Councilman Moore requested a memorandum from staff regarding the bidding process and what personnel is. ultimately responsible for the coordination and lead in the City's major projects. 5. RESOLUTION 12912 ACCEPTING BIDS AND AWARDING CONTRACTS FOR STREET LIGHT INSTALLATION ON BONITA ROAD BETWEEN FLOWER AND 1-805 AND TRAFFIC SIGNAL INSTALLATION AT BONITA ROAD AND BONITA GLEN DRIVE AND TRANSFERRING FUNDS (Director of Public Works/City Engineer) On February 17, 1987, the City Sngineer received sealed bids for the project which consists of installation of a new traffic signal, new street lights to replace SDG&E lights removed by the undergrounding of utilities lines and pole removal and construction of a concrete median island. The recommendation is that Council accept bids and award contract to Perry Electric (low bidder) in the amount Of $87,163 and transfer the necessary funds. Staff informed City Council that this contract provides that a. conduit be installed between all three signals, so that they are interconnected (Bonita Road/Bonita Glen Drive traffic signal, Bonita Road, and Flower Street to 1-805 Street light). This contract will include water and electrical facilities but does not include landscaping. RESOLUTION OFFERED BY COUNCILWOMAN MCCANDLISS, the reading of the text was waived by unanimous consent, passed and approved unanimously. Minutes 15 - February 24, 1987 8. RESOLUTION 12913 APPROVING EXTENSION OF CONTRACT TIME FOR THE EASTLAKE ASSESSMENT DISTRICT 85-2 PROJECTS (Director of Public Works/City Engineer) EastLake Assessment District NO. 85-2 consists of four contract projects. The projects are: 1. Phase 1, 5 M.G. Steel Reservoirt Trusco Tank Co.t Contractor 2. Phase 2, 980 Zone Pump Station, Olson Construction Co., Contractor 3. Phase 3-A, Construction of Otay Lakes Road, sewer, and water lines and all appurtenances, Olson Construction Co.t Contractor 4. Phase 3-B, 20" off-site water pipeline, Thibodo Construction Co., Contractor On November 4, 1986, Council, Dy Resolution No. 12804, approved an extension of contract time (to February 28, 1987) for projects 1, 2 and 4 above. Contract NO. 3 was also extended to February 28 at a later time by the City Council (Resolution No. 12849, adopted on December 16, 1986). The extension of the contract time for each project was due to a delay in the delivery of the telemetry cable which must interface in size, color coding and number and is to be installed by each contractor. Olson Construction Co., the contractor for the 980 Zone pump station project, has requested another extension of time for this project. The recommendation was for Council to approve the extension of contract time to April 15, 1987. Director of Public Works/City Engineer Lippitt stated the extension will not cost the City any further monies as this delay is merely an equipment delay. RESOLUTION OFFERED BY COUNCILWOMAN McCANDLISS, the reading of the text was waived by unanimous consent, passed and approved unanimously. 10. RESOLUTION 12914 ACCEPTING INFORMAL BIDS & AWARDING CONTRACT FOR TRAFFIC SIGNAL INSTALLATION AT EAST "H" & 1-805 NORTHBOUND OFF-RAMP IN THE CITY OF CHULA VISTA (Director of Public Works/City Engineer) Minutes 16 - February 24, 1987 informal bids were received from three (3) qualified electrical contractors to install the traffic signal at East "H" Street and 1-805 northbound off-ramp to replace the existing three-way stop. The project was included in the 1986-87 CIP. The project consists of installation of a new fully actuated traffic signal. The recommendation of the Director of Public Works was to accept the bids and award the informal contract to MCR Electrical Contractors, Inc. (low bidder) in the amount of $22,197.00. Councilwoman McCandliss expressed concern in that there are long lines of people waiting in traffic at the intersection of East and the 1-805 northbound off-ramp noting that the City now holds the bids, is aware that it will start construction and has received CalTran's permit to start the construction she questioned when this action will take place. City Manager Goss replied that it is his plan to utilize two special-duty officers to start directing traffic in that area beginning on Monday. RESOLUTION OFFERED BY MAYOR COX, the reading of the text was waived by unanimous consent, passed and approved unanimously. 15. REPORT TELEVISING CITY COUNCIL MEETINGS (Principal Management Assistant) Staff's report included costs as well as the experiences of other agencies related to the televising of Council meetings. Included in the report was a survey distributed state-wide to counties with a population in excess of 200,000; cities with a population in excess of 50,000; and selected cities under 50,000 that were known to be televising their meetings. Staff has used the results of that survey, discussions with the staff of the City of San Diego and the City of Long Beach concerning their experiences in televising their Council meetings, and discussions with the San Diego County Office of Education (the Organization that televises Doth the City and County of San Diego meetings) in preparing this report. The recommendation was that if Council wishes to proceed, to direct staff to negotiate detailed recommendations and costs (about $59,000 per year if all Tuesday Council meetings are televised) with San Diego County Office of Education and Cox Cable Co. Mayor Cox noted that staff has turned on the overhead floodlights in an effort for Council to experience what it may "feel" like in a televising environment. Minutes - 17 - February 24, 1987 Councilman Moore expressed a great deal of concern as to the cost of such an endeavor. He stated that for the same amount of money the City could maintain a fully equipped police officer or other such valuable personnel and/or equipment. Councilman Malcolm reviewed the staff report and the only negative aspect he encountered was the cost factor. He listed numerous positive aspects of televising Council meetings including increased community involvement, well-prepared staff presentations, well-prepared Councilmembers, the indirect promotion in that the City would not then have the other costs of promotions Of the City, and that overall it is a very healthy activity for the City as a whole. Councilwoman McCandliss felt City Council meetings would carry on in the exact same way whether they were televised or not. She would like to have staff go back and review the figures negotiated with Cox and the school figures and then discuss this further at the budget time. She believes that this project should compete with all other projects when the budget is reviewed. Councilman Nader agreed that this project should be held in the context of the budget in that they are discussing approval of a significant amount of money. He further posed the question as to if there is any way possible to gauge the number of people watching at any given time period. - Deputy City Manager Thomson offered suggestions as to a phone survey, which could prove quite expensive, or a "call-in" response of viewers at the time of Council broadcasts. ~he second suggestion is not as accurate as the first but involves substantially less money to oDtain. Council generally discussed and explored the possibility of only televising certain meetings, certain portions of select meetings, meetings involving "hot" or controversial items, select meetings not lasting longer than a two-hour maximum, meetings wherein many of the routine and redundant starting procedures were omitted, 'the possibility of radio communications or radio broadcasts of the Council meetings rather than televised communications, the amount of "free" air time Council would be afforded on television as opposed to the radio and the limited audience reached by either media. Councilwoman McCandliss requested that staff furnish the Council more information as to the other thirty-five percent of the cities who have televised Council meetings: who they are and where they are. Minutes 18 - February 24, 1987 MSUC (Nader/Cox) for staff to look at this further and Council to consider it at budget time with a view toward trying televising meetings for a trial period (a limited period of time) with some mechanism to gauge how many people (the Council) is reaching - be it a telephone survey, call in, or whatever - and staff to come back with a recommendation on the most effective way that could be don~. Further, staff to evaluate the cost-effectiveness of radio as an alternate. 19. REPORT OF THE CITY MANAGER a. The City Manager noted the itinerary for the next City Council tour scheduled for Saturday, March 7, 1987. b. The City Manager apprised the Council that the City is "right on target" timewise for all of it's on-going traffic signs and traffic signal installation projects. 20. MAYOR'S REPORT a. Appointment of Delegate and Alternate to the National League of Cities Conference MSUC (Cox/Moore) designating Councilman Malcolm as the Appointed Delegate to the National League of Cities Conference and Mayor Cox as the Alternate. (Mayor Cox abstained from voting.) b. Mayor Cox proudly announced that this is the seventh year in a row that Chula Vista has been named "Tree City U.S.A." c. Mayor Cox reported that a new Home Club is tentatively scheduled to be opened on the south side of Palomar at Broadway Street. Substantial city sales tax revenues will be derived from this new store, and the City Council wholeheartedly welcomes this new business enterprise to the City. 21. COUNCIL COMMENTS a. In response to Councilwoman McCandliss' questions as to Deputy City Attorney Moore, the City Attorney is to present a written report to Council regarding Attorney Moore's extent of services to be rendered to and for Imperial Beach. b. Councilwoman McCandliss voiced concern as to the City Council's exact role for a joint session with the Planning Commission scheduled for February 25, 1987 at 7:00 p.m. Director of Planning Krempl explained the role and suggested a possible seating arrangement at the Planning Commission meeting. Minutes 19 - February 24, 1987 c. Councilman Moore requested the tentative date for the next Council "workshop" with the City Manager. The Council recessed to Closed Session to discuss Sierra v. Coastal Commission; Sierra Club v. Marsh; Chula Vista v. Poppell; and potential litigation. The City Clerk was excused and the City Attorney reported the session ended at 11:05 p.m. ADJOURNMENT AT 11:05 p.m. to the regular meeting of March 3, 1987 at 4:00 p.m. and to the joint City Council/Redevelopment Agency meeting of March 5, at 4:00 p.m. Jennie M. Fulasz, CMC City Clerk 0978C