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HomeMy WebLinkAbout2006/10/10 RDA Agenda Packet "11' , ....pllIIIty of perjury that I", ] IIIJII .II'''''' CIty of Chull Vllta In the I _ of 1M CIty Clerk IncI thIt I posled this . _ IIIlt on the bulletin board accordln~ ~ ~ ~~ntI. 4-~~~ ~ -t 0 SIGNE09wJ.1ftM4. ~"" ~~ CITY OF CHULA VISTA Stephen C. Padilla: Mayor/Chair Patricia E. Chavez, Council/Agency Member Jin~ TIlomson, Interim City Manager/Executive Director John McCann, Council/Agency Member Ann Moore, City Attorney/Agency Counsel Jerry R. Rindone, Council/Agency Member Susan Bigelow, City Clerk Steve Castaneda, Council/Agency Member ADJOURNED REGULAR MEETINGS OF THE CITY COUNCIL AND REDEVELOPMENT AGENCY October 10,2006 6:00 P.M. (Immediately following the City Council Meeting) Council Chambers City Hall 276 Fourth Avenue CALL TO ORDER ROLL CALL: CouncilJAgency Members Castaneda, Chavez, McCann, Rindone, and Mayor/Chair Padilla CONSENT CALENDAR (Item 1) The Council will enact the Consent Calendar staff recommendations by one motion, without discussion, unless a Councilmember, a member of the public, or City staff requests that an item be removed for discussion. If you wish to speak on one of these items, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting. Items pulled from the Consent Calendar will be discussed immediately following the Consent Calendar. 1. JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA APPROVING AN ADDENDUM TO THE LETTER OF INTENT BETWEEN THE CITY, THE REDEVELOPMENT AGENCY, THE SAN DIEGO UNIFIED PORT DISTRICT, AND GAYLORD ENTERTAINMENT COMPANY CONCERNING BAYFRONT HOTEL, CONVENTION CENTER, AND ANCILLARY DEVELOPMENT; AND AUTHORIZING THE CITY MANAGERlEXECUTIVE DIRECTOR TO SIGN THE LETTER OF INTENT ON BEHALF OF THE CITY AND THE REDEVELOPMENT AGENCY Adoption of the resolution amends the letter of intent between the San Diego Unified Port District, City of Chula Vista, Redevelopment Agency of the City of Chula Vista and Gaylord Entertainment Company to add language that commits the governmental entities to continue to promote job quality and priority for local workforce, protect environmental resources, and continue public involvement, as the City, Agency, and Port negotiate public participation agreements for the Gaylord hotel and conference center proposed for the Chula Vista Bayfront. (Assistant City Manager Madigan) Staff recommendation: Council adopt the resolution. ACTION ITEM The Item listed in this section of the agenda is expected to elicit discussion and deliberation. If you wish to speak on this item, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting. 2. CONSIDERATION OF ADOPTION OF RESOLUTIONS AMENDING THE FISCAL YEAR 2005/2006 BUDGET BY TRANSFERRING AND APPROPRIATING FUNDS IN ACCORDANCE WITH THE BUDGET TRANSFER POLICY (Continued from September 26, 2006) The Council policy on financial reporting and transfer authority requires that all departments complete the fiscal year with a positive balance in each budget sununary category. In order to comply with the intent of this policy, transfers and appropriations are recommended for approval. All recommended general fund transfers can be done using existing appropriations. (Finance Director) Staff recommendation: Council/Agency adopt the resolution. A. JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA AMENDING FISCAL YEAR 2005/2006 BUDGET FOR THE SOUTHWEST PROJECT AREA PORTION OF FUNDS 651 AND 671-675 IN ACCORDANCE WITH THE BUDGET TRANSFER POLICY, AND APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS (4/5THS VOTE REQUIRED) B. JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA AMENDING FISCAL YEAR 2005/2006 BUDGET FOR THE TOWN CENTER II, AND ADDED AREA PORTION OF FUND 651, IN ACCORDANCE WITH THE BUDGET TRANSFER POLICY (4/5THS VOTE REQUIRED) C. JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA AMENDING FISCAL YEAR 2005/2006 BUDGET, EXCLUDING FUNDS 651 AND 671-675, IN ACCORDANCE WITH THE BUDGET TRANSFER POLICY, AND APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS (4/5THS VOTE REQUIRED) ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC COMMENTS Persons speaking during Public Comments may address the Agency on any subject matter within the Agency's jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Agency from taking action on any issue not included on the agenda, but, if appropriate, the Agency may schedule the topic for future discussion or refer the matter to staff Comments are limited to three minutes. Page 2 - CounciVRDA Agenda http://www .chulavistaca.gov October 10. 2006 OTHER BUSINESS 3. CITY MANAGERlDIRECTOR'S REPORTS 4. MAYOR/CHAIR'S REPORTS 5. COUNCIL/AGENCY MEMBERS' COMMENTS ADJOURNMENT to the adjourned regular meeting on October 26, 2006, at 4:00 p.m. In compliance with the AMERICANS WITH DISABILITIES ACT The City of Chula Vista requests individuals who require special accommodations to access, attend, and/or participate in a City meeting, activity, or service request such accommodation at least forty-eight hours in advance for meetings andfive days for scheduled services and activities. Please contact the City Clerkfor specific information at (619) 691-5041 or Telecommunications Devices for the Deaf (TDD) at (619) 585-5655. California Relay Service is also available for the hearing impaired. Page 3 - Council!RDA Agenda http://www .chulavistaca.gov October] 0, 2006 ~ \ ft.- -Ti- - - -- COY OF (HUlA VISTA ITEM TITLE: SUBMITTED BY: REVIEWED BY: Council/Redevelopment Agency Agenda Statement ., , Item: Meeting Date: 10/10/2006 JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA APPROVING AN ADDENDUM TO THE LETTER OF INTENT BETWEEN THE CITY, THE REDEVELOPMENT AGENCY, THE SAN DIEGO UNIFIED PORT DISTRICT, AND GAYLORD ENTERTAINMENT COMPANY CONCERNING BAYFRONT HOTEL, CONVENTION CENTER, AND ANCILLARY DEVELOPMENT AND AUTHORIZING THE CITY MANAGER/EXECUTIVE DIRECTOR TO SIGN THE LETTER OF INTENT ON BEHALF OF THE CITY AND THE REDEVELOPMENT AGENCY. J / Laurie Madigan, Assistant City Managcf;J!)rJfY 0 City Manager (4/5ths Vote: Yes _ No.xJ This resolution will amend the Letter of Intent between the San Diego Unified Port District, City of Chula Vista, Redevelopment Agency of the City of Chula Vista and Gaylord Entertainment Company to add language that commits the governmental entities to continue to promote job quality and priority for local workforce, protect environmental resources, and continue public involvement, as the City, Agency and Port negotiate public participation agreements for the Gaylord hotel and conference center proposed for the Chula Vista Bayfront. RECOMMENDATION: Adopt the resolution approving the Addendum to Letter of Intent By and Among San Diego Unified Port District, City of Chula Vista, Redevelopment Agency of the City of Chula Vista, and Gaylord Entertainment Company Concerning Bayfront Hotel, Convention Center and Ancillary Development and authorize the City Manager/Executive Director to sign the Addendum to the Letter of Intent on behalf of the City and the Redevelopment Agency. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. 1-1 Page 2, Item: I Meeting Date: 10/10/2006 BACKGROUND: On July 25, 2006, pursuant to Resolution No. 2006-2~2 and No. 2006-1953, the City Council and Redevelopment Agency approved a Letter 'of 111tent (LOI) between the City, Redevelopment Agency, San Diego Unified Port District 'and Gaylord Entertainment. The LOI provides, in broad terms, key principles that will be the basis for staff to negotiate with Gaylord and with the Port agreements to implement participation in the development of a conference center, resort hotel and other ancillary development on the Chula Vista Bayfront. The motion to accept and adopt the LOI included the provision that staff return to the Council and Redevelopment Agency with an amendment to incorporate the following language: "The Governmental Entities shall seek to continue efforts to promote job quality and priority for the local workforce in hiring, to the extent allowed by law, and to address impacts to the community, environmental resources and environmental remediation to the extent allowed by law. Further, the Governmental Entities, in coordination with each other, shall develop and publish a schedule for public participation hearings for the ongoing involvement in the process of developing and implementing the Chula Vista Bayfront Master Plan." Pursuant to Council/Agency direction, staff has prepared the attached Addendum and recommends incorporating this language into the LO!. The San Diego Unified Port District has already taken action to incorporate identical language by addendum. DECISION MAKER CONFLICTS: Staff has reviewed the property holdings of the City Council and Redevelopment Agency Board Members and has found a conflict, in that Council/Agency Board Member Castaneda has holdings within 500' of the property, which is the subject of this action. FISCAL IMPACTS: There are no fiscal impacts associated with the proposed Addendum. Attachment: 1. Resolution No. 2006-232 and No. 2006-1953 2. Addendum to LOI 1-2 e e e I ATTACHMENT I I RESOLUTION NO 2006-232 (REDEVELOPMEl'IT AGENCY RESOLUTION NO 2006-1953) JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHTJLA VISTA APPROVING A LETTER OF INTENTBEnxiEEN THE CITY, THE REDEVELOPMENT AGENCY, THE SAN DIEGO UNIFIED PORT DISTRICT, AND GAYLORD ENTERTAINMENT COMPANY CONCER.c"ffi'.lG BAYFRONT HOTEL, CONVENTION CENTER, AND ANCILLARY DEVELOPMENT, AND AUTHORIZING THE CITY MANAGER! EXECUTIVE DIRECTOR TO SIGN THE LETTER OF INTENT ON BEHALF OF THE CITY AND THE REDEVELOMENT AGENCY WHEREAS, the City of Chula Vista (City), the San Diego Unified Port District (port) and Pacifica Companies have been involved in a joint planning effort for the Chula Vista Bayfront Master Plan; and WHEREAS, in June, 2005, the City and the Port received an unsolicited letter of interest from Gaylord Entertainment Company (Gaylord) regarding the development of a major resort hotel and conference center on the Chula Vista Bayfront; and \IiHEREAS, the Port staff conducted a broad solicitation of qualifications to determine if there were other developers interested in proposing to develop a similar or superior project; and WHEREAS, the Port Board of Commissioners concluded that the Gaylord proposal was the most attractive proposal and directed Port staff to enter into an exclusive negotiating agreement with Gaylord; and WHEREAS, City and Port staff have been engaged in discussions with Gaylord to develop specific parameters that will be the basis of negotiating the agreements necessary to bring the hotel, the conference center, and the ancillary development to the Bayfront and have jointly drafted the proposed Letter of Intent; and WHEREAS, the City Council and Redevelopment Agency Board will have full discretionary authority to consider the proposed project at the time it is presented in a public hearing with the benefit of a final Environmental Impact Report and staff analysis. NOW, THEREFORE, BE IT RESOLVED by the City Council and the Redevelopment Agency of the City of Chula Vista that it approves the Letter of Intent, a copy of which shall be kept on file in the Office of the City Clerk, and directs City and Agency staff to continue to work 'With the Port and Gaylord to implement the principles outlined in the Letter of Intent. 1-3 Resolution No. 2006-232 Page 2 BE IT FURTHER RESOLVED by the City Council and the Redevelopment Agency of --.. the City of Chula Vista that it authorizes the City Manager! Executive Director to execute the Letter of Intent on behalf of the City and the Agency Presented by Ifj -c~ Thomson terun CIty Manager Approved'as tc form by , ~~\\\~{~\~ Ann Moore ' City Attorney PASSED, APPROVED, and ADOPTED by the City Council and the Redevelopment Agency of the City ofChula Vista, California, this 25th day of July 2006, by the following vote: AYES. Council/Agency members: Chavez, McCann, and Padilla NAYS. Council/Agency members: None ABSENT. Council/Agency members: Rindone ABSTAIN: Council/Agency member Castaneda ~~ -. ATTEST ;usan Big~, twd,~ P r\ ) STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) CITY OF CHULA VlST A ) L Susan Bigelow, City Clerk of Chula Vista, California, do hereby certifY that the foregoing City Council Resolution No. 2006-232/Redevelopment Agency Resolution No. 2006-1953 was duly passed, approved, and adopted by the City Council and Redevelopment Agency at a regular meeting held on the 25th day of July 2006. Executed this 25th day of July 2006. ~--1.{. ~6~ Susan Bigelow, MMe, City k --... 1-4 t , THE ATTACHED AGREE11ENT HAS BEEN REVIEWED AND APPROVED AS TO FORM BY THE CITY ATTORNEY'S OFFICE AND WILL BE FORMALLY SIGNED UPON APPROVAL BY THE CITY COUNCIL L/i~ {L,~* Ann Moore City Attorney Dated: 10 I '-II () v , l Addendum to Letter of Intent by and among San Diego Unified Port District, City of Chula Vista, Redevelopment Agency of the City ofChula Vista, and Gaylord Entertainment Company Concerning Bayfront Hotel, Convention Center and Ancillary Development 1-5 I I i. .............._.....~=- -""""'=-=~"""'~-='=~"~"""'''''''______A''---........-./__._.__ ADDENDUM TO LETTER OF INTENT' . . BY AND AMONG SAN DIEGO UNIFIED Pd'RT DISTRICT, CITY OF CHULA VISTA, REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA, AND GAYLORD ENTERTAINMENT COMPANY CONCERNING BA YFRONT HOTEL, CONVENTION CENTER AND ANCILLARY DEVELOPMENT RECITALS WHEREAS, the San Diego Unified Port District ("Port District"), the City of Chula Vista, California ("City"), and the Redevelopment Agency of the City of Chula Vista (RDA), (collectively, the "Governmental Entities"), and Gaylord Entertainment Company ("Gaylord") have entered into a Letter Of Intent dated July 25, 2006, and; WHEREAS, the Letter Of Intent was authorized by a Resolution of the Port District's Board of Port Commissioners at a special public meeting held on July 25, 2006, and; WHEREAS, said Port District Resolution further authorized that this Addendum to the Letter Of Intent would be entered into, and; WHEREAS, the Letter Of Intent was also authorized by a Resolution of the Chula Vista City Council and the Redevelopment Agency Board, at a public meeting held on July 25, 2006, and; WHEREAS, said City Council and Redevelopment Agency Board of Directors directed that this Addendum be brought back for subsequent Council and RDA action; Now, therefore the following provision is hereby added to and a part of t~e aforementioned Letter Of Intent as Paragraph No. 13: 13. Resolution of the Port District, the City and the RDA: The Governmental Entities shall seek to continue efforts to promote job quality and priority for the local workforce in hiring, to the extent allowed by law, and to address impacts to the community, environmental resources and environmental remediation as afforded by law. Further, the Governmental Entities, in coordination with each other, shall develop and publish a I 6 f I schedule for public participation and hearings for the ongoing involvement in the process of developing and implementing the Chula Vista Bayfront Master Plan. Approved as to form: BY~~ Assistant Port Attorney San Diego Unified Port District TRICT By Dan E. Wilkens Executive Vice President Approved as to form: CITY OF CHULA VISTA By Ann Moore City Attorney City of Chula Vista By Jim Thomson Interim City Manager Approved as to form: REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA By Ann Moore Agency General Counsel Redevelopment Agency of the City of Chula Vista By Jim Thomson Interim Executive Director GA YLORD ENTERT AINMENTCOMPANY By &J-iNJIi Signature PRINT NAME: PRINT TITLE: ~~mJk- ~ Document No.194068 1 7 RESOLUTION NO. JOINT RESOLUTION OF THE CITY COUNCIL MTI THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA APPROVING AN ADDENDlJ]\;l TO THE LETTER OF INTENT BETWEEN "[HE CITY, THE -. REDEVELOPMENT AGENCY, THE S:A.N DIEGO l.JNIFIED PORT DISTRICT M'D GAYLORD E:-iTERTAINMENT COMPANr' CONCEpj\;ING BA YFRONT HOTEL, CONVENTION CENTER, AND ANCILLARY DEVELOPMENT AND AUTHORIZING THE CITY MANAGER! EXECUTNE DIRECTOR TO SIGN THE ADDE1'<TIlTM TO THE LETTER OF INTENT ON BEHALF OF THE CITY AND THE REDEVELOMENT AGENCY WHEREAS, the City Council and the Redevelopment Agency of the City of Chula Vista approved a Letter of Intent between the City ofChula Vista, the Redevelopment Agency of the City ofChula Vista, the San Diego Unified Port District, and Gaylord Entertainment Company concerning Bayfront hotel, convention center, and ancillary development on July 25,2006, pursuant to RDA Resolution No. 2006-1953 and City Council Resolution No. 2006-232; and WHEREAS, when the City Council and the Redevelopment Agency Board accepted and adopted the Letter ofIntent, they also adopted the language in the Addendum to the Letter of Intent and directed staff to bring the Addendum to the Letter of Intent back to the City Council and the Redevelopment Agency at a subsequent agenda. t'iOW THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista and the Redevelopment Agency of the City of Chula Vista that it approves the Addendum to the Letter of Intent, a copy of which shall be kept on file in the Office of the City Clerk. BE IT FlTRTHER RESOLVED by the City Council of the City of Chula Vista and the Redevelopment Agency of the City of Chula Vista that it authorizes the City Manager/ Executive Director to execute the Addendum to the Letter of Intent on behalf of the City and the Agency. Presented by: Approved as to form by: JL[~ City Manager - i~~ tJ~C~ Ann Moore City Attorney 1-8 I I JOINT CITY COUNCIUREDEVELOPMENT AGENCY AGENDA STATEMENT Item Meeting Date 0( 10/10/06 ',. , ITEM TITLE: A) JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA AMENDING FISCAL YEAR 2005-2006 BUDGET FOR THE SOUTHWEST PROJECT AREA PORTION OF FUNDS 651 AND 671-675 IN ACCORDANCE WITH THE BUDGET TRANSFER POLICY AND APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS B) JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA AMENDING FISCAL YEAR 2005-2006 BUDGET FOR THE TOWN CENTER II AND ADDED AREA PORTION OF FUND 651, IN ACCORDANCE WITH THE BUDGET TRANSFER POLICY C) JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA AMENDING FISCAL YEAR 2005-2006 BUDGET EXCLUDING FUNDS 651 AND 671.675, IN ACCORDANCE WITH THE BUDGET TRANSFER POLICY AND APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS SUBMITTED BY: Director of Financ~reasurer f" p..- MIL- /' REVIEWED BY: City Manager ~/ I (4/5ths Vote: Yes L..No_) For government entities, a budget creates a legal framework for spending during the fiscal year. After the budget is approved there are circumstances which arise that could require adjustments to the approved budget. At the close of each fiscal year, the Finance Department reviews all departmental and fund budgets to ensure that the fund budget and the departmental summary budget categories (Personnel Services, Supplies and Services, Other Expenses and Capital) have not been exceeded. For fiscal year 2005/06, budget adjustments are required for a variety of reasons described in this report, with the largest single reason being to meet contractual or regulatory obligations due to receiving greater than anticipated revenues during the fiscal year. The Council Policy on Financial Reporting and Transfer Authority indicates that all departments complete the fiscal year with a positive balance in each budget summary category (Personnel Services, Supplies and Services, Other Expenses and Capital). In order to comply with the intent of this policy, the transfers and appropriations listed on 2-1 I I Page 2, Item 2- Meeting Date 10/10/06 Attachment A and discussed below are recommended to be approved. All recommended General Fund transfers can be done using existing app.ropriations. '. , RECOMMENDATION: That Council approve the following resolutions: (A) Amending the fiscal year 2005-2006 budget for the Southwest Project Area portion of Funds 651 and 671-675 in accordance with the Budget Transfer Policy and approving additional appropriations in various funds; (B) Amending fiscal year 2005-2006 budget for the Town Center II, and Added Area portion of Fund 651, in accordance with the Budget Transfer Policy; and (C) Amending fiscal year 2005-06 budget, excluding Funds 651 and 671-675, in accordance with the Budget Transfer Policy and approving additional appropriations in various funds. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: Council Policy 220-02 "Financial Reporting and Transfer Authority" was established in January of 1996 and indicates that no department shall end the fiscal year with a negative balance in any budget summary category In order to comply with the intent of this policy, the transfers and appropriations listed on Attachment A and discussed below are recommended for approval. Council has approved similar requests in the past after the close of the fiscal year. When considering this request for budgetary transfers and additional appropriations it is important to note the following: · The transfer and appropriation requests are for fiscal year 2005/06 and do not affect the current fiscal year 2006/07 budget. · For fiscal year 2005/06, the City had 19 departmental budgets and 157 funds that required a budget. · All recommended departmental transfers for the General Fund can be accomplished with existing appropriations and no additional General Fund appropriations are being requested. · The recommended requests for additional appropriations are for funds not part of the General Fund, and $997,150 of the requested appropriation amount of $1,010,073 are required as a result of unanticipated revenues received in excess of 2-2 , I ~ Page 3, Item.). Meeting Date 10/10/06 budgeted revenues. General Fund Transfer Requests . , , Forfiscal year 2005/06, there was a miscalculation in the budget for the PERS contribution that is within the Personnel Services category of all departments. The PERS contribution rate given to the City did not reflect the 8% Employer Paid Member Contribution (EPMC) component of the rate. This has been corrected for the current 2006/07 budget. Fire exceeded their 2005/06 Personnel Services category by $590,000 due to the PERS error and overtime costs. Fire did achieve departmental savings in the Supplies and Services and Capital categories but not enough to cover the entire amount. It is recommended that a transfer from Police Department budgetary savings be used to partially offset the overage. The remaining transfer amount will come from Fire's departmental budgetary savings in the Supplies and Services and Capital categories. If it were not for the PERS error of $353,659 the Fire Department would not have gone over budget by $279,851. The Planning and Building department exceeded their Personnel Services category by $254,700. The overage is attributable to the PERS error and hourly wages. When the General Plan Update was extended, a temporary principal planner position scheduled to terminate December 2004 was retained on an hourly status until December 2005 to make further revisions to the proposed plan, and to assist in revising the related EIR. Additionally, anticipated salary savings in a vacant senior planner position did not materialize when staff retained an hourly employee to assist in the completion of a thorough review of the growth management process and to complete the Growth Management Oversight Commission Annual Review. It is recommended that a transfer from Planning and Building's departmental budgetary savings in the Services and Supplies category be made to cover the overage. The Nature Center exceeded their Personnel Services category by $1,700 due to the PERS error. It is recommended that a transfer from the Nature Center's departmental budgetary savings in the Services and Supplies category be made to cover the overage. Non-General Fund Transfer Requests The following recommended budget transfers are for funds other than the General Fund: . Parking Meter fund ($33,950) and Central Garage ($14,350) has exceeded the Personnel Services category due to the PERS error. Savings in Supplies and Services and Other Expenses and/or Capital will be used to offset the overage. 2-3 I I Page 4, Item l Meeting Date 10/10/06 · Local Law Enforcement Block Grant fund exceeded the Other Expenses category because there were greater than expected eligible expenditures for reimbursement ($68,300). There are sufficient savings in the Capital and Supplies and Services categories to partially offset the overage. This transfer reduces the amount of the appropriation requested in the next section below. · The Redevelopment Agency Housing fund is used to account for housing expenditures that are not eligible for reimbursement from the Low and Moderate Income Housing Fund. There was significant staff time spent on mobile home issues during the fiscal year. Because of this the fund was over in the Other Expenses category by $137,000. There are sufficient savings in the Capital category to offset the overage. · The HOME Program Grant fund exceeded their Supplies and Services category due to the use of a consultant to assist staff in reviewing and reconciling prior program year records ($63,000). Savings in Other Expenses will be used to offset the overage. · The RDA Merged Project fund exceeded the Other Expenses category because of the statutorily required AB1290 payment to the County of San Diego, the repayment of an advance to the Bayfront Project area and for greater than anticipated staff time charges ($373,600). There are sufficient savings in the Services and Supplies category to offset the overage. Request for Additional Appropriations The following recommended appropriations are for funds other than the General Fund and are necessary for the following reasons. · Federal Aid to Urban Areas fund requires an appropriation in order to transfer out the remaining balance and close the fund to Federal Transportation Equity Act Program fund ($1,583). · The Telegraph Canyon Sewer Basin Development Impact Fee (DIF) fund ($7,150) and Poggi Canyon Sewer Basin DIF fund ($4,190) expenditures exceeded their budgets due to greater than anticipated staff time charges related to updating the development impact fees for both funds. The remaininq appropriations requested below are necessarv due to unanticipated revenues received in excess of their budqeted amount · Supplemental Law Enforcement Service Grant fund ($152,100) and the Local Law 2-4 I J /' Page 5, Item c!- Meeting Date 10/10/06 Enforcement Block Grant fund ($68,400) had greater than expected eligible expenditures for reimbursement. The expenditures will be reimbursed by the gffin~.: . CDBG Program Income Fund is utilized to account for CHIP loan repayments and loan payoffs. The Community Housing Improvement Program or CHIP makes loans to low-income residents for home improvements. The loans are placed as liens on the homeowner's property. Due to the low interest rate environment and refinancing activity the fund received a much higher than normal amount of loan payoffs, resulting in greater than anticipated revenue. These payments are then periodically transferred to the CDBG grant fund in order for these funds to be spent in accordance with HUD guidelines ($624,500). . Pass-through tax agreements are based upon a percentage of actual Tax Increment Revenue received. The tax increment revenues received came in higher than budgeted. Therefore, additional appropriations are necessary to fund the pass- through payments required by the agreements between the Agency and Sweetwater Union High School District ($49,000), County Office of Education ($5,400), Chula Vista Elementary School District ($58,660), Southwestern Community College District ($10,230), and the County of San Diego ($28,860). DECISION MAKER CONFLICTS: Staff has reviewed the property holdings of the City Council/RDA Members and has found a conflict exists, in that Council Member McCann has property holdings within 500 feet of the boundaries of the property which is the subject of Resolution A. Staff has reviewed the property holdings of the City Council/RDA Members and has found a conflict exists, in that Council Member Rindone has property holdings within 500 feet of the boundaries of the property which is the subject of Resolution B. Staff has reviewed the property holdings of the City Council/RDA Members and has found no property holdings within 500 feet of the boundaries of the property which is the subject of Resolution C. FISCAL IMPACT: Savings achieved within existing budgets will cover the recommended transfers between the General Fund departments. 2-5 I I Page 6, Item --; Meeting Date 10/10/06 The net fiscal impact of the remaining funds will be $1,010,073, of which $997,150 of the requested appropriation amount will be accomplished with unanticipated revenues received in excess of budgeted revenues. The remaining amountbf $12,923 will come from the respective funds' available fund balances. 2-6 Fiscal Year 2005/06 Requested Budget Transfers and Appropriations ATTACHMENT A GENERAL FUND TRANSFERS Fund Department/Fund Amount Category Discussion General Fund Planning and Building 254,700 Personnel Services Additional PERSIHourly Wages costs (254,700 Supplies and Services Fire 590,000 Personnel Services Additional PERSIOvertime costs Fire (296,500) Supplies and Services Fire (13,000) Capital Police (280,500' Personnel Services Nature Center 1,700 Personnel Services Additional PERS costs (1,700\ SUDolies and Services Net Imoact 0 NON-GENERAL FUND TRANSFERS Parking Meter Fund Fund 241 33,950 Personnel Services Additional PERS costs . , , (15,550) Supplies and Services (18,400\ Other Expenses Central Garage - - Fund 391 14,350 Personnel Services Additional PERS costs (14,350 Capital Local Law Enforc Block Grant Fund 254 68,300 Other Expenses Greater than expected eligible expenditures (34,750) Supplies and Services (22,450 Capital RDA Housing Program Fund Fund 315 137,000 Other Expenses Staff time charges ~ (137,000 Capital Home Program Fund Fund 321 63,000 Supplies and Services Consulting services (63,0001 Other Expenses Southwest Project Area Fund 651 112,100 Other Expenses Staff time chargeslAdvance RepaymenllAB1290 Payment to County Town Center IIIAdded Area 261,500 Other Expenses (373,600) Supplies and Services Net Impact 0 NON GENERAL FUND APPROPRIATIONS Fund Department/Fund Amount Cateaory Discussion Federal Aid to Urban Fund 222 1,583 Transfers Out Inactive fund. Balance closed to Fund 737 (Fed Trans Equity Act Prog Fund). Supp Law Enforcemnt Serv Fund Fund 251 152,100 Other Expens~s Matching expenditures for over-realization of revenue Local Law Enforc Block Grant Fund 254 68,400 Other Expenses Matching expenditures for over-realization of revenue COBG Program Income Proj Fund Fund 325 624,500 Other Expenses Greater than anticipated loan payoffs Tele eyn Sewer Basin Plan DIF Fund 541 7,150 Other Expenses Staff time charges Poggi Cyn Sewer Basin Oif Fund Fund 551 4,190 Other Expenses Staff time charges SW Proi Area Tax Agmt Fund 671-675 152,150 Other Expenses Pass through pyml to SUHSD based on higher than anticipated tax increment Tolal Additional Appropriations $ 1,010,073 Nole: When reading the chart, Ihe negative amounts listed rellecllhe funds that will be transferred to offset the overages. , I JOINT RESOLUTION NO. 2006- JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA AMENDING FISCAL YEAR 2005-2006 BUDGET FOR THE SOUTHWEST PROJECT AREA PORTION OF FUNDS 651 AND 671-675 IN ACCORDANCE WITH,THE BUDGET TRANSFER POLICY AND APPROVING' ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS WHEREAS, the Council Policy on Financial Reporting and Transfer Authority indicates that all departments complete the fiscal year with a positive balance in each budget summary category (Personnel Services, Supplies and Services, Other Expenses and Capital); and WHEREAS, the Council Policy established in January 1996 indicates that no department shall end the fiscal year with a negative balance in any budget summary category; and WHEREAS, the RDA Merged Project fund exceeded the Other Expenses category because of the payment to the County of San Diego for AB1290, repayment of advances to the Bayfront Project area and for greater than anticipated stafftirne charges ($112,100) and. WHEREAS, there are sufficient savings in the Services and Supplies category to offset the overage. WHEREAS, pass-through tax agreements are based upon a percentage of actual Tax Increment Revenue received, and. WHEREAS, tax increment revenues received came in higher than budgeted; and WHEREAS, additional appropriations are necessary to fund the pass-through payments required by the agreements between the redevelopment agency and Sweetwater Union High School District ($49,000), County Office of Education ($5,400), Chu1a Vista Elementary School District ($58,660), Southwestern Community College District ($10,230), and the County of San Diego ($28,860), and WHEREAS, the additional tax increment revenues received will be sufficient to fund the additional appropriations. NOW, THEREFORE, BE IT RESOLVED that the City Council and the Redevelopment Agency of the City of Chula Vista do hereby amend the fiscal year 2005-2006 budget for the Southwest Project Area portion of Funds 651 and 671-675 and approving additional appropriations in various funds in accordance with the Budget Transfer Policy as identified on Attachment A. Presented by Approved as to form by Maria Kachadoorian Director of Finance and Agency Treasurer ~4!Jo,," tLe{ AnnMo re / City orney and Agency Counsel 2-8 Fiscal Year 2005/06 Requested Budget Transfers and Appropriations ATTACHMENT A GENERAL FUND TRANSFERS Fund DepartmentlFund Amount Category Discussion General Fund Planning and Building 254,700 Personnel Services Additional PERS/Hourly Wages costs 1254,700\ SUDolies and Services Fire 590,000 Personnel Services Additional PERS/Overtime costs Fire (296,500) Supplies and Services Fire (13,000) Capital Police (280,500\ Personnel Services Nature Center 1,700 Personnel Services Additional PERS costs (1,700\ Supplies and Services Net Impact 0 NON-GENERAL FUND TRANSFERS Parking Meter Fund Fund 241 33,950 Personnel Services Additional PERS costs (15,550) Supplies and Services 118,400' Other Expenses Central Garage Fund 391 14,350 Personnel Services Additional PERS costs 114,350\ Capital Local Law Enforc Block Grant Fund 254 68,300 Other Expenses Greater than expected eiigible expenditures (34,750) Supplies and Services (22,450\ Capital " ROA Housing Program Fund Fund 315 137,000 Other Expenses Staff time charges (137,000' Capital Home Program Fund Fund 321 63,000 Supplies and Services Consulting services (63,000' Other Expenses Southwest Project Area Fund 651 112,100 Other Expenses Staff time charges/Advance RepaymentlAB1290 Payment to County Town Center II/Added Area 261,500 Other Expenses 1373,600' Supplies and Services Net Impact 0 - NON GENERAL FUND APPROPRIATIONS , ' . Fund Federal Aid to Urban Supp Law Enforcemnt Serv Fund Local Law Enforc Block Grant COBG Program Income Proj Fund Tele Cyn Sewer Basin Plan OIF Poggi Cyn Sewer Basin Oif Fund SW Pro' Area Tax A mt Total Additional A ro riations De artmentlFund Fund 222 Fund 251 Fund 254 Fund 325 Fund 541 Fund 551 Fund 671-675 Amount 1,583 152,100 68,400 624,500 7,150 4,190 152,150 $ 1,010,073 Cate 0 Transfers Oul Other Expens~s Other Expenses Other Expenses Other Expenses Other Expenses Other Ex enses Discussion Inactive fund, Balance ciosed to Fund 737 (Fed Trans Equity Act Prog Fund). Matching expenditures for over-realization of revenue Matching expenditures for over~realization of revenue Greater than anticipaled loan payoffs Staff time charges Staff time charges Pass throu h mt to SUHSO based on hi her than antid aled tax increment Note: When reading the chart, the negative amounts listed reflect the funds that will be transferred to offset the overages, I ( JOINT RESOLUTION NO. 2006- JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA AMENDING FISCAL YEAR 2005-2006 BUDGET FOR THE TOWN CENTER II AND ADDED AREA PORTION OF FUND 651, IN ACCORDANCE WITH THE BUDGET TRANSFER POLICY , WHEREAS, the Council Policy on Financial Reporting and Transfer Authority indicates that all departments complete the fiscal year with a positive balance in each budget summary category (Personnel Services, Supplies and Services, Other Expenses and Capital); and WHEREAS, the Council Policy established in January 1996 indicates that no department shall end the fiscal year with a negative balance in any budget summary category; and WHEREAS, the RDA Merged Project fund exceeded the Other Expenses category because of the payment to the County of San Diego for AB 1290, repayment of advances to the Bayfront Project area and for greater than anticipated staff time charges ($261,500) and WHEREAS, there are sufficient savings in the Services and Supplies category to offset the overage. NOW, THEREFORE, BE IT RESOLVED that the City Council and the Redevelopment Agency of the City of Chula Vista do hereby amend the fiscal year 2005-2006 budget for the Town Center II and added area portion of Fund 651, in accordance with the Budget Transfer Policy as identified on Attachment A. Presented by Approved as to form by Maria Kachadoorian Director of Finance and Agency Treasurer Ann oore Ci Attorney and A 2-10 Fiscal Year 2005/06 Requested Budget Transfers and Appropriations ATTACHMENT A GENERAL FUND TRANSFERS Fund DepartmentlFund Amount Category Discussion General Fund Planning and Building 254,700 Personnel Services Additional PERS/Hourly Wages costs (254,700' Supplies and Services Fire 590,000 Personnel Services Additional PERS/Overtime costs Fire (296,500) Supplies and Services Fire (13,000) Capital Police (280,500 Personnel Services Nature Center 1,700 Personnel Services Additional PERS costs (1,700' Supplies and Services Net Impact 0 NON-GENERAL FUND TRANSFERS Parking Meter Fund Fund 241 33,950 Personnel Services Additional PERS costs (15,550) Supplies and Services (18,400i Other Expenses Central Garage Fund 391 14,350 Personnel Services Additional PERS costs (14,350 Capital Local Law Enforc Block Grant Fund 254 68,300 Other Expenses Greater than expected eligible expenditures (34,750) Supplies and Services (22,450 Capital ,IRDA Housing Program Fund Fund 315 137,000 Other Expenses Staff time charges - (137,000 Capital -rt-!ome Program Fund Fund 321 63,000 Supplies and Services Consulting services (63,000 Other Expenses Southwest Project Area Fund 651 112,100 Other Expenses Staff time charges/Advance RepaymentlAB1290 Payment to County Town Center II/Added Area 261,500 Other Expenses 1373,600 Supplies and Services Net Impact 0 NON GENERAL FUND APPROPRIATIONS r~: Fund Federal Aid to Urban Supp Law Enforcemnt Serv Fund Local Law Enforc Block Grant CDBG Program income Proj Fund Teie Cyn Sewer Basin Plan DIF Poggi Cyn Sewer Basin Dif Fund SW Pro' Area TaxA mt Tota' Additional A ro rlations De artmentlFund Fund 222 Fund 251 Fund 254 Fund 325 Fund 541 Fund 551 Fund 671-675 Amount 1,583 152,100 68,400 624,500 7,150 4,190 152,150 $ 1,010,073 Cate 0 Transfers Out Other Expensl?s Other Expenses Other Expenses Other Expenses Other Expenses Other Ex enses Discussion Inactive fund. Balance closed to Fund 737 (Fed Trans Equity Act Prog Fund). Matching expenditures for over-realization of revenue Matching expenditures for over-realization of revenue Greater than anticipated loan payoffs Staff time charges Staff time charges Pass throu h mt to SUHSD based on hi her than antici ated tax increment Note: When reading the chart, the negative amounts listed reflect the funds that will be transferred to offset the overages. " I I JOINT RESOLUTION NO. 2006- JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA AMENDING FISCAL YEAR 2005-2006 BUDGET EXCLUDING FUNDS 651 AND 671-675, IN ACCORDANCE WITH THE BUDGET TRANSFER POLICY'AND APPROVING ADDITIONAL APPROPRIATIONS IN V ARIOLTS FUNDS WHEREAS, the Council Policy on Financial Reporting and Transfer Authority indicates that all departments complete the fiscal year with a positive balance in each budget summary category (Personnel Services, Supplies and Services, Other Expenses and Capital); and WHEREAS, the Council Policy established in January 1996 indicates that no department shall end the fiscal year with a negative balance in any budget summary category; and WHEREAS, the Fire Department ($590,000) exceeded its budget in the Personnel Services category due to unanticipated costs related to overtime and a PERS budget miscalculation; and WHEREAS, Planning and Building ($254,700) exceeded its Personnel Services budget due to hourly wages and unanticipated PERS overage; and WHEREAS, the Nature Center ($1,700) overage in the Personnel Services category was also related to PERS; and WHEREAS, staff recommends a variety of budget transfers and appropriations consistent with Attachment A (incorporated herein by reference); and WHEREAS, the recommended transfers between the General Fund departments will be covered by savings achieved within existing budgets; and WHEREAS, the net fiscal impact resulting from additional appropriations in the remaining funds will be $857,923, which in all cases will be funded by available fund balances. NOW, THEREFORE, BE IT RESOLVED that the City Council and the Redevelopment Agency of the City of Chula Vista do hereby amend the fiscal year 2005-2006 budget excluding Funds 651 and 671-675, in accordance with the Budget Transfer Policy, and approving additional appropriations in various funds as identified on Attachment A. Presented by Approved as to form by Maria Kachadoorian Director of Finance and Agency Treasurer 2-12 Fiscal Year 2005/06 Requested Budget Transfers and Appropriations ATTACHMENT A GENERAL FUND TRANSFERS Fund Department/Fund Amount Cate~ory Discussion General Fund Planning and Building 254,700 Personnel Services Additional PERS/Hourly Wages costs /254,700\ Supplies and Services Fire 590,000 Personnel Services Additional PERS/Overtime costs Fire (296,500) Supplies and Services Fire (13,000) Capital Police (280,500\ Personnel Services Nature Center 1,700 Personnel Services Additional PERS costs (1,700\ Supplies and Services Net Imoact 0 NON-GENERAL FUND TRANSFERS Parking Meter Fund Fund 241 33,950 Personnel Services Additional PERS costs (15,550) Supplies and Services (18,400\ Other Expenses Central Garage Fund 391 14,350 Personnel Services Additional PERS costs (14,350\ Capital Local Law Enforc Block Grant Fund 254 68,300 Other Expenses Greater than expected eligible expenditures (34,750) Supplies and Services i22,450\ Capital ~I RDA Housin9 Program Fund Fund 315 137,000 Other Expenses Staff time charges (137,000\ Capital L \-jome Program Fund Fund 321 63,000 Supplies and Services Consulting services (63,000\ Other Expenses Southwest Project Area Fund 651 112,100 Other Expenses Staff time charges/Advance RepaymenUAB1290 Payment to County Town Center II/Added Area 261,500 Other Expenses (373,600\ Supplies and Services Net Imoact 0 NON GENERAL FUND APPROPRIATIONS r~" Fund Federal Aid to Urban Supp Law Enforcemnt Serv Fund Local Law Enforc Block Grant COBG Program Income Proj Fund Tele Cyn Sewer Basin Plan OIF Poggi Cyn Sewer Basin Oif Fund SW Pro. Area Tax A mt Total Additional A ro riations De artmentlFund Fund 222 Fund 251 Fund 254 Fund 325 Fund 541 Fund 551 Fund 671-675 Amount 1,583 152,100 68,400 624,500 7,150 4,190 152,150 $ 1,010,073 Cate 0 Transfers Out Other Expenses Other Expenses Other Expenses Other Expenses Other .Expenses Other Ex enses Discussion Inactive fund. Balance closed to Fund 737 (Fed Trans Equity Act prog Fund). Matching expenditures for over-realization of revenue Matching expenditures for over-realization of revenue Greater than anticipated loan payoffs Staff lime charges Staff time charges Pass throu h mt to SUHSD based on hi her than antici ated tax increment Note: When reading the chart, the negative amounts listed reflect the funds that will be transferred to offset the overages; "