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Home My WebLink About2006/09/26 Item 5A COUNCIL AGENDA STATEMENT Item No Meeting Date 5A 9/26/06 ITEM TITLE: Resolution Approving requests from Bonita Business and Professional Association to conduct the Bonitafest and Bonitafest parade on Saturday, September 30, 2006 and waiving associated fees for police service and transit bus service. Chief of POIiC~ ~I City Manager / (4/5ths Vote: Yes_ No U SUBMITTED BY: REVIEWED BY: The Bonitafest Committee and its sponsoring organization, the Bonita Business and Professional Association (BBPA), is requesting permission to conduct the 34th Annual Bonitafest on Saturday, September 30, 2006 (Attachment A). RECOMMENDATION: That Council adopt the resolution approving a temporary closure of Bonita Road subject to staff conditions and waiving associated fees for police service and transit bus service. BOARDS/COMMISSIONS RECOMMENDATIONS: Not Applicable DISCUSSION: The Bonita Business and Professional Association (BBPA) is sponsoring the 33rd Annual Bonitafest event on Saturday, September 30, 2006. They are requesting a temporary street closure of Bonita Road to stage the parade. The street closure would involve Bonita Road between Willow Street and Otay Lakes Road. Both Willow Street and Otay Lakes Road will remain open at all times during the closure. Streets intersecting Bonita Road between these points would also be affected during the parade. The parade is scheduled to take place between 10:00 AM and 12:00 PM; the street closure would be in effect from approximately 8:00 AM until 1 :00 PM to allow for staffing dispersion of the parade participants. A diagram of the area is attached (Attachment B). The parade will consist of marching units, marching bands, floats, and other motor driven units, as well as equestrian units. All horses will be ridden by their owners. Streamers, balloons and noise making devices will not be permitted along the parade route. City of Chula Vista traffic and police units will be provided and the fees waived. City Public Works crews will hang banners along Bonita Road and Otay Lakes Road and remove them after September 30th. The street closures would have an impact on City bus service in the area. Transit has agreed to cancel and re-route bus service in the area during the parade. Transit has agreed to erect signs advising of interrupted service. A City bus will be provided, at no cost, to shuttle attendees from Bonita Vista High School to Bonita Road throughout the day. 5A- Item No SA Meeting Date 9/26/06 Staff approval is recommended subject to the following conditions: 1. Prior to the event, both the BBPA (the Bonitafest sponsor) and Rotary District 5340 (sponsor of the parade) provide evidence, acceptable to the City, of insurance for their respective sponsorships in the form of a Certificate of Insurance and Policy Endorsement in the amount of $5 million naming the City of Chula Vista as additional insured, and their insurance as primary. 2. Provide adequate traffic control equipment and "no parking" signs as specified by the Chula Vista Police Department. This would include provision of adequate signage, barricades, and traffic control equipment as specified by the County of San Diego and the Sheriffs Department. 3. Provide adequate Police coverage at the event as determined by the Chula Vista Police Department through coordination with the Chula Vista Police Department and the County of San Diego (traffic and safety police will be provided by the City of Chula Vista and the fees waived). 4. Return all City-owned property to pre-use condition including arrangements for professional street sweeping and adequate trash control and disposal throughout the affected area within twenty-four (24) hours after the event. 5. Provide a letter acceptable to the City Attorney from the BBPA in which the BBPA agrees: (1) Not to sue the City, its agents and employees for any act arising from Bonitafest; and (2) To defend, indemnify, release, protect and hold harmless, the City, its agents and employees from any and all liability arising from Bonitafest, excluding only that liability which may arise from the sole negligence or sole willful conduct of the City. DECISION MAKER CONFLICT No Property within 500 feet Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. 5A-J- Item No ~P. Meeting Date 9/26/06 FISCAL IMPACT The Bonita Business Professional Association would be responsible for all additional costs incurred in conducting the parade including provisions for traffic safety equipment, street sweeping services, solid waste, recycling and litter abatement services, and other related and required services and supplies. The Police Department will be providing parade route traffic control services, the Transit Authority will be providing a bus to shuttle attendee's between the staging area and the parade location. The estimated cost to provide these services is $21,687 for the Police Department (at full cost recovery rates) and $400 for the Transit Authority. By authorizing this resolution, these fee's will be waived for this event. Attachment: "A" - Letter from BBPA and City Manager "B" - Parade Route 5/1-3 ATTACHMENT A ~Vt-- ::id: : ~ CITY OF CHULA VISTA OFFICE OF THE CITY MANAGER July 25, 2006 David M. Hoffman, Bonitafest Chair do Bonita Business and Professional Association PO Box 284 Bonita, CA 91908 Dear Mr. Hoffman: This letter is in response to your request for assistance for the 34th Annual Bonitafest on September 30, 2006. At your request, the following City services will be provided in support of this event: . City Public Works crews will hang banners along Bonita Road and Otay Lakes Road in mid August and remove them after October 2, 2006. . Traffic and safety police will be provided and the fees waived. . A City bus will be provided, at no cost, to shuttle attendees from Bonita Vista High School to Bonita Road throughout the day. The City will not be providing a stage this year for the event. It is our understanding that Bonitafest is eliminating altogetherfrom this event the performance(s) on this stage. Best wishes for another successful event. Sincer~ t!rhO~/:;---- Interim City Manager JT:dt cc: Police Chief Rick Emerson Leah Browder, Acting Director of Engineering Dave Byers, Director of Public Works Andy Trujillo, Transit Coordinator vSrephanie Kingston, Communications Specialist 276 FOURTH AVENUE' CHULA VISTA' CALIFORNIA 91910. (619) 691-5031 . (019) 409-5884 @ ~OSI.COI1SUr'Oe( q!:cY'l~d P~pi:r 5/7- if ATTACHMENT A BONITAFEST~ Celebrating Community Every September Parodo May 15,2006 ~ City ofehul.. Vista Offi~e of the City Attorney 2764"' Avenue Chula Vista, CA 91910 ilr\! & Crans SUBJECT: 34th Annual Bonitafest ~ As per your an:o,ual request, this is our letter of agre~ment for Bonitafes!, we are offering the san>.e agreemeut this year as follows; Fllt)d I) BBPA agrees not to sue the City ofehula Vista, it's agents md employees for any act arising from Bonitafest; and 2) to defend, indemnify, release, proteot and hold harmless the City of Chula Vista, it's agents and employees from any and all liability arising from Bonitafest, exduding only that liability which may arise from the negligence or willful conduct from the City of Chula Vista, it's agents or employees. ~ E~llerl.i~ment, ~~,.c~ Patricia R. Dolan, Executive Director ~ G~11 TOlllnamenl ~ i\f-elndJiOInU SpoQSllred by the Bonita 8usiness and Prolesslonal AssoclaUon !'oBI OllIe. Box 284 . Ilomlla. ell 91908 ph (619) 472~033 . www.bonltaOllUlornla.1I1.1l ~.~) .5 Item No 5 P<. Meeting Date 9/26/06 ATTACHMENT "B" PARADE ROUTE 5A~~ RESOLUTION NO. RESOLUTION OF THE CITY COUNCil OF THE CITY OF CHUlA VISTA APPROVING REQUESTS FROM BONITA BUSINESS AND PROFESSIONAL ASSOCIATION TO CONDUCT THE BONITAFEST AND BONITAFEST PARADE ON SATURDAY, SEPTEMBER 30, 2006 AND WAIVING ASSOCIATED FEES FOR POLICE SERVICE AND TRANSIT BUS SERVICE. WHEREAS, the Bonita Business and Professional Association (BBPA) will be conducting the Bonitafest event on Saturday, September 30, 2006; and WHEREAS, street closure would involve Bonita Road between Willow Street and Otay lakes Road. Both Willow Street and Otay Lakes Road will remain open at all times during the closure. Streets intersecting Bonita Road between these points would also be affected during the parade. The parade is scheduled to take place between 10:00 AM and 12:00 PM; the street closure would be in effect from approximately 8:00 AM and 5:00 PM.; and WHEREAS, the Bonita Business and Professional Association will provide evidence of insurance in the form of a Certificate of insurance and policy endorsement, acceptable to the City, in the amount of $5 million dollars naming the City of Chula Vista as additional insured, and their insurance company as primary; and WHEREAS, the Bonita Business and Professional Association will provide adequate traffic control equipment and "no parking" signs as specified by the Chula Vista Police Department. This would include provision of adequate signage, barricades, and traffic control equipment as specified by the County of San Diego and the Sheriff's Department on the portion of Allen School Road outside the city limits; and WHEREAS, the Bonita Business and Professional Association will provide adequate police coverage at the event as determined by the Chula Vista Police Department through coordination with the Chula Vista Police Department and the San Diego County Sheriff's Department; City fees for police officers will be waived; and WHEREAS, all City-owned property will be returned to pre-use condition; and WHEREAS, the sponsor shall develop and implement a solid waste management plan approved by the Conservation Program to prevent litter, provide recycling, and disposal throughout the affected area during the event including arrangements for professional street sweeping immediately following the event; and 5A-1 WHEREAS, a letter of acceptance shall be provided to the City Attorney from the BBPA in which BBPA agrees to not sue the City, its agents and employees for any act arising from Bonitafest; and to defend, indemnify, release, protect and hold harmless, the City, its agents and employees from any and all liability arising from the Bonitafest, excluding only that liability which may arise from the sole negligence or sole willful conduct of the City; and WHEREAS, the event organizers are requesting that the fee's for police services and transit services be waived. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve requests from Bonita Business and Professional Association to conduct the Bonitafest and Bonitafest parade on Saturday, September 30, 2006, temporarily closing Bonita Road subject to staff conditions, and waiving associated fee's for police service and transit bus service. Presented by Approved as to form by ichard P. Emerson Chief of Police 5A-8