HomeMy WebLinkAbout2006/09/19 RDA Item 2
JOINT CITY COUNCIUREDEVELOPMENT AGENCY
AGENDA STATEMENT
Item
Meeting Date
:L
9/19/06
ITEM TITLE:
Joint Resolution Amending the fiscal year 2005-06
budget in accordance with the Budget Transfer Policy and
approving additional appropriations in various funds
SUBMITTED BY: Director of Fin7reasure~
REVIEWED BY: City Manager 71 (4/5ths Vote: Yes .lLNo_)
The Council Policy on Financial Reporting and Transfer Authority requires that all
departments complete the fiscal year with a positive balance in each budget summary
category (Personnel Services, Supplies and Services, Other Expenses and Capital). In
order to comply with the intent of this policy, the transfers and appropriations listed on
Attachment A and discussed below are recommended to be approved. All recommended
General Fund transfers can be done using existing appropriations.
RECOMMENDATION: That Council amend the fiscal year 2005-06 budget by
approving additional appropriations or transferring existing appropriations to ensure that all
departments end the fiscal year without exceeding the budget summary category as
required by Council Policy.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The Council Policy established in January of 1996, stated that no department shall end the
fiscal year with a negative balance in any budget summary category. As such, three
Departments will require a budget transfer between categories; Fire, Planning and Building,
and the Nature Center for exceeding the Personnel Services category. Fire ($591,200)
exceeded the category due to unanticipated costs related to overtime and a PERS budget
miscalculation. Planning and Building ($319,800) exceeded the category due to hourly
wages and unanticipated PERS overage. The Nature Center ($1,750) overage was also
related to PERS.
It is recommended that a transfer from Police Department budgetary savings be used to
partially offset the overage in the Fire Department. The remaining amount will come from
department savings in supplies and services and capital categories. Planning and
Building, and the Nature Center have sufficient supplies and services savings to absorb the
transfer.
The following recommended budget transfers are for funds other than the General Fund:
~-/
Page 2, Item ~
Meeting Date 9/19/06
. Parking Meter fund ($33,950) and Central Garage ($14,350) has exceeded the
Personnel Services category due to PERS. Savings in Supplies and Services and
Other Expenses and/or Capital will be used to offset the overage.
. Local Law Enforcement Block Grant fund exceeded the Other Expenses category
because there were greater than expected eligible expenditures for reimbursement
($57,200). There are sufficient savings in the Capital and Supplies and Services
categories to partially offset the overage. This transfer reduces the amount of the
appropriation requested in the next section below.
. The RDA Housing fund is over in the Other Expenses category due to higher than
anticipated city staff time charges ($137,000). There are sufficient savings in the
Capital category to the offset the overage.
. The HOME Program Grant fund exceeded their Supplies and Services category due
to the use of a consultant to assist staff in reviewing and reconciling prior program
year records ($63,000). Savings in Other Expenses will be used to offset the
overage.
. The RDA Merged Project fund exceeded the Other Expenses category because of
the payment to the County of San Diego for ERAF, repayment of advance to the
Bayfront Project area and for greater than anticipated staff time charges ($373,600).
There are sufficient savings in the Services and Supplies category to offset the
overage.
Request for Additional Appropriations
The following recommended appropriations are for funds other than the General Fund and
are necessary for the following reasons:
. Federal Aid to Urban Areas fund requires an appropriation in order to transfer out
the remaining balance and close the fund to Federal Transportation Equity Act
program fund ($1,583).
. Supplemental Law Enforcement Service Grant fund ($152,100) and the Local Law
Enforcement Block Grant fund ($68,400) had greater than expected eligible
expenditures for reimbursement. The expenditures will be reimbursed by the
grants.
. CDBG Program Income Fund is utilized to account for CHIP loan repayments and
loan payoffs. Due to the low interest rate environment and refinancing activity the
fund received a much higher than normal amount of loan payoffs. These payments
are then periodically transferred to the CDBG grant fund in order for these funds to
be spent in accordance with HUD guidelines ($624,500).
. The Telegraph Canyon Sewer Basin DIF ($7,150) and Poggi Canyon Sewer Basin
DIF ($4,190) funds exceeded their expenditure budgets due to greater than
anticipated staff time charges.
. Pass-through payment tax agreements between the Agency and Sweetwater Union
High School District ($49,000), County Office of Education ($5,400), Chula Vista
2.-Z
Page 3, Item :;(
Meeting Date 9/19/06
Elementary School District ($58,660), Southwestern Community College District
($10,230), and the County of San Diego ($28,860) require additional appropriations
because the payments are based on actual tax increment revenues received. The
tax increment revenues came in higher than projected.
DECISION MAKER CONFLICTS
Staff has reviewed the decision contemplated by this action and has determined that it is
no site specific and consequently the 500 foot rule found in California Code of Regulations
section 18704.2(a)(1) is not applicable to this decision.
FISCAL IMPACT:
The recommended transfers between the General Fund departments will be covered by
savings achieved within existing budgets. The net fiscal impact in the remaining funds will
be $1,010,073, which in all cases will be funded by available fund balances.
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JOINT RESOLUTION NO. 2006-
JOINT RESOLUTION OF THE CITY COUNCIL AND THE
REDEVELOPMENT AGENCY OF THE CITY OF CHULA
VISTA AMENDING THE FISCAL YEAR 2005-06 BUDGET IN
ACCORDANCE WITH THE BUDGET TRANSFER POLICY
AND APPROVING ADDITIONAL APPROPRIATIONS IN
VARIOUS FUNDS
WHEREAS, the Council Policy on Financial Reporting and Transfer Authority requires
that all departments complete the fiscal year with a positive balance in each budget summary
category (Personnel Services, Supplies and Services, Other Expenses and Capital); and
WHEREAS, as part of the budget process, all departments projected their total
expenditures for the fiscal year; and
WHEREAS, the Fire Department ($591,200) exceeded its budget in the Personnel
Services category due to unanticipated costs related to overtime and a PERS budget
miscalculation; and
WHEREAS, Planning and Building ($319,800) exceeded its Personnel Services budget
due to hourly wages and unanticipated PERS overage; and
WHEREAS, the Nature Center ($1,750) overage was also related to PERS; and
WHEREAS, staff recommends a variety of budget transfers and appropriations consistent
with Attachment A (incorporated herein by reference); and
WHEREAS, the recommended transfers between the General Fund departments will be
covered by savings achieved within existing budgets; and
WHEREAS, the net fiscal impact reSulting from additional appropriations in the
remaining funds will be $1,010,073, which in all cases will be funded by available fund
balances.
NOW, THEREFORE, BE IT RESOLVED that the Redevelopment Agency and the City
Council of the City of Chula Vista do hereby amend the fiscal year 2005-06 budget in
accordance with the Budget Transfer Policy and by approving additional appropriations in
various funds as identified on Attachment A.
Presented by
Approved as to form by
Maria Kachadoorian
Director of Finance and Agency Treasurer
/kt/
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J:\Attomey\RESO\HNANCE\Amend FY 05.06 budget fmance_09-19-06.doc
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