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HomeMy WebLinkAboutcc min 1985/06/27 MINUTES OF THE JOINT MEETING OF THE CITY COUNCIL /NAVY TASK FORCE Thursday, June 27, 1985 Council Conference Rooms 2 & 3 ~:00 p.m. Public Services Building ROLL CALL Present: Mayor Cox, Councilmembers, McCandliss, Scott, Moore Absent: Councilman Malcolm Staff Present: Director of Planning Krempl, Assistant City Attorney Gill Navy Housing Task Force:Edward Bancroft and Lennie Jensen U.S. Navy: Brett Hanville and Commander Gene Talmadge 1. INTRODUCTIONS - Mayor Cox Mayor Cox introduced the representatives from the Navy Task Force and the U.S. Navy. 1. STATUS REPORT OF RFP REVIEW - Planning Staff Associate Planner Liuag reported that the Task Force met twice a month during the past six months to study the problems associated with the Department of Navy's proposal to develop a 200 dwelling unit housing project at the northeast corner of Otay Lakes and Telegraph Canyon Road. Representatives from the Navy were present at all of the meetings. The Task Force objective was to prepare an acceptable request for the proposal (RFP) for the development of the housing project. Mr. Liuag explained that the RFP format is divided into four basic sections. Section 1 specifies the required contractural data, technical data, environmental protection, evaluation criteria and procedure. Section 2 details the design of the project and the construction criteria. Section 3 contains the requirement for contractor quality control (CQC) which ensures that the developer will meet all established criteria and approved materials. Section 4 deals with the technical evaluation manual and indicates the range points assigned to each of the items of concern. Joint Meeting Council/Navy - 2 - June 27, 1985 Task Force Mr. Liuag stated that a maximum of 1,000 points can be awarded a contract proposal. The site design allows a maximum 300 points, whereas a dwelling unit design allows a maximum of 500 points. The remaining 200 points is allocated to site and dwelling unit engineering and specifications. The Task Force made some significant changes, one of which was the requirement of at least a one-car garage per unit and a maximum of eight units per structure. Other items that need to be resolved are the tandem parking which the Navy allows but which the City prohibits. The street improvements are to be funded under a separate Federal program. The Navy has applied for this funding and is confident that it will be approved. Another item which still needs to be resolved is the design and location of the fencing and the landscaping. 3. COMMENTS FROM MEMBERS OF THE NAVY HOUSING TASK FORCE Councilman Moore questioned whether any thought has been given to the irregular roof lines. Mr. Hanville stated that it is specified in the RFP'S not to allow flat roofs. (Mr. Mike Flynn, member of the Task Force arrived at this time). In answer to Councilman Moore's question, Commander Talmadge stated that initial inspections of the project rest with the contractor. The Navy will be surveying the program throughout and an open invitation is given to the City inspectors to come in and inspect also. Councilwoman McCandliss questioned the landscaping aspect. Director of Planning Krempl stated he would like to see more involvement with the City's landscape architect. Commander Talmadge commented that CQC requires a full time person on the job. Also a Navy consultant representative will be visiting the site on a daily basis. Commander Talmadge added that the Navy recognizes Telegraph Canyon Road as being a scenic road and this adds to their rationale for a higher budget cost for landscaping and street improvements. In answer to Councilwoman McCandliss' query, the members of the Task Force explained the rationale of putting in the words wshall" or "desired" into the agreement explaining that the one-car garage is a "shall" requirement. Further discussion involved the solar system which will be integrated into the roof lines; the RFP process; fencing; carports being a "bone of contention"; question of off-street parking; comparison with the Scripps Navy Housing; alternatives to the parking requirements; the "shall" vs "desirable" aspects of the RFP; and the excellent cooperation of the Navy. Joint Meeting Council/Navy - 3 - June 27, 1985 Task Force Councilman Moore commented he is concerned with the slack period from the RFP process through the preparation of the plans. He would like to see the three entities continue until at least six months after occupancy (Navy, City and Task Force). 4. STATUS OF OFF-SITE STREET IMPROVEMENTS - City Engineer/Public Works Director The City Engineer/Director of Public Works Lippitt, said he met on Monday with the Navy's representatives and Caltrans. They were informed that the Navy has applied for Federal highway funds. The money (when it comes in) will first go to Caltrans, then to the Navy or the City. If funded it will be budgeted in FY 1986-87. The prospects of obtaining the money is fairly good. Mr. Lippitt added one requirement is to not require the Navy to do anything more than the City would require of other developers. Councilman Moore indicated that if the money is not approved, the Navy can go back to Congress and ask again. The City can help in this process by contacting their local Congressmen. 5. DISCUSSION/QUESTIONS (City Council, Staff, Task Force and Navy Representatives) Director of Planning Krempl stated the final report will come to the Council before the end of the year. Mr. Hanville gave a schedule of the project developments for fiscal year 1986. Mayor Cox asked if he would submit this in writing to the Director of Planning so the City Council could have a copy. Further discussion involved the Council reviewing the RFP before it is put out to bid. Assistant City Attorney Gill cautioned against a violation of the Brown Act stating the Council cannot meet in secret to review the RFP. It was the concurrence of the Council that a public-noticed meeting be called. Mayor Cox thanked Commander Talmadge, Mr. Hanville and the members of the Task Force for appearing at today's meeting. UNANIMOUS CONSENT ITEM 6. RESOLUTION 12068 HONORING BILL HARSHMAN ON HIS RETIREMENT FROM CITY EMPLOYMENT Mr. Harshman, Senior Civil Engineer, started working for the City on May 1, 1952 and is retiring after 33 years of employment. RESOLUTION OFFERED BY MAYOR COX, the reading of the text was waived by unanimous consent, passed and approved unanimously. Joint Meeting Council/Navy - 4 - June 27, 1985 Task Force 7. Mayor Cox announced the Fireworks will be at the Bayfront on July 4 beginning at 8:30 p.m. More donations have been received: $500 from Chula Vista Sanitary Service, $1,000 from Rohr Industries, $500 San Diego Gas and Electric and $500 from Chula Vista Investments, Inc. 8. Mayor Cox referred to a memo received from the City Clerk noting that the Council meeting of July 9 has been cancelled; however, there is a Redevelopment Agency workshop scheduled for July 11 at 4 p.m. The City Clerk questioned whether the Council wished to have this workshop rescheduled. MSUC (Scott/Moore) to recommend to the Redevelopment Agency that they cancel the meeting of July 11. ADJOURNMENT AT 5:10 p.m. to the meeting scheduled for Tuesday, July 2, 1985 at 4 p.m.