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Home My WebLink About2006/09/19 Item 16 COUNCIL AGENDA STATEMENT Item # Meeting Date: 09/19/06 )(P ITEM TITLE: An Ordinance of the City of Chula Vista designating the Appointing Authority for the position of Intergovernmental Affairs Coordinator in the Department of Mayor and Council SUBMITTED BY: City Attorney~ (4/5 Vote: Yes _ No Kl SUMMARY: This action will designate the appointing authority for the position of Intergovernmental Affairs Coordinator in the Department of Mayor and Council as the Mayor and Council collectively. RECOMMENDATION: That the City Council adopt the ordinance. DISCUSSION: Chula Vista Charter Sections SOland 505 grant to the Mayor and Council the authority to create departments and assign functions to departments. Pursuant to this authority, the Department of Mayor and Council [Department] was created by the City Council in 1994, and is codified in Chapter 2.03 of the Chula Vista Municipal Code [CVMC]. The Department's stated responsibility is "policy setting and constituent relations, inter-agency relations, and intra-agency/policy implementation, but which shall not involve any administrative services." CVMC S 2.03.010. Charter Section 304(b)(6) states that it is the duty ofthe Mayor to supervise the operation of the mayor/council office and the personnel assigned there. The Mayor may also "perform such other duties consistent with the office as may be prescribed by this Charter or delegated to the Mayor or imposed on the Mayor by the City Council if not inconsistent with the provisions of this Charter." Charter S 304(b )(7). The position of Intergovernmental Affairs Coordinator is currently under the Department of Mayor and Council. The position was transferred from the Manager's supervision to the Department of Mayor and Council by Council action in 2004. It is the intent of the Council that this position shall serve at the pleasure of the Mayor and Council collectively. It is the opinion of the City Attorney that the Council must act by ordinance to clarify this appointing authority. The City Attorney has prepared this ordinance. A class specification for this position has been developed by the Director of Human Resources, as is required by the Charter. A copy of this class specification is attached to this Agenda Statement as Attachment A. COUNCIL MEMBER CONFLICT: Not Applicable. Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. FISCAL IMPACT: None J:\Attomey\SharonM\Agenda Statements\Dept of Mayor & CounciI_09-19-06.doc 16-1 ORDINANCE NO. AN ORDINANCE OF THE CITY OF CHULA VISTA DESIGNATING THE APPOINTING AUTHORITY FOR THE POSITION OF INTERGOVERNMENTAL AFFAIRS COORDINATOR IN THE DEPARTMENT OF MAYOR AND COUNCIL WHEREAS, the position of Intergovernmental Affairs Coordinator is currently under the Department of Mayor and Council; and WHEREAS, it was transferred from the Manager's Office to the Department of Mayor and Council by Council action in August 2004; and WHEREAS, pursuant to Charter section 304(b)(6), it is a duty of the Mayor to supervise personnel assigned to the Mayor/Council office; and WHEREAS, pursuant to Charter sections 50 I and 505, it is the intent of the City Council of the City of Chula Vista to designate that the position of Intergovernmental Affairs Coordinator shall serve at the will of the Mayor and Council, with the Councilmembers collectively authorized to appoint and remove an employee from the position. NOW, THEREFORE, the City Council of the City of Chula Vista does ordain as follows The City Council of the City of Chula Vista hereby designates that the position of Intergovernmental Affairs Coordinator in the Department of Mayor and Council shall serve at the will of the Mayor and Council. The Councilmembers collectively shall serve as appointing authority for the position. Submitted by: Approved as to form by: Ann Moore City Attorney ~QC\~c-k~ Ann Moore City Attorney J :\Attomey\Ordinance\lntergovemmental Affairs _ 09-19-06.doc 16-2 CITY OF CHULA VISTA INTERGOVERNMENT AL AFFAIRS COORDINATOR Department of Mayor and Council DEFINITION To assist the Mayor and Council in researching, analyzing, and interpreting the policy implications and impacts oflegislation on the City. DISTINGUISHING CHARACTERISTICS This is an at-will, middle-management level classification established in the Department of Mayor and Council. It is subject to the authority and limitations set forth in the City Charter and the Municipal Code. This position works as a liaison between the Mayor and Council and the City Manager, formulating policy decisions related to legislation that may affect the City. This position is limited to policy work, and is precluded from influencing, interfering with, or performing the administrative or executive functions of the City Manager. SUPERVISION RECENED AND EXERCISED Receives direction from the Mayor and City Council. ESSENTIAL FUNCTIONS Functions may include, but are not limited to, the following: Provide the Mayor and Council, Legislative Committee, and City Manager's office with timely information, analyses, and recommendations regarding legislative issues that might impact the City. Develop, in coordination with the Legislative Committee and the City Manager or his/her designee, an annual legislative program for the City. Plan, schedule, and prepare quarterly and year-end legislative reports for the Mayor and Council, Legislative Committee, and City Manager's office. Monitor, analyze, and interpret pending and proposed federal and state legislation, assess its impacts, and prepare recommendations to the Legislative Committee and the City Manager or his/her designee for effective courses of action; coordinate with other cities on policies and procedures related to common concems or interests. Prepare and present staff reports to Legislative Committee, Mayor and Council, and City Manager and prepare other necessary correspondence as requested and appropriate. COUNCIL AGENDA STATEMENT 9/19/06 ATTACHMENT A 16-3 CITY OF CHULA VISTA Intergovernmental Affairs Coordinator Coordinate strategies with the Legislative Committee and the City Manager's office to attain or prevent passage of legislation by seeking input from appropriate sources to avoid adverse impact on the City. Act as Mayor and Council liaison to the City's lobbyist at the federal and/or state level and provide information and analysis to the lobbyist as directed by the Legislative Committee and/or the City Manager. Coordinate Mayoral and Council VISItS to district offices of federal and state legislators. Represent the Mayor and Council to outside agencies and organizations and participate in community and professional groups and committees as directed. Forward constituent or outside agency requests regarding proposed legislation on matters of City operational concerns to the City Manager or his/her designee. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Perform other related legislative liaison duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: > Role and function of policy development at the municipal level and principles and practices of public administration. > Federal and state legislative processes including a strong working knowledge of the state's committee system. > Applicability of federal, state, and local laws, rules, and policies on local government's fiscal well-being, delivery of essential public services, and development and maintenance of public infrastructure. > The broad array of public, business and labor groups and their role in advocacy of federal, state, and local legislation and policies. > Research methods, techniques, and report presentation. > Modem office procedures and computer equipment. Ability to: > Monitor and track state and federal legislative activity pertinent to City programs. > Prepare legislative proposals for review by decision makers and City Staff. 16-4 Page 2 of 4 CITY OF CHULA VISTA Intergovernmental Affairs Coordinator ~ Gain cooperation through effective communication including personal style, ability to listen and gain trust, informed discussion, and persuasion. ~ Analyze complex legislative proposals and accurately communicate through written and oral means the risks and opportunities and alternative actions that evolve from the analysis. ~ Present high quality training sessions related to legislative processes and functions. ~ Travel to other locations in the City and out of town as directed. ~ Interpret and explain pertinent City policies and procedures. ~ Operate a personal computer and applicable software related to area of assignment. ~ Establish and maintain effective working and diplomatic relations with staff, the public and representatives from governmental and other agencies. Experience and Training: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. Experience: Four years of increasingly responsible governmental administrative staff experience including the analysis of legislation and participation in related business/community-oriented activities. Training: A Bachelor's degree from an accredited college or university with a major ill public administration, political science, public relations, journalism, or a closely related field. License or Certificate: Possession of, or ability to obtain, a valid California driver's license. PHYSICAL DEMANDS On a continuous basis, sit at desk for long periods of time, intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulations; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 20 pounds or less. See in the normal vision range with or without correction to read typical business documents, computer screens, hear in the normal range with or without correction. 16-5 Page 3 of4 CITY OF CHULA VISTA Intergovernmental Affairs Coordinator WORKING ENVIRONMENT Primary work is performed indoors in a carpeted and air-conditioned office environment with fluorescent lighting and moderate noise level. Some movement is required from office to office and there is exposure to the external environment when going to outlying offices or meetings with other agencies. Work is frequently disrupted by the need to respond to in-person and telephone inquiries. 09/19/06 16-6 Page 4 of 4