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Home My WebLink About2006/09/19 Item 11 COUNCIL AGENDA STATEMENT Item Meeting Date II 09/19/06 ITEM TITLE: Resolution Accepting Bids and Awarding a Contract for the Traffic Signal Installation at the Intersection of Greens gate Drive and North Greensview Drive (Tf-320) to Southwest Traffic Signal Services Incorporated and Appropriating Funds from the available balance of the Traffic Signal Fund SUBMITTED BY: Acting Director ofEngineering~Q.-f!'~ ~ REVIEWED BY: Interim City Manager JI (4/5ths Vote: Yes..K. No-> The traffic signal installation at the subject intersection was approved and budgeted as part of the FY 05/06 Capital Improvement Program (ClP). Tonight, the City Council will consider authorizing additional appropriation of traffic signal funds in the amount of$1 0,000 to the TF -320 project from the cost savings of various Traffic ClP projects completed and closed inFY 06/07. The scope of the project includes the installation of a fully actuated traffic signal system and other necessary work needed to complete the project. RECOMMENDATION: That Council adopt the resolution and authorize the appropriation of additional $10,000 to TF-320 project from the available balance of the Traffic Signal funds. BOARDS/COMMISSIONS: Not applicable. DISCUSSION: This traffic signal installation project was originally required by the EastIake Greens SPA approval. The project is funded by the Traffic Signal Fund and was programmed for Fiscal Year 2006. The project will install a traffic signal system at the intersection of Greens gate Drive and North Greensview Drive. The intersection at Greensgate Drive and North Greensview Drive is a three-way intersection situated in the eastern part ofChula Vista. This intersection is adjacent to the EastIake Golf Course (located on the eastside of North Greensview) and Chula Vista Community Park (located along Eastlake Parkway, the next intersection to the west). This intersection is also within close proximity to Eastlake High School and Library, EastIake Village Shopping Center, and Olympic View Elementary School. The scope of work is summarized in Attachment I. O~l~1l:.__1,~.l..~90~_~.i.~~w':::!:..E.~ei ":~.9 fr'?~~ fog~.~I}.$..~.?!!!!~c~or~:_._._.___.....___.._,__...._._, i Contractor I Bid Amount 1. ~ .- i 1. SouthwestTraffic Signal Services (EI Cajon, CA) i $114,100 ! ...~.."---'----:---"-"-"------"-'-'-"-'--"'----'-----"-..-...-'------------..--.-.-----.--------...~..; .-.-.------.--.--------------..--.--.-----e i 2. Hl\1S Construction, Incorporated (San Marcos, CA), $114,417 , 13. T & M Electric dba Perry Electric (Santee, CA) . . ,--------- $118,350 ------; ...r- -.-.-------.----.-----.-.---.- .---------------.-----------.-.-----.-- -.---- -'.....-.-.-...---.-..-..-------.--.--..-----------...----II 14- Lekos Electric, Incorporated (EI Cajon, CA) , $124,500 I ".-----,.--------------------~l I 5 - Select Electric (Spring Valley, CA) r $126,800 I .iu''''''''="''"'''''"''.,~,.,.'''''"''''''_'=~um..''''~~..........._=_''''''""'',.....~'''''''.._"..._''''''''''...''''""..........'"=.....''''.."m''''''''',..,.'''''"''.~...''u"''''_m"'''...'''.'''"''=~,_"''''''''',u'''=....-.-..=,==,~"=.",.~.....".-~..,=.."",...~.......=.,,"'''''.. 11-1 Page 2, Item Meeting Date II 09/19/06 The low bid, submitted by Southwest Traffic Signal Services is above the engineer's estimate of $110,850 by $3,250 (2.8 %). Staff conducted an interview with the contractor's references and has received favorable comments indicating satisfactory performance on traffic signal and street light projects. In order to comply with the TF-320 project specification that states, "...The award, if made, will be made within (60) sixty days after the opening of the bids," staff has mailed a letter to \he Contractor requesting to extend and secure the bid proposal item costs from 60 days to 90 days. Since the bid opening on July 12, 2006, it would be (68) sixty-eight days before the award on September 19, 2006. The Contractor has responded to the request and agreed to extend and secure the bid proposal. Disclosure Statement: The Contractor's Disclosure Statement is provided as Attachment 2. Environmental Status: The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change to the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. DECISION MAKER CONFLICTS: Staffhas reviewed the property holdings ofthe City Council and has found no property holdings within 500 feet of the intersection at Greensgate Drive and North Greensview Drive, which is the subject ofthis action. FISCAL IMPACT: FUNDS REQUIRED FOR CONSTRUCTION Contract Amount (Southwest Traffic Signal Services, EI Cajon) , 114,100 i A. I $ B. 10% Contingencies $ 11,410 C. Total Expenses as of June 30, 2006 (Staff and Advertising Costs) $ 17,750 , D. Construction and Admin Staff Costs $ 16,740 ~ - TOT~~D~~~D F~~~_'!'~ECTION $ 160,000.00 ij ......-..""""""'" -'""1 I i $ 150,000 il ~ 10,000 ~ _J $ 160,000.00 I '--"' i FUNDS AVAILABLE FOR CONSTRUCTION ~ A. Traffic Signal Fund I B. Additional Appropriation - Traffic Signal Fund l TOT ~_~1'lDS AVAILABLE FOR CONSTRUCTION Staff time estimated for the design ofTF -320 project has increased as staffaddressed issues related to the bid submittals. From six Traffic CIP projects completed and closed in FY06/07, staffhas returned approximately $110,005 back into the traffic signal fund. Therefore, we request that the City Council authorize staffto appropriate an additional $10,000 from the available balance of the traffic signal fund 11-2 Page 3, Item Meeting Date II 09/19/06 to TF-320 project required for the completion of the project so that the existing 10% construction contingency amount of $11 ,41 0 remain available during the construction phase. There is no impact to the General Fund for construction. Construction will be entirely funded from Traffic Signal funds. Upon completion of construction, normal annual signal energy and maintenance costs are estimated to be $4,500 for the intersection. Attachments: Attachment I: Scope of Work Summary for projects TF-320 Attachment 2: Contractor's Disclosure Statement Attachment 3: Capital Improvements Program Detail J: IEngineerlA GENDA ICAS2006\09-19-06\TF320Al13.mlcm.doc 11-3 Attachment 1 Scope of Work Summary Proiects TF-320, Furnish and Install: . Mast Arms New Traffic Signal Standards on New Foundations Signal Light Emitting Diode (LED) Indications Pedestrian Push Button Internally Dluminated Street Name Signs (IISNS) Meter Pedestal, Uninterruptible Power Supply (UPS) Unit Interconnect Cable Signal Controller and Cabinet Emergency Vehicle Pre-Emption (EVPE) System Wiring Conduits Pull Boxes Video Detection System Signs . . . . . . . . . . . . . Other Work: . Traffic Control . Removal and Disposal, Protection and Restoration of Existing Improvements . Sandblasting of Existing Striping and Resurfacing Pavement . 18" Gravity Retaining Wall for the Controller Cabinet/Meter Pedestal Slope Protection . Construction of all Appurtenances and other Miscellaneous W ork Necessary to make the Traffic Signal Systems Complete and Operational. 11-4 ATTACHMENT :).. CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. (}.Jov-e.... 2. If any person* identified pursuant to (I) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. 3. If any person * identified pursuant to (1) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary Or trustor of the trust. 4. Please identifY every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. 9v~ 5. Has any person* associated with this contract had any financial dealings with an official**:;!fl'e City ofChula Vista as it relates to this contract within the past 12 months? Yes_ No_ IICitywide2000lhomelEngineer\TRAFFICIACAD 320Specs.doc 15 DwgslSTANDARD DWGS (ACAD)ICIP PROJECTSITF320ITF_ 11-5 If Yes, briefly desenoe the nature of the financial interest the official"" may have in this contract. 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? No v'yes _ If yes, which Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an official** of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No ....- IfY 05, which official"* and what was the nature of item provided? Date: "1 -I" - OS- (h~ Signature of Contractor/Applicant 1I"1>12-~o-L- 13 .Q.~ Print or type name of Contractor/Applicant * Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, aily other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. ** Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. 16 IICitywide2000lhomelEngineerlTRAFFIClACAD DwgslST ANDARD DWGS (ACAD)ICIP PROJECTSITF320ITF- 320Specs.doc 11-6 ATTACHMENT 3 CITY OF CHUlA VISTA CAPITAL IMPROVEMENTS PROGRAM DETAIL CIPNO: TFJ20 NEW CIP NO 24563200 INITIALLY SCHEDULED: 07/0112004 TITLE: Traffic Signal Installation at Greensgate Drive and Greensview DEPARTMENT: Engineering I Traffic Drive COMMUNITY PLAN AREA: Eastern PROJECT MANAGER: Lombardo DeTrinidad PROJECT TOTAL COST ESTIMATES: APPROPRIATIONS FY 2005~O6 FY 2006-01 FY 2007-00 FY 200D-09 FY 2009-10 TOTAL THRU 2004-05 1. Planning I Env. Review $0 SO SO SO SO SO SO 2. Land Acquisition $0 . SO $0 SO SO SO SO 3. Design S20,000 $0 S20 000 $0 $0 SO SO 4. ConslrucUon S130,000 SO S130,000 SO SO SO $0 TOTALS $150,000 SO SI50,OOO $0 $0 $0 $0 FINANCING SOURCES: SIGNAL I $ 1 50,000 SO I S150,OOO SO I $0 I SO I SO TOTALS: J S150,000 I $0 I -.L $150,000 SO -.l SO I SO SO ~ ~ I -..J DESCRIPTION: Installation oCa fully actuated traffic signal system. JUSTIFICATION: Intersection is within close proximity to the EastLake Golf Course, Olympic View Elementary School, EastLake High School. a park and a shopping center. This intersection is ranked No. J J on the Traffic Signal Priority List. SCHEDULING: Estimated design completion in FY 05/06 wHh construcilon to begin shortly thereafter. STATUS: In design. BUDGET EFFECT: Annual operational and maintenance costs are estimated to be S4,500. I,.. ~ N 290 RESOLUTION NO. 2006- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND A WARDING A CONTRACT FOR THE TRAFFIC SIGNAL INSTALLATION AT THE INTERSECTION OF GREENSGA TE DRIVE AND NORTH GREENS VIEW DRIVE (TF-320) TO SOUTHWEST TRAFFIC SIGNAL SERVICES INCORPORATED AND APPROPRIATING FUNDS FROM THE AVAILABLE BALANCE OF THE TRAFFIC SIGNAL FUND WHEREAS, the traffic signal installation at the intersection of Greensgate Drive and North Greensview Drive was approved and budgeted as part of the FY 05/06 Capital Improvement Program [CIP] and was approved for funding from the Traffic Signal Fund in Fiscal Year 2006; and WHEREAS, the City of Chula Vista [City] issued a Request for Proposals for the traffic signal installation and five bids were received; and WHEREAS, the low bid, submitted by Southwest Traffic Signal Services [Southwest], is above the engineer's estimate of$110,850 by $3,250 (2.8 %); and WHEREAS, due to staff addressing issues related to the bid submittals, there is an increase of staff costs; and WHEREAS, there are sufficient funds available in the Traffic Signal Fund; and WHEREAS, staff requests that $10,000 of these savings be appropriated to fund the increase in construction costs and staff costs; and . WHEREAS, the Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change to the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ofChula Vista that it accepts bids and awards the contract in the amount of $114,100 for the Traffic Signal Installation (TF-320) project to Southwest Traffic Signal Services, Incorporated. 11-8 Resolution No. 2006- Page 2 BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it appropriates $10,000 to Project TF-320 from the available balance of the Traffic Signal Fund. Presented by Approved as to form by Leah Browder Acting Director of Engineering ,,-!j3~j t?JA~ Ann Moore City Attorney J:\Attorney\ELlSA \RESQS\Reso TF320 Traffic Signal 09-19~06.doc 11-9