HomeMy WebLinkAbout2006/09/19 Item 7
COUNCIL AGENDA STATEMENT
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Item /
Meeting Date 9/19/06
ITEM TITLE: Resolution Accepting bids and awarding contract for the
"Drainage Improvements, West and East of Second Avenue, North of "H"
Street, in the City of Chula Vista, CA (DR-120)" project to MJ.C.
Construction, in the amount of$682,830.00 and authorizing the expenditure
of all available contingencies as necessary to complete the project.
SUBMITTED BY: Director of Ge/e~
REVIEWED BY: City Manager d I (4/5ths Vote: Yes _ No..!}
At 2:00 p.m. on Wednesday, August 2, 2006, the Director of General Services received sealed bids
for the "Drainage Improvements, West and East of Second Avenue, North of"H" Street, in the City
ofChula Vista, CA (DR-l20)" project. This project provides for the construction of the ultimate
drainage system and the rehabilitation of a sewer system east and west of Second Avenue between
Alvarado Street and Vance Street. The work also includes all labor, material, equipment,
transportation, protection of existing improvements and traffic control necessary for the project.
RECOMMENDATION: That Council adopt the resolution.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
General
This proj ect provides for the construction of the ultimate drainage system and the rehabilitation of a
sewer system east and west of Second Avenue between Alvarado Street and Vance Street. The
existing drainage system consists of a 60-inch Reinforced Concrete Pipe (RCP) under Second
Avenue and is inadequate to carry the existing floodwater causing flooding during periods of rainfall
in the adjacent properties. This existing RCP is to be abandoned. The proposed construction of a
Reinforced Concrete Box (RCB) Culvert (4 feet rise x 8 feet span) to replace the existing 60-inch
RCP will enhance the flow characteristics of the existing channel upstream ofthis proposed project
thus alleviating said flooding to the adjacent properties.
The sewer system rehabilitation involves the replacement of aging cast iron 1 O-inch sewer pipes with
new PVC pipes and the replacement of existing manholes with new, up to standards manholes. This
proj ect will include the temporary closure, general excavation and grading through Second Avenue
between Alvarado Street and Vance Street in the City of Chula Vista, California. Staffwill reltm1 to
Council with the specifics and to request approval for the temporary closure necessary for the
construction of the improvements. The work also includes all labor, materials, equipment,
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Page 2, Item
Meeting Date 9/19/06
transportation, protection of existing improvements and traffic control necessary for the project and
other work necessary to render the new improv=ents complete and workable.
In addition, this resolution authorizes the expenditure of the available contingencies for the project.
According to City Council Policy No. 574-01, if a change order exceeds the cumulative contract
change order aggregate amount allowable to be approved by the Director of Public Works
Operations, City Council approval is required. However, approval of tonight's resolution will
increase the Director of Public Works Operations' authority to approve change orders as necessary
up to the total contingency amount. As evident by the difference in bid amounts below, underground
projects typically have more unforeseen conditions because the existing improv=ents beneath the
surface are not completely known. Even though every feasible effort (as-builts research, potholing,
field survey) has been made to anticipate any conflicts, there is a possibility once the underground
work begins unknown conditions will cause the project costs to increase. In addition, construction of
this improvement will occur during the rainy season and could cause an increase in project cost due
to extra protection measures necessary when rain is eminent.
Bidding Process
General Service's staff prepared plans and specifications and advertised the project. Staffreceived
and opened bids for the project on August 2, 2006.
Bids were received from two (2) contractors to perform the work as follows (listed in order of base
bid amount):
Contractor Base Bid Amount
MJC Construction $ 682,830.00
Zondiros Corporation $1,248,095.00
The low bid submitted by MJC Construction is below the Engineer's estimate of $887,460.00 by
$204,630.00 or approximately 23%. Staffs bid estimate was based on average prices for similar
type of work completed during the last three years. MJC Construction has performed work for the
City of Chula Vista in the past, and their performance has been satisfactory. Staff checked the
references provided by the contractor. All references were verified and their work has been
satisfactory. Their Contractor's License No. 754128 is clear and current. Staffhas reviewed the low
bid and is recommending awarding the contract to MJC Construction of Bonita, California, in the
amount of$682,830.00.
Disclosure Statement
Attachment "A" is a copy of the contractor's Disclosure Statement.
Wage Statement
Contractors bidding this project were not required to pay prevailing wages to persons employed by
them for the work under this project.
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Page 3, Item
Meeting Date 9/19/06
Environmental Status
The Environmental Review Coordinator has reviewed the proposed proj ect for compliance with the
California Environmental Quality Act and has conducted an Initial Study, 1S-06-006 in accordance
with the California Environmental Quality Act. Based upon the results of the Initial Study, the
Environmental Review Coordinator has determined that the project could result in significant effects
on the environment. However, revisions to the project made by or agreed to by the applicant and
identified mitigation measures would avoid the effects or mitigate the effects to a point where clearly
no significant effects would occur; therefore, the Environmental Review Coordinator has prepared a .
Mitigated Negative Declaration, 1S-06-006.
Decision Maker Conflicts
Staffhas reviewed the property holdings of the City Council and has found no such holdings within
500 feet of the property which is the subject of this action.
Fiscal Impact
FUNDS REOUlRED FOR PROJECT
A. Construction Contract Award Amount (MJC Construction) $ 682,830.00
B. Contingencies (approximately 25% of construction costs) $ 170,707.00
C. Sweetwater Authority (City Share of Utility Removal and Re- $ 34,570.00
installation Costs)
D. City Staff Costs (Environmental, Design, Inspection, Survey, Traffic,) $ 365,000.00
E. City Oversight (i.e.: Soil testing, Admin Costs, Real Property Services,
Public Works, etc.) $ 102,986.00
TOTAL FUNDS REQUIRED FOR PROJECT . $1,356,093.00
FUNDS BUDGETED FOR PROJECT
A. Storm Drain Cap. Project $ 137,406.00
B. RCT $ 120,000.00
C. CIP/Fiscal Agent $ 820,517.00
D. Sewer Facilitv $ 340,000.00
TOTAL FUNDS BUDGETED FOR PROJECT $1,417,923.00
There is no impact on the General Fund for these drainage improvements project. Upon completion
of the project, the improvements will require only routine City drainage maintenance and any
remaining balance in the project will be returned to the fund.
Attachments: A - Contractor's Disclosure Statement
M;\General Services\QS Administration\Council Agenda\DR 120\DR120Al13.-rev3.cm.doc
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ATTACHMENT A
City of Chula Vista Disclosure Statement
Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action
by !be Council, Planning Commission and all other official bodies of !be City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign conttibutions for a City of Chula Vista
election must be filed. The following information must be disclosed:
1. List !be names of all persons having a [mancial interest in !be property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
TAVIEiO :TIMENE-z...
2. If any person' identified pursuant to (1) above is a corporation or partnership, list the names of all
individuals with a $2000 investment in the business (corporation/partnership) entity.
JAviER.; JIHENE7...
3. If any person' identified pursuant to (1) above is a non-profit organization or trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
Nt/!>..
4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this matter.
.JAVIER- JIMENG..
5. Has any person' associated with this contract had any financial dealings with an official" of the
City ofChula Vista as it relates to this contract witbin the past 12 months? Yes_ No~
M; IEngineerlDESI GNlDRI 20ID R 120-MIN.. W A GE-Contract-Rloc4
If Yes, briefly describe the nanJIe of the financial interest the official" may have in this contract.
6. Have you made a contribution of more than $250 within the past twelve (12) monlfts to a current
member ofthe Chula Vista City Council? No XYes _ If yes, which Council member?
7. Have you provided more than $340 (or an item of equivalent value) to an official" of the City
of Chula Vista in the past twelve (12) months? (This includes being a source of mcome, money to
retire a legal debt, gift, loan, etc.) Yes _ No Y- .
If Yes, which official" and what was the nature of item provided?
Date: ~ -'2 -(] c
C ~C '0.. - ,:::-, [, ---
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Signature of Contractor! Applicant
,IAvll:"') ;TIH/=-NI""7
Print or type name of Contractor! Applicam
,
Person is defmed as: any individual, firm, co-partnership, joint venture, association, social
club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county,
city, municipality, district, or other political subdivision, -or any other group or combination
acting as a unit.
**
Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member of a board, commission, or committee of the City, employee, or staff members.
M:\EngineerIDESI GNIDR] 20IDR 120-MIN- W AGE-Contract- Rlic 5
RESOLUTION NO. 2006-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE "DRAINAGE IMPROVEMENTS,
WEST AND EAST OF SECOND A VENUE, NORTH OF "H"
STREET, IN THE CITY OF CHULA VISTA, CA (DR-120)"
PROJECT TO MJ.C. CONSTRUCTION, IN THE AMOUNT OF
$682,830.00 AND AUTHORIZING THE EXPENDITURE OF
ALL AVAILABLE CONTINGENCIES AS NECESSARY TO
COMPLETE THE PROJECT
WHEREAS, City staff has prepared specifications for the "Drainage Improvements, West
and East of Second Avenue, North of "H" Street in the City of Chula Vista, California" (DR-
120) project and advertised the project; and
WHEREAS, on August 2,2006, General Service staff received and opened bids from two
contractors as follows:
CONTRACTOR BID AMOUNT
1. MJC Construction, Bonita, California $682,830.00
2. Zondiros Corporation, San Marcos, California $1,248,095.00
; and
WHEREAS, the low bid by MJC Construction of $682,830.00 is $204,630.00 (23%)
below the Engineer's estimate of $ 887,460.00; and
WHEREAS, based on average prices for similar types of work completed during the last
three years, and upon review, staff recommends awarding the contract in the amount of $
682,830.00 to MJC Construction; and
WHEREAS, references provided by the contractor have been reviewed and their work
record found to be satisfactory and the Contractor's license is current; and
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project
for compliance with the California Environmental Quality Act (CEQA) and has conducted an
Initial Study, IS-06-006 in accordance with the California Environmental Quality Act. Based
upon the results of the Initial Study, the Environmental Review Coordinator has determined that
the project could result in significant effects on the environment. However, revisions to the
project made by or agreed to by the applicant and identified mitigation measures would avoid the
effects to a point were clearly no significant effects would occur; therefore, the Environmental
Review Coordinator has prepared a Mitigated Negative Declaration, IS-06-006; and
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Resolution No. 2006-
Page 2
WHEREAS, this project provides for the construction of the ultimate drainage system
and the rehabilitation of a sewer system east and west of Second Avenue between Alvarado
Street and Vance Street; and
WHEREAS, there are sufficient funds to fully offset all costs associated with the
construction of this project, with no impact to the General Fund.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City ofChula
Vista does hereby accept bids and award a contract for the "Drainage Improvements, West and
East of Second Avenue, North of"H" Street, in the City of Chula Vista, CA (DR-l20)" project
to M.J.C. Construction, in the amount of$682,830.00.
BE IT FURTHER RESOLVED that the expenditure of all available contingencies as
necessary to complete the project is hereby authorized.
Presented by
Approved as to form by
Jack Griffin
Director of General Services
~ T<Y\-\\ ~ Kh) \l
Ann Moore \
City Attorney
J :\Anomey\RESO\B rDS\Drainage I mprovements (DR 120L 09-19-06.doc
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