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HomeMy WebLinkAboutcc min 1985/06/10 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA BUDGET SESSION NO. 5 Monday, June 10, 1985 7:00 p.m. Council Conference Room ROLL CALL Councilmembers Present: Mayor Cox, Councilmembers McCandliss, Scott, Moore, Malcolm Councilmembers Absent: None Staff present: City Manager Goss, Assistant City Manager Asmus, City Attorney Harron FENCE AT CHULA VISTA MUNICIPAL GOLF COURSE Assistant City Manager Asmus reported that his office received a call today complaining of a chain link fence being put up around the golf course. He contacted the Maintenance Supervisor of the golf course and was informed that 3,000 linear feet of chain link fence was being put up since the American Golf Company, operators of the golf course, were concerned regarding the liability aspect. Vehicles, pedestrians, horses, motorcycles are all going through the golf course and destroying the greens. Mr. Burt, Maintenance Supervisor for the American Golf Company, stated the reason for the fence was two-fold: 1) to protect the pedestrians and joggers running along the course from being hit by golf balls, and 2) for security purposes for the golf course itself. They have been replanting the greens area with finer textured grass and quite a bit of damage is being done by the pedestrians, horses and vehicles crossing this area and destroying the greens. Council discussion followed regarding the aesthetics of a 6-foot high chain link fence as compared to a 5-foot high fence; lease with American Golf does not cover this aspect; alternatives to putting up the fence; the purchase of the golf course was to preserve the open space and a fence doesn't fit into those plans; the Council wanted to be notified of the complaint regarding the fence prior to coming to the meeting; landscaping can be planted around the fence area. MS (McCandliss/Malcolm) to continue this item until tomorrow's meeting (June 11) in order to give the members of the City Council an opportunity to go out and look at the fence. City Council Meeting - 2 June 10, 1985 Councilman Malcolm asked to have included in the motion the City pay any additional cost to American Golf for delaying this project by one day. Mr. Asmus indicated it would probably amount to the wages of four people who were hired to put up the fence. Substitute Motion: MSC (McCandliss/Malcolm) to authorize the installation of the 6-foot chain link fence for the area around the golf course. Under discussion of the motion, Councilwoman McCandliss stated she does not believe the difference between the 5-foot and 6-foot fence is material enough. The golf company is protecting their interest and the City has required a great deal of investment from them. Councilman Scott stated he would be voting against the motion since he feels there is a big difference between a 5- and 6-foot high fence. When the golf course was purchased, it was not to make money but to provide open space and golfing for the citizens of Chula Vista. The motion carried with Councilman Scott voting "no." RESERVE BUDGET Mayor Cox noted the number of people in the audience who wished to speak on the reserves. City Manager Goss said that the direction of the Council was that presentations regarding the reserves be made at the public hearing scheduled for June 18. INSURANCE Budget Request: $442,600 City Manager Recommendation: $442,600 City Manager Goss explained that the insurance provides funding for all of the City's insurance coverage which includes fire and extended coverage, surety bondst unemployment insurance and public liability and property damage. MSUC (Cox/McCandliss) to approve the insurance budget as recommended by the City Manager. DEBT SERVICE Budget Request: $679,900 City Manager Recommendation: $679,900 The Council noted that the 1960 Harbor Development Bond F as listed in the Budget has been paid. City Manager Goss stated this listing was an error and it should be crossed off. I' I r -- City Council Meeting 3 June 10, 1985 MSUC (Cox/Malcolm) to approve the Debt Service Budget as recommended by the City Manager. SUPPLEMENTAL MEMOS The following memos from the City Manager were considered by the City Council: No. 11, Special Studies of Projects performed by Analysts No comments. No. 12, Total Automation Proposal for Fiscal Year 1985-86 Budget No comments. No. 13, Library Micro-Software Security No comments. No. 14, Monday Evening Films at the Chula Vista Public Library No comments. No. 15, Senior Information and Referral Center/Budget Follow-up Items In answer to Councilman Moore's questions, Acting Director of Parks and Recreation Foncerrada explained the personnel involved and the percentage increase. No. 16, Report on the Insurance Charges for AV Materials Councilman Scott stated he would prefer to see a $10 per year insurance charge rather than the 50~ for each time a videocassette is checked out. MSUC (Scott/Malcolm) to charge the $10 per year and to try this for one year on an insurance program for the Audio Visual Department of the Library and for a report to come back to the City Council. No. 17, Armored Car Service for Daily Bank Deposits The City Manager noted that the Director of Finance will pursue this question with the Bank of America headquarters in Los Angeles and another report will be coming to Council. No. 18, Copier System for Mayor/Council Office City Manager Goss referred to his written memo in which he listed the costs of copiers. He stated that at the time of the City Council Meeting - 4 - June 10, 1985 renovation of the north wing, the large copier machine will be located in what is now the Public Information Coordinator's office, so there will be direct access from the Mayor's office to this machine. MSUC (Cox/Moore) to file this request and to put it on hold until after the remodeling and then reconsider it. No. 19, Report on the City of Chula Vista 1911 Block Act Missing Improvement Construction Program The memo noted 105 parcels identified 5 years ago; 82 were reduced with the 1984/85 program; two are SDG&E parcels--the utility company should do these and two are Chula Vista parcels. Mayor Cox noted the seven projects listed in the staff report indicating there were three or four more which should be included in order to accelerate the program. The mayor discussed the utility companies' projects (SDG&E, Pac Tel, and Sweetwater Authority) as well as the ones for the public agencies. MSUC (Moore/Malcolm) to move on the Mayor's comments to ask staff to come back with the additional four projects to be included in the program along with the ones listed in the report. City Engineer Lippitt responded to Council's questions concerning the various projects needed in the City. He stated that the median island at Telegraph Canyon Road has been approved in the CIP Program. The Public Works Maintenance Crew maintains the unimproved islands. For the improved islands, this is done under the open space contracts. Mayor Cox noted there are areas off of Telegraph Canyon Road in the vicinity of 1-805 which are badly in need of landscaping. MSUC (Scott/Moore) for staff to come back with an appropriate program or a policy on how to maintain the improved and unimproved median islands. AERIAL PHOTOS Director of Planning Krempl stated that he has checked with Photo Bank and SANDAG regarding aerial photos for the City. There is a possibility that the cost of attaining these photos can be reduced. Staff has checked with vendors: one quoted $7,800, the other one quoted $800 less with another one still $2,000 less. Mr. Krempl added he has contacted the utility companies. San Diego Gas & Electric recently had some photos taken and they are willing to lend the negatives to the City. I Ir City Council Meeting - 5 - June 10, 1985 MSUC (Scott/Cox) to reduce this account by $800. City Manager Goss noted that $400 would be from Engineering and $400 from Planning Department. SUPPLEMENTAL BUDGET NO. 19 MSUC (Cox/Scott) to ask staff to come back with a report on those parcels in the original 105 identified parcels which are under the ownership of public agencies. USE OF HIGH SCHOOL GYMS City Manager Goss noted the Council appropriated the sum of $1,700 for the use of high school gyms. Four high schools will be available one night a week. Hilltop and Bonita Vista stated they could have their gyms available one afternoon a week. The recommendation of the City Manager is to make no change in the budget. The City will provide supervision at these gyms. REORGANIZATION OF COMMUNITY DEVELOPMENT DEPARTMENT City Manager Goss explained the reorganization plan whereby there is now a Community Development Director, Redevelopment Coordinator, and Housing Coordinator. The hours for the Housing Coordinator will be split among working on Economic Development and general supervision for the housing program. It will be a transitional step for this person to step up to the Assistant Director's position. RESERVES City Manager Goss submitted a slide showing the All Funds Reserves. He stated that the estimated reserve balance of July 1, 1985, will be $13,511,449; with the income coming in from all the various accounts, this will be projected at $16,422,594. The proposed CIP budget impact will reduce this to $12,551,524. As to the Revenue Sharing Program, his recommendation would be to phase it out spending 2/3rds this year, 1/3rd next year and then zero. Mr. Goss noted that not taking into account was the meet and confer items and the Fair Labor Standard Act. It is not known what the impact on the City will be--the estimation is $600,000. A recess was called at 8:35 p.m. Council reconvened at 8:45 p.m. PROPOSED CAPITAL IMPROVEMENT BUDGET Bay Boulevard Curb and Gutter City Engineer Lippitt submitted a cost estimate of the improvements for the Bay Boulevard curb and gutter, east side City Council Meeting - 6 - June 10, 1985 only from "L" Street to south of "J" Street, noting the total would be about $63,000. Memorial Park, Phase II Director of Planning Krempl reported the designs are finished and staff will be now calling for bids next week. In answer to Council's questions, Acting Director of Parks and Recreation Foncerrada stated the Committee is requesting improved lighting for the theatre, but they are not in favor of the City going out and spending a great deal of money on the lighting, however. Mayor Cox noted the walkways need to be lighted--this could be funded through the Redevelopment Agency funds. MSUC (Cox/Scott) to ask staff to come back with a report on what should be included in Phase III for Memorial Park project and for funding that in mid-year. Councilman Scott stated the consultant the Committee talked to concerning this stated that in order to get something significant done in Memorial Park, the entire bowl would have to be completely redone. Median Islands, Telegraph Canyon Road Director Of Planning Krempl commented this is in the Capital Improvement Program for Year 3--$]~7,000 has been budgeted to plant the area using 35 percent landscaping and 65 percent hardscape. Rose Garden/Water Feature at the Library Director of Planning Krempl indicated the Council will be receiving a report along with a design (west end of Library). Telegraph Canyon Flood Control Channel City Manager Goss noted funding would be taken out of Residential Construction Tax, Community Development Block Grant and Redevelopment Bond Fund for a total of $2,300,000. City Engineer Lippitt reported that the design stage work has been completed and work will begin July 1, 1985. Trolley Station City Manager Goss reported that funding for the station will be: net cash by the City - $1,553,000; County funding - $1,700,000 for a total construction cost of $3,400,000. Council discussion involved MTDB not paying anything toward the Trolley Station funding. City Council Meeting - 7 - June 10, 1985 PROPOSED 5-YEAR CAPITAL IMPROVEMENT PROGRAM SUMMARY YEAR 1 1985-86: Community Development Block Grant: $530,660 Park Acquisition and Development Fund: $171,700 Councilman Scott questioned PD-40, the renovation of the Eucalyptus Park for the Chula Vista American Little League for a cost of $44,000. He expressed his concern with having the City pay the entire amount which he felt would set a bad precedent. Acting Director of Parks and Recreation stated most of this money will be used for improving the parking lot; the Little League uses the area for only four months out of the year. Councilman Moore indicated there should be some type of commitment from the Little League to pay for some of this cost. MS (Scott/Moore) if the City is going to give this much money, it should have some commitment from the Little League at least during the playing season--to maintain the field. Substitute Motion MSUC (Scott/Moore) for staff to give the Council a report on what Little League does in other areas in support of these (playing) fields. Redevelopment Bond Fund: $1,930,000 Councilman Scott questioned BF-33, San Diego Shipbuilding Demolition, for a fund of $40,000. Community Development Director Desrochers stated that it was appropriate to leave this money in the budget to indicate the City's good faith in improving the Bayfront area. MSUC (Malcolm/Scott) to delete BF-33. Mr. Desrochers indicated that the lease with Gernier would have to be negotiated in October. Councilwoman McCandliss commented the motion would make the Chula Vista's plan "suspect"; however, the City won't move on this site for at least a year. MSUC (Cox/Malcolm) to add $63,000 to this budget to put in the improvements (curbs, gutter, sidewalk) on the east side of Bay Boulevard between "L" and "J" Street. Trolley Line Beautification Councilman Scott suggested part of these funds be used to improve and beautify the trolley line. City Manager Goss noted City Council Meeting - 8 - June 10, 1985 approximately $22,000-$23,000 could be used. Mr. Desrochers lasked this should be stipulated that it is on a sharing basis. MSUC (Scott/Malcolm) that the sum of $22,000 be matched so that there will be a budget of $44,000 for this account. Mayor Cox questioned the improvements to the Marina Vista Park area. Mr. Desrochers stated there is money in this year's budget to complete the park area. Sidewalks will have to be included in that project (Marina Vista to Bay Boulevard). MSUC (Cox/Scott) to ask its staff to come back with more details on what is included for the Marina Vista Park. CLSA Fund City Manager Goss stated that CLSA-7 Library Renovation Paint Exterior budgeted for $13,000 should be deleted from this account since it will be budgeted out of Revenue Sharing monies. Gas Tax Fund Council discussion centered on GT-188 which is the new street light system for the Country Club area. Councilman Scott noted that some years ago, the City wanted to put in some modern lighting; however, the residents preferred to have their own lighting in the area. Special Sewer Fund SSF-01 - Country Club Area Replacement of Existing Sewer, $420,000. Councilman Scott questioned whether or not there has been any commitment from the h~me~wn~r~ in that area to pay for a portion of the cost. City Manager Goss stated what has been budgeted is the City's share of the cost Improvements will not be put in until the responsibility for paying the difference between what is the City's share and the total project cost is resolved. Mayor Cox questioned whether after a certain date, the City could state they will no longer maintain the old line, only the new line. City Attorney Harron indicated there may be some liability for some damages on the part of the City if the old line was not maintained. He suggested an alternative of forcing the homeowners to form an assessment district. Councilman Scott suggested the amount be left in the budget until a report comes back as to whether or not there will be support from the homeowners. City Council Meeting - 9 - June 10, 1985 Sewer Income Fund: $98,000 Residential Construction Tax: $749,000 Councilman Malcolm questioned the funding of the Telegraph Canyon Creek Project. He indicated that if the City did not fund so many of the social programs, such as Del Rey Nutrition Center, Shared Housing, Boys and Girls Club, etc. these monies could be used to fund part of the Telegraph Canyon Creek Project. Councilman Malcolm added that the County is using Revenue Sharing money to fund social programs and not Block Grant funds. Federal Aid Urban: $425,000 Traffic Signal Fund: $168,000 Council discussion ensued regarding the computerized-controlled traffic signals throughout the City and the need to have the system updated and working well. Councilwoman McCandliss agreed noting most of the community residents are concerned with the increased traffic in the City and the slowing down of traffic. Revenue Sharing: Grand total of $5,867,560 In answer to Council's query, City Manager Goss stated the staff would be "straining" to handle the 52 projects listed in the CIP budget. MSUC (Cox/Scott) for the sum of $117,000 to improve the median island landscaping on Telegraph Canyon Road to be put on the ~wish list." MSUC (Cox/Moore) to approve the Year 1 budget for the Capital Improvement Programs. MSUC (Scott/Cox) to approve Years 2, 3, 4, and 5 of the Capital Improvement Program. REVENUE SHARING City Manager Goss submitted a slide depicting his recommendation of handling Revenue Sharing monies by using 2/3rds of the fund this year, 1/3rd next year and then a zero balance for the remainder year. Councilman Malcolm suggested the Revenue Sharing money be included in with the regular General Fund. He commented he does not want the people in the southern area of the City to think the City is running into a deficit this next year. City Manager Goss stated he would have no problem with this directive. MSUC (Malcolm/Scott) to take the "full load" this year. I' II' City Council Meeting - 10 June 10, 1985 RESERVE LIST City Manager Goss said he will present a written report to the Council for their meeting of June 18 listing the reserves and his recommendations. Councilman Malcolm asked for a confidential memo from the City Manager regarding the status of the salary negotiations. (Councilman Scott left the meeting at this time, 10:05 p.m.) PARKING LOTS Councilman Moore referred to the communication from Hugh Christensen regarding the parking lot at Landis Avenue. MSUC (Moore/Malcolm) to request the Parking Place Commission to review the parking lots: exits, entrances, the angled parking vs. the perpendicular parking, and the handicapped parking and report back to the City Council. GRAFFITI PROBLEM AT GOLF COURSE Councilwoman McCandliss stated she is outraged over the destruction few people cause; driving through the golf course damaging the greens and placing graffiti on the facilities. ADJOURNMENT AT 10:15 p.m. to the meeting scheduled at June 11 at 7:00 p.m. F CM ~Jennie M. ulasz, C City Clerk WPC 0600C