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HomeMy WebLinkAboutcc min 1985/06/03 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA BUDGET SESSION NO. 3 Monday, June 3, 1985 7:00 p.m. Council Conference Room ROLL CALL Councilmembers Present: Mayor Cox, Councilmembers Malcolm, McCandliss, Scott, Moore Councilmembers Absent: None Staff present: City Manager Goss, Assistant City Attorney Gill, Assistant City Manager Asmus CITY COUNCIL: Budget request: $171,660 City Manager Recommendation: $163,690 City Manager Goss explained the budget increase was for equipment, travel, awards and receptions. There is a $1,900 equipment account for a computer terminal in the Mayor/Council's office. This will be used to ascertain certain data bases such as the Council tickler, CIP projects, and subdivisions. The amount Of $2,500 has been budgeted for receptions in connection with the City's 75th Anniversary celebration. Council discussion centered around the proposed purchase of the computer terminal: whether it could be tied in with a home computer; whether it has any flexibility built into the system; the present tickler system is completely out of date and that should be resolved first; with the renovation of the north wing of City Hall (Attorney, City Clerk and City Council), utilization of the computer by these three offices should be looked into. Councilwoman McCandliss questioned whether there would be any violation of the Brown Act if data information is put on the computer for Council and City Manager's review but without public access. Councilman Scott questioned whether any amount of money has been budgeted to reupholster the chairs in the Council office and Conference Room. City Manager Goss stated none has been budgeted. Councilman Moore stated the 75th Anniversary Committee would like to request $5,000 from the City as matching funds for the celebration. $5,000 will be coming from the business community and the Committee itself will be raising $5,000 for a total of $15,000. City Council Meeting -2- June 3, 1985 MSUC (Scott/Moore) that a total of $5,000 be budgeted for the 75th Anniversary celebration. This will be with matching funds from the City. MSUC (Scott/Moore) to eliminate the terminal computer at this time. MSUC (Scott/Malcolm) that the item of reupholstering the chairs in the Council and Conference Room be brought back to Council after the renovation (of the north wing). Mayor Cox asked that consideration be given to having a pull-down screen put into the Conference Room and also for the purchase of a new Council table which has more flexibility than the present one. MSUC (Malcolm/Cox) for approval of a City Council budget as recommended by the City Manager. CITY ATTORNEY'S BUDGET: Department Request: $225,860 City Manager Recommendation: $224,020 City Manager Goss explained no personnel are requested in this budget. The proposed budget increase is for professional services to accommodate the expected increase in the number of depositions required as well as having outside advice as necessary. In answer to the Council's query, the City Manager stated that the $105,000 professional services for litigation for processing the Local Coastal Plan has been put into the Redevelopment budget. Councilman Scott indicated that the Council should have the total picture of the City Attorney's budget and the City Manager indicated he would put this down ($105,000) as a footnote in the Attorney's budget. Assistant City Attorney Gill noted that 25% of the City Attorney's office services is devoted to Redevelopment. MSUC (McCandliss/Malcolm) to approve the City Attorney's budget as recommended by the City Manager. CITY CLERK: Department Recommendation: $168,940 City Manager Recommendation: $164,110 City Manager Goss noted the increase was chiefly caused by the local municipal election in November ~85. The City Clerk has requested an increase in the number of positions; however, it is the City Manager's recommendation to fill the Deputy City Clerk in City Council Meeting -3~ June 3, 1985 an unclassified position this year and to double-fill the Clerk II position for a period of seven months since the Clerk II will be retiring in February 1986. This will give the City Clerk time to train this clerk and also to have her help with the election process. Also budgeted is a computer terminal and printer which will be tied to the City's mainframe at a cost of $2,850. This will be used chiefly to update the legislative history. MSUC (Moore/Scott) to approve the City Clerk's budget as recommended by the City Manager. Council discussion centered around having a copier machine in the Council/Mayor's office. MSUC (Scott/McCandliss) to ask staff to come back with an oral report on Thursday as to the feasibility and cost of having a copier in the Mayor/Council office. ADMINISTRATION: Department Request: $421,660 City Manager Recommendation: $418,980 City Manager Goss stated his departmental increase is due to the proposed purchase of equipment and furniture. He discussed the reorganization of the department noting the deletion of the Deputy City Manager/Development Services Administrator and the addition of an Assistant to the City Manager. Also proposed is a personal computer with a printer, acoustical cover and limited software maintenance at a total of $7,900. Further, the clerical area in the City Manager's office is to be redesigned to accommodate the personal computers. Mr. Goss noted that the Director of Management Services and the Public Information CoOrdinator will be housed in the City Attorney's office when the renovation is completed of the north wing. MSUC (Scott/Malcolm) to approve the City Administration budget as approved by the City Manager. MSUC (McCandliss/Malcolm) for a supplemental budget memo on the combined software and hardware being purchased for the City's computer system. This is to include the word processor and connecting items. MANAGEMENT SERVICES: Department Request: $708.930 City Manager Recommendation: $666,590 City Council Meeting -4- June 3, 1985 City Manager Goss explained the increase is due to additional equipment for Data Processing along with part-time personnel and other resources for the City's Public Information Program. Because of the many reports being conducted by the PAPE Department, the Manager stated that consideration is being given to funding potential projects involving consultant assistance. This would speed up the process of many of the reports. Councilman Moore stated he was not enthused about hiring consultants or any type of experts to help the City's Analysts. Councilwoman McCandliss questioned the $40,000 for developing a maintenance management system for the Public Works operation. She stated she would like more details on how this is going to be spent. Councilman Scott noted there was an item in the Data Processing budget for the contract with Chula Vista Sanitary Service. Although the Attorney has ruled he has no conflict of interest on this, he is abstaining on that particular item. In answer to Council's question, Director of Management Services Thomson explained the purchase of the computer power monitor and transformer for the Data Processing Department ($19,010). MSUC (Cox/Malcolm) to approve the Management Services budget as recommended by the City Manager. PERSONNEL: Department Request: $355,800 City Manager Recommendation: $312,000 City Manager Goss explained the increase was due to the recommendation of the number of positions being assigned to this department increasing from 6.25 to 8 positions. One of the positions recommended would be a Risk Manager at a salary of $39,140 including benefits. The City Manager also explained the $4,000 increase in the budget to encourage team building training for supervisors and middle management, the purchase of a microcomputer at a cost of S7,240 and $3,000 for pre-employment examinations for selected certified Police and Fire candidates. Councilman Moore asked whether the City Manager has investigated the possibility of purchasing reclaimed or used fur'niture that would be almost like new rather than purchasing the full price new furniture. He asked the City Manager to investigate this. MSUC (McCandliss/Malcolm) to approve the Personnel budget as recommended by the City Manager. City Council Meeting -5- June 3, 1985 FINANCE: Department Request: $712,820 City Manager Recommendation: $628,670 City Manager Goss explained that part of the increase is due to the addition of a Buyer position at a salary of $20,260; two computer terminals and a printer for on-line input of business licenses, dog licenses and cash reports plus the equipment and services ($4,800) for an on-line with the bank's computer in order to have reporting of the City's daily collected bank balances. Councilman Malcolm questioned why the $2,280 was budgeted for armored car services for daily bank deposits. He noted there are many doctors in the City who have free armored car service from the banks and remarked the City should approach the banks for this service also. In answer to the Council's queries, Director of Finance Christopher explained the reason for the proposed purchases of the terminals for the compensating balances reports. MSUC (Moore/McCandliss) to approve the Finance Department budget as recommended by the City Manager. Council discussion ensued regarding the philosophy of the City's investments; what is being done and whether it is what the Council wants. City Manager Goss said he has asked the Director of Finance for a report on the investment policy for the City. Director of Finance Christopher responded that the report will outline the investment policy plus a monthly report showing where the money is and the interest it is earning. NON-DEPARTMENTAL BUDGET: Departmental Request: $138,200 City Manager Recommendation: $155,350 City Manager Goss explained that the budget was originally $242,364 - increased during the year by Council action for the purchase of the new telephone system. Generally, the non-departmental budget includes memberships and dues, reserve for utility user tax refund, reserve for damage or destroyed City vehicles, and SANDAG technical assistance. Council discussion followed regarding the $50,000 contingency fund ($30,000 non-departmental and $20,000 Redevelopment Agency). Mr. Goss stated that since this fund was used very little during the last year, he is recommending that it be reduced to $30,000, $20,000 being from the non-departmental budget and $10,000 from Redevelopment. Councilman Malcolm indicated that the $30,000 was completely out of line with a $30 million budget. City Council Meeting -6- June 3, 1985 MSC (Malcolm/Moore) to increase this amount to the same as last year's funding ($50,000). The motion carried with Councilman Scott and Councilwoman McCandliss voting "no". Councilman Scott declared he would like to see a Charter change go before the voters for this particular funding; otherwise the 4/5ths vote now currently in the Charter would mean nothing. Councilman Moore disagreed stating every city has contingency funds. These are to be used only for emergencies. Councilman Malcolm agreed stating that expenditures under $10,000 could come under the contingency fund; however, for major purchases such as Police vehicles and so forth, they would need the 4/5ths vote. Mayor Cox noted that $10,000 was set aside for proposed annexat ions. MSUC ( Moore/Cox ) to approve the Non-Departmental budget as recommended by the City Manager. JOINT NATIONAL CITY/CHULA VISTA FUNDING Mayor Cox stated he talked to Mayor Morgan this afternoon regarding the three contact points betweem Chula Vista boundaries and National City once the Sweetwater Flood Control project is completed. They are: (1) Broadway and National City Boulevard (2) Fourth and Highland and ( 3 ) Edgemere. He suggested that the staffs of both cities get together and come up with some master plan for landscaping median islands for bridge crossings, underground utilities and entry signs. Mayor Morgan felt this was a good idea. MSUC (Cox/Moore) to direct staff to contact the staff of National City for a cooperative program to develop landscaping, undergrounding, and a signage program for the three points of contact between the two cities. CAPITAL IMPROVEMENT PROGRAM: City Manager Goss referred to the CIP booklet given to the Council last Friday which will be discussed on Thursday, June 6. he stated he is now getting requests from private citizen groups for funding and asked whether the Council wanted to hear these at Thursday night ' s budget session or whether these people should come at the public hearing scheduled for June 18. It was the Council's concurrence that the organizations be encouraged to come · ~ before the Council on June 18. City Council Meeting -7- June 3, 1985 RESERVE LIST: In answer to Council's queries, City Manager Goss stated that he will be submitting the reserve list to the Council along with his priorities. This is referred to in Supplemental No. 10. There are currently 52 items requested under the CIP Program for 1985-86. Councilman Scott noted a request from the Chula Vista Boys and Girls Club for $500,000 for their building fund. He stated he cannot support this amount. The $30,000 granted to them from the City was a self-help funding. Councilman Malcolm commented the organization is doing nothing to have any fund raisers for their building. Councilman Scott inquired as to how much money the Club is making on the Bingo games. CITY MANAGER'S REPORT (None) MAYOR'S REPORT (None) COUNCIL COMMENTS Councilman Moore stated he attended the LAFCO meeting in which the Poway sphere of influence was discussed. It was voted down by a 3-3 vote and will be brought up again at the LAFCO meeting of July 5. Councilman Moore noted that Chula Vista will have a hearing on its sphere of influence on Monday, June 24 in the Council Chamber. He felt the City Manager should prepare a "dry run" on the City's presentation prior to this meeting. ADJOURNMENT AT 9:15 p.m. to the meeting scheduled for Tuesday, June 4 at 4:00 p.m. and the Budget session at 6:30 p.m. 0549C lgk