The URL can be used to link to this page

Home My WebLink About2006/08/22 Item 19 COUNCIL AGENDA STATEMENT Item 1'1 Meeting Date: 08/22/06 ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE APPLICATION AND, IF AWARDED, ACCEPTANCE OF A RECREATIONAL TRAILS PROGRAM GRANT FROM THE STATE OF CALIFORNIA FOR REHABILITATION OF ROHR PARK RECREATIONAL TRAIL, AUTHORIZING THE COMMITMENT OF MATCHING FUNDS THEREFOR; AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE ALL GRANT DOCUMENTS NECESSARY TO IMPLEMENT THE APPROVED PROJECT SUBMITTED BY: Director OfPUbl?OrkS operation#' City Manager If (4/5 Vote: Yes_Nol) REVIEWED BY: BACKGROUND: As part of the City's ongoing commitment to provide safe and accessible recreational facilities to residents, Public Works Operations (parks & Open Space) plans to rehabilitate several sections of Rohr Park Recreational Trail for pedestrian and equestrian use. To help fund the project, the City proposes to apply for federal Recreational Trails Program grant funding from the California Department of Parks and Recreation. If awarded, the funds will become available in FY 2007/08. RECOMMENDATION: That Council adopt the resolution: . Authorizing the application and, if awarded, acceptance of a Recreational Trails Program grant; . Authorizing the commitment of matching funds therefor; . Certifying that the City has or will have available, prior to commencement of any work on the project included in the application, sufficient funds to operate and maintain the project; and . Authorizing the City Manager or his designee to execute all grant documents necessary to secure Recreational Trails Program grant funds and implement the approved grant projects. BOARD/COMMISSION RECOMMENDATION: N/A DISCUSSION: The Recreational Trails Program was created by the Federal Highway Administration and provides Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA) funds to promote active recreation in California. Funds support the construction and rehabilitation of recreational trails for non-motorized use by hikers, runners, and horseback riders. 19-1 Page 2, Item li Meeting Date: 08/22/06 The City currently has a number of recreational trails throughout the City that are in need of significant improvements in order to support the increased demands of a growing population. Community groups such as the Bonita Roadrunners, and cross-country teams from Chula Vista and Otay Ranch High Schools have expressed an interest in seeing significant improvements to the facilities such as rehabilitation, fencing, and trailhead signage where none exists now Rehabilitated trails would be expected to support the activities of both long-time users and attract new residents from neighboring communities. The recreational trail proposed for this rehabilitation project is a heavily used urban trail. The 3 .3-mile Rohr Park Recreational Trail circuits both Rohr Park and the Chula Vista Golf Course. However, 2.5 miles of the trail are in need of a complete overhaul due to increasingly heavy use in recent years by a rapidly growing population. The trail is also severely eroded from the unusually heavy winter rains of2005 The City proposes to rehabilitate and stabilize the trail surface, upgrade fencing along the trail, add rnile markers at liz-mile intervals for cross-country runners and others, upgrade wayfinding signage, and create an interpretive signboard station at the trailhead with information and maps that illustrate linkages to the larger regional trail network within the San Diego National Wildlife Refuge. The new signboard will also post interpretive information about the history of the region, and the flora and fauna and endangered species trail users can expect to view along the regional trail network. Pending the grant award process, construction is anticipated to begin the Summer of2007, with a completion date in February of 2008. Grant guidelines specify a project performance period of four years from the date of the grant award. Project Costs: Estimated costs for the Rohr Park Recreational Trail project, totaling $378,469, are detailed in Attachment 2. To help fund the project, the City is proposing to apply for a $292,369 Federal grant which, if awarded, will be administered by the California State Department of Parks and Recreation. The grant requirements call for a minimum 12% City match with priority given to proposals with a higher match. Staff proposes that the City commit a 22.75% match. If the grant is awarded, staff will return to Council with a resolution executing a contract with the California Department of Parks and Recreation, creating the Capital Improvement Project (CIP), and appropriating the grant funds and the match. Decision Maker Conflicts. Staff has reviewed the property holdings of the City Council and has found a conflict, in that Councilmember McCann has holdings within 500' of the property, which is the subject of this action. 19-2 Page3, Item /0 Meeting Date: 08/22/06 FISCAL IMPACT: The total estimated project cost is $378,469 to rehabilitate Rohr Park Recreational Trail. Should the grant be awarded, the City would receive $292,369 in unanticipated grant revenue from the California State Parks Department. The net impact to the General Fund would be $14,100. This represents the City's share of the required match and would come from a contribution of in-kind City staff services of Parks & Open Space staff overseeing and working on the project. The remaining match would be met with California State Parks Proposition 40 Per Capita funds ($72,000), for a total match of $86, I 00 Any maintenance cost savings realized from the newly rehabilitated trail will be utilized for other required trail work. Attachments: 1. Project Site Map 2. Project Cost Estimate 19-3 Attachment 1 Rohr Park Recreational Trail 19-4 Attachment 2 PROJECT COST ESTIMATE Rehabilitation of Rohr Park Recreational Trail- City of Chula Vista Non-Construction Costs Description of Work Grant City Match Project Total 1 Employee salaries for pre- and post-award grant management, $ 10,000 $ 0 $ 10,000 desian and oroduction of trail maDS and interpretive materials Non-Construction Subtotals $ 10,000 $ 0 $ 10,000 Construction Costs Description of Work Grant City Match Project Total 2 1,100 tons decamposed granite @ $23.00 per ton $ 25,300 $ 0 $ 25,300 3 City labor to install 1,1 00 tons decomposed granite @ $30.001 ton $ 33,000 $ 0 $ 33,000 4 Labor and materials to install 1 ,400 linear feet timber retaining wall $ 24,000 $ 0 $ 24,000 5 Rental equipment for installation of retaining wall $ 1,000 $ 0 $ 1,000 6 Supply & install 2.5 miles 6' chain link fencing & posts $ 128,000 $ 72,000 $ 200,000 7 Supply & install 2,300 feet post & rail fencing @$10.60/Iinearfoot $ 24,380 $ 0 $ 24,380 8 Design and fabrication of wayfinding signs, mile markers, trailhead $ 11,500 $ 0 $ 11,500 si nboard station 9 City labor to install signage $ 1,228 $ 0 $ 1,228 $ 248,408 $ 72,000 $ 320,408 10 Construction management, inspection, and contingencies 15% $ 33,961 $ 14,100 $ 48,061 Construction Subtotals $ 282,369 $ 86,100 $ 368,469 Matching Funds Sources (by name) California State Parks Prop 40 Per Capita Funds $ 72,000 City Donated In-Kind Staff Services. $ 14,100 TOTAL MATCHING FUNDS $ 86,100 % Match 22.75% Prepared by Parks & Open Space Division, Public Works Operations, 08/14/2006 19-5 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE APPLICATION AND, IF AWARDED, ACCEPTANCE OF A RECREATIONAL TRAILS PROGRAM GRANT FROM THE STATE OF CALIFORNIA FOR REHABILITATION OF ROHR PARK RECREATIONAL TRAIL, AUTHORIZING THE COMMITMENT OF MATCHING FUNDS THEREFOR; AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE ALL GRANT DOCUMENTS NECESSARY TO IMPLEMENT THE APPROVED PROJECT WHEREAS, the "Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users" provides funds to the State of California for Grants to acquire, develop and/or maintain motorized and non-motorized trails, and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the State setting up necessary procedures governing project application under the program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the City of Chula Vista to certify by resolution the approval of the application before submission of said application to the State; and WHEREAS, Chula Vista community groups and cross country teams have expressed an interest in seeing significant improvements to Rohr Park Recreational Trail facilities, and WHEREAS, the City proposes applying to the Recreational Trails Program for grant funding to rehabilitate the trail and upgrade trail facilities; and WHEREAS, grant requirements call for the commitment of a minimum 12% local match; and WHEREAS, the applicant will enter into an agreement with the State of California to complete the project; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve the filing of an application and, if awarded, acceptance of a Recreational Trails Program grant; and 19-6 BE IT IS FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby authorize the commitment of matching funds therefor; and BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby certify that the City has or will have available prior to commencement of any work on the project included in this application, sufficient funds to operate and maintain the project; and BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby certify that the City has reviewed, understands, and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby appoint the City Manager or his designee as agent to conduct all negotiations, execute and submit all documents, including but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the Project; and BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby agree to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. Presented by Approved as to form by Dave Byers Director of Public Works Operatiqns 4\"'f<i'~ \f'hf~\\ Ann Moore City Attorney 19-7