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HomeMy WebLinkAbout2006/08/22 Item 10 CITY COUNCIL AGENDA STATEMENT ITEM NO.: MEETING DATE: )() 8/22/06 ITEM TITLE: RESOLUTION APPROPRIATING FUNDS BASED UPON UNANTICPATED REVENUES TO REIMBURSE THE POLICE DEPARTMENT FOR SPECIAL EVENT SERVICES FOR THE 7TH ANNUAL OTAY RANCH DAY ON SEPTEMBER 16, 2006 AS AGREED UPON BY THE OTAY RANCH COMPANY. SUBMITTED BY: REVIEWED BY: DIRECTOR OF COMM ICATIONS CITY MANAGER rJl 4/5THS VOTE: YES ~ NO D On August 8th, 2006, the City Council approved the Otay Ranch Company's Crequest for temporary street closure on East Palomar for the 7th Annual Otay Ranch Day from noon to 4;30 p.m. on Saturday, September 16,2006. Because there were only three Council Members present during the August 8tli, 2006 City Council meeting, the appropriation portion of Resolution 2006- 247 was removed and rescheduled for Council action to the August 22nd, 2006 City Council meeting. This resolution would appropriate funds to the FY 2007 Police Department Personnel Services budget for overtime related to Police support of the 7th Annual Otay Ranch Day festivities. RECOMMENDATION That Council adopts the resolution appropriating $1,381 to the FY 07 Police Department Personnel Services budget based upon unanticipated revenues to reimburse the Police Department for special event services for the 7th Annual Otay Ranch Day on September 16, 2006 as agreed upon by the Otay Ranch Company. BOARDS/COMMISSIONS RECOMMENDATIONS Not Applicable BACKGROUND At the August 8, 2006 City Council meeting, there were only three Council Members present, thereby precluding any action on items which appropriated funds (fund appropriations require a 4/5's vote). The appropriations portion for Council Resolution 2006-247 were removed and scheduled for Council action on August 22, 2006. 10-1 PAGE 2, ITEM NO.: MEETING DATE: /0 8/22/06 DISCUSSION During the August 8, 2006 Council Meeting, Council approved Resolution 2006-247 which was a request by the Otay Ranch Company who is sponsoring the 7th Annual Otay Ranch Day on Saturday, September 16, 2006. They requested a temporary street closure of East Palomar from Santa Rita to Santa Andrea to stage the event in the village core of Heritage Town Center. The street will be closed from noon to 4:30 p.m. The westbound lane will be used to diagonally park 50 to 60 classic cars as part of a classic car show. Monarche Drive will remain open to traffic in both directions at all times allowing residents access to all neighborhoods. The event will consist of a classic car show, 30- 40 craft booths, live entertainment, food service from a catering company and activities for children. There is anticipated to be SOO people in attendance throughout the duration of the event. The event sponsor has agreed to pay Chula Vista Peace Officers to monitor crowd control and traffic flow. The Police Department estimates that it will need two officers (on an overtime basis) for 10 hours to monitor crowd control and traffic flow. The cost to provide this service is estimated to be $1,381. This estimate is based upon full cost recovery for both of the Peace Officers. This resolution will make the appropriations to the FY 2007 Police Department Personnel Services budget for overtime expenditures. DECISION MAKER CONFLICTS Staff reviewed the property holdings of the City Council and has found no such holdings within 500' of the property that is subject of this action. FISCAL IMPACT There is no fiscal impact to the General Fund. The event sponsor will be responsible for all event costs. The Police Department estimates that the total costs to provide two Peace Officers to provide police services to be $1,381. The Police Department requests appropriating these funds to the FY 07 Police Department Personnel Services. Any services provided by the City before, during or after the event will be fully reimbursed by the sponsor. 10-2 RESOLUTION NO 2006- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROPRIATING FUNDS BASED UPON UNANTICIPATED REVENUES TO REIMBURSE THE POLICE DEPARTMENT FOR SPECIAL EVENT SERVICES FOR THE 7TH ANNUAL OTAY RANCH DAY ON SEPTEMBER 16, 2006 WHEREAS, the City Council of the City of Chula Vista approved the temporary closure of East Palomar from Santa Rita to San Andrea for the 7th Annual Otay Ranch Day from noon to 4.30 p.m. on September 16, 2006 as requested by the Otay Ranch Company and approved the Agreement between the City of Chula Vista and the Otay Ranch Company on August 8, 2006, and WHEREAS, the costs of any services provided by the City before, during or after Otay Ranch Day will be reimbursed by the Otay Ranch Company at full cost recovery rate; and WHEREAS, the Police Department estimates that the total cost to provide two Peace Officers to provide police services for Otay Ranch Day to be $1,381, and WHEREAS, the City's Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act and has determined that the project qualifies for a Class 4 categorical exemp.tion pursuant to Section l5304(e) of the state CEQA Guidelines. Thus, no further environmental review is necessary NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that it appropriates $1,381 to the Police Department's Personnel Services budget based on unanticipated revenues for costs associated with providing police services for the 7th Annual Otay Ranch Day Presented by Approved as to form by Liz Pursell Director of Communications L(/~ d~~ Ann Moore City Attorney J:\Attomey\ELISA\RESOS\Otay Ranch Day Reso.doc 10-3