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Home My WebLink About2006/08/22 Item 7 COUNCIL AGENDA STATEMENT Item: '7 Meeting Date: August 22. 2006 ITEM TITLE: RESOLUTION APPROVING THE CREATION OF AN EDUCATIONAL SERVICES MANAGER CLASSIFICATION IN THE UNCLASSIFIED SERVICE, SENIOR MANAGER GROUP SUBMITTED BY: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING CHULA VISTA MUNICIPAL CODE SECTION 2.05.010 RELATING TO THE ESTABLISHMENT OF UNCLASSIFIED POSITIONS TO ADD THE POSITION OF EDUCATIONAL SERVICES MANAGER Assistant City Manager/Library Directori~ Director of H~esources /)f2- - City Manager '1/ (4/5ths Vote: YES X NO ~ REVIEWED BY: Since the Educational Services Division of the Library Department was created in 1999, the after school program budget has grown from $539,000 to approximately $2.1 million per year. STRETCH and DASH are now provided at 32 elementary school sites in Chula Vista. Later this fall the program will grow even larger when new after school funds are released by the state. Because of the program's complexity and the Education Services Manager's scope of responsibility, it is recommended that the position be moved from the Middle Management Group to the Senior Manager Group. Chula Vista City Charter section 500 requires that all unclassified positions not mentioned specifically in Charter section 500 be adopted by Ordinance. Adoption of the ordinance adds the unclassified position title of Educational Services Manager to Municipal Code Section 2.05.010 STAFF RECOMMENDATION: That Council adopts the resolution approving the moving of the Educational Services Manager from the Mid-Manager group to the Senior Manager Group. That City Council establishes the following new unclassified position, Educational Services Manager. This Council action will be the first reading of the proposed Ordinance amendment. BOARD/COMMISSION RECOMMENDATION: N/A 7-1 Page 2, Item 1 Meeting Date: August 22. 2006 DISCUSSION: The Manager of the Educational Services Division of the Library Department is responsible fOf" ~ The Chula Vista Literacy Team ~ Safe Time for Recreation Enrichment and Tutoring for Children (STRETCH) ~ Dynamic After School Hours (DASH) The Manager currently supervises six full-time employees directly and indirectly supervises two additional full-time employees and over 100 part-time employees at the Literacy Center, STRETCH/DASH Headquarters, and at 32 elementary school sites. . This fall the number of employees will very likely increase when Proposition 49 funds are released. Proposition 49 was a ballot initiative sponsored by now-Governor Arnold Schwarzenegger and was approved by the voters in 2002. Proposition 49 will quadruple state funding for after school programs from its current $121 million to $550 million. However, this funding could not be appropriated until state general fund spending increased to a certain level. That happened this fiscal year (FY 07). A bill authored by Senator Torlakson (SB 638), currently making its way through the state legislature, is intended to allow easier access to Proposition 49 funds by raising the daily per child rate from $5 to $7.50, raise grant caps, allow for direct grants instead of reimbursement system, and reduce the 50 percent grant match called for in Proposition 49 to 33.3 percent. It is expected that SB 638 will pass the legislature this month. Since the bill was amended to urgency status, it will immediately become law as soon as Governor Schwarzenegger signs it. Funds are expected to be available by late fall. The Library Department is actively working with the Elementary School District to better understand the impacts of the Proposition 49 trigger and SB 638. Although many questions remain, staff anticipates considerable changes and expansion of the program. Staff expects to return to Council with the details in October or November. All of this change and uncertainty is happening at the same time the City attempts to recruit to fill the now vacant Educational Services Manager position. The first recruitment, at the Middle Management level, was not successful. However, in anticipation of the upcoming program changes and in recognition of the Educational Services Manager's scope of work and level of responsibility, staff is recommending that the position be moved to the Senior Manager Group. It is expected that this change in classification will allow us to recruit a highly qualified candidate for the job. This amendment will only add the Educational Services Manager to the Ordinance, and is consistent with established city policy, which places all Senior Manager positions in the unclassified service. All other titles listed in the Ordinance remain.. as previously adopted. 7-2 FISCAL IMPACT: For the remainder of FY 07, it will cost an additional $2,577 in benefits to move the Educational Services Manager position from the Middle Manager Group to the Senior Manager Group. The Library will absorb these and anyon-going costs through salary savings. 7-3 RESOLUTION NO 2006- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE CREATION OF AN EDUCATIONAL SERVICES MANAGER CLASSIFICATION IN THE UNCLASSIFIED SERVICE, SENIOR MANAGER GROUP WHEREAS, the Manager of the Educational Services Division (Manager) of the Library Depart=nt is responsible for the Chula Vista Literacy T earn, Safe Time for Recreation Enrichment and Tutoring for Children (STRETCH), and Dynamic After School Hours (DASH); and WHEREAS, the Manager currently supervises six full-time employees directly and indirectly supervises two additional full-time employees and over 100 part-time employees at the Literacy Center, STRETCH/DASH Headquarters, and at 32 elementary school sites; and WHEREAS, with the release of Proposition 49 funds this fall it is anticipated that the number of employees will increase; and WHEREAS, Proposition 49 is a ballot initiative sponsored by now-Governor Arnold Schwarzenegger and approved by voters in 2002 which will quadruple state funding for after school programs from it current $121 million to $550 million; and WHEREAS, a bill authored by Senator Torlakson (SB638), currently making its way through the state legislature, is intended to allow easier access to Proposition 49 funds by raising the daily per child rate from $5.00 to $7.50, raise grant caps, allow for direct grants instead of reimbursement system, and reduce the 50 percent grant match call for in Proposition 49 to 33.3 percent; and WHEREAS, staff while actively working with the Elementary School District on the realization of these initiatives anticipates considerable changes and expansion of the after school program; and WHEREAS, an attempt to recruit for the pOSItIon of Educational Services Manager at the Middle Management level was unsuccessful; and WHEREAS, in anticipation of the upcoming program changes, and in recognition of the Educational Services Manager's scope of work and level of responsibility, staff is recommending that the position be moved to the Senior Manager Group; and 1 7-4 WHEREAS, for the remainder ofFY 07, it will cost an additional $2,577.00 in benefits to move the Educational Services Manager position from the Middle Manager Group to the Senior Manager Group, which the Library Department will absorb through salary savings. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve the creation of an Educational Services Manager classification in the Unclassified Service, Senior Manager Group. Presented by Approved as to form by ~,'''''\\~~'b..\}, Ann Moore City Attorney David Palmer Assistant City ManagerlLibrary Director J:\attorney\reso\classification\reclass - educational services mgr 2 7-5 ORDINANCE NO ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING CHULA VISTA MUNICIPAL CODE SECTION 2.05010 RELATING TO THE ESTABLISHMENT OF UNCLASSIFIED POSITIONS TO ADD THE POSITION OF EDUCATIONAL SERVICES MANAGER WHEREAS, the Library and Human Resources Departments have reviewed the classification for Educational Services Manager and are recommending changing this position from the middle management group to senior management to better reflect the duties and level of responsibility associated with this position; and WHEREAS, Charter Section 500(a) requires that all new unclassified management level positions be adopted by ordinance and a four-fifths vote of the Council, NOW, THEREFORE, the City Council of the City of Chula Vista does ordain as follows. SECTION I: That Section 2.05.010 of the Chula Vista Municipal Code is hereby amended to read as follows: 2.05.010 Unclassified positions established. In addition to those unclassified positions specifically delineated in Section 500 of the Charter of the City, there are established the unclassified positions entitled Administrative Services Manager, Advanced Planning Manager, Animal Control Manager, Assistant Chief of Police, Assistant Director of Budget and Analysis, Assistant Director of Building and Housing, Assistant Director of Community Development, Assistant Director of Finance, Assistant Director of Human Resources, Assistant Director of Planning, Assistant Director of Public Works and Operations, Assistant Director of Recreation, Assistant Library Director, California Border Alliance Group (CBAG) Deputy Executive Director, CBAG Budget Manager, CBAG Executive Assistant, CBAG Executive Director, CBAG Graphics DesignerlWebmaster, CBAG Management Assistant, CBAG Methamphetamine Strike Force Coordinator, CBAG Network Administrator I, CBAG Network Administrator II, CBAG Network Manager, CBAG Program Analyst, CBAG Regional Computer Forensic Laboratory Network Engineer, Chief Learning Officer, Chief of Staff, Coastal/Environmental Policy Consultant, Communications Manager, Community Relations Manager, Constituent Services Manager, Cultural Arts & Fund Development Manager, Deputy Building Official, Building Services Manager, Deputy City Manager, Deputy Director of Engineering, Deputy Director of General Services, Deputy Director of Planning, Deputy Fire Chief, Development Planning & Improvement Manager, Development Planning Manager, Director of Budget and Analysis, Director of Communications, Director of Conservation and Environmental Services, Educational Services Manager, Executive Director of the Redevelopment Agency/CEO of the CVRC, Fiscal Operations Manager, Human Resources Operations Manager, Intergovernmental Affairs Coordinator, Office Specialist (Mayor's Office), Parks and Open Space Manager, Police Captain, Purchasing Agent, Real Property Manager, Risk Manager, Senior Council Assistant, Traffic Engineer, Transit Coordinator, Treasury Manager 7-6 Ordinance No. Page 2 SECTION II: This ordinance shall take effect and be in full force thirty days from its adoption. Submitted by: Approved as to form by: David J Palmer Assistant City Manager/Library Director ~~ \{ ~'(\~ \'\C\ {~<;).~ Ann Moore City Attorney 7-7