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Home My WebLink About2006/08/22 Item 20 COUNCIL AGENDA STATEMENT ~,,..., Item ._ J Meeting Date: 08/22/06 ITEM TITLE: RESOLUTION AUTHORIZING THE SUBMITTAL OF GRANT APPLICATIONS TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD (CIWMB) FOR ALL AVAILABLE CIWMB TIRE-RELATED GRANTS DURING THE FIVE-YEAR PERIOD ENDING JUNE 30, 2011; AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE ALL GRANT DOCUMENTS NECESSARY TO SECURE LOCAL GOVERNMENT TIRE-RELATED GRANT FUNDS AND IMPLEMENT THE APPROVED GRANT PROJECTS SUBMITTED BY: Director of Public Works Operations # / REVIEWED BY: City Manager {j/ (4/5 Vote: Yes_No..x.J BACKGROUND: In keeping with the City's policy to support the use of products manufactured with post-consumer recycled material, the City plans to dress city-owned landscaped facilities with a durable mulch product made from waste tire products. Adoption of the resolution would allow staff to apply for a Tire-Derived Products (TDP) Program Grant from the State of California to offset project costs. The resolution would further authorize the application to any of CIWMB' s grant programs for a period of five years. RECOMMENDATION: That Council adopt the resolution: . Authorizing the submittal of an application and, if awarded, acceptance of a Tire-Derived Products (I'DP) Program grant from the California Integrated Waste Management Board (CIWMB), and for all available CIWMB tire-related grants from the time this resolution is adopted, through June 30, 2011, and . Authorizing the City Manager or his designee to execute all grant documents necessary to secure local government tire-related grant funds and implement the approved grant projects. BOARDS/COMMISSIONS RECOMMENDATION: N/A DISCUSSION: City-owned facilities and City streets are enhanced with thousands of square feet of landscaped medians and garden beds. To reduce irrigation costs and to protect delicate root systems, the City generally applies a 2-4" layer of wood mulch. 20-1 Page 2, Item c2 () Meeting Date: 08/22/06 Increasingly, alternative products are becoming available that not only meet these two basic landscaping requirements, but that offer additional benefits. One of these alternatives is a ground cover or mulch made from recycled California tires. Tires are chipped into pieces, colored and used in place of wood mulch. The resulting material has the attractive appearance of regular wood mulch but has many advantages: . Tire-derived mulch stays in place better than the lighter-weight tree bark, but still allows aeration of the soil . Compared to wood mulch, tire-derived mulch is far more durable. Because it does not decompose and retains color integrity over a long period of time, it requires less frequent replacement. This will be a significant cost savings to the City. . Tire-derived product is also more cost effective to use because it requires less irrigation. Unlike wood mulch, it does not readily absorb the irrigation water but instead directs the water to the earth below. . Tire-derived mulch is a deterrent to insects, cats and dogs; thus helping to promote cleaner, healthier common spaces. . Rubber Mulch can also be used for playgrounds and tot lots with the same environmental benefits, including ADA approval. . Finally, using tire-derived ground cover helps promote a sustainable environment. This product does not require cutting down trees. Moreover, it helps meet the California goal of decreasing the adverse environmental impacts created by stockpiled waste tires. The proposed project is also aligned with the City of Chula Vista's own Council-adopted policy to use environmentally preferable products whenever practical; in particular, products manufactured with post-consumer recycled material. Project Cost: Staff proposes applying for up to $100,000 (the maximum allowable) in grant funds to purchase sufficient tire-derived ground cover to mulch most of the City's existing high profile landscaped facilities (e.g., Police Station, libraries, newer parks). The City will be required to provide and post small CIWMB "Zero Waste California!" sponsorship signs at the project site(s). This small expense is not covered by the grant. The base cost of tire-derived product is higher than the cost of wood mulch ($200 versus $32 per cubic yard). However, if awarded, the grant would offset 100% of the purchase. If the grant is not awarded, staff will perform a cost-benefit analysis to determine the feasibility of including alternative products such as this one in future budget cycles. Over time, tire-derived mulch would be expected to generate significant replacement, irrigation, and maintenance cost savings to the City The Tire-Derived Products Grant: This is an incentive grant provided by the California Integrated Waste Management Board (CIWMB) to promote the use of recycled-content products derived from waste tires. CIWMB has allocated $2.4 million this year, which is generally insufficient to fund all applications; therefore, the grant is competitive. The grant reimburses material costs only, and there is no City match required. If the grant is awarded, the City cannot apply again for two years. 20-2 Page 3, Item :}.:i} Meeting Date: 08/22/06 CIWMB allows jurisdictions to file five-year blanket resolutions that will cover all grant applications to any of CIWMB's grant programs. Since various City departments plan to apply for a number of these grants, staff recommends that Council adopt the five-year resolution. If the grant is awarded, staff will return to Council with a resolution to appropriate the grant funds and execute an agreement with CIWMB. FISCAL IMPACT: The proposed project cost is estimated to be $100,000, which will be 100% reimbursed with unanticipated grant funds from a California Integrated Waste Management Board Tire-Derived Products Program grant, if awarded. As a condition of the grant agreement, the City will be required to supply and post small CIWMB "Zero Waste California!" sponsorship signs at the project site(s), at a cost to the General Fund ofless than $3,000 20-3 RESOLUTION NO RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE SUBMITTAL OF GRANT APPLICATIONS TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD (CIWMB) FOR ALL AVAILABLE CIWMB TIRE- RELATED GRANTS DURING THE FIVE-YEAR PERIOD ENDING JUNE 30, 2011, AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE ALL GRANT DOCUMENTS NECESSARY TO SECURE LOCAL GOVERNMENT TIRE-RELATED GRANT FUNDS AND IMPLEMENT THE APPROVED GRANT PROJECTS WHEREAS, Public Resources Code (PRe) Sections 42800 et seq. established the waste tire program for the State of California and assigns responsibility for its implementation to the California Integrated Waste Management Board (CIWMB); and WHEREAS, CIWMB is authorized to award grants under the waste tire program as identified in its Five-Year Plan for the Waste Tire Recycling Management Program; and WHEREAS, procedures established by the CIWMB require the City of Chula Vista to certify by resolution the approval of the jurisdiction's governing authority for submittal of a grant application before submission of said application to the CIWMB; and WHEREAS, the City proposes applying for up to $100,000 in grant funds from the CIWMB Tire-Derived Products (TOP) Program to purchase environmentally friendly and cost-effective mulch to dress and protectthe City's landscaped facilities, common areas, and garden beds; and WHEREAS, the proposed project is expected to generate significant replacement, irrigation, and maintenance cost savings to the City; and WHEREAS, if awarded, the grant will require the City to provide and post CIWMB "Zero Waste California'" signs at project site(s); and WHEREAS, CIWMB allows jurisdictions to file a five-year blanket resolution covering all grant applications to any of CIWMB's grant programs; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby authorize the submittal of an application and, if awarded, acceptance of a Tire-Derived Products (TOP) Program grant from the California Integrated Waste Management Board (CIWMB); and 20-4 IT IS FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby authorize the submittal of grant applications to the CIWMB for all available CIWMB tire-related grants from the time this resolution is adopted, through June 30,2011, and IT IS FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby authorize and empower the City Manager or his designee to execute in the name of the City of Chula Vista all necessary grant related documents, including but not limited to, applications, agreements, amendments and payment requests, necessary for the purposes of securing grant funds to implement and carry out the programs specified in the grant applications. Presented by Approved as to form by Dave Byers Public Works Operations Director ~'{;.,'\c:J\ ~~~ Ann Moore \ City Attorney 20-5