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HomeMy WebLinkAboutcc min 1984/06/18 ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA BUDGET SESSION NO. 3 Monday, June 18, 1984 Council Conference Room 4:10 p.m. City Hall ROLL CALL Councilmembers present: Mayor Cox, Councilmembers Scott, Moore, McCandliss, Malcolm (arrived late) Councilmembers absent: None Staff present: City Manager Goss, City Attorney Harron, Assistant City Manager Asmus Mayor Cox stated there were some unfinished items not voted on at the last budget meeting and asked City Manager Goss to present them. City Manager Goss explained the items to be considered were the Town Centre and Bay Boulevard Landscaping Districts; Open Space Districts 1-10 and the Central Garage. OPEN SPACE DISTRICTS 1-10 To answer Councilman Moore's query, Parks Superintendent Barker stated the Open Space Homeowner's Association were consulted regarding review of the budget prior to going out to bid concerning areas to be watered and maintained. He said the Open Space Coordinator was very active regarding input from people in the District and went according to last year's assessment prior to the bids with proposals modified according to their input. MSUC of those present (Cox/McCandliss) to approve the Open Space Maintenance Districts 1-10 as submitted by the City Manager (Councilman Malcolm absent). TOWN CENTRE AND BAY BOULEVARD LANDSCAPING DISTRICT In answer to Councilman Moore's questions regarding how improved lighting costs are funded, Community Development Director Desrochers explained the lighting improvements are paid for by the assessment districts. Councilman Moore questioned whether the Assessment District covered all lighting in the Bayfront including standard as well as improved lighting costs. Community Development Director Desrochers stated improved lighting is over and above the assessment district cost. MSUC of those present {Moore/Cox) to approve the Town Centre and Bay Boulevard Landscaping Districts, as submitted by the City Manager. (Councilman Malcolm absent) Adjourned Regu]ar Meeting - 2 - dune 18, 1984 CENTRAL GARAGE City Manager Goss stated this includes the operation of garage, maintenance and fuel usage charged to the operating departments. MSUC of those present (Scott/Cox) to approve the Central Garage budget as submitted by the City Manager (Councilman Malcolm absent). Council discussion ensued regarding the contract to purchase new buses; the contract requiring maintenance of the buses; if maintenance was done on site would there be additional mileage and lost travel time, etc.- would that be part of the consideration; if any consideration would be given requiring the contractor to use his own facility or a local facility; San Diego Transit equipped to handle this more cost effectively than the City could through the Central Garage and staff consideration of relocating the Public Works Yard. MISCELLANEOUS ITEMS City Manager Goss answered questions at this time that had previously been submitted to him on Salary Savings, Street Lighting and Gas Tax funding. Salary Savings City Manager Goss reported on the 1982-83 budget which had no salary savings projected. In 1983-84, the expected cost was cut back $100,000 in terms of salary savings or turnover. There was a salary savings in excess of $200,000 more than that which was inflated because of Development Services Administrator vacancy and department-head turnover. $161,400 savings is projected into the carry over surplus for this fiscal year and the coming fiscal year which is available to be rebudgeted and spent again. The rest was spent on Planning, Finance Director and City Attorney recruitment and assessment centers, hazardous material supplies, Hurst rescue tool, Disaster Training and drill, underbudgeting increase for implementing Memorandum of Understanding, and Public Employee Retirement System actuarial reports. Booking at the South Bay Regional Center City Manager Goss stated it would not be cost-effective for the City to utilize the South Bay Regional Center for booking of prisoners as only $4,500 to 55,400 would be saved annually. Street Lighting City Manager Goss reported on Street Lighting in terms of legislative funding and how it affected the City. He explained the conversion from sodium vapor to high pressure sodium which would involve a conversion charge. Due to Proposition 13 almost 700 lights were turned off and to turn them back on would cost approximately S71,O00 annually. Councilman Malcolm arrived at this time (4:30 p.m.). Adjourned Regular Meeting - 3 - June 18, 1984 Gas Tax City Manager Goss mentioned the possibility of obtaining additional gas tax money for the 1985-86 budget due to pending State legislation. UNANIMOUS CONSENT ITEM RESOLUTION 11648 DIRECTING THE TEMPORARY CLOSING OF A PORTION OF NATIONAL CITY BOULEVARD (Thomas Harron) This resolution permits Caltrans to temporarily close National City Boulevard between 33rd Street and 35th Street from June 15 to November 1, 1984 between 6 a.m. and 2:30 p.m. daily for repair and restoring of existing pavement and street facilities. RESOLUTION OFFERED BY MAYOR COX, the reading of the text was waived by unanimous consent, passed and approved unanimously. MSUC (Cox/Moore) for a Closed Session for litigation at this time. The meeting recessed to Closed Session at 4:35 p.m. and the Deputy City Clerk was excused. The Closed Session adjourned at 5:50 p.m. and a dinner recess was called. The meeting reconvened at 6:25 p.m. MISCELLANEOUS QUESTIONS AND ANSWERS City Manager Goss discussed how the City stands regarding the balanced budget and individual issues that have been raised. Mr. Goss stated the following Supplemental Budget Reports have been received and are not recommended for discussion at this time. They are basic information items and no action is required: Solar Heating (lO); Increased Expense and Offsetting Revenues (ll); Population Data (12); Fountain Maintenance (13); Library Film Statistics (15); Redevelopment Money to Cover Police Costs (20); Police Dog Bite Claims (22). Mr. Goss stated a check was received from Financial Scenes for $211,772.47 to reimburse the City for sewer hook ups. LIBRARY FILM STATISTICS (No. 15) Councilman Malcolm stated Carlsbad has the largest (audio visual) program and charges a 50~ fee for film usage. He stated $100,000 is being spent annually for this purpose and said this would be a method to recoup expenses incurred for the 250 films used in the Library audio visual department. This 50~ fee would help to replace damaged films. MSUC (Scott/Moore) to have staff look into using the 50¢ fee and to get the information from Carlsbad and see if other libraries are using this plan. -i Adjourned Regu]ar Meeting - 4 - dune 18, 198~ OPERATING FUND SUMMARY City Manager Goss referred to the Operating Fund Summary which outlines the estimated excess between Revenues and Expenditures for 1983-84 and transfers in the General Fund. The proposed surplus based on the City Manager's budget is $151,000. During budget workshops, changes totaled $138,000 the chief conponent being two Police Officers and the Community Services Officers are contingent on City funding obtained from the Cortese/Marks bills. Councilman Scott discussed the increase in (Council) expenses from ~50 to ~lO0 with one-half being reimbursed by the Redevelopment Agency. City Manager Goss outlined the major unknown factors relating to future budget allocations. 1. Cortese/Marks bill motor vehicle in lieu tax. This bill has passed the House and is now in the Senate. 2. The Mid Decade Census passed the Assembly 76-0 and is on its way to the Senate. 3. Salar Savings increased amount of projected salary savings and turnover to $1~7,000. 4. Equi ment Re lacemerit Project for equipment bought in the past has led to surpluses. ~apital outlay $360,000 is more than last years. Investment in word-processing/data processing equipment which will be beneficial to the City. The money was not expended on equipment in past years as it should have been. 5. Liability of Worker's Compensation Liability Funds Mr. Goss said he was advised that Worker's Compensation funds are larger than are needed and money could be taken from there to help balance the budget. In answer to Mayor Cox's question, City Manager Goss stated the salary increase is not known on the Western Engineer's contract since it is contingent on Chula Vista Employee's Association negotiations. INDIVIDUAL BUDGET ISSUES City Manager Goss stated that if the Cortese/Marks bill is passed there will be funding for the following: (1) part-time Communications Officer/Police Department; (2) miscellaneous chairs replaced for Parks and Recreation Department; (3) Construction Specialist and Supervisor/Building and Housing; (4) replacement of Council slide projector and (5) a Computer Terminal. He added the (1) Contingency Fund for one half-time Clerk for the Mayor and Council; (2) part-time staff for the micro-computer for the Library and (3) first-year lease and purchase for central processing for for data processing totals ~g2,000 - $62,000 to come from legislative funding and ~20,000 from the contingency fund to be funded by the Redevelopment Agency. T T · ir Adjourned Regular Meeting - 5 - June 18, 1984 OTHER ISSUES RESTORATION OF "OLD GOOSE" FIRE TRUCK (No. 14) The staff recommended that the City implement a program to make needed repairs if the Firefighter's Union agrees to pay 50% of the cost and transfer the title of the "Old Goose" over to them so they would be responsible for all future costs. (See page 8). REPORT REGARDING ELIMINATION OF FALL, WINTER AND SPRING PLAYGROUND PROGRAM AND THE INCREASE OF THE SUMMER PROGRAM (No. 18) The staff recommended elimination of the Fall, Winter, Spring after-school Program. In lieu of these eliminated program, the Summer Playground Program would be expanded from ten to fifteen areas. REPORT REGARDING A SURCHARGE FOR ALL RECREATION PROGRAMS AND CLASSES (No. 26) Staff recommended approval of a non-resident surcharge of 50% for recreation cl asses, aquatic cl asses and a resident/non-resident user fee for the athletic section programs. LEASE/PURCHASE OF CENTRAL PROCESSOR FOR MAINFRAME COMPUTER (No. 19) This request is to fund replacement of the Burrough's Central Processor in Data Processing. Director of Management Services Thomson recommended approval of $28,000 in the FY 1984-85 budget and authorize staff to negotiate contracts for said equipment and for a lease-purchase arrangement. MSUC (Malcolm/Moore) to allocate $28,000 for a main frame computer (for in-house central processing). MICROCOMPUTER REPORT UPDATE (No. 23) This report involves a request for a vendor providing service (micro-compumat} for the Library and Council approval of a half-time Clerical Aide to assist computer users. City Manager Goss explained this would be funded by the California Services Act Fund. MS (Malcolm/Cox) to approve the Microcumputer Report Update request for vendor and part-time Clerical Aide. Council discussion ensued on concerns regarding this type of equipment open to the public; amount of staff time consumed; the type of clientele using the equipment - students or business owners; six month status report to Council requested; priority on computer literacy for the public; spending the money for educational purposes and the need for for more funding. Adjourned Regular Meeting - 6 - June 18, 1984 AMENDED MOTION MSC (Moore/Malcolm) for a report to come back to Council in six months regarding total staff hours allocated to the program. Councilman Scott voted "no". Council discussion continued regarding the amount of profit to the library (only 5-7%); possibility of a volunteer program; coordination with School Districts in type of equipment ordered. Library Director Lane explained this is not a pioneer program as 16 branches of County Libraries have computers. A well trafficked library is most successful (with computers) and she felt this would be commercially successful because of the demand for it. In answer to Mayor Cox's question, Director Lane commented that after six months an Aide would not be necessary as most people would be trained on the computer by then. CLERICAL STAFF NEEDS FOR MAYOR AND CITY COUNCIL OFFICES (No. 27) This budget request is for an additional position to be shared by the Mayor's Office and City Manager's Office with funding to accommodate a half-time Clerk II (with benefits) - $9,000. City Manager Goss discussed the advantages of hiring a full-time person for the position and indicated supervision would have to be worked out between the CityManager's/Mayor's Office. Council discussion ensued regarding the pros and cons of a full time vs. part time employee; variety of duties to be performed in this position; supervision of this employee to be by the City Manager; backlog of filing and library in Mayor/Council office and the need for a research person for information in a timely fashion. MSUC (Malcolm/Moore) to add a full-time clerical employee to be shared by the City Manager's Office and the Mayor's/Council Office. CONTINGENCY FUND (No. 25) City Manager Goss stated if the City does establish a Contingency Fund, it should have the following guidelines: 1. Majority City Council approval for the expenditures of contingency funds. 2. The contingency funds may be expended only for unexpected costs that arise during the fiscal year. 3. To the extent that contingency funds use Redevelopment Agency money as a source, they be restricted only to eligible Redevelopment activities. Adjourned Regular Meeting - 7 - June 18, 1984 City Manager Goss stated he had a further recommendation: 4. To give the City Manager's office a week to review how it fits in with priorities. Council discussion ensued regarding the unpredictability of the entire year's expenses. MS (Malcolm/Moore) to appropriate (the Contingency Fund) as outlined in the report along with the conditions as suggested by the City Manager. Council discussion continued regarding not needing a contingency fund in the past; the City has a contingency reserve of $9 million dollars and is "over-solvent"; four-fifth's vote provides the discipline needed on issues; Charter is specific about a four-fifth's vote; Council is the ultimate body to make decisions; have the voters decide next year on whether to have a contingency fund; four-fifth's vote requirement once the budget is passed and additional appropriations can be made thereafter; entire surplus can be budgeted; possibility of changing the name to Community Betterment Fund; prudence of having contingency fund in the budget. MSC (Malcolm/Cox) to approve the Contingency Fund and the additional recommendation (for one week review) by the City Manager. The motion passed by the following vote to wit: AYES: Cox, Malcolm, Moore NOES McCandliss, Scott ABSENT: None RESTORATION OF "OLD GOOSE" FIRE TRUCK (No. 14) (See page 5) City Manager Goss stated the agreement would have to be reached for use of the fire truck that would be reasonable. Assistant City Manager Asmus stated the same problems arose 2-3 years ago regarding the use of the equipment and he felt the truck was an asset and is in favor of the City keeping title to the truck and avoiding any agreement with the Firefighter's Union. MSUC (Malcolm/Moore) to budget the estimated cost for repair (of the "Old Goose" fire truck) and for the City to retain ownership. REPORT REGARDING ELIMINATION OF FALL, WINTER AND .~PRING PLAYGROUND PROGRAM AND THE INCREASE OF THE SUMMER PROGRAM (NO. 18) (See page 5) Councilman Scott stated most of the fall off is due to the proliferation of summer programs. No action was required on this item. ~ T · ir Adjourned Regular Meeting - 8 - June 18, 1984 REIMBURSEMENT FOR AGENCY EETINGS (No. 21) Council discussion ensued regarding the amount of reimbursement for Agency meetings and auto compensation from and to City functions; Charter permitting SlO0 a month; Council should be reimbursed for travel time and not have to bear the expenses. Councilman Malcolm requested documentation regarding the City of Carlsbad's budget figures and how they compare with Chula Vista. MS (Malcolm/Moore) for the City Council to be allowed to submit expenses for reimbursement according to approved rate used for employees. Council discussion followed regarding various reimbursement policies. Councilman Malcolm withdrew the motion. Councilman Moore withdrew the second. MSUC (Scott/Moore) for the Charter Review Committee to consider increasing the (Council) expense account to SlO0. REPORT REGARDING OTHER PUBLIC AGENCY POLICIES ON USE OF WEIGHT ROOMS (No. 24) City Manager Goss stated the recommendation is for a weight room fee membership which includes non residents as well as residents. January 1985 is recommended as the target date to implement the fee-membership plan. City Manager Goss explained the Jarvis initiative will be passed in November and suggested holding off on this recommendation until then. MSUC (Scott/Malcolm) to hold off on this item (regarding non-resident surcharge) until the recommendation (Jarvis bill initiative becomes effective in January 1985). BOMANITE ON MEDIAN ISLAND AT THIRD AVENUE AND "H" STREET (No. 16) This request would replace the concrete in the median island in Third Avenue adjacent to the South Bay County Court Complex. The project will encompass removal of existing paving material to develop the required depth for the concrete, "bomanite" treatment. MSUC (Cox/Moore) to put bomanite on the median island at Third Avenue and "H" Street (Redevelopment Agency) REPORT REGARDING MAINTENANCE OF FOUNTAIN ON THIRD AVENUE (No. 13) Director of Planning Krempl submitted a report explaining the lights on the City fountain on Third Avenue are not operating due to a faulty circuit breaker. Warranty on the fountain covers the pumps and motor only and expires in October 1984. The report stated a new circuit breaker is on order which should provide a permanent solution. LIBPJ~RY WATER FEATURE Assistant City Manager Asmus stated there is money in the Library construction fund for the continued maintenance of the Chula Vista Library and grounds. Adjourned Regular Meeting - 9 - June 18, 1984 MSC (Scott/McCandliss) for any money left over from the Library construction fund to be used for the fountain (maintenance/upgrade of the Sea Chanty). Councilman Malcolm voted "no". SUBSTITUTE MOTION MS (Scott/Cox) for $31iO00(to be budgeted) for the fountain to be put in (water feature). The motion failed by the following vote to wit: AYES: Scott, Cox NOES: Malcolm, Moore, McCandliss ABSENT: None Councilman Malcolm stated the Public Service Coordinator and the City Manager should become more involved in service clubs and would like to see them join Kiwanis or Rotary. Councilman Malcolm made a motion to appropriate funding for the City Manager and Public Information Coordinator to join local organizations (such as Kiwanis and Rotary). City Manager Goss stated he was opposed to setting aside funding for individuals and it would be wrong to pay for one member of management rather than another. MSUC (Malcolm/Cox) for a report to come back in regard to (funding for) the City Manager and Public Information Officer joining organizations. TRANSIENT OCCUPANCY TAX (TOT) Council discussed public relations for the Bayfront area and using a certain percentage of TOT tax for Bayfront development advertising. MSUC (McCandliss/Scott) to refer this to staff for a report for community development. MAYOR'S COMMENTS a. Mayor Cox said he received a memo from the City Manager for Tuesday's meeting regarding the historical site survey. He suggested looking at the 570,000 set aside for community development and suggested a portion of that could be set aside for this purpose. He suggested this be discussed at the June 26th meeting. Adjourned Regular Meeting - lO - June 18, 1984 COUNCIL COMMENTS a. Councilwoman McCandliss questioned the status report on the traffic signal at Max and Orange Avenues which was referred to staff and has not come back to Council. City Engineer Lippitt said he submitted a status report on 1984 intersection evaluation traffic signal warrants and a Conference has been set aside to discuss priorities regarding the signalization studies. MSUC (Malcolm/Cox) to accept the report. City Manager Goss commented there will be two model buses available for Council viewing tomorrow at 6:30 p.m. and thanked the staff with their help in putting the budget together. ADjOURNMENT AT 8:55 p.m. to the meeting scheduled on Tuesday, June 19, 1984 at 7p.m. JENNIE M. FULASZ, CMC City Clerk PATRICIA A. GUARDACOSTA Deputy City Clerk WPG:0450C PAG