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Home My WebLink AboutAgenda Packet 1996/02/08 Thursday, February 8, 1996 4:30 p.m. M1 ('~!'>-::~7_"'~ rm?0r r':"l"'ia!ty of perJury thD~ r am r ' ut " ;',:..:'3 Vista 1n the . ,., I pos'Bi ~l [: (j f>il1t;..ln Board at ., . <." 'f~_i /..... ,'U i ". ''''.Ii OJ .~ZH"II on Council Conference Room ,:0//7J'/}- ";G.,,,~i >-;,"~~... Administration Building Special Worksession/Meetim! of the City of Chula Vista City Council CALL TO ORDER Councilmembers Alevy _' Moot _' Padilla _' Rindone _, and Mayor Horton _' 1. ROLL CALL: BUSINESS 2. SMART COMMUNITY PROJECT I. Introductions/Project Concept and Goals a. Prqject Overview b. Status of Chula Vista as a SMART Community c. Project Objectives II. Chula Vista's SMART Community Needs a. Role of the City Council b. Meeting Citizens Needs III. Council Discussion with Staff/Consultants a. Possible Applications b. Collaborative Efforts c. Dialogue IV. Summary and Next Steps 3. Council Member Involvement h. Chula Vista Working Group Participation c. Key Leader Workshop ORAL COMMUNICATIONS This is an opportunity for the general public to address the City Council on any subject mailer within the Council's jurisdiction that is not an item on this agenda for public discussion. (State law, however, generally prohibits the City Council from taking action on any issues not included on the posted agenda.) If you wish to address the CouncU on such a subject, please complete the yellow "Request to Speak Under Oral Communications Fonn" available in the lobby and submit it to the City Clerk prior to the meeting. Those who wish to speak, please give your name and address for record purposes and follow up action. Your time is limited to three minutes per speaker. OTHER BUSINESS 3. CITY MANAGER'S REPORTlS) a. Scheduling of meetings. Agenda -2. February 8, 1996 4. MAYOR'S REPORTlSl 5. COUNCIL COMMENTS ADJOURNMENT The meeting will adjourn to the Regular City Council Meeting on February 13, 1996 at 6:00 p.m. in the City Council Chambers. Notice is hereby given, pursuant to Government Code Section 54956, that the Mayor and City Council of the City of Chula Vista has called and will convene a Special Worksession/Meeting of the City Council on Thursday, February 8, 1996 at 4:30 p.m. in the Council Conference Room, Administration Building, 276 Fourth Avenue, Chula Vista, CA. * * * COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT * * * The City of Chula Vista, in complying with the Americans with Disabilities Act (ADA), request individuals who require special accommodations to access, attend, and/or participate in a City meeting, activity, or service request such accommodation at least forty-eight hours in advance for meetings and five days for scheduled services and activities. Please contact the City Clerk for specific information at (619) 691-5041 or Telecommunications Devices for the Deaf (TDD) (619) 585-5655. California Relay Service is also available for the hearing impaired. COUNCIL WORKSHOP AGENDA STATEMENT Item Meeting Date .,2. 02/08/96 SUBMITTED 8Y: Director of M~em1nt & Information serVice~ City Manager"JJ r JG REVIEWED BY: WORKSHOP SUBJECT: Chula Vista Smart Community -- Council Visioning Session At the October 24, 1995 city Council Meeting council approved the SmartCommunity contract with San Diego state University which provides the City with $66,960 to conduct a Community outreach program. For the SmartCommunity project, CalTrans is contracting with San Diego state University, who is the primary contractor, and San Diego State University is contracting with the following subcontractors: city of Chula Vista, University of California at Davis, and the Center for the New West. The SmartCommunity contract between SDSU and the City of Chula Vista allows the city to hire a consultant to assist with the community outreach portion of the project. The outreach will assist the city in determining the vision, needs and demands for on-line services for residents and businesses. At the November 21, 1995 City Council meeting Council approved the contract with Stoorza, Ziegaus and Metzger Inc. to facilitate the City's outreach effort. A SmartCommunity is a community that employs on-line services (for example, the Internet, World Wide Web, America On-Line, Compuserve, Electronic Bulletin Board systems) to promote local participation and cooperation among residents, government, business, education, health care and others. A SmartCommunity provides information and a way for residents and businesses to communicate electronically with people in local government, schools, businesses, industry, non-profits and other community organizations. Potentially a SmartCommunity could produce benefits such as the following: . access to public information at least regarding City services and potentially other community organizations and interests as well . inter activity between departments for various the city's residents/customers items such as permitting, paying and City fees, etc. . greater community participation in public policy issues, and . accommodation of mobility demand via the information highway. In addition, the Smart Community project would also allow the City to determine what technical improvements would need to be in place to meet the goals of: . Providing better service to residents and serving the needs of the community in a more efficient manner. ,2-/ Page 2, Item Meeting Date ~ 02/08/96 . Reducing walk-in/counter traffic . Reducing auto trips to City Hall . And attempting to do so in a cost-neutral or revenue-generating manner. Because of Chula Vista's noteworthy supply of already existing "smart" facilities, (including the libraries, the telecenters, and local schools such as Clearview Elementary and Juarez-Lincoln Elementary), CalTrans offered the City the opportunity to become a "test community" for determining the vision, needs and demands for on-line services for residents and businesses. This outreach includes this Council workshop being held on February 8, 1996 at 4:30 pm, public workshops, discussion groups and an Internet forum to identify potential on-line applications and the commitments and roles of interested community members, groups and organizations. The timeframe for completion of the project being requested by CalTrans is June 30, 1996. At that time the city should have a better understanding of the wants and needs of the community and will be in a position to recommend a plan of action for implementation of some of these needs. This project does not include the implementation of any technology, but will allow the City to better understand how to best serve the needs of the public. In addition to the information gathered by the City through this outreach, the project will produce a guidebook for CalTrans. This guidebook will be used in the development of the prototype "Smart" community and will be based upon the experience and knowledge gained from the residents and businesses of Chula Vista. On January 25, 1996 staff held the first of the community workshops asking residents for their input into the Smartcommunity project. This outreach was advertised in the Star News as well as the San Diego Union and flyers were distributed around the City notifying the public about the meeting. Over 40 residents showed up to give their input and a preliminary list of their topics of interest are attached to this agenda statement. A second community workshop is scheduled for February 16, 1996 at 5:30 pm at the Norman Park Center and is being targeted at key leaders in the community. Also attached to this agenda statement is a session agenda for this Council Visioning Workshop. The purpose of this workshop is to provide Council with background information on the project and to allow Council to provide early input and suggestions to staff through a dialogue of ideas for the remaining portion of the project. In addition to the workshop agenda mentioned above, three attachments accompany this agenda statement. They are: 1. A preliminary list prepared from input held on January 25, of potential applications This list was provided by citizens at the outreach meeting 1996 and by city staff. Staff would like to .}- .2- Page 3, Item Meeting Date .1. 02/08/96 discuss this with Council in greater detail at this workshop. 2. Several articles about the usage of electronic mail by public off icials. 3. Scope of work from CalTrans - This is the scope of work for the entire smartCornrnunity project which will result in the publishing of a guidebook for CalTrans. If Council has any questions prior to the workshop on February, please contact Louie Vignapiano at 476-5319 or Jim Thomson at 691-5031. Attachments: Agenda for this workshop meeting Preliminary list of potential applications Articles concerning electronic mail for public officials Scope of work from CalTrans contract c:\louie\smwkshop.a13 .}- J ))-1 . COUNCIL VISIONING SESSION AGENDA Thursday, February 8, 1996 4:30 p.m. - 6:00 p.m. " . . . IIlD6t ptJdic.seclor ""lca e~ H tkllvered ~nlclllly, and as ~'s 110_ ,., wired, cili:U16 will 1IllVe grellter cpet:l6tlona for II guveJ'RIMIIII_ geograp1l1c1llly (JrIetued _ l'ef/.rdrlng II "'9-' to city 1I11/I, _lilt ,.lticles or Ille pu/Jlic Ilbrll1'J' - to II grn>mImetll oriented rnoUlld eJ.arollic II'IIlISlICtlons, tII;l:ess~ Snell dtlps " wllk, :u 1I011n " dtIp. .. Dconia MoKemJa, PubllsherlEditor in Chief Government Technology Magazin. 1. IntroductionslProj ecl Concept and Goals A. Project Overview B. Status ofChula Vista as a SMARTCommunity c. Project Objectives n. Chula Vista's SMARTCommunity Needs A. Role ofllie City Council 8. Meeting Citizens Needs m. Council Discussion with StafilConsult8nts "' A. Po.sible Applications B. Collaborative Eflbrts C. Dialogue v. Summary Illld Next Steps A. Council Member Involvement B. Chula Vista Working Group Participation C. Key Leader Workshop VI. Adjournment '. ~ PorJllOl'O iDf'oImatlOIl conlIclLoui, visnepiano IItCll~.476.s319 VillI Olll Web PlIllo 8l htlp:lJroIl8t1.ldsu.eduldept/lntICOlIID1!smart.h or ..mall UlIt lvignapiano@ci.chuJa.viIta.al.lIll .- ~l-'~'- ... . ,2~-'ld-b --~-"'-"----' ., City of Chula Vista SMARTCommunity Some possible community online information and transaction services: FINANCIAL TRANSACTIONS: pay a parking ticket purchase an animal license purchase a business license purchase a building permit pay other building fees pay your water/sewer bill make reservations/get tickets for city events make a contribution to the Nature Center buy products from the Nature Center make a contribution to the Library buy products from the Visitor's Center pay library late fees shop locally, check stock at local stores first COMMUNICATION TRANSACTIONS vote voter registration request absentee ballot participate in local issues communicate with elected officials "to make them approachable and accountable - in touch with citizens" sign up for recreation classes, teams, events take a course on sports rules apply for a job take a job related test respond to a Bid Request, an RFP or an RFI obtain sign permit search for lost property building permitting library catalog searches for availability, inter-library loans, reserve books, etc. electronic job bids bulletin board chat room. local electronic Town Square. computerized list of "my shopping list" that would print out at the store special interest listservs and newsgroups tutorial on how to use the technology to access the online system price comparison shopping, e.g., telephone local/long distance providers I .2. '} ACCESS INFORMATION SUCH AS Chula Vista Quarterly newsletter Better Business Bureau reports real estate information city council agenda, staff reports and minutes city contact information (addresses, phone numbers, email addresses) hours of operation for city services emergency preparedness information information about community organizations community affairs information voting information traffic on city streets, reports of crime information recycling information hazardous waste disposal information housing information general plan information, short term and long term redevelopment information historical records of planning department Otay Ranch development records small business information sports event information link schools to homes school events school board agendas and minutes Communication with teachers "lesson plans, homework assignments, school/district policy, hand books" demographic information job openings safety tips library card catalog library databases sports league results resume and interviewing tips public hearing notices report non-emergency problems with sewer, open space brush, potholes, etc. preventative health care information health clinic directories make doctor appointments online order prescription refills online immunization services prior information on public works activity, road interruptions disabled information on access to participate in projects, meetings prior to arrival public service announcements, public relations, press releases cultural event information social services 2,2_" SOME CONCERNS: privacy, security equal access, affordable access keep data current keep data accurate cost of implementation freedom of speech vs control of content OTHER ISSUES single point of access to all community services online use existing technology, too, like TV, telephone, radio to provide information and services coordinate with other organizations that are already involved in these endeavors multi-lingual information links with Tijuana 24 hour access to city services look at WEB models and the means of access from other cities and businesses (don't reinvent the wheel- don't waste dollars) provide information regarding local businesses, churches, restaurants, etc. (involve Chamber of Commerce) role of City as facilitator of this process 3 .,2-1 f-/fC Monday, January I, 1996 E-mail isn't so easy for area lawmakers Only 4 of 22 reply in techrwlogy test Iy P.J. HUFFSTUTTER Staff Writer Don't expect much of a re- sponse if you send a politician an electronic letter. So say technol- ogy experts. "The most effective way to communicate with government offices right now is through the telephone and fax, because they have mechanisms to deal with those forms of communication already in place," said John Jew- ell, assistant director for infor- mation services with the Califor- nia Research Bur'eau. When the Union-Tribune tried to reach 22 politicians, on- ly four responded. And two of those replies were the e-mail equivalent of form letters. The paper queried city, coun- ty. state and national represen. tatives and asked: "What do you think about proposals to begin building a triple-link fence along the U.S.-Mexico border near San Diego?" The question, written from a private on-line account, did not identify the author as a reporter. Some offices, such as state Sens. Ray Haynes' and Lucy KiI- lea's, sent an automated re- sponse acknowledging that the mail had been received. Others sent nothing at all. After two weeks, the Union- Tribune had received only two direct answen - one from Scott Tillson, chief of staff for San Diego Councilman Harry Mathis, and one from county Su- pervisor Gregory Cox. Tillson, who wrote back one business day later, said Mathis "does not take positions regard- ing legislation by other bodies such as the state Legislature and Congress, unless that legis- lation directly affects the city of San Diego. . . . In general, Harry supports measures to increase the ability of the Border Patrol to deter illegal iinmigration be- cause of the indirect burden placed on the city." Mathis and his staff like e- mail, according to Tillson, since "it allows people to respond to us quicltly, maybe to something they've read in the morning or heard on the radio." Cox, who took four business days to answer his message, de- nounced the three-fence propos- al, citing that "numerous U.S. Border Patrol agents have ex- pressed their opposition to such a fence out of fear for their per- sonal safety." The staft at county Supervi- sor Dianne Jacob's office recog- nized the author's name as a Union- Tribune staff writer. Some offices, like Supervisor Ron Roberts', just passed the letter around in-house and never sent an answer. Joseph Farrage, senior legis- lative assistant for Roberts, for- warded a message he sent to a fellow staff member: "We should respond to every e-mail. . . . Ask Dwayne (Crenshaw) to respond. Thanks." Crenshaw, who handles bor- der issues for Roberts, never did. Such delays and noOIesponses are common, said Jewell of the California Research Bureau. Experts say most political of- fices don't respond to electronic messages electronically. In- stead, constituents must include their street adelress in their e- mail and staff members will send a form letter by regular post. Advocates of on-line democ- racy suggest that people stick to more traditional modes. "E-mail doesn't create the perception of noise that you want when you do a phone cam- paign," said Shabbir Safdar with the government watchdog or- ganization Voters Telecommu- nications We .ch. "If the .taffe- doesn't like your posit;Jn, \,e can delete it and no one knows the differ- ence." r ~_/ / Lawmakers, Internet fail to click By P .J. HUFFSTUTTER Staff Writer In 1992, Ross Perot did more than just push the conventional political bound- aries when he ran for president. He . stirred the imagination with talk of a futuris- tic democracy powered by electronic town- hall meetings. After all, he pointed out, each generation has used its emerging technologies to find new ways to communicate. The telephone. The radio. The television. Why not the personal computer? Everyone from city council members to civil libertarians is touting e-mail, the World Wide Web and electronic bulletin boards as the<oure for public apathy in the political pro- cess. ,? -/.7 . Most local lawmakers queried fail to answer reporter's e-mailletter.-A-20 Thanks to the computer, they promise, in- dividuals again have the power to partici- pate. In fact, a recent poll found that more than one in four California registered voters said they would like to go on-line to get election information in the future. Despite all this Internet cheerleading, electronic democracy remains an elusive dream. Though politicians glibly talk about e-mail and the Web, very few use these tools See E-mIU on Page A-20 A,-20 Ij ~/9~ THE SA,~' DIEGO UNION. TRIBUNE E-mail rew politicians exploit potential of the Internet Cononl.*d from A-' toUleirhalies(potenti&! AI . nswt, tM Nel bll been putere<lbypolitiealpotituriD, Tt'dmoIoJ)' expertl uy the bl'lk d. the probwm reltl in 1M laps of IeJiwtOrl who &imply don't under- It&nd the Internet and It' potential effect on politia, lDde-ed, wben coot.C'ted e~C'. ~y, most offICeS either did IIOl respond to the mHN,e or - more 1W'JI'lisin,ly - dMln't ~ bo. 10 rrspond -one d. the cratest problemJ we have it boo5terilm," laid Jl11M Love, clirKtor of the W.lhinlton DOnprofit IOyelTlment monitOJina JToup Tupt.yer ANets Pro,Kt, '"We need politiciam wbe bolVr . aobrr Ippreciation of ho. lec:hnoJo- IY flu into ourliyes, Wlat we hive . . bwlCh of IKMO]Oi)' boolteu who don't undentaDd wbat they're talkin,'bout," ...wt Mtd tM Net Take House Speaker Newt Gin,. rich and hil yocaJ enth\Al.iaJrn for "Thorn"," Thorn" I World Widt' Web aile, providel daily upd,Ilu on ~JiUa- bon, billlWMW'iel and tbe com- plete conlf'Ml,ionaJ record. The "It's better not ro go on-line at all than ro go on.lIne and do It badly. " CMflIlCAKY A....-",'IwO"""ir T..........,. .uC_.""."N$C-.m", "'eb" collect.ion of milbon& of mw- limed1a daUbasel, \aiel' point. arMl-clidinterl.ce. When Thomal WII esublilhe1:l in J.nlllT)' 19'95, GinJric.h told report- en that the Internel provIdel . "Yo' "'IY for poliucianl to connect with their camtituentl '"Wl\at thil, it .oin, to do if, ,e.t the mtOl"D'lluon beyond the cyru' cism of 1M elite,- Ginrnc.h lold TIll N~ Yllri r.",n. "HuI wi1J allow '" to bave e)Ktronic ~-hall meoeun"" But GlnVlch bal DO Web ~Ie cJ bilown. "I'w beard people talltint: .bout Rttin, ont' lIP: . Ginrricb apoke.. man aicI recently. "It Iboulcl be lIP -.oetitne." G-in6rich milbtllot be ph,Jged ie, but Sen, Robert Dole, )I:.K.ut., iI. And 10 are Perot'l United We Sand Arntlica, aurl)' !WI' d. the GOP prelldtntial anclidates, Presi- dent Cbnton, the l..ibertarian Party and both the RtpIlbbc.an aDd Otmo- cntic national committea.. The litet are btin& bWh irI hopes of ,.tberin, voter aupport and 11- tnctin"",,,.roou IctJvWn. Ont particularly aophi,tiClted lite il Ihe Republican N.tioDII Committee'l "'Mainltreet,. Set lIP in September, it providel inlonna- tiorl lbout this lWntner'I corlwn- tion in San Ote,o, .uclio c.iqJ6 from the Ialelt RNC racbo apotl and yjd. eo anippetl from the "JUpubbc.all Reyolution.- Vel it waln't until Dec. 111 that Net IDe" had Any ...y to conUct tbe orpniDtion - there were DO _tin,s d. e-mail Of weet Id- muel, or phone Of fax DlUl'lben. -You can'l tratlhillike. broad- ellt me<b1Ul'l. where evel')'1hina:'l . one-....y direction," uid Chril Casey, WdWcaJ 8dYiaer to the Democnuc TechDoIolY and Com- municaUom CommiUft, the trCJUP that help$ SeDate Democrau It' CIII-lint. ..el better DO( to 10 m-hne .t 111 than to 10 CJnoIine IUMI do it blclIy'- --- There COldd be anap pp in who uti this tedmololY Il1d who ban't. CorI&iderlhlt the politic:ianl with the raourceslouethislechncHo- IY to iU hillell - rwnel)' OK. in Conan.. - are mvch older IhIn tbe typic&lIntemel user. The .wr. -ae Neuaen iI malro and 35, ICCOfd. in, to . llUTYey by GeorJia Tech rnearchen; the ,wfI,e member cI Con,reu il prist SO. "'It could be. poboe&! COlt nther lhIn.benefit'-IlidGlT)'JIC'ObIorl, . UCSD profeuor c! pohUC&! lei-- enee. "Who.. lOin, to pc.t their own votin, record) "Still, I tNnk they an: quite airl- (err wben they laY thry welnlme commenU and e--m&il. TMU" ,iobI depend OJI beuinr from thelr con- ltit~nl$.. Vtrtually every member d Con- rrel-S can pt an Internel e--maiI .ddre55 to CClftl'IKl with an ina'ul. in,ly wired public, Nurly 31 per. cent of An~rian ~baye. perlOtW computer, accorchn, to . ~nt Epson home tKhnololY poll b)'thtG&lJupOr,ani&ation. But not all of tbne PCa are linke<llothr Net. Republican Repl. Ron Ptcbrd of Carlsbld and Brian Bubr.y of 1mpe- rial8each - and DemOO'ltic xu, Barbara ber and DIanne Fein- lIein of Cahfomia -IdYe1'tilr pub- tic e--maiI outlet.. SUte le,waton from the ITa with elKlronk Iddrelliel include lUte xu. by H.ynel, R-Tanee- u.la; Lu~ Killea, I.San OIe,o: &Ild SttY'l! Pace, [)'E1 CAjon; and AI. Rmbty memben Bruc-e ThomplOfl, R-Fallbrook; Jan GokIltnlth, R.Po- ",y; SUlan D.vis, [).San IM"o: ~ AJpen, D-CortmIdo; IDCI Jim alliin, R-Palm Daert. E'fIeD San tbt.o County aupem- IOn and City CoUDCiI IIlaDbera have esubblbed e--mailICCOW1ts, But DO( everyOM bat taken Id- -.ntap d the ~OIY. Only 146 cJ the 435 IDaIlbel'l d. the House and '71 _ton blve tiec- tI'elnKlinkI. "In DOt . tedWcaI__: It''1II iIIue d. wMtber they want to ro ahead and ....e the plun,c,. said Clse)', the technoIory adviser 10 Senate Democnu.. -ADd DOt every- .-< ~/y E'-CtronIc poII\ll;Il holllPOll ,oucen I.IM .... - Full I." of -.o.r.1 ~SIIhon ~DflDI Rtrurd, bll11Uffrnlr'J' and stIIh./Io, ano w..r UbrIry of ConclrMS lJO"'trnment -...... fqI,/frtot<<nU lDc,gov ..............., ~.... up wll" ttw ONC 1lIlp/'-.democfall ~ ................ ~ ~ - R..a CJC*Wal.... and .....ClIo....I from ttlf GOP. "''!QU'.... "RII"'Q TO." or Iurn rnortI 8bolJt .. ~publlClln Nalbona1 ec.w.m.on ~ San o.go nut summe' hapcllWww me,or; ......... ....,.. - TOI'II of lnIorrnItIon aboIII h ... .,., "I. aQl'nOlII, inl:*.IdIng""'todounl oIJ11,ltlloc; ~ hap.llwww.ca.gov ...............-INIed.....~~.,..b'pc*llea1 InIormIllOn,. hnp 1'- YOte.tmllrt orgl Ir-r-r . PI.lode'll Cl,nton prtll.doenl CI wMerlOu" ~~ . VIOl P,lMldent AI GOI'.~."",*hOuM.p . U,6. &.fl, BaIbII1I BaMI. Mt\ItorObcNl.""" goy . U.6 Sen. DIanne~. MrWtOr.ltIiniItein........p . U.S ~ Snan BilbIIy bltMayOtw.no...gov . US Rep Rorl PDan:l ~Otw.l'IouM.p . StIle SerI "-Y~.~or,~......mgov . Stat. SerI. Lucy KillU ~.IdIIeIOMrl.ce.gov . S..tI Sen. s.... Puce MtlWIr.peaclO..n.ca.go... .AlMlI"lbIywomI.no..rctre-oeo..AlpIIrt -'PInowOUMmblycap . AaMmDIymIn Jim BlrtJn. jIm~.....rr'tlI)o.ca goy . "--,b1,oI.oman SuIIn 1..0..... ........~.CI P' . AlNII'#,~OfM1'l o.MM McQno Ducheny-.....dl.chel"lyl aulmblyca.p' . Aue~n""" GoDITIltI. "n,polQIf'rWlI'l....nY;l!yca gov . .+.tMmDIyman HcIJwelO' ~n .....rClJ&aloc9ln. ...-mblYCl ~y .......~nBrucI~:pel1cMcm.~,ca.p . SIn D.Qo County $uperYilof Gtegory Ceg greQ....OOI<C C1D,..n_dlr~,cu,.. . Sin o.go CouMty ~ eM",.. .IM:cItl:,dIame.,jeooOO CO,Un_CloIIoQO(.lU$ .SanDit~~~Ron~ ron_rot:lltI1IO co...rU_goCllUl . San 0.00 ~ SuMI'I GoldIng mw,oor.IOT\rfOr.......t goy . San Doege CrT)' CounciIma" Hlrry 1lQ1hll. harry~cdU.nnelgoY . &.1:1'1 Otego C~ CounciIwomIn Judy McCarty. ,..oy.at!1....I'IMI.gov WEB SITES one W&llll CD lake that pluqe." WMMn", "In 1rl September 1994, Gov. Pett Wi1Ion appointed 28 people to . bip&rtilan troup ca1Ied the Gover" DOr', loJor~tion TechnoJolY Council. Iu llltimatc ,oal: to make 10Y. flfDrM1l1 "acceuiblc ,. accon1inr to I ~per atiUcd -Gcttin, Resulu- tbatthelClOUftCilpoatedOllthelntn- ..t. Willen loId Bwiruss WI", "u .t the time: "'We 'WiJl aeon bave . YiIionary blueprint for CaWorniJ'. futurc in the lnfotmlbon Arc.- Norelhln':rurllter,WiIIon Itill Iacltl . PilblK e--maiI Iddreu. The IdcIreu he esub1ilhf'd durin, lliI rubernatorilJ campai,n la,t pelt, wtUch wu riven 10 inttt'DIlo .-i1or, wu caed afI.tr the_- .... -We're it1 the Scone Arc,. said Je...... A1Tedondo, deputy pre... eecftlaf)' for WUon, -.us}ll DOW, we're I&&rina .t amber 1O'eenI. TblI'I how blckwaniI we are" When it CIXDeI to thr cbIitaI wwkl, ezperts uy. poJitic:ianJ fall &to one d. three Clle.orie,: They au 1.ud4ite. and hatc it; they are comfortable with I.beir computu and ~ it; or they don't re&lIy Imdel'lt&nd 'It'ba1'1 ,0Ul' otl but are jwnPln' on lht band"'I,on IJIY">'IY. -Very f~w proplc fall into the fint two Clle,onrl, with moal ~y- a"J'UM talluIl *>>Mwhere in 1M Uwtt Jl'OUP," IIJd Sen. Bill Fritl, R.-.~.,Me ofLbeClr.t aenatorlto II. the Web. "Moal people willlitl up e-ma.i1 .-ldlCMtl or Web pI'''I, .nd they ...on'(llItthemork~pthemup"to- ute. And that 'I 'oinI te be their doWDfall." Rep. Bob Filncr, o.San D*e,o, Mid bt Mln't leI up an ..m&il ". CIOYDt putJ)' beCll,llt be OocItI't ~. ~ b..__Fn:Iout""""l'l """"'- Mft the lUff NMI&It'CeI to moraitor it. Tbr human part of c:a&.omlWat. in, ian't aprNed lIP, Far laid, only the Ume the mauae 1a&eIIO "'".,. Indeed, eDClI1!lOuI daiJy 1raf6c - RnIinI from 300 to IDOre tban J ,000 pieces of ..mail - O'm'. wbelrru many feOenl aDd lUte of. &.. -our budlt'u art beinr cut, and .uu peopIe.-an1 UI to rapond at an inauWl,ly npid I'It~, - F Ubu Mid -"It'I)lItDCMpou.iilk.- ..-- Moat tiKted al6cialt Jive IDOt1! weirht 10 I btndwriucn DO(C than I dillt&l one, Mid Slephen FrutaM:h, cMinntn ot the pobUC&l.aence de- pilJ'tment It the 1J.S, NlvalAc:ade- my. Uon-wiale,' pet'ICXl wbo 1end& ..mailil~n.l.pel'lOllwhoailnl I petiuon," Mid Fran1Dcb,.~ to: "Writt' Yow Coqraaman." Politicianl lnIIy dWniIJ * im- pottaDce of IUCh ~ __ lives, but ....bM adVOCltel lIy thtYIboukin'I.N.t~'IV)'CCIn&titu- entl art' juat (lI:lINl.,.mK.ItinI with their public w~antl. Thew people art allO ., the medJlUI'I .. I DtlworlUnr 1001 10 tranaJatt' virtual .uppon uno real.time pobtlClI ......... Take 1M broWlaha in 1993 ~r thr Chnton Il!min.iaU'ltion'I Md!. in&otkey~'encryption.....)' for people 10 KnmWe 1beir e1ec- trorUcC'OrlY'el'lltionl. Tbe orirw-I ')'Ilem caUed for . two-pan decoclint k~y - KllIaIIy two JarJe nwnben - that .wkI be held by . pair 01 iDdrpmdent rovemment .nm. After Jet- tin, COllrt .pproyt] 10 wiretap 1Orne'One'. pbonc, CIIf6ctn couJd pt copt, of 1M ke)'l, Pilt tbern loteth- er and uNodl the code. -r: Contract #5 I X717 Sman Communities n Work Plan Page I of 9 GliIDELINES FOR DEVELOPING "SMARr COMMUNITIES IN CALIFORNIA EXHIBITF n_ WORK PLAN San Diego State University. the contractor. is responsible for the completion of all work described herein. There are five groups ot" tasks which consUlute the work: sltual10n analysis. community outreach. guidebook. dissemination of results. and proJect administration and coordination. l SITUATION ANALYSIS This task group provides the ioundation for the remaining tasks. It is intended that the inventory and analysis for this project be based on lessons learned from Caltrans' \VorkSmart project and DaVIS Community Network projects and conducted as an early outgrowth of the Caltrans strategic pian [0 develop the "Electronic Highway alternative". The contractor will conduct the following activities: A. Literature Review To establish basis for prototype "'Smart"' community developed from Jessons le'rned in WorkS mart project. Davis Community Network proJect. and related projects by Caltrans and others working to develop the "electronic highway alternative"'. The following tasks will be required to complete the literature review process: 1. Conduct on-line searches and identify resources, databases, and existing inventories. , Identify and review white papers. legislation. etc. a. Caltrans projects b. Community networks and BBS c. Components oi smart communities d. Educational institutions 3. Review funded smart community projects: a. Federal INTIA. NSF. elc) b. States c. Foundations d. Private sector projects 4. Summarize. report and make report available through the World Wide Web. ,2 -/5 - Contract #5 I X717 Sman Communities -- Work Plan Page 2 of 9 The literature review will be carried au[ in the first 10 weeks of the project. The followmg spectfic asstgnments WIll culminate in a review of appropriate literature: Task Area WorkSman Caltrans Projects Communitv Networks Sman Communities Components of Smart Communities Telecommunications Projects Documents and World Wide Web posting Institution Lead Center for I"ew West UC Davis UC Davis SDSU /CNW SDSU / UC Davis SDSU SDSU / L'C Davis PRODUCTS: Upon approval from Caltrans. written document and World Wide Web postings that summarize history and state-of-the-an of "'Smart"' communities Including annotated bibliography. Reproducible briefing matenals I text. overheads and handouts) for oral presentauon and leave-behmd events. B. Inventorv What local governments. other state agencies. federal government. the pnvate sector and other states and countries are doing about "'Sman'" communities and how the private sector and users are involved and relating same to economic competitiveness of California communities. The following tasks will be performed: I. Set up criteria and select representative models in the following areas: a. Local b. Regional c. State d. National e. International , Conduct interviews/surveys with technical project managers of model projects 3. Summarize and make report available through the World Wide Web. The inventory task will be initiated in the 11 th week of the project and continue until the 19th week of the project. The following specific assignments WIll culmInate In an inventory and assessment of programs. projects, and initiatives: Task Area Local Governments State Agencies Federal Government Private Sector Other States & Countries Documents and World Wide Web posting ..2 -/? Institution Lead UC Davis SDSU / UC Davis SDSU /CNW SDSU / CNW UC Davis SDSU / LIC Davis ..... Contract #51X717 Sman Communities -- Work Plan Page 3 of 9 PRODVCT: Cpon approval from Caltrans. written document and World Wide Web posting that lists programs. projects and initiatives concerning the Information Highway. Reproducible briefi~g materials (text. overheads and handouts I for oral presentation and leave-behind events, C. Analvsis of Situation Assess the opportunies for the creation of "sman" communities in California: 1. Assess the following aspects of "smart" communities: a. Indi vi duals ' needs b. Tools c. Technical infrastructure d. Institutional infrastructure , Coordination with CaltranS TDM strategies 3. Value of smart communittes for California 4. Summarize, write report and make report available through the World Wide Web. The analysis task will be initiated in the 20th week of the project and continue until the 34th week of the project. The following specific assignments will culminate in an assessment of the situation. Task Area Tools T ~chnical Infrastructure Individual Needs Institutional Infrastructure Caltrans Stratel!tes Sman Communities Documents and World Wide Web posting Institution Lead SDSU / UC Davis SDSU / UC Davis UC Davis UC Davis SDSU / UC Davis Center for New West SDSU / UC Davis PRODUCT: Upon approval from Caltrans, written document and World Wide Web posting assessing situation. Reproducible briefing materials (text. overheads and handouts I for oral presentation and leave-behind events. The Situation Analysis task group will represent 10 percent of the total project budget. II. COMMUNITY OUTREACH Through another contract, Caltrans IS looking at community telecommunications mobility when the drivers are forces other than the municipality itself. In that project. the community groups have taken the lead and the local govenment is a belated panicipant. Through this task group a companion model will be explored whereIn the driving force is the mUnICipality, which must seek out the diverse groups In the community ior panicipation. These two models---one from the grassroots up and one from the top down---bracket the spectrum for creation of "sman" communities. The results from this d~/? .... Contract #51X717 Sman Communities .- Work Plan Page 4 of 9 task group will be combined with the outcome of the model being explored through the other Caltrans contract to constitute the basis for the "How-to" guidebook (see Task Group III., below). This task group represents the steps that will be taken by the second model approach to identify the products that consumers want or need to obtain mobility from a "sman" community, how much they are willing to pay for the product, and how the product will be brought to the community / marketplace. This will require an intensive. hands-on outreach effort including focus groups and appropriate materials, to identify the commitments and roles of interested community groups and organizations. The City of Chula Vista. which already has a noteworthy supply of "sman" facilities (telecenters plus school and library facilities) will thus serve as a test community for determining the vision, needs and demands for on-line services for restdents and businesses and the mobility benefits to be gained therefrom. Conceptually, Chula Vista plans to establish a city-wide on-line community network (but l1Q1 a stand-alone electronic bulletin board) which will provide: . access to public information . interactivity between the city's reSidents/customers and city depanments for various tlems such as permitting, paYIng fees. etc. . greater community panicipation in public policy issues, and . accon.odation of mobility demand via the information highway. In establishing the program. the City has developed preliminary goals that this task group will seek to fulfill. The goals include . provide better service to residents and serve the needs of the community in a more efficient manner . reduce walk-in/counter traffic . reducL auto trips to City Hall . do so in a cost -neutral or revenue-generating manner. The contractor will conduct the following activities: A. Engage the City to develop and activate a detailed project plan for the City of ChuJa Vista as a model municipality-driven community network and obtain buy- in from affected city depanments. including: 1. Working with project team and City departments. develop task group plan and city staffing plan for outreach tasks and obtain Caltrans approval. The experiences of the Davis Community Network/City of Davis and other relevant community networks (see Task Group I) will be considered as foundations for the Chula Vista outreach process. 2. Working with project team. determine whether outreach function will be handled by city staff. in-house consultant or via RFQIRFP for outside consulting services. include such determination in task group plan and obtain Caltrans approval. 3. If RFQIRFP for outside consulting services is chosen. develop RFQIRFP and select outside consultant with assistance from project team. 2-/r . - Contract #51 X717 Sman Communities -- Work Plan Page 5 of 9 ~. Pursuant to !I.A.3. administer subcontract for outreach consultant services and ensure full coordination of said consultant's work with work of rest of project tearn. B. Conduct community needs assessment per the plan. including: 1. Public workshops , Scenario building workshops 3. Council Visioning workshops C. Evaluate community response for vaiue added to City/community, addressing: l. Technical issues and feasibility 2. Economic feasibility 3. Local public policy issues ~. Estimated mobility benefit D. Prepare financing strategy and implementation recommendations for submittal to the City Council. E. Summarize, write repon and make report available through the World Wide Web. The Community Outreach task will be initiated in the first week of the project and continue until the 39th week of the project. The following specific assignments will culminate in a document detailing the community outreach process performed in ChuJa Vista: Task Area Task group plan Community Facilitation ann community contacts Local and Internal Coordination and City Council approval Analysis Institution Lead Chula Vista/ SDSU Chula Vista / Outreach sub / Center for the New West /SDSU Chula Vista Action Strategy Documentation and World Wide Web posting Chula Vista /UC Davts / Center for the New West Chula Vista / SDSU UC Davis / Center for the New West / Chula Vista PRODUCT: Upon approval from Caltrans. written document and World Wide Web posting that details the community outreach process and identifies the services required by the residents and businesses of Chula Vista. Reproducible briefing materials (text, overheads and handouts) for oral presentation and leave-behind events. The Community Outreach task group will represent 50 percent of the total project budget. ,2--17 -<iE Contract #51X7l7 Smarr Communities -- Work Plan Page 6 of 9 ill. GUDEBOOK This task group will produce a document to be used in the development of the prototype "Sman" communities. The audience for the lwidebook will consist of public and private sector entities interested in establishing their communities lor sectors thereot) as "Sman Communities". Building on the experience gained from the Davis and Chula Vista tests, the project team will suggest processes whereby communities can become "Sman" communities. The guidebook is also intended to assist Metropolitan Planmng Organizations and other potential funders with understanding how to develop "Sman" communities at the regional level. The contractor will conduct the following activities: A. Draft "HOW-IO" Guide Develop a draft guidebook for communities planning to access the information highwav. Based on the literature review. project analyses. and experiences of the Cities of Davis and Chula Vista. create a first-cut draft guidebook that communities can use to establish themselves as "Smarr" Communities. The Guidebook will idenufy the elements to be incorporated in the scope of setting up a "Smarr" Community. These will include. but not be limited to: . Delivery of Governmental Services . Delivery of Educational Services . Delivery of Community and Social Services . Facilitation of Work and Commerce The Guidebook will use a format that can be easily updated as communities progress through and complete their transitions towards establishment as "Sman" communities including the development of "Smarr' community components as well as implementation of all "Smarr" community system elements throughOUlthe community. B. Review and Comment of "How-to" Guide I. Upon approval from Caltrans, circulate Guidebook to appropriate reviewers, soliciting mput. The review process will include validation of the guidebook through meetings with the League of Cities, County Supervisors Association of California (CSAC). statewide associations of special districts. etc. and with metropolitan planning orgainzations responsible for regional transponation demand management functions. ., Revise Guidebook as warranted by review and comment and submit to Caltrans for approval. The Guidebook task will be initiated in the 35th week of the project and continue until the 52nd week of the project. The following specific assignments will wlminate in a first- cut draft guidebook suitable for use by communities desirous of becommg "Sman" communities. ..2-20 ~ Task Area Community Networks Sman Communities Community Preparation Government Services Educational Services Communi tV and Social Services Work and Commerce Marketing (including Community Relations and Development) Community Or!!anization and Involvement Document 'assemblv, validation, revision, completion and World Wide Web posting ,';,. Contract #51 X717 Sman Communities -- Work Plan Page 7 of 9 Institution Lead UC Davis SDSU I Center for the New West UC Davis L'C Davis I Chula Vista SDSU I UC Davis SDSU Center for the New West SDSU I Chula Vista I UC Davis DC Davis I Chula Vista SDSU I Center for the New West I UC Davis, Chula Vista PRODVCT: Cpon approval from Caltrans. \\THlen document and World Wide Web posting of first-cut draft guidebook. Reproducible briefing materials (text, overheads and handouts I for oral presentation and leave-behind events. The Guidebook task group will represent 25 percent of the total project budget. IV. DISSEMINATION OF RESULTS Tp:s task group will document the lessons learned from the project and provide recommendations for further action. It will enable Caltrans to communicate the results to others in a document for publication and via the World Wide Web. It will also provide Caltrans with information on whether to supplement with a conference, video or CDIROM to announce the results and explain the project to local officials and other panies interested in "Sman" communities for Califorr.ia. Submit press release to house organs of regional and statewide organizations serving cities, counties, and special districts, with goal of stimulating anicles in their publications. The contractor will conduct the following activities; A. Prepare final report. I. Circulate draft document to appropriate reviewers for input and submit report to Caltrans for review and comment. 2. Make changes as necessary and create final report. Obtain Caltrans approval to issue final report document for public consumption. B. Dissemination Methods Recommend means and cost estimates of on-going information dissemination (to be funded later) includinl!, but not limited to the followin!! alternatives; - - .""nnounce project results at conferencel s l. DetermIne whether the project Can support a one-day Issues conference and whether to panlcipate (pIggyback) in the conferences of key players. e.g. Chambers of Commerce. CSAC, League of Cities. special district associations, regional council meetings, etc. -2 -.2/ . ! Contract #5 lX717 Sman Communities _ Work Plan Page 8 of 9 ~' . Prepare video or other non-Interactive means of widespread documentation. . Prepare CDfROM or other interactive means of widespread documentation. Determine best method and recommend to Caltrans. Identify steps to prepare for delivery, evaluation, and feedback: steps to implement: and method and schedule to document findings. The Dissemination of Results task group will be initiated in the 49th week of the project and continue until the 52nd week of the project. The following specific assignments will culminate in the dissemination of project results. Task Area Draft Final Report Dissemination Methods Final Document and World Wide Web posting Institution Lead SDSU / Center for the New West / UC Davis SDSU / Center for the New West L'C Davis PRODUCT: Upon approval from Caltrans, written document and World Wide Web posting of final report and action strategy. The Dissemination task will represent 10 percent of the total project budget. V. PROJECT ADMINISTRATION AND COORDINATION This task group will provide for project management and day-to-day administration as well as ensure that the project is fully coordinated with TDM projects and activites undertaken by other panies. The contractor will conduct the following activities: A. Manal!ement and Administration tasks. Manage and administer the work activities to ensure I) full coordination of work tasks within project sponsors and participants and 2) acceptable. fully-functional subcontracting, and conduct project management functions. including: I. Obtain staff and establish project team to include Caltrans. the University and other appropriate panies for review of approach and products. , Hold project team meetings as appropriate. To the maximum extent possible, electronic communication methods will be used for project management purposes. 3. Develop and manage subcontractor contract(s) pursuant to Caltrans approval. 4. Provide day-to-day project management and administration functions including invoices for payment. biweekly status reportS. correspondence. etc. -2~~.2. .,.. Contract #51X7l7 Sman Communities -- Work Plan Page 9 of 9 B. Coordination tasks 1. Provide information to Caltrans districts and other interested panies as project progresses. using audio and video conferencing whenever practical. , Establish communications and full coordination with related Caltrans TDM and telecommunications mobility projects Including statewide strategic plan for TDM marketing land regional pannerships for TDM marketing), TDM elements of regional overall work plans (OWPs) implemented through Metropolitan PlannIng Organizations, the statewide strategic plan for telecommunications mobility and subsequent projects. and all telecommunications mobility contracts being managed by the Caltrans Office of Transponation Demand Management or Caltrans district offices. 3. Hold a project-concluding briefing for Caltrans districts and selected headquaners program representauves llist to be supplied by Caltrans). Task Area Principal Investigator / Project Administration Project management, coordination and reponing Institution Lead SDSU SDSU / Center for the New West PRODUCT: Fully managed, coordinated and documented project pursuant to contract documents. including administration of subcontractors, status report and invoice submittals, delivery of products and adherence to project schedule. The Project Administration and Coordination task group will represent 5 percent of the total project budget. ...2 -4