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HomeMy WebLinkAboutcc min 1984/01/03 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Tuesday, January 3, 1984 Council Chamber 7:00 p.m. Public Services Building ROLL CALL Councilmembers present: Mayor Cox, Councilmembers Scott, Moore, McCandliss, Malcolm Councilmembers absent: None Staff present: City Manager Goss, City Attorney Hatton, Assistant City Manager Asmus PLEDGE OF ALLEGIANCE, SILENT PRAYER The Pledge of Allegiance to the Flag was led by Mayor Cox followed by a moment of silent prayer. 1. APPROVAL OF THE MINUTES OF THE MEETING OF DECEMBER 27, 1983 ~i MSUC (McCandliss/Moore) to approve the minutes. i 2. SPECIAL ORDERS OF THE DAY !' INTRODUCTION OF FOREIGN STUDENTS FROM AUSTRALIA Doris Cox, member of the International Friendship Commission, introduced the students. Certificates of Recognition were presented by Mayor pro Tempore Moore to the following students: Lisa Fletcher (New Zealand), Jenefer Bryant (New Zealand) and Gail Anson (Australia). 3. WRITTEN COMMUNICATIONS a. CLAIMS AGAINST THE CITY Yacoui Bailey 325 Broadway Chula Vista, CA 92010 A claim was filed by Yacoui Bailey in the amount of $50,000 for an alleged false arrest and intentional infliction of emotional distress caused by Chula Vista Police Officers. It was recommended by Carl Warren and Company and the Risk Management Staff to reject the claim in order to commence the statute of limitations. MSUC (Moore/McCandliss) to reject the claim. " City Council Meeting - 2 - January 3, 1984 Glen Abbey, Inc 3838 Bonita Road Bonita, CA 92002 An application to file a late claim was filed on behalf of Glen Abbey, Inc. which alleged the designs development and construction of the "H" Street Project, the Hidden Vista Village, Summit Pointe and/or Tetra Nova, caused Glen Abbey and the adjacent homeowners on Randy Lane to suffer from water, muds silt and debris traveling onto their property from the abovementioned developments. Glen Abbey, Inc. is seeking damages for incurred cleanup expenses (approximately $30,000) and for the cost of construction of an underground drainage pipe (approximately ~600,000). The representing attorney, Bruce Lother. the City Attorney and Risk Management staff recommended the application to file a late claim be denied. MSUC (Moore/McCandliss) to deny the claim. b. PROCLAMATION PROCLAIMING THE WEEK OF JANUARY 1-7, 1984 AS "CHILD CAR SEAT SAFETY AWARENESS WEEK- IN THE CITY OF CHULA VISTA" (Mayor Cox) This item was trailed pending the arrival of Mr. Moreno. c. LEAGUE OF CALIFORNIA CITIES REQUEST PURCHASE OF ONE KILOMETER WITH TORCH FOR 1984 OLY~IC TORCH RELAY (Mayor John Reber, E1 Cajon) John Reber, Mayor of E1 Cajon, appointed Coordinator and Chairman of all San Diego County Cities and government agencies sent a Torch fact sheet of the proposed route through the San Diego County Cities and asked Chula Vista to consider buying one kilometer at $3,000 with the Torch to be carried by a representative of Chula Vista's choice for the relay. The sales goal for San Diego County is 200 kilometers. Contributions will benefit the Boys' Club of America, Girls' Club of America and the YMCA. MSUC (Malcolm/Scott) to accept the staff's recommendation to continue this item to a further date to allow discussion of this matter by the Executive Committee of the League of California Cities of San Diego County. d. RESIGNATION OF TOM EMMONS, VICE CHAIRMAN COMMISSION ON AGING Mr. Emmons submitted his resignation on December 19, 1983. MSUC (Cox/Malcolm) to accept the letter of resignation with regret and a letter of appreciation to be sent to Mr. Emmons for his services on this Commission. " City Council Meeting - 3 - January 3, 1984 PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES 4. PUBLIC HEARING DISPOSITION OF SURPLUS COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS (Community Development Director) This being the time and place as advertised, Mayor Cox opened the public hearing. Housing Coordinator Gustafson explained that during the the Block Grant budget process for fiscal year 1983-84, Council directed staff to establish new procedures for treating surplus Block Grant funds during the fiscal year. On October 25, 1983, Council adopted a system for evaluating social service proposals and instructed staff to hold a public hearing for the disposition of the excess Block Grant funds. This surplus arose due to projects being completed under budget and due to the availability of unexpended funds in local option accounts. Advertisement has been made for the public hearing, inviting submission of project proposals. Two requests for social service funding and one request for additional construction funding of a current Block Grant project have been received by staff. Given the proposals submitted to date, the following ranking is recommended by staff: I 1. Palomar Street Walkway: This is a desirable Capital Improvement Project in a low income neighborhood. It is recommended that the project be funded at $5,000. 2. Kinesis South: For an expenditure (~6,500), for a cost per resident served (~ 1,083), the City would be assisting a desirable, successful program. It is recommended the program be funded at $6,500. 3. Hallelujah Corporation: This is also a very worthy project which deserves funding. However, if Kinesis South is funded first at $6,500, the balance available under the ten percent social services cap would be $18,000. It is recommended the project be funded at $18,000. Niki Lunn, 1373 Gertrude Street, San Diego, representing Mental Health Systems, Inc., gave the Council an overview of the mental health facilities of Kinesis South, as it is operating in Chula Vista. Alice Courteau, 6357-4 Rancho Mesa Road, San Diego, Coordinator of Kinesis South Systems spoke on the funding of this particular organization: described it as a Day Hospital Care; noted staff present at all times; clients go home every night and on weekends; they treat lO0 people a year or an average of 6,000 "units of service". Mr. David Wehrle, 3738-1/2 Villa Terrace, San Diego, stated he is a social worker for Kinesis South and operates the "Thanks-a-Bunch" flower business. He then showed a slide presentation of the flower business. Mr. Wehrle _ referred to the staff's report which stated the allocation of $6,500 would be an average cost per client of ~1,083 served. He submitted other statistics relative to the operation claiming the cost per client should be approximately ~65. " City Council Meeting - 4 - January 3, 1984 Mayor Cox recessed the Council meeting at this time (7:30 p.m.) in order to consider Item 3b. 3b. PROCLAMATION PROCLAIMING THE WEEK OF JANUARY 1-7, 1984 AS "CHILD CAR SEAT SAFETY AWARENESS WEEK - IN THE CITY OF CHULA VISTA" (Mayor Cox) After reading the proclamation, Mayor Cox presented Mr. Moreno with a car seat for the baby. The baby was present and the Mayor and the Council welcomed him as the first born in Chula Vista in the year 1984. The Council reconvened at 7:32 p.m. (CONTINUATION OF PUBLIC HEARING - ITEM NO. 4) Cheryl Foster, 4227 Iroquis Street # J, San Diego, CA, representing the Hallelujah Corporation stated she was present to answer questions. In response to Council's questions, Miss Foster stated the $18,000 requested would carry the operation for six months as a start-up of one of the programs. If they do not receive the applied-for grants from the State, they will be able to get funding from other alternate sources. She does, however, expect the State Department of Rehabilitation to "vendorize" the operation. This means a seal of approval whereby the State Department sends one of their people down to be trained by Hallelujeh staff. Mr. A1 Filipponi, 1414 Monument Hill Road, E1 Cajon, stated he began this program a number of years ago and it has now been in operation for eight years. They are accredited by the State of California. E1 Cajon and La Mesa have given them some funds and they have been training students from those cities. In response to Councilman Malcolm's query, Mr. Foster said the Sweetwater Union High School Special Education Department contacted them and urged them to request money from the City so Chula Vista students could get into the program. Catherine Limbo, representing South Bay Community Services (Our House) stated she was not aware of this money becoming available. They are facing a $9,000 difference between expenditures and revenues and would like to submit a request for $4,500. They will solicit contributions from the community for the other I4,500. Council discussion followed regarding the availability of funds; the advertising which was done to solicit requests; SANDAG'S expertise in this particular field; question of the City of Chula Vista entering into the human services field; more information should be forthcoming from South Bay Community Services for their request for additional funds; this is a re-allocation of funds already submitted; and if one organization is to be given additional funds, all the organizations which have been funded should be given this same opportunity; the requests from Hallelujah and Kinesis South _ agencies are for "one-time" only funding. · 'I r " City Council Meeting - 5 - January 3, 1984 MS (Malcolm/McCandliss) to continue this for one week to allow South Bay Community Services (Our House) to prepare a description of why they need additional money and the present services they are providing. Discussion of the motion followed regarding the extent of the newspaper advertising of the public hearing this evening; the $29,500 available for funding; this is a change in the Council's direction in which the direction given to staff was that all agencies previously funded would be informed they would be considered on anequal basisthe next time around. City Manager Goss asked the Council to allow staff more time so that everyone could be notified, rather than a one week continuance. SUBSTITUTE MOTION: MSC (Scott/Moore) to have all the agencies funded plus the agencies before the Council this evening to present background information on them so Council can make a determination to which agencies the Council should allocate funds ($29,500). Director of Community Development Desrochers asked approval regarding the $5,000 request from the County to continue the Palomar Street walkway project and that this be deducted from the $29,500 for a maximum $24,500 for human services. The Substitute Motion for additional information on all the - different agencies carried by the following vote: AYES: Scott, Cox, Moore, McCandliss NOES: Malcolm ABSENT: None MSUC (Cox/Malcolm) to approve the request from the County of San Diego for an additional $5,000 participation in the Palomar Street walkway project. MSUC (Cox/Malcolm) to continue the public hearing on this item to the meeting of January 24, 1984. 5. ORAL COMMUNICATIONS(None) RESOLUTIONS AND ORDINANCES, FIRST READING 6. RESOLUTION 11499 ACCEPTING PUBLIC IMPROVEMENTS, ALLEN SCHOOL LANE BETWEEN ALLEN SCHOOL ROAD AND SURREY DRIVE (City Engineer) ABC Construction Co. completed the construction of public improvements on Allen School Lane on December 15, 1983. A final inspection was made on December 16, 1983 and all work was found to be completed in accordance with plans and specificiations and to the satisfaction of the City Engineer. RESOLUTION OFFERED BY COUNCILMAN MOORE, the reading of the text was waived by unanimous consent, passed and approved unanimously. City Council Meeting - 6 - January 3, 1984 7. RESOLUTION llSO0 ACCEPTING PUBLIC IMPROVEMENTS, WIDENING OF OTAY LAKES ROAD FOR BICYCLE ROUTE IMPROVEMENTS {City Engineer) ABC Construction Co. completed the widening of Otay Lakes Road for bicycle path improvements on December l, 1983. The final inspection was made on December 16, 1983 and all work has been found to be performed in accordance to the contract plans and specifications and to the satisfaction of the City Engineer. RESOLUTION OFFERED BY COUNCILWOMAN McCANDLISS, the reading of the text was waived by unanimous consent, passed and approved unanimously. 8. RESOLUTION ll501 ACCEPTING BIDS AND AWARDING CONTRACT FOR A FIRE ALARM SYSTEM FOR THE LIBRARY, PUBLIC SERVICES BUILDING AND CITY HALL IN THE CITY OF CHULA VISTA, CALIFORNIA (City Engineer) On December 21, 1983, the City Engineer received bids for the work to be done which consists of the installation of a fire alarm system in the three buildings. The City Engineer recommended the Council: 1. Authorize the expenditure of $27,953.47 from Account No. 600-6000-RS32 - Civic Center Fire Alarm/Detection System. 2. Accept bids and award contract to F.H. Barth Co., Inc., - Escondido, in the amount of 226,990, low bidder. RESOLUTION OFFERED BY COUNCILMAN MALCOLM, the reading of the text was waived by unanimous consent, passed and approved unanimoulsy. 9. RESOLUTION ll50~ EXTENDING AGREEMENT FOR CONSULTANT SERVICES (City Manager) Councilman Malcolm declared Mr. Manganelli had done consulting services for him in the past. In reviewing this with the City Attorney, he was advised he could vote on this resolution - he has no conflict of interest. On June 28, 1983, the City approved an agreement with Mr. Paul Manganelli to perform planning evaluation and processing work for the E1 Rancho del Rey General Plan Amendment. The term of the agreement was set for termination on January l, 1984. As with most large scale projects, unforeseen events caused a teevaluation of the schedule and it appears that the earliest possible time for completion of the Environmental Impact Report, transportation studies, and planning review will be this coming Spring. The City Manager recommended extension of the contract until June 30, 1984. 1 1 · 'IT City Council Meeting - 7 - January 3, 1984 RESOLUTION OFFERED BY COUNCILMAN SCOTT, the reading of the text was waived by unanimous consent, passed and approved unanimously. lO. ORDINANCE 2061 AMENDING CHAPTER 8.16 OF THE CHULA VISTA MUNICIPAL CODE BY ADDING THERETO A NEW SECTION 8.16.025 RELATING TO THE OPENING OF FOOD OR BEVERAGE PACKAGES IN FOOD HANDLING ESTABLISHMENTS - FIRST READING (City Attorney) This ordinance would make it unlawful for unauthorized persons to open, unwrap or unseal any food or beverage package and then replace the package on the shelf. In response to Council's query, City Manager Goss stated staff would be monitoring this on a complaint basis. Mr. Niek Slijk, Executive Director, Chamber of Commerce, stated they contacted the grocery stores in the area and all have been pleased with the ordinance. The Chamber will notify the stores through their newsletter and also will send the stores a copy of the ordinance once it is approved by the Council. Mayor Cox questioned having a uniform sign throughout the stores and the responsibility of posting those signs. City Attorney Harron stated posting would be the responsibility of the grocery store owners. Mr. Slijk said if the City would print the signs, the Chamber would assist staff in distributing them to the stores and help collect the monies for them. City Manager Goss commented there is an international logo sign already available which the City can reproduce. MSUC (McCandliss/Moore) to place the ordinance on first reading, the reading of the text was waived by unanimous consent, passed and approved unanimously. MSUC (Cox/Malcolm) to ask staff to prepare a sign and have it available for purchase (by the grocery stores). CONTINUED MATTERS AND SECOND READING OF ORDINANCES ll. RESOLUTION AUTHORIZING THE PAYMENT OF $500 IN DEFENSE FEES FOR COUNCILMAN SCOTT AND APPROPRIATING MONIES THEREFOR (Continued from the meeting of 12/20/83) {City Attorney) Councilman Scott stated he has a conflict of interest on this matter and left the dais at this time. At the time Council approved Councilman Scott's defense costs, it had not received the final billing. Arthur Kidman, the defense lawyer, stated another $500 is necessary to close out the account. ~' City Council Meeting - 8 - January 3, 1984 Mayor Cox stated there was no question in his mind regarding the integrity or dedication of Councilman Scott on the Council. He does have a problem with this follow up request as he fails to understand why the bill was not brought up to date prior to the Council's action for the original request. The Mayor added that any time the Council deals with items, there is usually a predisposition to approve the expenditures before Council expends the funds. That is not the case here which is the reason he will vote against the resolution. Councilwoman McCandliss referred to the Council policy whereby expenses incurred in the line of duty would be approved. She indicated this request was in line with the policy and would be appropriate for the Council to pay it. If not, the original consideration should be reopened if Council has any concerns with it. City Attorney Hatton explained there was a flurry of activity before the investigation and then a long hiatus during which the District Attorney made his thorough investigation; so the second bill was for conversations between the client and the attorney during this long delay. RESOLUTION OFFERED BY COUNCILWOMAN McCANDLISS, the reading of the text was waived by unanimous consent. The resolution failed by the following vote: AYES: McCandliss NOES: Malcolm, Cox, Moore ABSENT: None ABSTAIN: Scott In response to Councilwoman McCandliss' query, the Council indicated they did not wish to reconsider the original request for funds. 12. RESOLUTION AUTHORIZING THE CHANGE IN PARKING TIME LIMITS FOR CERTAIN METERS IN THE DOWNTOWN PARKING DISTRICT {Continued from the meeting of 12/20/83) {Director of Finance) At the Parking Place Commission meeting of October ll, 1983, the Commission voted unanimously to recommend extending the operation of parking meters on all on-street parking meters to 8:00 p.m. In addition, they recommended a change of parking time limits for 12 meters on Third Avenue. This item was continued from the Council meeting of December 20, 1983. Councilman Moore expressed his concerns with the extension of the meter times _ noting the Town Centre Association is against this and the Chamber of Commerce is going to review the entire parking in the area 60 to 90 days after the parking structure is opened. Therefore, he cannot support the resolution. City Council Meeting - 9 - January 3, 1984 Mr. Robert H. Coye, llO0 Industrial Boulevard, # FG, Chula Vista, presented a petition signed by a number of people requesting the extension of the parking meter hours from 6 p.m. to 8 p.m. along Third Avenue between "F" and "G" Streets; to install parking meter heads along the west side of Third Avenue between "F" and Madrona Streets;expedite the opening of the parking garage; to install signs at the street entrances; and to take necessary measures to maximize its use by theatre patrons. Mr. Robert Maxwell, 473 Berland Way, Chula Vista, stated he is against extending hours on the parkin meters; there is no need for the parking structure; people will not parr at the garage; once they get a ticket for overparking,they will go to the shopping centers and park free. Council discussion followed regarding habits of people parking next to a business rather than parking in the new parking garage and walking to their destination; tickets that will have to be issued for overparking; the illegality of feeding a meter once you have parked for the limit of one hour; the feasibility of a 12 minute parking meter for shoppers. Mr. Niek Slijk, representing the Chamber of Commerce stated the merchants are against the extension of the parking meters and if p~rking tickets are given, it will be a disservice to the people in the downtown area ~ a bad public relations program..The Downtown Association believesthe entire downtown parking - problem should be analyzed once the parking garage is open and in operation for at least three months. MSUC (Cox/Scott) to continue this item andrequest staff to bring back a report in at least 60 to 120 days after the parking structure is completed. Mayor Cox noted the parking meter fees are the lowest in the State and indicated there should be some equitable parking fee rate study. He asked this to be included in the staff study. Councilman Moore suggested having some innovative way of notifying the public regarding parking meters and the parking structure. MSUC (Moore/Malcolm) torequest the City Manager to come up with an innovative method of advertising through the use of meters or special signage in the area · h prior to the opening of the parking structure so that people sopping in the downtown area will be aware the feeding of the parking meters is illegal and for a good choice of words enticing them to use the parking structure. 13. ORDINANCE 2058 AMENDING ZONING MAP OR MAPS ESTABLISHING BY SECTION 19.18.010 OF THE CHULA VISTA MUNICIPAL CODE REZONING 3.5 ACRES ADJACENT TO THE CHULA VISTA MUNICIPAL GOLF COURSE FROM A-D (AGRICULTURAL-DESIGN CONTROL) TO C-V-P (VISITOR COMMERCIAL-PRECISE PLAN) SECOND READING AND ADOPTION (Director of Planning) The ordinance was placed on first reading at the meeting of December 20, 1983. ~' City Council Meeting - lO - January 3, 1984 MSC (Cox/Malcolm) to place the ordinance on second reading and adoption. The reading of the text was waived by unanimous consent, passed and approved with Councilwoman McCandliss voting "no". 14. ORDINANCE 2060 AMENDING CHAPTER 2.04 OF THE CHULA VISTA MUNICIPAL CODE BY AMENDING SECTIONS 2.04.580 AND 2.04.590 RELATING TO COMPENSATION FOR MEMBERS OF THE CITY COUNCIL AND MAYOR - SECOND READING AND ADOPTION (City Attorney) The Chula Vista City Charter allows an annual pay increase for Councilmembers and the Mayor in an amount not to exceed five percent (5%). The ordinance was placed on first reading on December 20, 1983. It will not become effective until thirty-one days after its second reading, but it will be retroactive to the first pay period in January, 1984. MSUC (Malcolm/Moore) to place the ordinance on second reading and adoption; the reading of the text was waived by unanimous consent, passed and approved unanimously. 15. REPORT PROPOSALS RECEIVED FOR AUDIT SERVICES FOR FY 1984-85 AND 1985-86 - {Continued from the meeting of -- 12/20/83) (Assistant City Manager/Director of Finance) Section 1017 of our City Charter requires an annual independent audit of the City. The City's present three-year agreement with Diehl, Evans and Company terminated with the June 30, 1983 audit report. A Request for Proposal to provide auditing services for the City was sent to fifteen (15) auditing firms. Proposals were received and evaluated by the Audit Review committee composed of the Assistant City Manager, Director of Finance and Assistant Director of Finance. The recommendation is to accept the proposal of Deloitte Haskins and Sells, for the proposed fee of $12,500. MSUC (McCandliss/Malcolm) to accept the staff proposal and to bring back a resolution for an agreement with Deloitte, Haskins and Sells. 16. REPORT DRAINAGE PROBLEMS ON PROVENCE COURT (City Engineer/Director of Public Works Operations) Referring to his written report, City Engineer Lippitt explained there is a small five-foot wide concrete channel along the edge of the roDerty St 62 Provence Court. This channel was constructed at the time ~ovence Court was built in 1966 and at that time picked up drainage from a natural watercourse south of Provence Court. Because of development upstream, the ._ City Staff has received complaints from Mr. Wiley and his neighbor, Mrs. Cofer, concerning the standing water and general mess adjacent to their property and have asked the City to correct the situation. City Council Meeting - ll - January 3, 1984 Staff is recommending Alternative 3 which would remove and reconstruct the curb outlet at 62 Proverice Court. It would remove about 50 linear feet of gutter to improve the gutter to the west of the outlet and would entail minor removal and reconstruction of sidewalk and the replacement of one driveway. The cost to implement this alternate is estimated to be about ~9,000. City Engineer Lippitt presented slides showing the area in question, the drainage system and the gulley, noting this particular channel was put in by the developer when he built the homes five years ago. Council discussion followed regarding the catch basin blockage and overflow; responsibility of cleaning the gulley; responsibility of the property owners in the area as a cooperative effort; the gulley is on an easement and the storm drain is on City property. Mrs. Corer, 68 Proverice Court, Chula Vista, presented pictures to the Council showing the debris in the gulley and discussed her efforts for the last several years in cleanin it up herself. She declared it is the City's obligation to clean the gul in a and system to solve this problem. ley put Mr. Wiley, 62 Proverice Court, commented the slides shown to the Council this evening were taken two days after the City had comein,~and cleaned the gulley. He noted the amount of broken glass that comes down through the gulley onto Proverice Court which is h t a hazard to t e au omobiles traveling this street. MSUC {McCandliss/Scott) to accept the report and to implement Alternate 3: remove and reconstruct the curb outlet at 62 Proverice Court; remove about 50 linear feet of gutter to improve the gutter to the west of the outlet; and minor removal and reconstruction of the sidewalk and replacement of one driveway. The cost would be approximately $9,000. 17. REPORT WRITTEN REQUEST FROM THE CHULA VISTA DOWNTOWN COMMITTEE FOR ALLEY IMPROVEMENTS IN THE DOWNTOWN AREA (Continued from the meeting of 12/20/83) (City Engineer) At the meeting of November 8, 1983, in response to a written communication from the Chula Vista Downtown Committee, Council requested staff to investigate the request for alley improvements in the Downtown area. Specifically, the Committee requested the alley on the east side of Third Avenue between Center Street and Madrona Street be moved to a high priority on the construction calendar so the alley could be improved prior to the upcoming rainy season. City Engineer Lippitt stated his staff has completed an investigation. Based on this study, he does not advocate proceeding with the formation of an assessment district and completion of construction plans on a priority basis until strong support for the project is forthcoming from the property owners within the district. Mr. Lippitt submitted a plat noting the property owners who were in favor of the assessment district and those who are opposed. City Council Meeting - 12 - January 3, 1984 Mr. Niek Slijk representing the Chamber of Commerce stated the merchants along this area want the alley improved and requested it be put on a high priority. The Chamber would be willing to assist in getting signatures on the list for an assessment district. MSUC (Scott/Cox) to accept the report. 18. REPORT OF THE CITY MANAGER a. MSUC (MalcolmCox) for a Closed Session at the end of the meeting for matters of personnel. b. City Manager Goss referred to a newspaper article regarding Cox Cable and the assessment of $235,000 by the County. He stated this is not comparable to the situation in Chula Vista and no action can be taken against Cox Cable to obtain additional franchise fees other than what the City is now receiving. c. City Manager Goss submitted the weekly gopher report on the Chula Vista Municipal Golf Course stating two weeks ago 137 gophers were caught. 99 were killed last week. Staff is doing a fairly successful job in cleaning the front nine fairway greens pushing the gophers into the rough grounds. d. City Manager Goss submitted a status report on Starlight Center stating last week the Building and Housing Department made their final inspection and cleared the building for occupancy. REPORTS OF OFFICERS AND DEPARTMENT HEADS 19. REPORT BAY GENEPJ~L COMMUNITY HOSPITAL REQUEST TO CONDUCT A lOK RACE AND TWO-MILE FUN RUN (Director of Parks and Recreation) Bay General Community Hospital requested approval to conduct a lO-Kilometer Race and a Two-mile Fun Run on Saturday, May 12, 1984. Staff is recon~nending approval subject to specified conditions. MSUC (Malcolm/Scott) to approve the request subject to staff conditions. In response to Councilman Malcolm's question, City Attorney Harron stated he will be submitting a report to Council next week regarding insurance for these particular events. City Council Meeting - 13 - January 3, 1984 REPORTS OF BOARDS AND COMMISSIONS 20. REPORT PROPOSED 1984 ODAWARA, JAPAN VISITATION (International Friendship Commission) At its meetingof November 1, 1983,City Council accepted the International Friendship Commission's report on the proposed 1984 Odawara, Japan visitation and requested the Commission obtain firm commitments from individuals expressing an interest in visiting Odawara prior to notifying representatives of Odawara of the impending visit. The Commission reports it has 18 confirmed reservations for the trip which include members of the International Friendship Commission, a representative of the City Council and members of the Lions Club along with citizens of the community. The contingent plans to arrive in Tokyo on April 13, 1984. They will then travel by bus to Odawara arriving on April 17, 1984 and will stay through April 19, 1984 . Expenses for the trip to be on an individual basis. No City funds to go for travel expenses. MSUC (Moore/Malcolm) to accept the report. Councilwoman McCandliss suggested the letter should be changed to state it is the City Council planning the tour and not the International Friendship Commission. Other minor changes in the letter were noted by Councilwoman McCandliss and were given to the Mayor for correction. She commented now that the trip has been scheduled, all correspondence and organizational activities should be handled through the Mayor's office. Councilman Moore ~ubstituted some guidelines be given with respect to what the City expects the delegation to do and also what type of gifts will be presented to the dignitaries of the Japanese cities. Councilwoman McCandliss reported her plan is to visit some of the Japanese cities and try to entice some businesses to locate in the City of Chula Vista or South Bay area. She asked that the staff be authorized to get her some background information on the City of Chula Vista which she could present to these businesses. MSUC (Scott/Cox) to give the staff permission to provide Councilwoman McCandliss with the necessary information. Council discussion ensued regarding the type of gifts. It was concurred this task be given to the International Friendship Commission for recommendations to the Council. Councilwoman McCandliss requested Mr. Niek Slijk be involved. City Council Meeting - 14 - January 3, 1984 21. MAYOR'S REPORT a. Mayor Cox presented a petition submitted by Ben Meyers, 127 Twin Oaks Circle, Chula Vista, requesting a left turn bay from "E" Street into Twin Oaks Circle. MSUC {Cox/Malcolm) to refer this matter to staff and the Safety Commission. b. Mayor Cox noted the 1984-85 Presidential Budget is now being prepared and indicated the two flood area projects in the City should be requested for full funding. MSUC (Cox/McCandliss) to ask staff to prepare a resolution for the City Council supporting (1) full funding for the fiscal year 1984-85 of the Telegraph Canyon Creek project; and (2) full funding for the Sweetwater Flood Control project. The resolutions should be prepared to be sent to the Congressional delegation and other concerned parties. c. Mayor Cox reported he was given a resolution from the City of Coronado on the proposed baywide mooring and anchorage plan relative to the Unified Port District Plan. It establishes a Harbormaster for Coronado. Mayor Cox suggested Chula Vista work in tandem with Coronado's proposal in order to get the derelict boats cleaned off Gunpowder Point. MSUC (Cox/Scott) to refer the Coronado ordinance to staff for a report back to the City Council to see if the Council could pursue some type of control or mechanism. 22. COUNCIL COMMENTS a. Councilman Scott referred to the meeting of December 27th on the Otay Valley Redevelopment project at which the Council requested the Director of Community Development to notify everyone in the area when a proposal for development comes in. Councilman Scott indicated a moratorium on the development would be more appropriate. MS (Scott/McCandliss) for a resolution to be brought back to the Council for a moratorium in that area. Council discussion followed regarding a demonstration of Council's concerns by placing the moratorium in the area; moratorium is a tool which should be used only in special instances; there is a "P" modifying zone placed on the entire area which gives Council complete control; and the request given to the staff to come back to the Council with immediate response to any proposed development in the area whereby the residents would be notified. The motion for the moratorium failed by the following vote: AYES: Scott NOES: Malcolm, Cox, Moore, McCandliss City Council Meeting - 15 - January 3, 1984 b. Councilman Malcolm questioned whether the boat in front of the Jetco Store was cited. Assistant City Manager Asmus stated the enforcement officer has given them 30 days to remove the boat. c. Councilman Malcolm said he was approached by a homeowner asking whether there were any funds for preservation of historical sites in the City. The homeowner wished to remodel his home. Councilman Scott commented there are no loans available the Council just designates sites as historical Councilman Malcolm responded it would be appropriate, once a site is designated, for Chula Vista to have some types of loans in order to preserve the site. He said he will consider this in more detail and present it to the Council the following week. d. Councilman Moore referred to the workshop which is being scheduled by the City Attorney and the City Clerk for all Boards and Commissions. In reviewing the Boards/Commissions Roster, he noted the inconsistencies on the descriptions and charges for the various Boards and Commissions. He believes these resolutions and ordinances ,should be reviewed and chanqes recommended. MSC (Moore/Malcolm) for the City Attorney and City Clerk who are already charged to come up with a workshop for all Boards and Commissions to incorporate into that workshop review of the responsibilities, authority and duties of all Boards, Commissions and Committees. Councilman Scott spoke against this commenting this would amount to a great deal of staff time. The motion carried with Councilman Scott voting "no". e. Councilman Moore questioned the City Manager on whether he reviewed the ordinances pertaining to the Community Appearance program to see whether they would be enforceable. City Manager Goss stated the ordinances can be enforced and he will be bringing back a report to the Council on this. f. Councilwoman McCandliss discussed the Council Conference scheduled on the City's tree policy and asked that the monolithic sidewalk policy also be scheduled for review at this particular Conference. MSUC (McCandliss/Cox) at the Council Conference scheduled for the tree policy the City monolithic sidewalk policy be reviewed. g. Councilwoman McCandliss stated two weeks ago, the Council discussed the State logo program along the freeway. She has received a report and material from the State on this which she will turn over to staff. City Council Meeting - 16 - January 3, 1984 h. Councilman Malcolm noted at the last meeting, staff reported there were no food and lodging signs along 1-805. He said that was an incorrect statement(there are signs along this freeway)and asked staff to contact Caltrans to put in more signs so people will stop in the City. The Council recessed to Closed Session at lO:17 p.m. and the meeting reconvened at 10:35 p.m. ADJOURNMENT AT 10:35 p.m. to the meeting scheduled for Tuesday, January lO, 1984 at 7 p.m. C t IE1Me~kFULASZ' CMC ~ WPG:0377C PAG