HomeMy WebLinkAboutAgenda Packet 1994/10/18
"I deciarllllh-10r pl.!no;ty of ~er'ur" that I am
emptoyed by t;'iC ,.~~: 01' ",hu J Vis.o ~n the
Office of t:,e Ci'Y c;:~,:~ C:'LJ tl:U; i j:Xt ,ed
this Agenjan'~uii:;e en t:1e 'lIet: B 3n
the Public erv eo Bu.Jdin' i
DATED, ,C> \. SIGNE
Council Chambers
Public Services Building
Tuesday, October 18, 1994
6:00 p.m.
Rerolar Meetin!! of the City of Chula Vista City Council
CALL TO ORDER
1.
ROLL CALL:
Councilmembers Fox _' Horton _' Moore _, Rindone _' and
Mayor Nader _'
2. PLEDGE OF ALLEGIANCE TO THE FLAG. SILENT PRAYER
3. APPROVAL OF MINUTES: None submitted.
4. SPECIAL ORDERS OF THE DAY:
a. Cultural Arts Commissioner Lee Wheeland will introduce the Chula Vista Children's Choir
in recognition of "National Arts & Hwnanities Month."
b. Presentation by Bonita-Agua Dulce 4-H Club.
*...*
Effective April 1, 1994, there have been new amendments to the Brown Act. The City CouncU must now
reconvene into open session to report any final actions taken in closed session and to a4ioum the meeting.
Because of the cost involved, there will be no videotaping of the reconvened portion of the meeting. However,
final actions reported will be recorded in the minutes which will be available in the City Clerk's Office.
*****
CONSENT CALENDAR
(Items 5 through 9)
The staff recommendations regarding the following items listed under the Consent Calendar will be enacted by
the Council by one motion without discussion unless a Councilmember, a member of the public or City staff
requests that the item be pulled for discussion. If you wish to speak on one of these items, please fill out a
"Request to Speak Form" available in the lobby and submit it to the City Clerk prior to the meeting. (Complete
the green form to speak in favor of the staff recommendation; complete the pink form to speak in opposition to
the sIo/f recommendation.) Items pulled from the Consent Calendar will be discussed after Board and
Commission Recommendations and Action Items. Items pulled by the public will be the first items of business.
5. WRITTEN COMMUNICATIONS:
a. Letter from the City Attorney stating there were no reportable actions taken from the Closed
Session of 10/11/94. It is recommended that the letter be received and filed.
Agenda
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October 18, 1994
6. ORDINANCE 2606 AMENDING SECTION 10.48.030 OF THE MUNICIPAL CODE -
INCREASING STATE LAW MAXIMUM SPEED LIMITS IN CERTAIN
ZONES, SCHEDULE IX - 600 BLOCK OF NAPLES STREET AND
AFFIRMING TRIAL TRAFFIC REGULATION (second reading and
adoDtion) - The City Engineer has determined the need to estahlish a posted
speed limit in the 600 block of Naples Street. A traffic and engineering study,
as required by State law, was conducted by staff. It was determined that the
85th percentile speed on Naples Street is 35 mph between Industrial Boulevard
and Broadway. Staff recommends Council place the ordinance on second
resding and adoption. (Director of Public Works)
7. ORDINANCE 2607 PREZONlNG 14.23 ACRES OF LAND LOCATEIl NORTH OF THE
TERMINUS OF MOONVIEW DRIVE TO RE-P (8.37 ACRES) AND RE-40
(5.86 ACRES) (second readiRll and adoDtion) - The item involves a prezone
of 14.23 acres to the City's RE-P and RE-40 zones, and the subdivision of 8.37
acres of the 14.23 acres into 12 residential and 2 open space lots. The parcel
to be subdivided is proposed to be prezoned to RE-P. Two adjoining parcels to
the east owned by the Sweetwater Authority are proposed to be prezoned to RE-
40. All parcels are located north of the terminus of Moonview Drive in the
County of San Diego. Staff recommends Council place the ordinance on second
resding and adoption. (Director of Planning)
8. RESOLUTION 17689 APPROVING SOUTH CHULA VISTA LmRARY CHANGE ORDER
NUMBER NINE WITH DOUGLAS E. BARNHART, INC., FOR FORCE
ACCOUNT WORK, CARPET, ELECTRICAL AND MISCELLANEOUS
CHANGES - Change Order Number Nine is composed of various components
including force account work, carpet, electrical, and other miscellaneous
changes. The Change Order totals $19,313, sixty-five percent of which will be
reimbursed by the State Grant. Staff recommends approval of the resolution.
(Library Director/Director of Public Works)
9. RESOLUTION 17680 APPROPRIATING FUNDS, ACCEPTING BIDS AND AWARDING
CONTRACT FOR "SIDEWALK SAFETY PROGRAM, FOURTH
A VENUE, EAST SIDE - FROM 450 FEET SOUTH OF ORANGE
AVENUE TO ANITA STREET" (STL-218) IN THE CITY - On 8/3/94,
sealed bids were received for "Sidewalk Safety Program, Fourth Avenue, East
Side - from 450 feet south of Orange Avenue to Anita Street" (STL-218). The
work to be done consists of street widening, new curb, gutter, sidewalk, and
miscellaneous landscaping. Staff recommends approval of the resolution.
(Director of Public Works) 4/5th's vote required. Continued from the
meeting of 10/4/94.
.. .. END OF CONSENT CALENDAR .. ..
PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES
The following items have been advertised and/or posted as pubUc hearings as required by law. If you wish to
speak to any item, please flU out the "Request to Speak Fonn" available in the labby and submit it to the City
Agenda
-3-
October 18, 1994
Clerk prior to the meeting. (Complete the green fonn to speak in favor of the staff recommendation; complete
the pink fonn to speak In opposition to the staff recommentkltion.) Comments are limited to five minutes per
iIulividual.
None submitted.
ORAL COMMUNICATIONS
This is an opportunity for the general public to address the City CouncU on any subject matter within the
CouncU'sjurisdiction that is!J!lJ. an item on this agenda for public discussion. (State law, however, generally
prohibits the City CouncU from taking action on any issues not included on the posted agenda.) If you wish to
address the CouncU on such a subject, please complete the yellow "Request to Speak Under Oral Communications
Fonn" avaUable in the lobby and submit it to the City Clerk prior to the meeting. Those who wish to speak,
please give your name and address for record purposes and follow up action. Your time is limited to three
minutes per speaker.
BOARD AND COMMISSION RECOMMENDATIONS
This is the time the City Council wU/ consider items which have been forwarded to them for consideration by one
of the City's Boards, Commissions and/or Committees.
10. LETTER FROM THE CHARTER REVIEW COMMISSION SUGGESTING THAT TO BE
CONSISTENT WITH THE PRESENT LANGUAGE IN THE CHARTER, THE TITLE OF MAYOR
PRO-TEMPORE, RATHER THAN VICE-MAYOR, BE USED WHEN REFERRING TO SUCH
OFFICE
ACTION ITEMS
The items listed in this section of the agenda are expected to elicit substantiol discussions and deliberations by
the CouncU, staff, or members of the general public. The items will be considered individually by the CouncU
and slaffrecommendations may in certain cases be presented in the alternative. Those who wish to speak, please
fill out a "Request to Speak" fonn available in the lobby and submit it to the City Clerk prior to the meeting.
Public comments are limited to five minutes.
11.
REPORT
UPDATE ON SOLID WASTE DISPOSAL ISSUES - An oral report will be
given by staff.
REPORT
CONSIDERATION OF A RESIDENT SURVEY ON THE CITY'S
REFUSE, RECYCLING, AND YARD WASTE PROGRAMS - On 9/6/94,
Council discussed the issue of sending a survey to residents addressing the
recent inquiries made by the public regarding the refuse, recycling, and yard
waste collection programs and their impact on rate payers. It was the consensus
of the Council that staff should draft a survey to be brought back for further
consideration. The survey was prepared by the Conservation Coordinator with
support from the Public Information Officer. The survey report includes the
Council comment regarding the intent, effectiveness, and costs of a proposed
survey. The survey attempts to address the intent and spirit of public comments
Agenda
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October 18, 1994
that have been received by the Council, Laidlaw Waste Systems, and staff.
Staff reconunends Council defer a decision on a mail survey until the
Conservation Coordinator has submitted the refuse/recycling public education
plan tentatively scheduled for the 1111/94 meeting. (Administration)
12.
REPORT
UPDATE ON REGIONAL SEWER ISSUES - An oral report will be given
by staff.
ITEMS PULLED FROM THE CONSENT CALENDAR
This is the time the City CouncU will discuss items which have been removed from the Consent Calendar.
Agenda items pulled at the request of the public will be considered prior to those pulled by CouncUmembers.
Public comments are limited to jive minutes per individual.
OTHER BUSINESS
13. CITY MANAGER'S REPORTIS)
a. Scheduling of meetings.
14. MAYOR'S REPORTlS)
a. Site for Kidz Biz Program - discussion and possible direction.
15. COUNCIL COMMENTS
CLOSED SESSION
Unless the City Attorney, the City Manager or the City Council states otherwise at this time, the CouncU will
discuss and deliberate on the following items of business which are permitted by Iilw to be the subject of a clilsed
session discussion, and which the Council is advised should be discussed in closed session to best protect the
interests of the City. The Council Is required by Iilw to return to open session, issue any reports of JiJlgJ action
taken in clilsed session, and the votes taken. However, due to the typical length of time taken up by clilsed
sessions, the videotaping will be terminated at this point in order to save costs so that the Council's return from
closed session, reports of JiJlgJ action taken, and a4journment will not be videotaped. Nevertheless, the report
of jinal action taken will be recorded in the minutes which will be availilble in the City Clerk's Office.
16. CONFERENCE WITH LEGAL COUNSEL - Existin!! litigation pursuant to Govenunent Code
Section 54956.9
Agenda
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October 18, 1994
17. CONFERENCE WITH LEGAL COUNSEL - Anticinated litigation pursuant to Government Code
Section 54956.9
. Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: 1.
. City vs. Solid Waste Management JPA (differential rate structure and transfer station
legal issues).
. Settlement of City/Agency claim against Shinohara Insurance Company for landscaping
contract.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section
54957
. Title: City Attorney
18. CONFERENCE WITH LABOR NEGOTIATOR - Pursuant to Government Code Section 54957.6
. Agency negotiator: John Goss or designee for CVEA, WCE, IAPF, Executive
Management, Mid-Management, and Unrepresented.
Employee organization: Chula Vista Employees Association (CVEA), Western Council
of Engineers (WCE), and International Association of Fire Fighters (IAPF).
Unrepresented employee: Executive Management, Mid-Management, and Unrepresented.
19. REPORT OF ACTIONS TAKEN IN CLOSED SESSION
ADJOURNMENT
The meeting will adjourn to (a closed session and thence to) the Regular City Council Meeting on October 25, 1994
at 6:00 p.m. in the City Council Chambers.
A Meeting of the Redevelopment Agency wil\ be held immediately following the City Council Meeting.
October 13, 1994
TO:
The Honorable Mayor and City Council
SUBJECT:
,
John D. Goss, City Manager i'/
City Council Meeting of October 18, 1994
FROM:
This will transmit the agenda and related materials for the regular City Council
meeting of Tuesday, October 18, 1994. Comments regarding the Written
Communications are as follows:
Sa. This is a letter from the City Attorney stating that there were no
reportable actions taken at the closed session of October 4, 1994. IT IS
RECOMMENDED THAT THIS LETTER BE RECEIVED AND
FILED.
JDG:mab
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""~~.....
ellY OF
CHUlA VISTA
OFFICE OF THE CITY ATTORNEY
Date:
October 12, 1994
To:
From:
The Honorable Mayor and City Council
Bruce M. Boogaard, City Attorne~
Report Regarding Actions Taken in Closed Session
for the Meeting of 10/11/94
Re:
The City Attorney hereby reports to the best of my knowledge from
observance of actions taken in the Closed Session in which the City
Attorney participated, that there were no actions taken in the
Closed Session of 10/11/94 which are required under the Brown Act
to be reported.
BMB:lgk
C:\lt\cloB8es8.927
CSt).. -I
276 FOURTH AVE/CHULA VISTA. CALIFORNIA 91910/(619) 69.1-5037
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COUNCIL AGENDA STATEMENT
ft,\Q~ It~
",\:10 Meeting Date 10 JO)/8'./n9
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ITEM TITLE: . ,_.J brdinance ~ /, If? ~ Amending Municipal Code Section
~'v\ ;) 10.48.030, Increased Speed Limits in Certain Zones, Schedule IX - 600
O~\:I Block of Naples Street and affirming trial traffic regulation
~C;
SUiMITTED BY:
REVIEWED BY:
Director of Public Work~\'l'
City Manager]" ~ ~
(4/5ths Vote: Yes_No..XJ
In February 1994, the City Engineer has determined the need to establish a 35 MPH posted
speed limit, via Trial Traffic Regulation, in the 600 Block of Naples Street. A traffic and
engineering study, as required by State Law, was conducted by staff and it was determined that
the 85th percentile speed on Naples Streets is 35 M.P.H. between Industrial Boulevard and
Broadway Prior to this Trial Traffic Regulation the speed limit in the 600 block of Naples
Street was not posted.
RECOMMENDATION: That Council place the ordinance on first reading amending the
Municipal Code for Increased Speed Limits in Certain Zones, Schedule IX .. 600 Block of
Naples Street.
BOARDS/COMMISSIONS RECOMMENDATION: The Safety Commission at its meeting
of September 8, 1994 voted 7-0 to approve the affirmation of the trial traffic regulation for
increased speed on the 600 block of Naples Street.
DISCUSSION:
Naples Street is a 40' curb to curb residential collector street with residences on the north side
and commercial and an elementary school on the south side. Near Broadway it is 46' curb to
curb in width and near Industrial Blvd it is 28' from edge of pavement to edge of pavement.
Based on the above-mentioned traffic studies and an accident rate of 2.22 accidents per million
vehicle miles which is slightly lower than the statewide average of 2.28 for similar roadways
in the State of California, and the presence of single family residences fronting on this street,
the school, and commercial property access, it has been determined that the speed limit shall
be posted at 35 M.P.H.
10.48.030 Increased Speed Limits in Certain Zones - Schedule IX
Declared Prima Facie
Name of Street Beginning At Ending At Speed Limit
Naples Street Industrial Blvd. Broadway 35 M.P.H.
Said regulation became effective when the appropriate posting of signs and pavement markir.2s
were put in place on February 7, 1994 The regulation has run for a trial period of 8 months
,...)
Page 2, Item "
Meeting Date 10/11 /94
~
from the date of such posting, at which time a review of said regulation has been made to
determine if it should be made permanent.
A review of the traffic conditions by staff and the Police Department show that this Trial
Traffic Regulation is operating effectively Therefore, staff recommends that this Trial Traffic
Regulation be made permanent. In the vicinity of the school frontage, there are "25 miles per
hour when children are present" signs and other appropriate school crossing signs and
pavement legends.
Henry Manriquez, Principal of Harborside Elementary School has been notified of tonight's
meeting.
FISCAL IMPACT: The costs of the signs and pavement markings are estimated at $32700,
includes full cost recovery This work was performed as a part of the current operating budget
of the Operations Division of Public Works.
Attachments.
Exhibit A - Area Plat
Exhibit B - Engineering/Traffic Survey
Exhibit C - Trial Traffic #138
Exhibit D - Safety Commission Minutes dated 9/8/94 (excerpt)
"""
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ORDINANCE NO. " <r;
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AN ORDINANCE AMENDING SECTION 10.48.030 OF THE 44'b
CHULA VISTA MUNICIPAL CODE - INCREASING STATE 4~
LAW MAXIMUM SPEED LIMITS IN CERTAIN ZONES, 0,(:>
SCHEDULE IX - 600 BLOCK OF NAPLES STREET AND ~O~
AFFIRMING TRIAL TRAFFIC REGULATION
WHEREAS, in February
determined the need to establish
Trial Traffic Regulation, in the
1994, the City Engineer has
a 35 MPH posted speed limit, via
600 Block of Naples Street; and
WHEREAS, a traffic and engineering study, as required by
State Law, was conducted by staff and it was determined that the
85th percentile speed on Naples Streets is 35 M.P.H. between
Industrial Boulevard and Broadway; and
WHEREAS, the Safety Commission at its meeting of
September 8, 1994 voted 7-0 to approve the affirmation of the trial
traffic regulation for increased speed on the 600 block of Naples
Street.
NOW, THEREFORE, the City Council of the City of Chula vista
does ordain as follows:
SECTION I: That Schedule IX of section 10.48.030 of the Chula
Vista Municipal Code, Increasing State Law Maximum Speed Limits in
certain Areas, is hereby amended to include the following changes:
10.48.030 Increased Speed Limits in Certain Zones - Schedule IX
Declared Prima
Name of Street Beginning At Ending At Facie Speed Limit
Naples Street Industrial Broadway 35 M.P.H.
Blvd.
SECTION II: This
force on the thirtieth
ordinance shall take effect and be in full
day from and after its adoption.
, /
APpy6ved at t .I form by r
~~i 4J/
iBruce M. Boogaard C1ty
Attorney /
Presented by
John P. Lippitt, Director of
Public Works
c: \or\speed. inc
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INFORMATION PACKET
SCANNED AT FIRST READING
OF THIS ORDINANCE ON:
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PLAT
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IPEED LlKIT -- lNCINEE1INC/TlAFFIC IURVEY}
. STRIET: Mat)l.. Str..t
411tIKITSS Indu~tTi.l Blvd.
lxi.ti.1 'o.t.d Ip..d Lta1tl
I~Y or SPIED IUlVEYS
- Broadwav
*
KPH
* unpo.c.d and 25 KPH vh.u chlldren
ar. pr.unt
I.p.utl
lIau takeu:
.uab.r ,.hicl.. on Sampl.:
15tb '.rc.ntil. Speed:
lanl' of Ip..d. I.cor..d:
Indu.tri.l Slvd. - Iroadvay
11/8/93
100
35 KPH
20 - 45 KPH
'1-0A1JWAY aw.ACTEUSTICS
Width 40-46 and 28' v/o
lorizontal All.nment
V.rtical Aliltlment
, /Ave. IP to IP
Color.dofeet Nuaber of laD"
T.nunt
Max Rr.de less th.n 2%
for ~oth 'ir.ction.
2
llArF1C CHARACT!llSTICS
..
','
Av.rll' lIaily Traffic
~-Str.et 'arkinl No
Broadwav,
6.510
.topp1nR allowed on .outh curb ...t of Woodlawn Av.nue to
Specill Cond1t10n. No curb, lutter and .idew.lk ve.t of Colorado Av.nue. Harbor.ide
chool east of Color.do Avenue on the sovtrs1de. Trolle tracks vest 01 ~olorado
Au.. nn th. north f~~@ 0' the street. mcstlv residential with direct driveway ace..s.
.
Accid.nt Il.tory
mil..) 1. lover than the aver'Re r.t.
California .
accident. er million v.hicl.
roe w.y. n t. tat. 0
-- .
IV!-m I!StlLTS
.
'tu', ... 'r.p.rl' ~,
Suva Smith
Dat.
11/10/93
"c~n'.tion letain 25 KPH .pee' limit when children Ir. pr..ent in th. vicinity of
Marhoraid. S~hool and ..tab11Ih 35 MPH .~..d l1m1t everywherl el.. on the .'rment.
Dat. ~1C~n'aUon appro'll': ,I" / 'If
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Approy.' .p..' lta1tl
35 MrB
e,ar eve 40103, 'un., Ixpin'l
11/8/98
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X.~gIIlAIXg. XIII
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, r..f' 1'1 , 1994 I' /
rile: ~-027 '1
~: ~e Honorable Mayor aDd City ~cil
VIA: John Go.., City lIaDa.srerjj, ~~
noM: . JobD P. Lippitt, Director Of~lic tfor~
1OBJBC'l': . ..tahli.hiDg a '!'rial '!'raffic aegulaUon
Pur.uant to the provbi~ of SecUon 10.12.030 of the Chub
Vi8ta Municipal Code, adopted by Orc!iDaDce 110. 1625 aD May 27,
1975, the City Engineer, vith the CODcurrence of the Chllla Vi.ta
Safety eo.mi..ion, ba. deterained that in the intere.t of
aini.hing traffic bazard. end traffic conge.tion, end for the
proaotion of public .afety, there i. hereby e.tahli.hed :
10.48.030
SCHEDULE IX - INCREASED SPEED LIMITS IN CERTAIN AREAS
.... of Street
Beginning At
Induatrial Blvd.
~ing At
Broadway
P..o~.ed
lpeed Liait
35 II.P.H.
"""\
"ple. Street
~e City Engineer ba. deterained the Deed to e.tahli.h a po.ted
apeed li.it in the 600 block of lIaple. Street. A traffic end
engineering .tudy, .. required by State Law, va. conducted by
ataft and it Val deterained that the 85th pereenUle apeec! on
lIaplea Street 11 35 II.P.H. between Induatrial Boulevard and
Broadway.
.aple. Street i. a 40' curb to curb re.idential collector atreet,
vith re.idenee. on the north aide aDd c ereial and an
el_ntary achool aD the aouth aide. ....ed aD the above -.nUonec!
traffic atudie. and an accident rate of 2.22 eccident. per
.illion .ebiele aile. which i. alightly lower than the .tatewide
average of 2.28 for aiailar roadway. in the .tate of California,
the pre.ence of re.idence., c- ' ereial, and the .chool, it ba.
been deterained that the &peed l1a1t ahall be poated at 35 II.P.B.
laid Z'e9U!aUon to beC"~ e effectbe apoa the poaUn9 of aigna.
'l'be Z'e9U!aUon ahall ~ for a trial period of I .xlthJI f~ the
date of aucb po.ting, at which tiae a review of aaid regulation
will be aade to detera1ne if it .bould be aade pe~ent.
Attacbaenta:
Area Plat
&DgineeriDg and '!'raffie 'urvey
.,
. . ---.------ -..,
(, -t,
~ial ~affic '138
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Safety Commission Minutes
September 8, 1994
Page 6
8. REPORT Affirming Trial Traffic Regulation #138 - Increased Speed Limits in Certain Zones - 600
Block of Naples Street
Frank Rivera presented staff's report.
Commissioner Liken asked if the elementary ochool had any comments on the increased speed limit.
Frank Rivera said the !Chool principal had been notified eight months ago before the trial traffic
regulation was installed and he was no.t heard from.
Commissioner Miller had received a call from the principal of Harbors ide a few months back and he was
concerned about the speed on Naples Street. The principal had indicated that speed was a problem and
he wanted to address the Commission about installing speed humps in the area. She said when the
original request was submitted, Broadway was being re-surfaced and that caused many problems. She
asked staff if they had informed the principal that the item was ocheduled for the Safety Commission
meeting.
Frank Rivera said he believed that the principal had been informed but he could not be sure.
.
Commissioner Miller said motorists were supposed to decrease speed when children were present, but
the principal said that was not happening.
MSUC (SmithlPitts) to recommend to the City Council that Council pass an ordinance
affirming the trial traffic regulation and make the speed limit permanent.
9. REPORT on request for time limited parking 500 block of Del Mar Avenue and 200 blocks of
Shasta Street and Whitney Avenue
Frank Rivera presented staff's report.
Chair Thomas asked staff if they verified that Sharp Reese Staaly (SRS) had met conditions of their
Condition Use Permit (CUP).
Frank Rivera responded that the conditions of the CUP had been met.
Commissioner Smith said as he viewed the random counts of on-lite parking spaces for SRS, there were
always parking spaces available throughout the day. He uked how many spaces were occupied by
employees versus patients.
Frank Rivera said it was difficult to distinguish. After July 1994. the employees were given permits for
parking; however, before July 1, there was no way to distinguish the carl. Since there were lpaces
available through the day, staf'f concluded that it was not only SRS employees impacting the
surrounding streets, but other bUline...s as well.
Commissioner Smith felt that SRS was being lingled out and it could be the courthouse that was also
. caUling problems.
Carmen Ana., Site MancJller, Sharp Reele Steoly, 626 Third Auenue, Chul4 Vida, CA 91910,
said she was neutral on the two hour parking limits. SRS encouraged employees to park on H Street
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UNOFFICIAL MINUTES
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COUNCIL AGENDA STATEMENT
ITEM TITLE:
Item ~ 7
Meeting Date t1:lit1-f94....
101 )~I '1~
LIC HEARING: (A) PCZ-91-D - Consideration of prezoning 14.23
acrc:A< ated north of the terminus of Moonview Drive from RR-l
:&~lffity) to -P (8.37 acres) and RE-40 (5 86 acres) - Michael Demich
tf}~ \>I ORDINANCE .2 ~ ~r?c,rdinance of the City of Chula Vista City Council
<;)\;;2-0. prezoning 14.23 acres of land located north of the terminus of Moonview
~~\>I Drive to RE-P (8.37 Acres) and RE-40 (5 86 Acres)
O~<;)
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PUBLIC HEARING' (B) PCS-91-02 - Consideration of tentative
bdivision map for Bonita Hills Executive Estates, Chula Vista Tract
P -91-02 - Michael Demich
RESOI.: TION /7('a ~Zolution of the City of Chula Vista City Council
approving "~Tentative Subdivision Map for Bonita Hills Executive
Estates, Chu Vista T. ract PCS 91-02, making the necessary findings and
adopting the itigated Negative Declaration and the Mitigation
Monitoring Program for IS-91-15
SUBMITTED BY: Director of Plann~ng /~-t:
REVIEWED BY: City Manager....Yt ~::z}{l J (4/5ths Vote: Yes_NoXl
1 This item involves a prezone of 14.23 acres to the City's RE- P (Residential Estates-
Precise Plan) and RE-40 (Residential Estates-40,OOO square foot minimum lot size)
zones, and the subdivision of 8.37 acres of the 14.23 acres into 12 residential and 2 open
space lots. The parcel to be subdivided is proposed to be pre-zoned to RE-P Two
adjoining parcels to the east owned by the Sweetwater Authority are proposed to be pre-
zoned to RE-40. All parcels are located north of the terminus of Moonview Drive in the
County of San Diego (see Exhibits A and B)
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2. An Initial Study, IS-91-15, of possible adverse environmental impacts of the project was
conducted by the Environmental Review Coordinator (ERC) The ERC concluded that
there would be no significant environmental effects and recommends adoption of the
Mitigated Negative Declaration and Mitigation Monitoring Program (see Exhibit C)
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Page 2, Item ~
Meeting Date 10m /94 """
RECOMMENDATION:
That City Council adopt the Ordinance and Resolution approving the prezoning and Tentative
Subdivision Map based on the findings and subject to the guidelines and conditions contained
therein.
BOARDS/COMMISSIONS RECOMMENDATION:
1 On September 14, 1994, the Planning Commission voted 5-to-l recommending approval
of the Prezoning, and 4-to-2 recommending approval of the Tentative Subdivision Map
(see attached minutes)
2. On September 26, 1994, the Resource Conservation Commission reviewed the Mitigated
Negative Declaration for IS-91-15 and the associated Coastal Sage Scrub Loss Permit for
CS-95-03 (see attached minutes) A motion to approve these items failed with 3 votes
in favor, two opposed, and two absent (four affirmative votes being necessary to approve
the motion.)
DISCUSSION:
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Background
1 Proposed development.
The applicant is proposing the subdivision of 8.37 acres into 12 residential and 2 open space
lots. The residential lots are proposed to contain single family detached homes on minimum
10,000 square foot acre parcels. The subdivision will be gated, the streets and open spaces lots
private. A homeowners association will be established to maintain the private streets, open
space lots and re-vegetated areas.
As a residential development, the homes will be custom built and, according to the applicant.
will sell in the range of $300,000 to $500,000 Development must be constructed in accordance
with the precise plan guidelines established as part of the prezone related to density and lot size.
and RE standards.
In addition, the two adjoining parcels owned by the Sweetwater Authority are proposed to be
pre-zoned and annexed in conjunction with the subdivision, in order to provide logical
annexation boundaries. These parcels total 5 86 acres and contain an 18 million gallon
underground reservoir and control building. In a letter dated September 29, 1994, the
Sweetwater Authority agreed to the annexation of these two parcels (see Exhibit D)
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Page 3, Item
Meeting Date 10/11/94
2.
Zoning and Land Use
Site
North
South
East
West
ZONING
RR-I (Rural Residential-I du/ac)(County)
RR-I/RR-5 (Rural Residential-4.3 du/ac)(County)
PC (Planned Community)(Chula Vista)
RR-I (County)
RR-5 (County)
LAND USE
Vacant
Residential
Residential
Vacant
Vacanti Residential
The site is bounded by existing single family residences at the northwestern, northern and
northeastern boundaries, water storage facilities at the southern boundary, an improved access
road entering at the northeast boundary, Moonview Drive entering at the south central boundary,
and undeveloped land at the southwestern and eastern boundaries. The project is compatible
with surrounding land uses.
The properties to the north, east and west are in the County of San Diego and designated
Residential-Low (0-3 du/ac), Residential I and Residential 5, respectively, on the Sweetwater
Community Plan. The property to the south (Terra Nova) is in the City of Chula Vista and is
designated Residential-Low Medium (3-6 du/ac) on the City's General Plan.
3 Existing site characteristics.
The 8 37 acre tentative map parcel slopes to the west with an average natural slope of 15 % and
a maximum natural slope of 40% The southern end of the property features a north-facing
slope with disturbed vegetation which gradually drops into a drainage course with sage scrub
The terrain rises again to the north onto a barren ridge line, before dropping steeply into Bonita
Valley
The 5.86 acre Sweetwater parcels are bounded on the west by the tentative map parcel, to the
north by a single family residence, to the south by a parcel containing a water tank and another
vacant parcel, and to the east by vacant land. Access is from Randy Lane off Bonita Road or
from Moonview Drive through Terra Nova via East "H" Street. A pump house sits at the east
central portion of the property.
Drainage from the tentative map area is to the west and flows toward the center of the project.
which then follows the natural drainage course westward off-site, then northward and eventually
ends up in the Sweetwater River On the eastern boundary near the center of the site is a
disturbed fill slope. The maximum elevation is 308 feet at the south end of the property.
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Page 4, Item
Meeting Date 10/11/94
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whereas the low elevation is approximately 116 feet in the extreme northwestern corner of the
property
The 187 million gallon reinforced concrete Bonita Valley Reservoir on the Sweetwater parcels
includes a pump house and a two foot earthen "blanket" placed over the concrete tank, on which
sage scrub was seeded. Although these parcels are proposed for annexation concurrently with
the tentative map area, they will not be developed because of the presence of gnatcatchers and
sensitive habitat.
4 Prezone.
The prezone will establish City zoning prior to annexation. The subdivision map area will be
pre-zoned RE-P, Residential Estate - Precise Plan, while the Sweetwater Authority parcels will
be pre-zoned to RE-40, Residential Estate - 40,000 sq ft minimum lot size. With City zoning,
the project will be subject to the standards contained in Chapter 19.22, R-E - Residential Estates
Zone, and any precise plan standards established under the "P" Precise Plan modifying district.
Lot sizes vary in size from the smallest of 13,168 sq ft. (Lot 5) to the largest of 20,255 sq ft.
(Lot 10)
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5 Tentative map
As noted earlier, the tentative subdivision map proposes to divide the 8 37 acres into twelve
residential parcels Lots 1 to 6 will be placed on the ridge line between Open Space Lots "A"
and "B," while Lots 7 to 12 will be placed along the southern portion of the project. Lots 10
to 12 will abut the present City boundary.
Because of its excessive slope, Open Space Lot "A" will not be developed. Open Space Lot "B"
will also not be developed as a result of a biology study carried out under the Initial Study which
identified several important issues (see the Mitigated Negative Declaration for IS-91-15,
Attachment "B"). Open Space Lot "B" contains the storm drain and the sewer line. The
subdivision will be accessed from Moonview Drive, which is proposed to be gated.
6. Annexation.
The annexation request has been submitted by the applicant and will be considered at a later
date. All three parcels are conditioned to be annexed prior to approval of the Final Map.
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Page 5, Item
Meeting Date 10/11/94
7.
Environmental Review
An environmental "initial study" was required by the Environmental Review Coordinator (IS-91-
15) for this project. However, in March 25, 1993 prior to the issuance of a Mitigated Negative
Declaration, the California Gnatcatcher was listed as a threatened species under the Endangered
Species Act, thus delaying the posting of the Negative Declaration. A biology study was then
necessary to address the loss of Coastal Sage Scrub, which is habitat for the Gnatcatcher The
biology study found that there are several California Gnatcatchers just off the subdivision
property to the east and west, and that there would be a loss of 1.5 acres of Coastal Sage Scrub
As mitigation for the loss of Coastal Sage Scrub, the applicant is required to re-vegetate the
Sweetwater tank parcel (APN 592-171-61), irrigate the re-vegetated areas, and fence off the
parcel to ensure that, to the extent possible, domesticated animals do not threaten any nesting
gnatcatchers. In addition, the applicant is required to re-vegetate any disturbed areas in Open
Space Lot "B" resulting from the project, and along the bank adjacent to Street "B," and any
areas disturbed as a result of grading activities adjoining the subdivision.
In addition, all re-vegetated areas are to be monitored for a period of five years to ensure that
the native plants thrive and are capable of supporting themselves. If after five years the plants
are not thriving, the Environmental Review Coordinator has the option of extending the
monitoring period.
8 Coastal Sage Scrub Loss Permit.
When the Coastal California Gnatcatcher was listed as threatened by the Federal Government
under the provisions of the Endangered Species Act, a "special rule" was adopted pursuant to
Section 4(d) of the Act which gave local governments the ability to issue permits for limited loss
of Coastal Sage Habitat. Subsequently, the City of Chula Vista adopted an ordinance authorizing
it to issue Interim Loss Permits in the City. The Project site includes areas of Coastal Sage
Scrub habitat, and, therefore, a Coastal Sage Scrub loss permit will be necessary for
development of the project. The draft findings for this loss permit are included in the Mitigated
Negative Declaration. The loss permit will be considered for issuance by the Director of
Planning prior to issuance of a grading permit.
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Page 6, Item
Meeting Date 10/11/94
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Analvsis
1 General Plan Conformance.
The General Plan designation in the County of San Diego is Residential-Low (0-3 du/ac) The
City of Chula Vista General Plan designation for the both parcels is Residential-Low (0-3 du/ac)
The proposed prezoning to RE-P and RE-40 are consistent with these designations.
2. Zoning Ordinance Conformance.
The current zoning, under the County of San Diego is RR-l (1 acre minimum lot size) The
proposed City of Chula Vista zoning for the subdivision is RE-P (minimum lot size of 20,000
square feet) The application of the "P" modifier to this project will allow parcels of less than
20,000 sq ft., along with the retention of the permanent open spaces, provided the overall
density does not exceed the maximum allowable under the RE Zone.
The Sweetwater Authority site will be pre-zoned RE-40 which requires a minimum 40.000
square foot lot per dwelling This is in keeping with the existing County zoning and General
Plan designation.
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3 Grading 1 Landform Modification.
The project conforms with the City's landform grading policies as specified in Sections 6.2 and
7 7 of the Land Use Element of the General Plan. The proposed grading pattern conforms to
the policies mentioned above
4 Circulation 1 Access.
Access to the project will be from Moonview Drive to the southeast of the project, which will
be gated. Access to the project from Randy Lane off Bonita Road will be provided, but will be
gated and restricted to emergency access only
The proposed street names for the project are:
Street "A" - Moonview Drive
Street "B" - Moonview Way
Street "C" - Moonview Court
Bonita Hills Executive Estates is proposed to be a gated community from Moonview Drive At
the Planning Commission public hearing, several Commission members had concerns regarding
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Page 7. Item
Meeting Date 10/11/94
this aspect of the project. It is staff's position that the gating proposal for this project is
acceptable for the following reasons:
1) There is no through access from Moonview Drive to Bonita Road. The project is
isolated and not interconnected to the overall street network. Direct access to Bonita
Road from Moonview Drive via Randy Lane is prohibited, except for emergencies, and
will be blocked by a crash gate, thus precluding direct access from Terra Nova to Bonita
Road, even for subdivision residents.
2) The streets in the subdivision will be constructed to a private street standard and will be
maintained by the homeowner's association.
3) Open Space Lots "A" and "B" and both Sweetwater Authority parcels are considered
environmentally sensitive and should not be disturbed. If the subdivision is open to the
public there is a higher likelihood that people will disturb these areas.
4) No trail systems connect in a north-south or east-west direction through the subdivision
or to the Sweetwater Parcels so there would be no need for hiker/pedestrian access
Based on discussion of these factors, the Planning Commission recommended approval of the
proposed Tentative Subdivision Map with the gating proposal being retained.
4 Drainage.
Drainage from the site will be to the west from the center of the site. Streets "A" and "C" will
drain down to approximately the center of the project in Open Space Lot "B" where it will then
follow the natural drainage pattern out of the subdivision. The drainage structures will not allo\\
a greater volume or velocity of water to surface drain off the site than does so at present.
Several residents to the north and below (downslope of) the project on Glen Abbey Boulevard
raised concerns regarding increased drainage onto their properties. Apparently, these properties
are subject to flooding under existing conditions in the County. According to the applicant's
engineer and the City Engineer, the development and grading of this site will actually reduce the
overall amount of runoff A small amount of runoff which currently flows down the hillside will
be diverted to the storm drain. In addition, the applicant is required to re-vegetate certain slopes
and hillsides in the vicinity which currently drain onto Glen Abbey Boulevard. Once the re-
vegetation of the hillsides and slopes is complete, there will be an overall decrease in the amount
of runoff
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Page 8, Item
Meeting Date 10/11/94
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Subsequent to the Planning Commission hearing, Mr J.H. McGowan wrote to the City Council
regarding the drainage from the subdivision and relating his concerns that negative impacts
would occur as a result of the development of the subject parcel His concerns were responded
to by the Engineering Division in a memo dated October 3, 1994 (see Exhibit E)
5. Public Services / Utilities.
A sewer line serving Lots 7 to 12 in Street "c" will flow into a line in Street "B" then to Street
"A." An easement running down the lot line separating Lots 4 and 5 will take the sewer line
off-site to the west. Approximately 460 feet to the west, the line turns north where, after
approximately 430 more feet, it will connect to Glen Abbey Boulevard.
FISCAL IMPACT: Development Impact Fees, Park and Recreation fees and property taxes
are applicable to this project. However, because the streets will be privately maintained, there
will be no City outlay for maintaining the subdivision's streets.
ATTACHMENTS.
Exhibit A - Locator map showing the area of the prezone for PCZ-91-D
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2. Exhibit B - Reduction of Tentative Subdivision Map PCS-91-02 (full scale blue lines included in each packet
to the City Council).
3. Exhibit C - Mitigated Negative Declaration and Mitigation Monitoring Program for IS.91-15
4. Exhibit D - Sweetwater Authority lener dated September 29, 1994 agreeing to the annexation of their two
parcels. If.
5 Exhibit E - 10/3/94 memo responding to Mr. McGowan's 9/23/94 lener
6. Planning Commission Resolution PCZ-91-D
7 Planning Commission Resolution PCS-91'{)2.
8. Minutes from the Planning Commission meeting of September 14, 1994
9 Minutes from the Resource Conservation Commission meeting of September 26, 1994.
10. Disclosure Statement.
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Ordinance No
Page No 3
Declaration for IS-91-15 The City Council finds that the Program is
designed to ensure that during the project implementation and operation,
the Applicant and other responsible parties implement the project
components and comply with the feasible mitigation measures identified
in the Findings and in the Program.
Section 3
Incorporation of All Feasible Mitigation Measures.
The City Council does hereby adopt and incorporate herein as conditions for all
approvals herein granted all mitigation measures which it has determined to be feasible
in the approval of the Prezone. Further, the City Council does hereby authorize the
Director of Planning to issue a Final 4(d) Loss Permit for the Project (CS-95-03)
Section 4
Approval of the Coastal Sage Loss Permit Findings.
The City Council does hereby approve the Section 4(d) Coastal Sage Take Permit
Findings and authorizes the Director of Planning to issue a Final 4(d) Loss Permit for
the Project (CS-95-03)(Appendix E in the Mitigated Negative Declaration)
Section 5
Findings.
The City Council finds that the prezoning is consistent with the City of Chula Vista
General Plan and that the public necessity, convenience, general welfare, and good
zoning practice support the prezoning to RE-P and RE-40
Further, the City Council finds that the "P" Precise Plan Modifier is appropriate for
Bonita Hills Executive Estates, PCS-91-01, in that the subject property is unique by
virtue of its topography and access, thus requiring special handling of the development
on a precise plan basis.
Further, the City Council finds that the overall density for Bonita Hills Executive Estates
is I 43 dweJling units per acre (12 dwellings/8.37 acres), which is consistent with the
General Plan Designation of Residential-Low (0-3 du/ac)
Section 6.
Prezoning.
The properties are hereby prezoned RE-P (APN 592-030-58) and RE-40 (APN 593-030-
57), to wit: Residential Estate-Precise Plan, and Residential Estates-40,OOO sq ft.
minimum lot size.
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Ordinance No
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With respect to the RE-P zoned area, the following guideline shall apply' Minimum lot
size shall be 10,000 square feet, provided the net project density (lots and permanent
open space areas) does not exceed one dwelling unit for every 20,000 square feet.
Development of the property shall be regulated by the RE-20 development standards
That a copy of this ordinance be transmitted to the owners of the property
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Presented by
Robert A. Leiter
Director of Planning
Bruce M Boogaard
City Attorney
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ORDINANCE NO. .).(, /) 7 'Q 4Jlto
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AN ORDINANCE OF THE CITY OF CHULA VISTA CITY COUNCIL IOJlt
PREZONING 14.23 ACRES OF LAND LOCATED NORTH OF THE
TERMINUS OF MOONVIEW DRIVE TO RE-P (8.37 ACRES) AND RE-40
(5.86 ACRES)
WHEREAS, a duly verified application for a prezoning of property conslstmg of
approximately 14.23 acres located at the northern terminus of Moonview Drive and
diagrammatically presented on the area map attached hereto as Exhibits A and B was filed with
the Planning Department of the City of Chula Vista on August 18, 1990 by Mr Michael
Anthony Demich; and
WHEREAS, said application requests a prezone from RR-l (County of San Diego) to
RE-P (8.37 acres. APN 592-030-58), and RE-40 (4.36 acres. APN 592-030-57 and 1 00 acre
APN 592-030-60), and
WHEREAS, the development of the 8.37 acre APN 592-030-58 is the subject matter of
a Tentative Subdivision Map, PCS-91-02, which is being concurrently heard with this
application; and,
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WHEREAS, the Environmental Review Coordinator conducted an Initial Study, IS-91-15
of potential environmental impacts associated with the implementation of the project and has
concluded that there would be no significant environmental impacts which could not be mitigated
to level less than significant, and recommends adoption of the Mitigated Negative Declaration
and Mitigation Monitoring Program issued on IS-91-15, and
WHEREAS, on September 14, 1994 the Planning Commission recommended approval
of the prezone (PCZ-91-D) to the City Council by a vote of 5 to 1 to I, and
WHEREAS, on September 14, 1994 the Planning Commission found that the project
would have no significant environmental impacts and recommends adoption by the City Council
of the Mitigated Negative Declaration and Mitigation Monitoring Program for IS-91-15, and
WHEREAS, on September 26, 1994, the Resource Conservation Commission reviewed
the Mitigated Negative Declaration for IS-91-15 and the associated Coastal Sage Scrub Loss
Permit for CS-95-03, and
WHEREAS, a motion to approve IS-91-15 and CS-95-03 by the Resource Conservation
Commission failed with 3 votes in favor, two opposed, and two absent in that four affirmative
votes were necessary to approve said motion; and
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WHEREAS, from the facts presented to the Planning Commission. the Commission has
determined that the prezone is consistent with the City of Chula Vista General Plan and that
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public necessity, convenience, and good zoning practice support the prezoning to RE-P for APN
592-030-58 and RE-40 for APN's 592-030-57 and 592-030-60; and
WHEREAS, the Planning Commission further recommends that the City Council
authorize the Director of Planning to issue a Final 4(d) Loss Pertnit for the Project (CS-95-03),
and
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WHEREAS, the City Clerk set the time aqif place for a hearing on said prezoning
application and notice of said hearing, together wpb its purpose, was given by its publication
in a newspaper of general circulation in the city apd its mailing to property owners within 1,000
feet of the exterior boundaries of the property atleast twenty-one days prior to the hearing, and
WHEREAS, the hearing was held at the time and place as advertised, namely 6'00 pm.
October 11, 1994 in the Council Chambers, 276 Fourth Avenue, before the City Council and
said hearing was thereafter closed.
NOW, THEREFORE the City Council of the City of Chula Vista does hereby find.
detertnine, and ordain as follows:
Section 2.
The City Counc hereby finds that the Project will have 0 new effecjs that were not
examined in t Mitigated Negative Declar~tion for IS 1-15 as of he date of the
application for the initial study ! ! l
a. Adoption of Findings - After its indepe~dent review, tfte Council does
hereby approve, accept as its 'own, and incorporate as '~f set forth full
herein, and make each and every one of the CEQA Findings as found in
the Mitigated Negative Declaration for IS-91-15.
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Section 1
Adoption of the Mitigated Negative Declaration and Miti
Program .
The City Council here y finds that the Projecv will have no sig
impacts and adopts e Mitigated Negative Declaration and
Program for IS-91-1
vironmental
Monitoring
b Adoption of Mitigation Monitoring Program - As required by the Public
Resources Code Section 21081 6, City Council hereby adopts the
Mitigation Monitoring and Reporting Program ("Program") incorporated
herein by reference as if set forth in full for Mitigated Negative
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COUNCIL AGENDA STATEMENT
ITEM ~
MEETING DATE October 18, 1994
ITEM TITLE: ResolutionJ7~~Approving South Chula vista Library
Change Order NO.9 with Douglas E. Barnhart, Inc.,
for force account work, carpet, electrical and
other miscellaneous changes
SUBMITTED BY: Director of Public Work~
Library Direct6r~^
REVIEWED BY: city Manaqe0~ ~~l (4/5ths Vote: Yes_No..J.L)
On November 2, 1993, Council awarded the construction contract for
the South Chula Vista Library to Douglas E. Barnhart, Inc.
Construction of the South Chula Vista Library is being monitored
jointly by the project management firms of Starboard, Inc. and
Project Solutions, Inc., as well as by the city's Buildings Project
Supervisor. They have worked with the California state Library to
insure that the changes included in change Order No. 9 are
necessary anp advisable and that the City achieves the greatest
possible value. Since the Library Construction and Renovation Bond
Act grant provides for reimbursement tor 65% of the building
project, including change orders, all change orders must also be
approved by the State Sond Act Manager.
RECOMMENDATION: That Council approve Change Order No.9 inolusive.
BOARD/COMMISSION RECOMMENDATION: Not applicable
DISCUSSION:
Change Order No.9, as approved by the State Bond Act ~anager,
totals $19,313 and incorporates a nulllber of improvements and
functional/operationl;ll revisions to the building that is consistent
with the normS of minor modifications made at this advanced stage
of construction. The project is now 75% complete. The majority of
the changes relate to value added items that will lower maintenance
costs in the future and the addition of electrioal circuiting and
lighting that coordinates more favorably with the furniture plan
and enhances functionality of the building program. The scope of
the works is as follows:
Liahtina and Power
1. Revise light fixtures in restrooms 134, 1~5 139,
and 140 to be consistent with the reflected ceiling
plan after the barrel ceilings were removed during
the value engineering stage.
Add: $1,315
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MEETING DATE octoger
PAGE TWO
18. 1994
2. Add one large light fb;ture in children's Story
Hour Room to insure adequate lighting.
Add: $2,137
3. Add additional electrical circuiting to power
lighting devices within some carrels and study
tables. Since the project was publicly bid in
$eptember 1993, revisions in the furniture plan
were made to enhance the functionality of the space
and better comply with the building program.
Add: $4,994
4. Provide additional lighting at the main entry for
better safety and security.
Add: $875
5. Provide power for public pay phone at main entrance
using force account method.
Add: $373
capital Il1\provements to Lower Future Operatina an9 Maintenance
Costs
1. Provide additional electrical conduit from main
electrical room for future use by the Public Works
Department to provide power for future electrical
devices.
Add: $1,476
2. Provide wall guardS in circulation work. areas to
protect walls from book cart damage.
Add: $1,787
3. Replace rolled carpet in browsing area,
circulation, reference desk with carpet tiles to
allow easy replacement in the future in these heavy
traveled areas.
Add: $2,309
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MEETING DATE October 18. 1994
4 . Provide waterproof membranes at aluminum window
sills that abut to stone flooring to protect sill
from deterioration due to moisture.
Add: $2,143
5. Eliminate sand blasting from glass portion in
Children's Room. After much research it was
determined that the oil from patron's skin can
leave fingerprints on sand blasted glass making it
difficult to remove, leading to high maintenance
costs.
credit: $1,037
Fire M~rshall Directive
1. Relocate and add smoke detectors at various
locations as directed by the Fire Marshall
Add: $85;3
Miscellaneous
1. Reframe for toilet accessories in bathrooms 107 and
108 due to revision of location/detailing.
Add: $208
2. Re-Frame suspended ceiling adjacent to door #132 to
accommodate library theft deterrent system.
Add: $340
3. Provide four (4) access panels that had not been
shown on the plans to access equipment related to
the front entrance automatic door.
Add: $853
4. Provide one (1) aluminum door astrigal (the metal
piece of the door jam) that was left off the plans.
Add: $30
5. lower ceiling height in corridor #143 to allow
lights in ceiling to be installed.
Add: $707
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ITEM ~ l'AGE FOUR
MEETING DATE October 18. 1994
As required by the Library Construction and Renovation Bond Act,
the elements in Change Order No. 8 have been approved by the
Library Bond Act Manager. Staff is in agreement that the proposed
changes are required and is proceeding with Change Order No. 9 in
order not to delay completion of the library.
Previous C!hange orders
Previously approved Change Orders 1-8, for a wide variety of
elements have totalled $21,858.46 and include:
Change Order No. 1 was a reduction in the scope of work and reduced
the bid amount by $464,783. This Change Order did not impact the
contingency fund and is not included in the overall tally.
Change Order No lA, totalling $7,302.46 was for Builder's Risk
Course of Construction Insurance and removal of concrete footings.
Change Order No.2, totalling $4,910, was for additional conduit,
revised glu-Iams and two junction boxes.
Change Order No.3, totalling $22,182, was for landscaping and
irrigation installatiQn. funding for a portion of this change
order ($18,682) was provided by the Public Works Department.
change Order No.4, totalling $9,588 was for a variety of elements.
Change Order No. 5 for city initiated, utility or code required,
HVAC coordination and force account work totaled $93,416.
Change Order No.6 totaled $17,195 and added an exterior fountain
in the entrance courtyard. The entire Change Order was funded by
the Friends of the Chula Vista Public Library.
Change Order No.7 totaled $45,709 for lighting, sound insulation,
structural elements and other miscellaneous changes.
Change Order No.8, totaled $10,556 for framing, lighting,
meChanical/electrical and other miscellaneous changes.
Future Chanae Orders
With the project now 75% complete, The Project Manager continues to
estimate that no more than fifty percent of the contingency budget
will be needed for this project. At least one more change order is
anticipated dealing with drains, sprinklers, and the bookstore
door. Additionally, the oosts related to the delivery of the wrong
colored exterior wall product are still being negotiated.
~-'1
ITEM P' PAGE
MEETING DATE Oct9ber 18.
FIVE
1994
FISCAL IMPACT:
The proposed Change Order No. 9 totals $19,31,3. Funding is
available in the South Chula Vista Library project's contingency
fund. The Library Construction and Renovation Bond Act grant
reimburses 65% or $12,553. The city's share is 35% or $6,760.
The total aggregate of change order work funded with library
construction funds (#la through 9, inclusive) is 230,171.46 or 3.8%
of the bid award. There has been a $35,877 increase in the
contingency fund due to monies coming from the Public Works
Department for public right-of-way improvements and from the
Friends of the Library for the exterior entrance fountain.
The remaining balance of the library's contingency fund will be
$414,915.54 after the deduction of change order No.9.
<2-5
\~
RESOLUTION NO.~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING SOUTH CHULA VISTA
LIBRARY CHANGE ORDER NO. 9 WITH DOUGLAS E.
BARNHART, INC., FOR FORCE ACCOUNT WORK,
CARPET, ELECTRICAL AND OTHER MISCELLANEOUS
CHARGES
WHEREAS, on November 2, 1993, Council awarded the
construction contract for the South Chula vista Library to Douglas
E. Barnhart, Inc.; and
WHEREAS, construction of the South Chula vista Library is
being monitored jointly by the project management firms of
starboard, Inc. and Project Solutions, Inc., as well as by the
city's Buildings Project Supervisor who have worked with the
California State Library to insure that the changes included in
Change Order No. 9 are necessary and advisable and that the City
achieves the greatest possible value; and
WHEREAS, since the Library Construction and Renovation
Bond Act grant provides for reimbursement for 65% of the building
project, including change orders, all change orders must also be
approved by the State Bond Act Manager; and
WHEREAS, Change Order No.9, as approved by the State
Bond Act Manager, totals $19,313 and incorporates a number of
improvements and functional/operational revisions to the building
that is consistent with the norms of minor modifications made at
this advanced stage of construction.
NOW, THEREFORE, BE IT RESOLVED the city Council of the
City of Chula Vista does hereby approve South Chula vista Library
Change Order No.9 with Douglas E. Barnhart, Inc., in the amount of
$19,313 for force account work, carpet, electrical and other
miscellaneous changes.
C:\rs\library.co9
Bruce M.
Attorney
City
Presented by
David Palmer, Library Director
~-"
STATE LIBRARY INITIATOR i 9
PROJECT NO. P86-032
CITY OF CHULA VISTA
CHANGE IN CONTRACT
CHANGE ORDER NO:
DATE:
JOB i
CONTRACT:
CONTRACTOR:
009 COUNCIL APPROVAL:
September 26, 1994 DATE:
LB-125
South Chu1a Vista Library
Douglas E. Barnhart Inc.
The following addition
executed September 22,
Douglas E. Barnhart Inc.
shall be made to INCREASE the contract
1993 between the City of Chula Vista and
REMARKS AND DETAILS: Changes in plans and specifications at an
agreed upon pr ice. Change order i 009 includes several proposals
which are all requested by either City staff or by the Architect to
enhance the remodel project at the South Chula Vista Library. An
itemized breakdown follows:
SEE ATTACHED DOCUMENTATION
CHANGE ORDER i009 SUM:
$
19,313.00
REVISED TOTAL CONTRACT
$ 5,973,201.00
$ 210,858.46
$ 6,184,059.46
$ 19,313.00
$ 6,203,372.46
ORIGINAL CONTRACT AMOUNT
PREVIOUS CHANGE ORDERS TOTAL
PREVIOUS CONTRACT AMOUNT
THIS CHANGE ORDER NO.009
It is agreed
performed and
contract and
hereto.
by the undersigned that all extra work
material furnished in accordance with the
in accordance with the statement, if any,
shall be
original
attached
APPROVED BY:
APPROVED BY:
John D. Goss
City Manager
City Of Chu1a Vista
Douglas E. Barnhart
Owner
Douglas E. Barnhart Inc.
ORDERED BY:
GENERATED BY:
f);~'~",-
Dick Thompson
City Of Chu1a Vista
Building Project Supervisor <::6-1
Albert deBerardines
Project Manager
Starboard Construction Inc.
SUMMARY OF CHANGE ORDER NO. 009
1.
Re-location of speakers
and addition of two (2)
112 and 118 per Fire
Account)
per Architects revised layout
smoke detectors total in rooms
Marshall's direction. (Force
ADD $853.00
2 .
Re-Frame suspended ceiling
accommodate library theft
Account)
adjacent to door
deterrent system.
#132 to
(Force
ADD $340.00
3. Public Works Department requested additional electrical
conduits from the main electrical room to various areas
of the library for future use.
ADD $1,476.00
4. Provide wall guards in circulation and workroom
bookdrop areas to protect walls from book cart damage.
ADD $1,787.00
5. After much research it was determined that the oil from
a persons skin can leave fingerprints on sand blasted
glass causing high maintenance effort on glass wall
between children's and browsing. Recommend eliminating
sandblasting of the glass and providing vision glass as
the final product.
CREDIT $<1,037.00>
6. The layout of the library Walker Ducts system made no
provisions to feed power to Walker Ducts system
adjacent to teChnology user center. Provide conduit
from wall under cellular floor and terminate into
Walker Duct.
ADD $1,299.00
7. Replace four (4) light fixtures (Type A) with type C
fixtures in Restrooms 139 and 140. Type A Fixtures to
be given to Public Works.
ADD $837.00
8. Provide additional labor to re-frame for toilet
accessories in bathrooms 107 and 108 due to revision of
location / detailing.
ADD $208.00
<iS~
9. Provide four (4) access panels to access equipment
related to automatic door at front entrance.
ADD $853.00
10. Provide additional type C light fixtures at rooms #134
and 135.
ADD $478.00
11. Provide power for public payphones at main entrance
(Force Account).
ADD $323.00
12. After review of the lighting plan in the children's
story hour room it was determined that the 1 ight i ng
levels are too low. Recommend one (1) additional
decorative chandelier - Type "F" fixture. (P.R. 36)
ADD $ 2,137.00
13. Replace rolled carpet in browsing area, circulation and
reference desks in accordance with P.R. #32 with carpet
tiles to allow future replacement of these heavy
traveled areas.
ADD $ 2,309.00
14. Provide additional electrical circuiting to provide
lighting control to furniture additions on revisions
made since project bid time on September 22, 1993. (ASI
#7)
ADD $3,695.00
15. Replace one tree uplight fixture type "L" with a tree
mounted downlight fixture (TS-50 "TreeSpot").
Add one extra light fixture in the seat wall at the
reflecting pool, align fixtures with center of windows
at south elevation beyond and increasing wattage of
four (4) fixtures to minimum 75 - 100.
ADD $875.00
16. Provide one aluminum door astrigal per Architect's
response to R.F.I. # 287
ADD $30.00
<6'-i
17. Ce i 1 ing he ight in corr idor 11143 does not leave enough
room to install lights. Revise from 10' -0" height to
9'-6" ceiling height.
ADD $707.00
18. Provide water proof membrane at aluminum window sill
where abutted to flagstone at exterior condition to
protect sill from deterioration due to moisture.
ADD $2,143.00
'6 -/D
CONSTRUCTION CONTINGENCY
FISCAL INFORMATION C.O. 009
CONSTRUCTION CONTINGENCY
Original Contingency Allowance:
Net Change All Previous Change Orders:
Contingency Allowance Ballance Available:
BUDGET INCREASE FUNDING SOURCE
PUBLIC IMPROVEMENTS ($18,682.00)
BUDGET INCREASE FUNDING SOURCE
FRIENDS OF THE LIBRARY ($17,195.00)
Net Change This Change Order #009
New Contingency Allowance Balance:
g--II
$609,210.00
<$210,858.46>
$398,351. 54
$417,033.54
$434,228.54
<$19,313.00>
$414,915.54
COUNCIL AGENDA STATEMENT
Iteml
Meeting Date 10/18/94
Resolution ,.., \O~ D Appropriatingfunds, accepting bids and awarding
contract for "Sidewalk Safety Program, Fourth Avenue, East side - From 450 Ft
south of Orange Avenue to Anita Street" (STL-218) in the City of Chula Vista,
CA
Director of Public W orJ
City Manager~ ~ ~ (4/Sths Vote: Yes X No_ )
At 2:00 p.m. on August 3, 1994, the Director of Public Works received sealed bids for "Sidewalk Safety
Program, Fourth Avenue, East side - From 450 Ft south of Orange Avenue to Anita Street" (STL-218).
The work to be done consists of street widening, new curb, gutter, sidewalk and miscellaneous
landscaping.
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
RECOMMENDATION: That Council approve the resolution:
1. Appropriating $52,000 from TransNet 603 Fund, to STL-218; and
2. Appropriating $16,003.73 from unanticipated revenue from SDG&E; and
3 Accepting bids and awarding contract to the low bidder, Hammer Construction Co., in
the amount of $65,241.48.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Funds for the Sidewalk Safety Program, Fourth Avenue, East side - From 450 Ft south of Orange
Avenue to Anita Street (STL-218) were included in the 1993-94 CIP budget. The project will complete
the sidewalks for pedestrians between the new library and Montgomery Elementary school.
Approximately, 890 feet of new sidewalks will be constructed, of which 250 feet is along the frontage
of San Diego Gas & Electric (SDG&E) right-of-way (see attached Exhibit A showing the location of the
project). Since SDG&E has committed to the City to put in the missing improvements along all their
property frontages, staff approached them to determine their willingness to cooperate with the City and
install the sidewalk along their frontage as part of our project so that all the walk would be completed.
SDG&E agreed to fund their share of the improvements, however, SDG&E does not have funds for this
project in their 1994 fiscal year budget. Ms. Pat Barnes, SDG&E's Government Representative, agreed
in August 1994 to include it in their 1995 budget and to reimburse the City for their share in January,
1995. As an incentive to have all of the work completed now staff proposes that SDG&E pay only the
actual cost of the improvements and that the City bear the cost of design and inspection. SDG&E's total
prorated share is $16,003.73 based on all constructed items along their frontage. Attached is Exhibit B
showing an itemized listing of SDG&E's share. Also attached as Exhibit C is a letter of commitment
from SDG&E.
During the FY 93-94 budget preparation, without the benefit of adequate survey data this project was
estimated at $77,000, including $15,500 for design and $60,500 for construction items. When this
project was presented to SANDAG for funding under the IDA State grant program, the Bicycle Facilities
Committee denied funding for the construction of curb, gutter, drainage, and landscaping and limited the
design cost to $5,000. The SANDAG Board of Directors approved a total allocation of $38,000 for this
project. That allocation was approved in June 1993. At that time, it was too late to identify a second
funding source (to cover the shortfall) for inclusion in the CIP, the project amount was changed in the
CIP Budget to $38,000 without showing the additional amount required. It has been staff's intention all
along to identify another funding source to finance the ineligible items that were unfunded with IDA
q...;
Page 2, Item~
Meeting Date 10/18/94
funds. The ineligible items (i.e. street widening, landscaping, curb and gutter, etc.) amount to $52,000
and are proposed to be fin~n"ed with Transnet funds.
The increase in the cost of this project is primarily due to the lack of adequate survey data when the pre-
budget estimate was prepared and staff costs. Visual inspections of the project site at that time, which
is relatively flat, did not reveal the need for fill and special landscaping requirements. During the design
process the survey notes revealed that the existing shoulder area sloped away from the roadway and that
fill was needed to accomodate the sidewalk and avoid new draining public waters into the mobile homes
lots immediately adjacent. In addition, this area was formerly developed while the area was under the
County's jurisdiction and many of the adjacent mobile homes are sitting within the public right-of-way.
In order to avoid major impacts to the adjacent residences due to a full width fill, the parkway section
and fill was narrowed to remain outside the existing chain link fence bordering the homes. As a result,
a more extensive use of special planters and design was needed in order to accomodate replacement trees
to maintain the existing pattern of adjacent trees.
The actual amount spent to design the project totals $27,714 ($9,656 staff costs and $18,058 full cost
recovery). This is about 42 % of the construction cost of the project and appears excessive. However,
it is consistent with the ratios experienced when designing a relatively small project (i.e. less than
$200 ,000 in construction cost) when coupled with the unforeseen difficulties of the adjacent mobile homes
being within the public right-of-way. This situation required much more staff time to work out a plan
that would not impact the residents.
Inelildble Items
A further factor contributing to the funding shortfall is due to a number of items that are ineligible for
IDA reimbursement. The installation of curb, gutter, drainage, and landscaping were ruled ineligible
for reimbursement under the IDA state grant program. These items total $23,310 ($10,380 for curb &
gutter; $4,830 for drainage, and $8,000 for landscaping).
Initially staff believed that at least the curb and gutter should be eligible since it is necessary to build
monolitic sidewalk system, included it in our funding request and did not request separate funding from
other City sources. The <curb and gutter also serve to convey surface run-off to the nearest storm drain
system. The landscaping included with this project was necessary to replace a row of mature eucalyptus
trees adjacent to the mobile home park and located in the path of the sidewalk. These items were not
included in our initial request for funding, but are necessary in order to complete the project.
Enviroumental Status
The City's Environmental Review Coordinator has determined that this project is categorically exempt
under Class I, Section 1530 I (c) "Minor Alterations of Existing Facilities" of the California
Environmental Quality Act.
Bid Results
This project was advertised for competitive bidding beginning July 9, 1994. During that period, plans
were purchased by several contractors and on the bid opening date, bids were submitted by four
contractors. The bids received are as follows:
1.
2.
3
4.
Hammer Construction Co. - Chula Vista.
Heffler Construction Co. - San Diego.
Marquez Construction, Inc. - Spring Valley.
Three-D Enterprises - Carlsbad.
8Ia.~~
...................
$68,074 78
70,336.56
75,752.00
77 ,086.00
q,~
Page 3, Item q
Meeting Date 10/18/94
The low bid by Hammer Construction Co. is below the engineer's estimate of $69,510.00 by $1,435.22
or by 2.06%. Staff has conducted a background check and past performance evaluation and determined
that Hammer Construction Co. has the resources to complete the project on schedule and within budget.
We have reviewed the bid and recommend awarding the contract to Hammer Construction Co. Due to
SDG&E e1imination of their proposed driveway, The contract amount to be awarded will be $65,241 48.
Attached is a copy of the Contractor's Disclosure Statement.
Prevailinl! Wal!e Statement
No prevailing wage requirements were necessary or part of the bid documents. However, disadvantaged
business enterprises were encouraged to participate and the project was advertise with several D BE
publications per the City's outreach policy. Hammer Construction Co. is not a DBE. However, they
are a Chula Vista company.
FINANCIAL STATEMENT:
~$I~mR~EQBmN~'Qq'tJQN
.",. ". "..""" ",.
I Contract Amount $65 ,24 I .48
2 Contingencies ( I 0 % ) 6, 524 I 5
3 Inspection Staff 6, 524 I 5
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $78 ,289. 78
i.................i'tlNDs.......i......................... AiY:..........AI.LAB.i................ L. \.8............10:......... R....... OO..................Ns. ........TR........ UC.................. T......IO.......N.......i.... i.........
.. ,. ,....................................................................................................................
..... ....... .......... ............n ............ ...... ..... ......
IDA STL-218
TransNet appropriation to STL-218
Reimbursement by SDG&E
TOTAL FUNDS AVAILABLE FOR CONSTRUCTION
I
2.
3.
$10,286.05
52,000.00
$16,003.73
$78,289.78
FISCAL IMPACT: The proposed action will authorize the expenditure of $78,289.78 from the CIP
project STL-218 and the Appropriation of $52,000 from Trans Net 603 to CIP project STL-218 for the
purposes of executing the contract and covering related staff costs. The total project cost, including all
design costs and contingencies, is $106,004 ($78,289.78 + $27,714). The new improvements will
require routine city maintenance amounting mainly to street sweeping. Since this street now has an
asphalt berm we are currently sweeping the steet and, therefore, this is not an additional maintenance
expense. The aunual sweeping cost for this quarter-mile lenght of street improvement is approximately
$175.
SA:AX-I30 \
Attar"hmP..nhl: Exhibit A ~ Location Map.
'\ Exhibit B - SDGkE prorated share spreadsbeet.
Exhibit C - SDG&E letter of~,
Exhibit D - Cootractor', DOOo__ ~
WPCM'__14.........3 ~.el)
Q,3/9-f-
RESOLUTION NO.~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROPRIATING FUNDS, ACCEPTING BID
AND AWARDING CONTRACT FOR "SIDEWALK SAFETY
PROGRAM, FOURTH AVENUE, EAST SIDE - FROM 450
FT. SOUTH OF ORANGE AVENUE TO ANITA STREET"
(STL-218) IN THE CITY OF CHULA VISTA
WHEREAS, at 2:00 p.m. on August 3, 1994, the Director of
Public Works received the following four sealed bids for "Sidewalk
Safety Program, Fourth Avenue, East side - From 450 Ft south of
Orange Avenue to Anita Street" (STL-218):
1.
2.
3.
Hammer Construction Co. - Chula vista.
Heffler Construction Co. - San Diego.
Marquez Construction, Inc. - Spring
Valley.
Three-D Enterprises - Carlsbad.
I?......................llla....Bount.....
... ........., "."................"......"....
$68,074.78
70,336.56
75,752.00
4.
77,086.00
WHEREAS, the low bid by Hammer Construction Co. is below
the engineer's estimate of $69,510.00 by $1,435.22 or by 2.06% and
staff has conducted a background check and past performance
evaluation and determined that Hammer Construction Co. has the
resources to complete the project on schedule and within budget;
and staff recommends awarding the contract to the low bidder,
Hammer Construction Co.; and
WHEREAS, due to SDG&E elimination of their proposed
driveway, the contract amount to be awarded will be reduced to only
$65,241. 48; and
WHEREAS, the City's Environmental Review Coordinator has
determined that this project is categorically exempt under Class 1,
Section 15301 (c) "Minor Alterations of Existing Facilities" of the
California Environmental Quality Act; and
WHEREAS, no prevailing wage requirements were necessary
or part of the bid documents, however, disadvantage business
enterprises were encouraged to participate and the project was
advertised with several DBE publications per the City's outreach
policy.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
city of Chula vista does hereby find, determine, order and resolve
as follows:
Section 1. That the City Council concurs in the
determination that this project is categorically exempt under Class
cp,.~
1, section 15301(c) "Minor Alteration of Existing Facilities" of
the California Environmental Quality Act, and directs the
Environmental Review Coordinator file, or ratifies the filing of,
a notice of exemption for this project.
Section 2. That the Council does hereby accept the bid
of Hammer Construction Co. as responsive and awards the contract
for "Sidewalk Safety Program, Fourth Avenue, East Side - from 450
ft. south of Orange Avenue to Anita Street to Hammer Construction
Co. in the amount of $65,241.48.
section 3. The Mayor of the City of Chula vista is
hereby authorized and directed to execute said contract for and on
behalf of the City of Chula vista.
section 4. The city Council does hereby appropriate
$52,000 from TransNet 603 Fund to STL-218.
section 5. The city Council does hereby appropriate
$16,003.73 from unanticipated revenue from S G&E to L-218.
Presented by
John P. Lippitt, Director of
Public Works
C:\rs\sidewalk.bid
9~(p
EXHIBIT "~'
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BeN CURB, eurrER, AND SIDEWALK
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SO -f San Diego Gas & Electric
P.O. BOX 1831 . SAN DIEGO, CA 92112-4150' 619/696-2000
September 27,1994
FILE NO.
Mr. Clifford L. Swanson
City of Chula Vista
276 Fourth Avenue
Chula Vista, CA. 92010
RE. Payment for Fourth Avenue Street Improvements
Dear Mr. Swanson:
Ms. Patricia Barnes has asked me to document the understanding you and she reached
regarding payment for SDG&E's share of the street improvements on Fourth Avenue
south of Orange Street.
It is understood that SDG&E's share will be $16,003.73. This figure is arrived at using
the information provided on your exhibit "A" which accompanied your letter to Ms.
Barnes dated August 4,1994.
$18,837.03 Original estimate (8-4-94)
_ $ 2.833.30 Original estimate for "6" PCC driveway" removed per SDG&E request.
$16,00373
SDG&E is committed to pay this amount ($16,003.73) and will do so in 1995 upon
receipt of a voucher.
any question, please call me at 696 2502.
S'ncl:lfely,
1.J. ~
Terry W. Ne el
Property Management Representative
cc: P.Barnes
J.B.Burton
R.D.Richardson
cvlimpts
E )Chi bj+~
9,9
THE CITY OF CIRJLA VISTA DISCLOSURE STATEMENT
You are required to file a Statement of Disclosure of cenain ownership or financial intereSts, payments, or campaign contributions,
on all matters which will require discretionary action on the part of the City Council, Planning Commission, and all other official
. bodies. The following information must be disclosed:
1. List the names of all persons having a fmancial interest in the property which is the subject of the application or the contract,
e.g., owner, applicant. contractor, subcontractor, material supplier.
(b.~ 1 \ Sc.-r..1\- ~c...W'\JV\fP.Y'" - ()\Alt'\.PV-
2. If any person" identified punuant to (1) above is a corporarion or partnership. list the names of all individuals owning more
than 10% of the shares in the corporation ~r owning any partnership interest in the partnership.
MIA
I
3. If any person" identified punuant to (1) above is non-profit organization or a trust, list the names of any person serving as
director of the non-profit organization or as trustee or beneficiary or trustor of the trust.
fJ fA..
I
4. Have you had more than S250 worth of business transacted with any member of the City staff, Boards, Commissions.
Committees, and Council within the past twelve month? Yes _ No LIf yes, please indicate person(s):
5. Please identify each and every penon. including any agents. employees, consultants, or independent contracton who you
have assigned to represent you before the City in this matter.
MiA
I
6. Have you andlor your officers or agents, in the aggregate. contributed more than SI.ooo to a Council member in the current
or preceding election period? Yes _ No LIfyes. state wbi Council memben(s):
Date: A~ "<,...,1, lq glj
.OCII"\f"f> \\ ~.c,,"- ~"""ME'V--
Print or type name of contraClOr/applicant
. llIw! is defined as: "Any indillidual, firm. co-ptJ1'fMrship. joint _reo associIJtion, social club. fralemal o,.,~~n,
corporation, estate, trust, receiver. syndicate. this and any other co/l1lt)l, city or COll1l1ry. city municipalit!, districr. or other po/meal
subdivision. or any orher group or combination acting as a IUlit. E.)C H , BIT b
q -It)
-
CITY OF CHULA VISTA
CHARTER REVIEW COMMISSION
276 Fourth Avenue
Chula vista, Ca. 91910
RECEIVED
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September 21, 1994
The Honorable Mayor and City Council
City of Chula vista
276 Fourth Avenue
Chula vista, Ca. 91910
Dear Councilmembers:
The Charter Review Commission, at its September 20, 1994 meeting,
voted unanimously to suggest to the City Council that the title of
Mayor Pro-Tempore, rather than Vice-Mayor, be used when referring
to such office. The Commission felt it was confusing to the public
to use both titles and in order to be consistent with the present
language in the Charter, the title of Mayor Pro-Tempore would be
preferable.
Very truly yours,
f1.~
Chairman
10 .. /
COUNCIL AGENDA STATEMENT
Item~
Meeting Date 10/18/94
REVIEWED BY:
Consideration of a Resident Survey on the City's Refuse,
Recycling, and Yard Waste Programs
Conservation coordinat~r fVlrV\
City Manager~ (4/5ths Vote: Yes_ Noll)
REPORT:
SUBMITTED BY:
At the September 6, 1994 meeting the City Council discussed the issue of sending a
survey to residents. The survey was to address the recent inquiries made by the public
regarding the refuse, recycling and yard waste collection programs and their impact on
rate payers. It was the consensus of the City Council that staff should draft a survey to
be brought back for further consideration.
The draft survey (Attachment A) was prepared by the Conservation Coordinator with
support from the Public Information Officer The survey attempts to address the intent
and spirit of public comments that have been received by the Council, Laidlaw Waste
Systems (LWS) and staff. This report also includes a response to City Council
comments regarding the intent, effectiveness and costs of a proposed survey
RECOMMENDATION: It is recommended that the City Council not request a survey at
this time. As an alternative, the Conservation Coordinator will submit a refuse/recycling
public education plan that will contain a comprehensive opportunity to survey rate
payers. The education plan is tentatively scheduled for the agenda at the November 1,
1994 meeting.
BOARD/COMMISSION RECOMMENDATION: The Resource Conservation Commission
will have an opportunity to comment on the public education plan at their October 10,
1994 meeting. A verbal report regarding their comments can be made to Council at the
October 18, 1994 City Council meeting.
DISCUSSION:
The dramatic increase in costs for refuse services has initiated an increase in telephone
calls from rate payers. The City has made an effort to explain that approximately 80%
of the increase in costs to rate payers during the past seven years is a result of a 925%
increase in landfill tipping fees charged by the County and that those increases are paid
directly to the County and do not financially benefit the City or LWS. Billing inserts,
public presentations, "Quarterly" newsletter, Council meeting broadcasts and telephone
responses have all been used to provide that information to rate payers.
Council's Reauest
At the September 6, 1994 meeting City Council requested that staff draft a document
'\ - \
Page 2, Item I)
Meeting Date 10/18/94
that could be included in the "Quarterly" to survey rate payers preferences for potential
service and rate options. City Council also agreed that the survey should provide the
public with the information necessary to make an informed response.
Survev Analvsis
Staff considered four different survey formats: (Also compared in Attachment B.)
1) Include survey in "Chula Vista Quarterly" newsletter: A page of the newsletter
could be devoted to a brief description of the yard waste/trash issue followed by several
questions. Since the "Quarterly" is already printed by the City, no additional cost would
be incurred. The resident would have to place the survey in an envelope and pay for
return postage. Any inconvenience or cost to respondents usually brings a low response
rate. An envelope and return postage could be provided at an estimated cost of $1,000
Staff does not recommend that the survey be made a part of the "Quarterly" newsletter
for several reasons. These include: 1) the space available in the "Quarterly" would
severely limit the survey's content and/or postpone other timely features, 2) the
"Quarterly" is directly mailed to approximately 30,000 households (retail businesses,
apartment renters, mobile home parks etc.) that are not part of the survey's 24,000
targeted audience (Laidlaw single-family customers) and their responses could skew the
survey results; and 3) surveys using this method generally attract responses from the
extreme sides of an issue and cannot be relied upon for meaningful data in program
planning. Because of the lack of personal contact and the fact that responses are
received only from those who choose to participate, mail surveys are considered only
a moderately accurate survey technique. (See Attachment C.)
2) Send a survey flyer in the Laidlaw Waste Systems (LWS) bill: A separate flyer
could be included with the LWS trash bill with a brief description of the yard waste/trash
issue on one side and several questions on the other side (see Attachment A) Some
additional costs would be incurred by the City to print and pay for postage. The
estimated cost for preparing and delivering the survey to 24,000 residential dwelling units
totals $1 ,783 for typesetting and printing ($1,000), shipping & folding ($500 estimate) and
return postage ($283: 2% return @ $.59 each). If City Council desires a mail survey,
this is the recommended format. More space would be available for a more
comprehensive questionnaire and the response rate expected from residents would
increase with the return-address and guaranteed return-postage features. However, as
noted above, this survey method is considered only moderately accurate and cannot be
relied upon for meaningful data in program planning.
3) Conduct telephone survey: A telephone survey addressing the yard waste/trash
issue could be designed, field-tested and conducted, and the results evaluated. To
develop and conduct a survey, the city would have to hire a consultant and it would take
three to four months before any results are available. The survey could be designed to
obtain responses from various groups including income and age levels, and geographic
\ \ #d..
Page 3, Item1L-
Meeting Date 10/18/94
areas of the community. Both qualitative and quantitative data can be obtained through
a telephone survey, and the questions can be structured with opportunities for
respondents to expand their answers. Depending on the complexity of the survey,
number of questions and number of respondents, the cost of a phone survey could range
from $6,000 to $10,000. Phone surveys are considered to have a moderate to high
probability of accurate information. (See Attachment C )
4) Implement the refuse/recycling public education plan: A proposed plan is being
developed now and will be brought to City Council in November It takes a creative and
pro-active approach to the following goals: 1) communicating existing services and
options that many rate payers are unaware of, 2) communicating the environmental
importance of the programs and past program successes in a manner that promotes
greater participation 3) communicating the limitations imposed on the City by federal,
state and county mandates and 4) involving the public in the selection of cost-effective
and environmentally appropriate service and rate structure options.
To meet those goals the plan will employ a recognition and reward component, an
enforcement component, a special event recycling component, a volunteer component,
a semi-annual newsletter, quarterly neighborhood meetings, and focus groups.
The last three items are designed to provide the same data as a well designed survey,
a method of accurately gauging and responding to the realistic needs and expectations
of the targeted group. The plan takes three additional steps. First, it specifically targets
the intended group. Second, it provides the targeted group with the specific information
they need to make informed comments and choices, and third, it takes a longitudinal
approach that makes the data more accurate in an environment that is subject to
constantly changing conditions. Printed surveys will also be periodically included in the
newsletters and used at the neighborhood meetings. The costs for this program will be
included in the appropriation requested at the time the plan is submitted to City Council.
The funds are available and are accrued from a $0.10 per month per household
education component of monthly residential refuse/recycling rates.
Conclusion:
The draft survey is not being recommended at this time but is forwarded to City Council
for consideration in an effort to meet Council's request and the time constraints created
by including the survey in the "Quarterly"
The results of an immediate mail survey will provide data based on a specific set of
conditions at a specific point in time. Solid waste management in Chula Vista is a
dynamic process that is changing almost daily and the conditions that dictate informed
responses are likely to change before the survey is mailed. Neighborhood meetings,
a newsletter and focus groups---all part of the public education program---provide an
opportunity to survey public opinion on an ongoing basis under changing conditions.
\\-~
Page 4, Iteml
Meeting Date 10/18/94
Focus group members can be selected to accurately represent the City's demographics
and the newsletter and neighborhood meetings can develop large numbers of random
sampling. Together, the newsletter, neighborhood meetings and focus groups can
educate respondents and develop meaningful data that will assist the City in making
subtle quality of service improvements or overhauling the system.
If, at the time the refuse/recycling public education program plan is submitted, City
Council feels that the program has not been designed to gather the data expected from
the survey, a survey can be included in a future bi-monthly refuse billing or changes to
the public education program can be directed.
FISCAL IMPACT: The cost for including a survey in the "Quarterly" could be up to
$1,000. The cost of a separate survey also included in the next refuse billing is
approximately $1,800 and the cost of a telephone survey is estimated to be between
$6,000 and $10,000. Should City Council decide to include a survey with the upcoming
"Quarterly", immediate action will be necessary and the funds to implement the selected
survey method will need to be appropriated by minute order
The costs for the refuse/recycling public education program will be included in the
appropriation requested at the time the plan is submitted to City Council (tentatively
November 1, 1994) The funds are available and are accrued from a $0.10 per month
per household education component of monthly residential refuse/recycling rates.
mtm:c
survey.cc
Attachments NOT SCANNED
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.
REFUSE RECYCLING AND Y ARD WASTE SURVEY
for Residential Customers
ATTACHMENT A
lama Chula Vista Resident :-yes_no _. if no please explain:
I _live in _manage a: _single family home _duplex _triplex
other
My age is between: _18-25 _26-54 _55-61 _62 and older
-,
The following are existing components of the current trash system and I agree or disagree that they should continue
to be included in the Chula Vista system:
AGREE - DISAGREE
most customers pay the same rate regardless of the amount of waste they generate
most customers pay the same rate regardless of how much they reduce or recycle
low income customers are eligible for a reduced rate
senior citizens are eligible for a reduced rate
mobile home park customers receive a reduced rate
The following are potential collection and rate structures that I agree or disagree with:
AGREE - DISAGREE
OPTIONAL:
variable trash rates that base the disposal part of the bill on the level of service used such
as can size, number of cans or weight would be more fair
trash rates should not be reduced for some customers if it raises the cost for others
recycling should be expanded only when it reduces trash costs
recycling services should be expanded to include magazines, phone books, corrugated
cardboard or motor oil etc., for the preservation of the environment even if they add 50
cents to 90 cents per month to the total cost of service
non-participating residents should be fined or otherwise required to pay their fair share
of costs, (participation by all residents could lower average rates between $1 00 and
$2.50 per month)
place my recycling bins out for collection only twice a month if it will reduce rates
park off-street on trash collection day if it will keep trash rates lower
I would participate in one or more public meetings to discuss the possible restructuring of trash collection and billing
methods in more detail: yes _ no_.
I would assist with one or more telephone surveys of my fellow Chula Vista residents regarding trash and recycling
collection improvements: yes_ no_.
Best times for me are: weekdays
am/pm weekends
am/pm
Name MS./MR.
address;
Phone #
over
\\~s
REFUSE RECYCLING AND YARD WASTE SURVEY FOR RESIDENTIAL CUSTOMERS
Everyone who pays,'a refuse (trash) bill is aware of the dramatic increases in their trash costs. Over the past seven
years the cost of collection has gone up 28% while the cost of disposal at San Diego County landfills (dumps) has
gone up approximately 925 % San Diego County dump rates for a ton of trash have increased from approximately
$8 per ton in 1987 to $74 per ton. All the trash produced by Chula Vista currently goes to San Diego County
dumps and approximately 80% of the total increase in your bill over the past seven years is a result of San Diego
County disposal rate increases. The City is looking at options to the County system but it will take about 18
months before the City can cost effectively transport trash to a less expensive landfill outside the County (Los
Angeles and Orange Counties dump rates are $17 and $23 per ton). Transporting trash to a less expensive dump
is not the only answer. The least expensive, and the most environmental way to control trash costs is to reduce the
amount of trash we produce through source reduction techniques, recycling and composting what trash we do
produce.
Yard waste can be recycled and it accounts for more of the average Chula Vista. household's trash than any other
single item (approximately 20%). Removing yard waste from trash is crucial to meeting state and county laws and
reducing the cost of trash disposal. The" optional" part of the yard waste program was eliminated for three
primary reasons: 1) more than 1,000 households surveyed in a one week period were violating the yard waste/trash
ban, 2) additional households violated the intent of the program by illegally dumping yard waste throughout the
City, 3) to maintain the option program the rate for those honoring the system would have to go up from $2.00 per
month to approximately $16.00 per month. The current yard waste program offers the best opportunity for
removing yard waste from the expensive trash system and reducing everyone's costs in the long run.
-------------------------- Fold Here-----------------------------
Rate payers that were not already paying $2.00 per month for yard waste collection will experience an increase of
$1.85 in their monthly trash rate to cover the cost of weekly yard waste collection. This billing period also includes
a decrease in your curbside recycling rate from $1.10 to $.35 per month. The rate decrease was made possible by
Chula Vista residents that recycle and the decision to start recycling almost four years ago! Just as the cost for
recycling has gone down, the monthly cost for yard waste is expected to go down on July I, 1995.
The more we work together to recycle the less trash has to go to the dump and the lower our trash costs will be. We
are also doing our best to control cost by finding more cost effective ways to collect trash and more equitable ways
to distribute the costs of those services. The questions on the back of this sheet of paper are designed to let us know
what you think:
over
---------
Fold Here------------
Conservation Office
City of Chula Vista
276 Fourth Avenue
Chula Vista, CA 91910
No postage necessary
if mailed in the
United States
City Manager's Office
City of Chula Vista
CHULA VISTA, CA 91910
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ATTACHMENT C
USING RESEARCH TO PLAN PROGRAMS 27
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Moderate
Census of total publics,
medIa content, or
records
Structured survey using large
random samples of publics.
media content, or logs
Structured survey using small
random umples of publics.
media content. or logs
Structured survey using non-
random, self.selected, quota,
or purpOsive samples
Mail or BOO.number call analysis
Structured depth interviews with
key individuals or focus groups
Participant observation
Unstructured depth interviews
Field report.
Casual media scanning
Accidental interviews
Anecdotal repons
High
Low
Detention -- --- ------EliCploration---------- -Description
FUNCTIONS IN DEFINING PROBLEMS
Figure 2-1 Accuracy of environmental surveillance techniques.
USING RESEARCH IN PUBLIC RELATIONS
APPLlCA HONS TO
PROGRAM MANAGEMENT
GLEN M. BROOM
DA VID M. DOZIER
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