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HomeMy WebLinkAboutcc min 1989/06/14 MINUTES OF AN ADJOURNED {BUDGET) MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Wednesday, June 14, 1989 Council Conference Room 7:08 p.m. City Hall, 276 Fourth Ave. ROLL CALL PRESENT: Mayor Cox, Councilmembers Nader, Malcolm, McCandliss and Moore ABSENT: None ALSO PRESENT: City Manager Goss, Assistant Director Asmus, Assistant City Attorney Rudolf, Budget Officer Byers Mayor Cox announced this Meeting as the Fourth and Final Budget Session. 1. BOARDS & COMMISSIONS - City Manager Goss reported minor increases were noted generally but the patterns follow previous years with the exception that evaluation was made relative to the request of the Resource Conservation Commission regarding the Historical Site Plaques. Because all the Boards, Commissions and Committees' Chairmen have been given copies of the City Manager's recommendation, unless there is objection, Mayor Cox requested those who would like to speak to step forward. MOTION MS (Malcolm/Nader) to approve the Budgets for the Boards, Commissions and Committees. Bob Fox, 1466 Lilac Avenue, Chula Vista, representing the Resource Conservation Commission referred to a June 6 letter to Council from Greg Rowe which was supported by the Commission last evening in that the $12,400 for Historical Sites Plaques was excluded from the budget. The time and money that was expended in the planning of the sites was emphasized. Staff suggested funding might be received from the National Historic Preservation Matching Grant Funds in the next fiscal year but, since this is not certain, the Commission felt the City should live up to its previous commitment to honor those sites with a plaque. Objection was also raised to the exclusion of the secretarial support for $1080 and of the $9,000 for the Montgomery area survey, which area has never been surveyed for historical sites. MINUTES - 2 - June 14, 1989 City Manager Goss reported that the request was submitted to the CIP too late to review but the cost review, site design and identification of funding sources could be done before the end of the year. AMENDMENT TO THE MOTION MSUC (Moore/Malcolm) that the three items be lumped together and put on the "wish list." Councilwoman McCandliss questioned the Commission on Aging's request for plaques to Chairmen as they exit and suggested Council adopt a policy statement that Council not fund such plaques but that the $50 not be removed from the budget but rather be applied to a Community Forum or other purpose. AMENDMENT TO THE MOTION MSC (McCandliss/Moore) that City funds throughout the Boards, Commissions and Committees not be used for tokens commemorating Chairmanship. (Councilman Malcolm voted no) Councilman Malcolm stated his feeling that business cards should be provided to Planning Commissioners and his opposition is based on the fact Chairmen spend extra time in the performance of their position and the City does get rewarded. VOTE ON THE MOTION AS AMENDED Passed unanimously. MOTION MSUC (Moore/Cox) that a Subcommittee of Councilmen Malcolm and Moore be appointed to review all Boards, Commissions and Committees as to appropriate funding for recognition of Chairs on a rotating basis to include the appropriateness of any recognition. 2. COMMUNITY PROMOTIONS City Manager Goss clarified that the request from the Chula Vista Jaycees for an increase in the level of funding was denied but that it was approved they have the flexibility to allocate the funds differently. MOTION MSUC (Cox/Nader) to approve the Community Promotions budget. 3. NON-DEPARTMENTAL City Manager Goss reported this Account is a depository for items not allocated to any particular department such as special studies, fireworks, Christmas tree lights, etc. MINUTES - 3 - June 14, 1989 It was clarified by Deputy City Manager Thomson in answer to Councilman Nader's question that the $3600 allocated for bus ads was the cost to produce the internal ads which, first, must be designed by a sign company. In answer to Councilwoman McCandliss' Question, he clarified the major benefit of the Telephone Call Accounting System is a method of optimizin9 a technical feature of the telephone switch; side benefits allow employees to make and account for their personal long distance calls and the system is a reliable way of tracking personal calls to discipline those who are abusing the telephone privilege. Data Processing Manager Pavlicek summarized that this is an available package which provides accountability for expenditures. MOTION MSUC INader/Cox) to approve the Non Departmental Budget. 4. INSURANCE MOTION MSUC (Nader/Cox) to approve the Insurance Budget. 5. DEBT SERVICE MOTION MSUC (Cox/Nader) to approve the Debt Service Budget. 6. CARRY OVER BUDGET ITEMS a. Manager Goss reported Supplemental Bud9et Memo No. 28 outlines the "wish list" as established by Council and the recommendation. He also advised that an employee representative of the Quality of Work Life Program will arrive at 8:00 p.m. to answer questions of Councilmembers. At 8:00 p.m., Deputy City Manager Thomson introduced Nicole dePriest, Labor Co-Chair of the QWL Steering Committee and Terry Stauwald, Vice President of CVEA, who arrived as requested to answer questions of Councilmembers and presented letters from each of the four employee associations. Nicole dePriest, Labor Co-Chair of the QWL Steering Committee, reported the QWL program was established for participative sound management with the City and the labor groups. To date three committees have been established for communications, rewards and reco9nition for employees and amenities. QWL has already been brought into the departments of Library, Fire and Parks and Recreation and hope, within the next 1.5 years to bring the QWL program to each department. Co-Chair dePriest reported the third party neutral consultant is relied upon for guidance and assistance for implementation of the program. It is felt by the program leaders that, once a full time coordinator is hired, the third party neutral could be phased out. MINUTES 4 June 14, 1989 Councilmembers discussed a future process wherein employee associations could possibly have input to the budget down the line when all departments have been incorporated into the program, at which time the role would be defined. Mayor Cox clarified that Council concurs to include this item in the Budget for the final action taken on Tuesday, June 20. b SUPPLEMENTAL BUDGET REPORTS: a. No. 24 Funding for the Chula Vista Jaycees in the Community Promotions Budget for FY 1989-90 Information b. No. 25 Stipends for Planning Commissioners Memorandum was received from the Members of the Planning Commission recommending consideration be given to providing stipends for Commissioners; City Charter precludes this provision. MOTION M (Cox) to refer the request to the newly formed Subcommittee for recognition of Commissioners. (Motion died for lack of a second.) MOTION N INader) to refer the item to the Charter Review Commission to take up whenever they have the next Meeting. (Motion died for lack of a second.) Councilmembers concurred the issue was previously considered with a decision for no provision of a stipend and directed staff to bring the facts of that decision back to Council and that the item will not be included in the 1989-90 Budget. c. No. 26 Street Sweeping Evaluation Information Councilmembers discussed the efficiency of the contract which term will expire in one year and the possibility of staff inspections to ascertain if standards are being met. Director of Public Works Lippitt reported the different methods taken by other cities and the difficulties encountered. A program was also discussed for the removal of cars on certain days to enable the sweeper to do the job. Mr. Zacharias, 1040 Bonita Vista Way, read from the City's 1987 Quarterly on the subject and reported that recreational vehicles and motorhomes contribute reatly to the inability of the sweeper to do the job The vehicles are of time for · periods parked long on the same block; when required to move, they do so and return immediately. MINUTES - 5 - June 14, 1989 d. No. 27 - Administration of Community Mediation Program MOTION MSUC (McCandliss/Cox) to accept the staff recommendation not to fund the Community Mediation Program. e. No. 29 - Comparison of Parking Ticket Fees MOTION MSUC (Nader/Cox) to direct staff to come back with a report in 120 days. f. No. 30 Additional Clerical Support Position in the City Manager's Office; No. 31 Modification and Reclassification of Council Clerical Support Position City Manager Goss reported staff recommends, rather than one person devoting time between two offices, that two full time positions be approved. The position in the City Manager's Office is proposed to be support for the Deputy City Manager handling new development in the City and funding both positions would be received Development Impact Fees; no General Fund impact will result. Councilmembers discussed the position duties on No. 31, Attachment A, that the 10% figures on Invitations be reduces and the support should state "Mayor and Council Offices." MOTION MSUC /Malcolm/Cox) to accept the staff recommendations on Nos. 30 and 31. g. No. 32 - Supplemental Budget Memo - 1911 Block Act Program MSUC (Cox/McCandliss) to accept the staff recommendation. Supplemental Budget Memo #19 was previously questioned relative to the afterschool program and the resultant cost of the program was reduced: any one site $16,860 two Jr.H.S. sites 33,720 2 Jr. and 1 Sr.H.S. 50,570 2 Jr. and 2 Sr.H.S. 67,430 full program 84,290 City Manager Goss clarified two drug related programs were discussed, one of which was the Parks and Recreation program which is funded by the State as recommended by staff. The other program, the gang diversion program in Supplemental Budget Memo No. 8 has been discussed by Council; funding for which has been approved by the State. Director of Public Safety reported the funding to be lacking $15,000 the amount requested and Council discussed the previous direction to delay hiring of peace officers which would not have been hired before October 1989. MINUTES - 6 - June 14, 1989 MOTION MS (Cox/Nader) to direct staff to fund Nos. 1 through ll with the inclusion of additional $15,000 to fund the Gang Diversion program. Councilmembers discussed the ramifications of cancelling the Bonita Sunnyside Fire District contract and the indication this is the only contract in San Diego County for automatic aid. RESTATED MOTION MSUC (Cox/Malcolm) to approve items 1 through ll plus the additional $15,000 for the Gang Diversion Program as outlined by Supplemental Budget Memo No. 8 and to approve the recommendation of the City Mana9er for the deletion of items 1 (Bonita/Sunnyside contract) and 2 (Advertising of City Council Meetings as televised) of the Cut List attachment to Supplemental Budget Memo No. 28. MOTION MSUC (Cox/Malcolm) that item 13, Two City banners and Logo on City Tent, on the Wish List be referred for consideration in the Redevelopment Agency Budget. Councilman Malcolm questioned the Micro Computer for Council Offices on the Wish List and discussed the possibility of referring this to the A9ency. City Manager Goss clarified that City Manager staff would no longer be using the present computer in Council offices and the technical problems with moving into the Sr. Management Assistant's office would be cost prohibitive. MOTION MSUC (Nader/Malcolm) to refer to the Redevelopment A9ency Budget to examine possible funding of the Micro Computer for Council Offices. MOTION M (McCandliss/) to fund two schools in the Afterschool Program, item 18 on the Wish List for $33,720; to delete funding for the Chamber Information Service for $12,000 from the General Fund, and to take $12,000 out of the Council Contingency Fund and the rest from the $100,000 "Additional Funds." (Motion died for lack of a second.) Councilwoman McCandliss discussed the advantages of the Afterschool Program versus the dire need for more gymnasiums within the City and other recreational services for families and the van for the Boys and Girls Club. She urged recognition of the need by referral to the newly formed Youth Commission. MINUTES - 7 June 14, 1989 MOTION MS (Nader/McCandliss) to direct staff fund on a pilot basis a program at one school site with the funds coming from the Chamber Information Program and the balance from the Council Contingency Fund. A majority !of. Councilmembers concurred with the need of the program but did not support the source of funds. Councilman Malcolm suggested that tying the youth facility to the Junior and Senior High Schools by use of a van might be more appropriate. SUBSTITUTE MOTION MSUC (Cox/Moore) to refer the comments made on this item to the Parks & Recreation Commission and the Youth Commission for consideration in the development of an appropriate program. MOTION MSUC (Cox/Nader) to approve staff recommendation Mayor Cox, summarized .that items 12 through 20 on the Wish List of Supplemental Budget Memo No. 28 will not be funded; items 13 and 20 were referred for consideration with the Redevelopment Agency's Budget. 7. REQUEST FOR $5,000 FOR SOUTH BAY YOUTH SOCCER LEAGUE TOURNAMENT Norman R. Ross, President, 953 Hilltop Drive Chula Vista, CA 92011 (Continued from the Regular Meeting o~ June 13) MOTION MSUC (Malcolm/McCandliss) to refer this item for consideration in the Redevelopment Agency Budget. 8. RESOLUTION 14136 EXERCISING THE CITY'S OPTION FOR A ONE YEAR EXTENSION OF THE AGREEMENT WITH CHAMBER OF COMMERCE FOR GENERAL INFORMATION SERVICES (Management Services/Continued from the Regular Meeting of June 13, 1989) For the past two years, the City has contracted with the Chamber, of Commerce to provide general public information services to residents, visitors, potential business site selectors and others requesting general information about Chula Vista. It is recommended the contract be extended for one year for $25,580. MOTION MS INader/McCandliss) refer this item to the approval of the entire Budget. SUBSTITUTE MOTION MSUC (Cox/Malcolm) to approve the Resolution contingent on the approval of the Budget on June 14, 1989. At 9:20 p..m., Counci~ recessed and reconvened at 9:26 p.m. HINUTES 8 June 14, 1989 9. CAPITAL IMPROVEMENT PROJECTS As previously requested by Councilmembers, a CIP Status Summary was distributed outlining when projects were originally budgeted, the original estimates, revised estimates, when funds were allocated, what is requested for the FY 89-90 and comments on scheduling. City Manager Goss reported the main issues before Council are some new projects as well as refunding and additional funding of items. Mayor Cox addressed his frustrations with the CIP process because of the delay in completion of the many projects. He stated Council approved staff additions and appropriated funds for the intent of completing CIP projects. Completion of street improvements, safety factors, parks and community centers was directed to staff as a No. 1 priority for the coming year. a. Project No. PR-110 - Park Improvements - Norman Park Center City Manager Goss reported the funding sources with the hopes to go out to bid in November 1989 and reported the remodeling cost of the improvements are getting to the level where a new lO,O00 sq.ft. building may be more cost effective. Director of Parks and Recreation Mollinedo agreed it is cheaper to demoli 2 be approached for t.e co.struction witb many e er 1n totally. Councilman Malcolm suggested d a Developer Agreement, as has been done with the Boys Club. The biggest problem would remain of having no available facility for the on-going programs until construction is completed. Mayor Cox questioned leasing space in the interim so that programs are not hindered and Director Mollinedo reported other agencies have offered their own facilities for the major functions. Maggie Hilton, Member of the Planning Committee for Norman Park Center, reported the previous suggestion of extending the present building and renting the second floor to those agencies who serve the elderly. She requested Council give consideration for a new building as well as the leasing of space for continued programs. MOTION MSUC (Nader/Moore) to approve a "Snag a Developer" Subcommittee comprised of Mayor Cox and Councilman Malcolm and to defer this item for two weeks. Kay Denison, Norman Park Center, requested Council to not delay construction of this building any longer. She also requested renting of space to agencies and Council discussed the problems which surround second stories by making access to disabled. Council concurred to explore all possibilities with the developers. MINUTES - 9 - June 14, 1989 Director Mollinedo stated his concern that the new building would necessitate design work which takes time and the timeline under which he is now working for the use of government funding. MOTION MSUC (Cox/Malcolm) to include the funding of this project in the CIP as recognized by staff with direction to explore the cost benefit ratio of building a new facility as opposed to remodeling this facility and to come back to Council with a report at the first meeting in July. b. PROPOSED FIVE YEAR PLAN - NEW PROJECTS Councilman Nader referred to page 33, Project ST133, and Assistant City Manager Asmus advised that an irrigation problem and plans are set to solve the irrigation problem during the 1989-90 Fiscal Year and the CIP project will be budgeted for the following year. Council questioned other projects and staff confirmed the current scheduling of projects as realistic, a proposed detailed scheduling process will keep Council updated, City Manager Goss reported the many issues that surface to delay a project, that comfortable levels are only present with clear cut projects and that most uncompleted projects are awaiting funds. b. PROPOSED FIVE YEAR PLAN 89-90 through 93-94 Assistant City Manager Asmus reported the street improvements for Fourth Avenue, Kittiwake Lane to Del Ray High School will be funded from the Gas Tax Fund rather than through the CDBG Fund but no money is allocated for right-of-way. Council discussed the many projects listed within the Five Year Plan, staff answered their questions some of which related to the New Project of Sidewalk Safety Program and the need in the area of the Harborside School; the present method of signal installation and, specifically, at 3rd and "L." TF 208, Interchange Traffic Improvements - Director of Public Works reported that the City is working in conjunction with CALTRANS on several projects and stated to need to have money in the budget to enable the City to complete traffic signalization in the event CALTRANS does not agree. The priority areas in need were cited to be at Palomar/I-5, 805/Otay Valley Road, Telegraph Canyon/Otay Valley Road for southbound movement, and 805/Orange. Councilwoman McCandliss reported a problem at the traffic signal at Fourth Avenue and "H" Street and Director Lippitt confirmed staff would investigate. MINUTES lO - June 14, ]989 Construction of the Memorial Park Improvements will be started in September 1989 as reported by Director of Parks and Recreation Mollinedo and working drawings are expected next week. Rohr Park was scheduled for August but because of the Bonitafest is now scheduled for October. PR 137, Community Youth Center Acting Director of Community Development Gustafson reported the construction is scheduled to begin near the beginning of the 1990-91 Fiscal Year with expected completion in 1991. Difficulties exist with the occupancy of the building by a school and the need for a state architect who requires stricter regulations. Councilman Nader stated the School District should be approached to ask why it matters who owns title to the land if the building belongs to the City. PR143, Park Development, Hermosa & Orange, was addressed in anticipation of a date for acquisition and the procedure for appraisal under these circumstances. City Manager Goss reported the communication of his department in the proposal for acquisition and the role of the consultant. LD122, Automated Library System, project total was corrected to read $588,400. Councilman Moore expressed his frustration that Library staff did not include striping of the Library parking lot in the Budget contrary to Council direction. LD901, Median Landscaping, was reported to be a duplication of LD 103. RDI04, City Entry Signs Redevelopmerit Coordinator reported the sign at the entry of "E" and Bay Boulevard, one of the four, is being designed by Motivational Systems and that the location will be delayed until the new off ramp is completed. RD126, Mobilehome Park/Sweetwater Area Councilman Nader addressed the delay of this project. Acting Director Gustafson reported the delay is caused by the Environmental Impact Report which includes alternative sites and which is anticipated in less than three months. He confirmed, because of the time delay, the donation of structures might be a lost opportunity. RDll9, Installation of 4 monuments - Coordinator Kassman reported the proposal of monuments for the entrances to the Downtown Area; City Manager Goss reported staff would examine this carefully for FY 1990-91. RD127 - Parking Lot/Landis Avenue Plans have been approved, price is estimated based on the square footage of a recently completed lot, and will be before Council on July 20. MOTION MSC (Cox/McCandliss) to tentatively approve the CIP Program as laid out by the City Manager. (Councilman Nader out) MINUTES ll June 14, 1989 City Manager emphasized that as additional projects come along it can be revised rather than waiting until next June. Notes have been made by him of Council's recommendations of the design of the Public Services Building, the trolley landscaping, the cost for a mural at the Community Center and the Library Parking Lot. There was also a request to complete the number of current projects and he stated his goal to focus on the projects which have the greatest impact on the City and the citizens. Mayor Cox disagreed stating some small projects could be completed in a more timely fashion and directed the City Manager to complete most of the projects on the CIP Program. Councilmembers emphasized those projects that are fully funded should at least be started in the same fiscal year with a priority list established; their right to expect that progress is being made and the advice of those projects being delayed for whatever reasons. Councilwoman McCandliss addressed the short time frame allowed by staff for proper review by Council of the Budget items stating it was unacceptable and requested staff to make a more timely submittal next year. Councilman Moore suggested the taxpayers be advised of the beneficial and costly projects that Council is doing for the City which would include the method of funding. MOTION MSC (Cox/Nader) to direct the City Manager to come back to City Council by October l, 1989 with a list of all CIP completed projects during FY 1989-90. (Councilman Malcolm out) lO. ORAL COMMUNICATIONS - None ll. CITY MANAGER'S REPORT - None 12. MAYOR'S REPORT None 13. COUNCIL COMMENTS - None ADJOURNMENT AT 11:22 p.m. to the Regular Meeting of Tuesday, June 20, 1989 at 7:00 p.m.