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HomeMy WebLinkAboutcc min 1989/06/08 MINUTES FOR AN ADJOURNED (BUDGET) MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Thursday, June 8, 1989 Council Conference Room 7:09 p.m. City Hall, 276 Fourth Ave. ROLL CALL PRESENT: Mayor Cox, Councilmembers McCandliss, Nader and Moore ABSENT: Councilman Malcolm ALSO PRESENT: City Manager Goss, Budget Officer Byers Mayor Cox announced this as the Third Session of the Budget Discussion for Fiscal Year 1989-1990. 1. FINANCE DEPARTMENT City Manager Goss reported the major proposals are to discontinue the Plaza Park Patrol since the level of activity does not give justification, to add a 1/2 part time Parking Operations Office out of the Parking Meter Fund and a third Parking Patrol Officer to be offset by additional fines or citations. Utilizing Redevelopment money, it is recommended to add a Jr. level Accounting Assistant II for Redevelopment accounts only. Director of Finance Christopher clarified the Parking Control Officer's salary would come from the Parking Meter Fund. The person would spend 100% of his time outside the Department district and the General Fund would reimburse the Parking Meter District for the cost. Councilman Moore stated his concern with two hour parking signs in the area of Industrial and "L", which is far from the downtown area, when the area is already patrolled by officers. Director of Public Safety Winters reported the problems with using patrol officers to monitor the two hour meters stating it is not a critical area. Presently the Department utilizes 2 Parking Enforcement Officers, 1 Parking Operations Officer who also is responsible for maintenance, 1 Finance Clerk who processes citations, etc. There are no replacements for vacation and there is a five day workweek and parking is enforced six days per week. The proposed revenue for 1989-90 is projected to be $80,000 more than expenses. Director Christopher reported the discussion of the proposal by the Project Area Committee who strongly urged the proposal be accepted. MINUTES - 2 - June 8, 1989 Councilman Nader remarked on the areas of the City that require some parking limits; the Library should be longer; the Patrol Officers are already overloaded with enforcement and, because of these reasons, perhaps the City should review the cost of the citations. City Manager Goss reported a staff report on this subject is expected in the first quarter of the next Fiscal Year. MOTION MS {Moore/Cox) to approve the Finance Department Budget with the contingency that the additional staffing is dependent on the outcome of the two-hour parking meters study. Mayor Cox questioned the advisability to hold off until the computerized parking ticket device is considered as referenced in Supplemental Budget Memo No. 14; Director Cristopher reported if the City decides to not to go with the hand-held computers a redesign of the form would result; an evaluation is expected to be completed within the next couple of months. VOTE ON THE MOTION Passed. (Councilman Malcolm absent) 2. PARKS & RECREATION DEPARTMENT City Manger Goss presented an overview of the many items and reported the request for additional staff to include replacements for contract employees and to provide additional maintenance for the two new parks, for the Pilot Drug Prevention/Gang Diversion Program for which a Recreation Specialist and Recreation Leader is requested. Additionally, there are many "wish list" items, some of which are Cultural Arts Programming, additional staff at After School Programs, proposals for Programs for Junior High and Senior High Schools. A portable address system and additional recreation staff uniforms are recommended, and attention is called to after-hour closing at the Norman Park Center and the changing the methods of keeping Day Camp Programs' financing through trust funds. Councilman Nader questioned cost of a scaled-down Shakespearean Program which is requested for the "wish list" and Recreation Superintendent Valenzuela reported two productions would amount to $5350 which includes all fees; a combination of one Shakespearean production and a children's play could be given at a cost of approximately $4500. Other "wish list" items were discussed: An additional distribution of Parks & Recreation Brochures is proposed because of the addition in population; Mayor Cox suggested the Nature Interpretive Center work with the Department to include a focus on the many exhibits at the Center. Council explored other ways of publicizing events by the City and an example of MINUTES - 3 - June 8, 1989 free publicity was received by Mayor Cox from the City of San Diego which was distributed to staff. The increased use of the parks was discussed and the resultant reservation system for Rohr Park. The requested public address system for City wide events and for the Cultural Arts Programming if approved could also be used in Memorial Park if needed. Alex Pressuti, 917 Nolan Way, 92011, presented a request from the residents who use the Norman Park Center. It is presently manned by staff only during working hours and, to use the facility in the evening, volunteers must be used which presents problems with the City relating to security and safety. It is requested that part-time staff be hired for the off hours' use. Mary Kay Denison, 659 Jefferson Avenue, 92010, agreed with Mr. Pressuti and stressed the "safety" issue and her concerns for those who may stumble in the dark and the likelihood of medical help. It was suggested a young person might be hired to take on this responsibility. City Manager Goss explained options should be examined before final decisions are made; when additional staff is transferred there might be overlapping shifts which could be utilized. John Willett, 97 Montebello Street, 92010, Parks & Recreation Commissioner, referred to the attendance at the afterschool programs and the consensus of the Commissioners that, with the increasing number of "latch key" children, attendance could be encouraged with additional staff, a male and a female. It is requested this addition be made to the "wish list." Additionally, it is requested the staff leaders be provided with a uniform sweater for recognition by the children of their position. MOTION MS (Cox/Moore) to approve the Parks & Recreation Department Budget; to take a look at the additional staffin9 of the afterschool playground recommended to be on the "wish list" and with the addition of the uniforms; and that the question presented by Mr. Presutti and Mrs. Denison regarding the staffing of Norman Park Center also be placed on the "wish list." ADDITION TO THE MOTION (Nader/Cox) to add to the "wish list" a scaled down version of the Cultural Arts Program for one Shakespearean production and one childrens' program. Council clarified for City Manager Goss that the requested public address system and the afterschool programs for the Junior and Senior High School are included on the "wish list." VOTE ON THE MOTION AND ADDITION TO THE MOTION Passed. ICouncilman Malcolm absent) MINUTES - 4 June 8, 1989 3. OPEN SPACE City Manager Goss reported the request to expand the hours of the Open Space Inspector to a full time employee and the issue of charging staff costs to Open Space Districts. MOTION MS (Moore/Cox) to approve the Open Space Budget. Council concurred their agreement with the work of the open spaces of the City and confirmed that notification was given to residents of what is not allowed in open space areas. Director Mollinedo reported the residents of Terra Nova made a request a more "manicured" maintenance for which they would be willing to pay. VOTE ON THE MOTION Passed. (Councilman Malcolm absent) 4. BAY BOULEVARD LANDSCAPING DISTRICT MOTION MSC IMcCandliss/Cox) to approve the Bay Boulevard Landscaping District Budget. (Councilman Malcolm absent) Mayor Cox questioned the area of Anthony's on "E" Street, stating this gets no attention and whether it should be included in the District. MOTION MSC (Cox/Moore) to refer the item to staff to come back with a report as to what is being done along with the report previously requested on the unfinished appearance of the newer median island areas of "E" and "J" Streets. 5. TOWN CENTRE LANDSCAPING DISTRICT MOTION MSC (Cox/Moore) to approve the Budget for the town Centre Landscaping District. /Councilman Malcolm absent) 6. EASTLAKE DEVELOPMENT RESERVE MOTION MSC (Moore/Cox) to approve the EastLake Development Budget. (Councilman Malcolm absent) a. EASTLAKE MAINTENANCE DISTRICT MOTION MSC {Nader/Cox) to approve the EastLake Maintenance District Budget. (Councilman Malcolm absent) MINUTES - 5 June 8, 1989 7. NATURE INTERPRETIVE CENTER City Manager Goss presented graphs depicting the attendance at the Center which reflected more than llO,O00 artended in 1988-89. The Budget recommendation is for the deletion of a Biologist position which was never filled and the replacement of the request for an aquarium consultant with a person to work half time servicing the aquarium under the direction of the Consultant. MOTION MSC (McCandliss/Nader) to approve the Nature Interpretive Center Budget. (Councilman Malcolm absent) Discussion followed which revealed the proposed exploration of a mouse farm as food supply because of the exhorbitant cost of buying this food. City Manager Goss explained support for the music pro9ram comes from the General Fund and it is not clear whether the money will be there for this year, the cost of which is $900 as reported by Dr. Neudecker. a. BCT BOOKSTORE FUND MOTION MS (Cox/Nader) to approve the BCT Bookstore Fund Budget. Director of Finance reported $42,000 in revenue is expected in the coming year and the Budget is $50,000 to reflect the Store is living off reserves with the expectation to break even soon. VOTE ON THE MOTION Passed. ICouncilman Malcolm absent) At 8:50 p.m., Council recessed and reconvened at 9:00 p.m. 8. LIBRARY/LITERACY GRANT City Manager Goss discussed the assumption of Branch Libraries in the South part of the City and the main issue of additional books. It is recommended 1/2 of the supplemental request be approved but that the $47,100, not able to be funded, be included as #1 on the "wish list." The Library is exploring restrictive funding sources for the coming year and approval is recommended with the understanding there is additional revenue. Book Security was addressed in Supplemental Budget Report 15 which recommends, instead of targeting all books, new books as added be subjected to the program. This is recommended for the "wish list" since there are no funding sources at present. Additional two 1/2 time staff people are requested as well as .4 staff for the Children's room. Councilwoman McCandliss questioned Director of Library Lane on the security system and Director Lane reported the position taken by the Library Board of Trustees and that it is more cost effective to buy new books and to protect the present books in the Library. Councilman Nader addressed the City's policy for full cost recovery and the policy of maintainin9 MINUTES 6 June 8, 1989 the ratio of books per population increases and suggested the Growth Management Oversight Committee might like to recommend to the Library Board a change in the measurement standards used for the Library Threshold. City Manager Goss reported that Library books will be included in the Supplemental Development Impact Fees which will be brought to Council in the near future. Mr. Goss also added that Supplemental Budget Report No. 10, page 2, addresses the funding sources anticipated for the books. Assistant Library Director Palmer reported the methodology of the complete inventory of books recently accomplished which revealed a small percentage of "missing" books of which every type of book was included. The existing shelving at the Woodlawn Library was offered by San Diego County for $5,150.00 and the Library proposes to purchase since no cheaper shelving can be found. He explained wooden shelving can be bought locally for $9,000 but will not endure the many years required by a Library. New shelving for library use is offered by only one manufacturer supplies the shelving in this country; it is constructed as ordered with a delivery date of 180 days to six months or a year. MOTION MSC (Cox/McCandliss) to approve the budget for the addition of Supplemental Budget Memo No. 10. (Councilman Malcolm absent) a. The LITERACY BUDGET Director Lane reported that the Budget does not run into deficits, the Book Store is run by volunteers and has the ability to fund cultural programs with the proceeds; the Book Store has proved to be more successful than by operating the Annual Book Fair. MOTION MSC (McCandliss/Nader) to approve the Literacy Budget. (Councilman Malcolm absent) 9. SUPPLEMENTAL BUDGET REPORTS a. No. 12 - Seven Day per Week/Dead Animal Pick-Up MOTION MSC (Nader/Cox) to accept the staff recommendation. (Councilman Malcolm absent) b. No. 13 Update on $7,500 Supplement to Runaway and Homeless Project MOTION MSC (Cox/McCandliss) to place Budget Report No. 13 on the "wish list." (Councilman Malcolm absent) MINUTES - 7 - june 8, 1989 c. No. 14 - Automation of Parking Tickets MOTION MSC (Cox/McCandliss) to refer Budget Report No. 14 back to staff for a report. (Councilman Malcolm absent) d. No. 16 Uses and Costs for Two City Banners and the Imprinting of a logo on the City's tent. MOTION MS (McCandliss/Nader) to not include this on the "wish list" but to note and file. SUBSTITUTE MOTION MSC (Cox/Moore) to place Budget Report No. 16 on the "wish list." ICouncilman Malcolm absent) e. No. 18 Funding for the Senior Information and Referral Center MOTION MSC (Cox/Nader) to place Budget Report No. 18 on the "wish list." (Councilman Malcolm absent) f. No. 19 Afterschool Program for Junior and Senior High School Students MOTION MSC (Cox/Moore) to place Budget Report No. 19 on the "wish list." (Councilman Malcolm absent) g. 23 Design Review for All Commercial/Industrial Projects in the City MOTION MS (Cox/Moore) to direct staff to come back at the appropriate time with a Zoning Ordinance to implement the expansion of the Design Review Process to all commercial and industrial projects. (Councilman Malcolm absent) SUBSTITUTE MOTION M (Nader) to refer Budget Report No. 23 to the "wish list." Councilman Nader commented on the low priority of this item and, since it is already in the Budget, could counterbalance a higher priority. City Manager Goss clarified the position is needed even without this program because of the workload in the department. (Councilman Nader withdrew the Substitute Motion) VOTE ON THE MOTION Passed. ICouncilman Malcolm absent) 10. MISCELLANEOUS BUDGET ITEMS None 11. ORAL COMMUNICATIONS - None MINUTES 8 - June 8, 1989 12. CITY MANAGER'S REPORT a. Council's questions of General Fund Reserves was addressed. He presented a chart for the last eight years and clarified some of the figures. The chart, however, does not show money expended to get the Otay Valley project and the funds advanced to complete the Telegraph Canyon Flood Control Project, nor the money that is coming back from the State which is Gas Tax Money being put into bridges. MOTION MS (Cox/Nader) to direct staff to come back with a report on reimbursements. (Councilman Malcolm absent) 13. MAYOR'S REPORT a. Appointment of Chair and Vice-Chair for Daycare (Continued from the Regular Meeting of June 6 and the Budget Meeting of June 7, 1989.) MOTI,ON MS (Cox/McCandliss) to appoint three Members to the Daycare Steering Committee, Sue Welsh, Katie Wright and Anne Fabrick, with the first two to serve as Chair and vice-Chair. Councilwoman Moore suggested this Committee could use two Vice-chairs who would alternate their power to vote. MOTION MS (Moore/McCandliss) to appoint Sue Welsh as Chair and Katie Wright and Anne Fabrick as Vice-Chairs and that one would be the voting member. Deputy City Manager Thomson stated his understanding that, although there would be two Vice-Chairs of the Steering Committee, only one would vote at a meeting and suggested they alternate the position as the Voting Vice-Chair Member. Council concurred and further clarified, if Sue Welsh does not accept the appointment as Chair, Katie Wright and, then, Ann Fabrick should be asked in that order. VOTE ON THE MOTION Passed. (Councilman Malcolm absent) 14. COUNCIL COMMENTS COUNCILWOMAN McCANDLISS: a. Reminder was given of the Scripps 1/1 Marathon/Walkathon on Saturday, June 17; a group representing the City of Chula Vista will participate and invitation was extended to all who would like to join. ADJOURNMENT AT 10:25 p.m. to the Regular Meeting of Tuesday, June ,3.,,1 pm mFortune, CMC City Clerk