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HomeMy WebLinkAboutcc min 1989/06/07 MINUTES FOR AN ADJOURNED (BUDGET) MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Wednesday, June 7, 1989 Council Conference Room 7:00 p.m. City Hall, 276 Fourth Ave. ROLL CALL PRESENT: Mayor Cox, Councilmembers McCandliss, Nader, Malcolm (arrived at 7:09 p.m.) and Moore ABSENT: None ALSO PRESENT: City Manager Goss, Budget Officer Byers, City Attorney Harron Mayor Cox reported that some items will be called out of order. /~ City Manager Goss referred to Council's stated policy that when additions are made to the Budget, a reduction elsewhere should first be considered. He suggested, as a refinement to the procedure, consideration could be given to additional revenues that would not impact the General Fund; secondly, a reduction could have a negative impact in some cases where a particular expenditure is not supported by the General Fund. At 9:07 p.m. Councilman Malcolm took his seat. 8. CITY CLERK (taken out of order) City Manager Goss commented that City Clerk Fulasz has offered to take over the codification of the Municipal Code; coincidentally, there is a concern regarding the work load in the City Attorney's office. He stated the newly-appointed City Clerk is reluctant to agree without knowledge of present work loads and suggested Council add $2,000 for a Word Processor with the understanding the request is subject to undertaking this work. City Clerk Fulasz stated she has reevaluated the situation and, after completing a time study, it is apparent her staff could do the codification immediately with training by the City Attorney's Secretary and, as the work progresses, if the City makes further annexations and more people are necessary it would, then, be necessary to get the other word processor. MOTION ~tSUC (McCandliss/Cox) to approve the City Clerk Budget with the placement of $2,000 on the "wish list." MINUTES 2 June 7, 1989 9. CITY ATTORNEY- (taken out of order) City Manager Goss reported the need to increase the budget due to recent action taken by Council, which can be counter balanced by transferring partial interest from the Insurance Fund to the General Fund for the additional expense. Secondly, a question was raised of whether to include $25,000 for special prosecutor contract attorney fees regarding campaign contributions. City Attorney Harron clarified this amount is requested if the change in the City's Code is challenged. Councilman Nader questioned the cost of the transcriber and Budget Officer Byers clarified the requested item is a time-saving computer dictation system wherein all three attorneys can utilize the system at the same time and the transcriber can set priorities as needed for the hard copy. MOTION MSUC (Malcolm/Moore) to approve the City Attorney's Budget as changed. 12. PERSONNEL/VOLUNTEERS - (taken out of order) City Manager Goss explained the major issue is the Quality of Work Program (QWL) which is just getting under way and the recommendation that consultant money be provided for the next fiscal year as the QWL is being implemented on the departmental level. Another request was made to increase the postal account to implement a change by which the City will eliminate to policy requiring job applicants to pay for their own postage. The Employee Right to Know Program was explained by Personnel Director Boshell as a requirement of the State to provide the standardized kits at various work locations to advise employees of hazardous materials in the area. MOTION MS (Malcolm/Cox) to approve the Personnel Department Budget. Councilman Moore questioned the consultant fees and the need to work with the City-wide Steering Committee as well as the proposed position to coordinate the departmental level QWL program. City Manager Goss explained the positive impact this would provide; there has been shown to be a definite advantage having a neutral consultant that both sides respect; otherwise, the program could unravel at the department level. He further explained it is now proposed to blend the needs for QWL training with Personnel's training budget and for the proposed QWL coordinator with the new requested position in the Personnel Department. MINUTES 3 June 7, 1989 Councilman Nader, while in agreement with the above, stated his concern with the requested approximate $93,000 to implement a committee of labor and management to attain employee improved productivity and service in view of the many "wish list" requested items for more important services. City Manager Goss stressed the need for concern with productivity, the fact that labor and management talk to each other now, and the proposed enhancement of productivity for a more compact work force who are, not only listened to, but are able to shape their own goals. Councilman Nader further suggested the question should be further addressed when dealing with the formulated "wish list" to explain whether we are getting $93,000 of enhancement from the program, at which time he would be interested in hearing from representatives of the organization to, then, evaluate whether the program is worthwhile or better spent somewhere else. Deputy City Manager Thompson explained the difficulty to measure the success of the program and referred to research accomplished by Georgia Institute of Technology which result showed a very small percentage were unsuccessful. MOTION Passed. (Councilman Nader voted no) 6. TRANSIT (SCOOT) MOTION MS (McCandliss/Cox) to approve the Transit Budget. Transit Coordinator Gustafson, in answer to Council's questions, explained the electronic fare box have "accepters" which allows accountability which is not now present for dollar bills; another advantage is the security it provides. VOTE ON THE MOTION Passed unanimously. 1. CAPITAL IMPROVEMENT PROGRAM Mayor Cox requested an overview although final action will be deferred to Wednesday, June 14, in view of the fact that several members of Council did not have an opportunity to review the subject thoroughly. City Manager Goss reported on the various projects recently visited by Council on Tour which were pointed out on slides and comments made on the progress at each site. Mayor Cox requested information relative to the time each project was approved, money that was added since then, the original budget and the budget now projected. MINUTES - 4 - June 7, 1989 2. PLANNING DEPARTMENT City Manager Goss explained the main issues in this Budget is the need to add contract employees and consultants, paid for by developers to coordinate the process for new land development proposals, recommended General Plan printing, the proposed additional staffing of Senior Planner and Planning Technician positions. Mr. Goss explained the need for an Assistant Planning Director position and recommended this be considered at the time the new Planning Director is hired. MOTION MSUC (Malcolm/McCandliss) to approve the Planning Department Budget. 3. COMMUNITY DEVELOPMENT DEPARTMENT City Manager Goss explained his recommendation of a Development Projects Manager to provide the City and the Redevelopment Agency with top level assistance for complex projects confronting the department and emphasized the proposal to fill the position will not be addressed until the Director's position has been filled. Councilman Nader stated the benefit of Councilmembers, collectively or individually, being included on the Economic development training for use in their policy level decisions. He stated his agreement of a need for a Projects Manager position but questioned the timing of the hiring before policy decisions are made. MOTION MSUC (Moore/McCandliss) to approve the Community Development Department Budget. 4. BUILDING & HOUSING City Manager Goss explained the recommendation of another Plans Examiner position to recapture a large portion of revenue since the work is now being performed on contract. Director Larsen answered questions of Council relative to the several job descriptions of positions in the Department and outlined the controls that have been put in place to adequately monitor the results. Fees for cost recovery was addressed and City Manager Goss explained that the City is a par with other communities with 75% recovery of the cost with building permit fees, while other fees are set for full cost recovery. Councilman Malcolm stated he does not mind charging "new housing" full cost recovery, while a small room addition, patio cover, or similar remain 75% and requested a memorandum outlining the fees that now exist as well as how much more revenue can be anticipated if new construction was set for full cost recovery. MINUTES 5 June 7, 1989 Councilman Malcolm questioned the methods and monitoring of inspections of the work of contractors. Director Larsen explained the Department's tape recorded message is operable at any hour of the day or night for taking request for inspections and for cancellations. It is now rare to have a job not ready for the inspector. The figures resulting from the stated controls implemented by the Department Director were requested to be brought to Council before the adoption of the Budget at the Final Budget Workshop on June 14. MOTION MSUC (Malcolm/Cox) to approve the Building and Housing Department Budget. 5. PUBLIC WORKS City Manager discussed summarized the additional civil engineering staff positions for advanced planning, the addition of a Engineering Technician II and a Building Project Supervisor, the Associate Traffic Engineer, the 1/2 time Seasonal Assistant for Construction and Repair and the Senior Maintenance Worker for Public Works Operations that are recommended in this budget. Additional funds are recommended to conduct a study of the City's sewer rates, the provision of sewer expansion and whether the City should be involved in the area of water reclamation. Councilman Malcolm stated his concern relative to the raising of sewer fees stating the City is further in debt every time a building permit is issued. A number of cities in San Diego County are charging 100% more than Chula Vista. Director of Public Works Lippitt reminded Council that the City's fees were raised recently and that federal regulations make sure the charges are appropriate although, in the near future, the City will probably raise those fees. MOTION MSUC (Malcolm/Moore) to bring back information to substantiate an increase of the sewer fees before adoption of the Budget. City Manager clarified the additional staff recommendations for Council and that the Department, although not recommended by City Manager, requests a Geographical Informational Specialist and an Analyst to be placed on the "wish list." MOTION MS (McCandliss/Cox) to approve the Public Works Department Budget. Mayor Cox stated his frustration with the backlog of CIP projects, the inadequacy of funding and requested staff for answers when the CIP is discussed on June 14. City Manager Goss commented on the efforts made for advanced planning which necessitates certain assumptions, better estimates and professional staffing. Councilman Moore reported his concern that the Public Works Department get its fair share of the state of the art equipment and procedures. MINUTES 6 June 7, 1989 VOTE ON THE MOTION Passes unanimously. MOTION MSUC (Cox/Malcolm) to get a report back from staff regarding the Block Act Pro9ram with the cycle the City is on and the projects currently budgeted and to include a consideration for possible funding for continuation of projects for this next year. Supplemental Budget Memo ~22: Equipment Replacement Budget FY 1989-90. MOTION MSUC (Moore/Malcolm) to approve the Budget. 7. CITY COUNCIL City Manager Goss reported the request for a part time position, now reflects a "changed condition" and should be now put on the "wish list" as well as the personal computer for the Senior Management Assistant. The level of the clerical staff position was questioned and Council concurred to refer this to staff. MOTION MSUC /McCandliss/Malcolm) to approve the City Council Budget, to put the personal computer on the "wish list", to direct that a budget memorandum come back with the pros and cons of modifying the Clerk II part time position. 10. ADMINISTRATION MOTION MSUC IMalcolm/Moore) to approve the Administration Budget. Supplemental Budget Report ~21: Report for funding of the California Outer Continental Shelf (OCS) Local Government Coordination Program. MOTION MSUC (Nader/Malcolm) to approve the staff recommendation not to fund during 1989-90 Fiscal Year, but that offshore oil/gas exploration be added to the adopted 1989-90 Legislative Program. ll. MANAGEMENT SERVICES Deputy City Manager Thomson reported a decrease in the budget which includes two "wish list" items, a Microcomputer Specialist and for expanding the distribution of the "Quarterly." MOTION MSUC (Nader/Malcolm) to approve the Management Services Budget. MINUTES 7 June 7, 1989 SUPPLEMENTAL BUDGET MEMORANDUMS 9. No action 10. To be considered on June 8. 11. Information Item. 12. Police Department Item. Councilman Malcolm reported the Supplemental Budget Memoranda are not itemized on this Agenda and Council cannot take action; Clerk was directed to add the Supplemental Budget Memoranda to the next Agenda. 13. ORAL COMMUNICATIONS None 14. CITY MANAGER'S REPORT None At 9:24 p.m., Councilwoman McCandliss left the Meeting. 15. MAYOR'S REPORT Appointment of Chair and Vice-Chair for Daycare IContinued ~'~' from the Regular Meeting of June 6, 1989) MOTION MS (Malcolm/Moore) to appoint Sue Welsh as Chair and Ann Fabrick as Vice-Chair of the Daycare Subcommittee of the Chula Vista 2000 Task Force. Councilwoman McCandliss was summoned to return to the Meeting. Councilman Moore reminded that Daycare was intended to include Adult care and Councilwoman McCandliss reported that Nancy Hitchcock of Adult Daycare was encouraged to submit her application. SUBSTITUTE MOTION MS (Nader/McCandliss) to continue the item to June 8. Councilman Malcolm disagreed with a second continuance to wait for someone who has not gone through the proper process. VOTE ON THE MOTION Passed. (Councilman Malcolm voted no. 16. COUNCIL COMMENTS None ADJOURNMENT AT 9:27 p.m. to the Adjourned (Budget) Meeting of Wednesday, June 8, 1989 at 6:00 p.m. in the Council Conference Room; and to the Regular Meeting of Tuesday, June 13, 1989 at 7:00 p m. .Eortune, CMC D~PUTY CITY CLERK