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HomeMy WebLinkAboutcc min 1988/06/15 CllY OF CHULA VISTA OFFICE OF THE CITY CLERK NOTICE OF ADJOURNED CITY COUNCIL MEETING NOTICE IS HEREBY GIVEN that the City Council of the City of Chula Vista will hold a Budget Session on Wednesday, June 15, 1988 to consider the following: Capital Improvement Projects Review Nature Interpretire Center Carryover items Library Supplemental Budget No. 12 (not to be considered before 8:00 pm) The Budget Session will be held in the City Conference Room, City Hall, 276 i~Gurth Avenue, Chula Vista beginning at 7:00 p.m. CITY CLERK 1086C 276 FOURTH AVENUE/CHULA VISTA, CALIFORNIA 92010/(619) 691-5041 HINUTES OF AN ADJOURNED COUNCIL MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA Wednesday, June 15, 1988 Council Conference Room 7:00 p.m. City Hall ROLL CALL MEMBERS PRESENT: Mayor' Cox, Councilmembers Malcolm, Moore and McCandliss (who arrived at 7:30 pm) M~MBERS ABSENT: Councilman Nader STAFF PRESENT: City Manager Goss, Deputy City Manager Morris, Budget Officer Byers 1. FISCAL YEAR 1988-89 BUDGETS FOR THE FOLLOWING DEPARTMENTS: A. INSURANCE - City Manager Goss recommended a reduction of $84,880 or 9.7%. MOTION ~Malcolm/Cox) to approve the Insurance Budget as presented by the City Manager. (Councilwoman McCandliss out) MOTION MS ~lcolm/Cox) to direct staff to obtain bids to see if Council can go back to a normal insurance-type provision rather than the Joint Powers Agreement. ADDED TO THE MOTION MS (Cox/Malcolm) to direct staff to look at some of the other Joint Powers Agreement organizations to examine different avenues of protection for the City at lower rates. VOTE ON THE MOTION Motion passed. (Councilwoman McCandliss out) B. DEBT SERVICE MOTION MS~alcolm/Cox) to approve the Debt Service Budget as presented by the City Manager. (Councilwoman McCandliss out) Mayor Cox commented on the surplus funds being used to pay for debt service as requested in the County Regional Center letter. Director of Finance Christopher will report back to Council on this subject. NINUTES 2 June 15, 1988 C. OPEN SPACE DISTRICTS City Manager Goss reported the recommendation that the part time )~ours be increased to thirty hours per week, and that the District 14 be dereased by $40,320. MOTION MS'[Malcolm/Moore) to approve the Open Space Districts Budget, as presented by the City Manager. Councilman Moore reported on a tour taken by him with Open Space Coordinator Chew and Cornish; both of whom were highly praised for their talent, the knowledge and interest taken in the work as a team. Director of Parks and Recreation Mollinedo commented on the budgets for the Districts and agreed that a full time assistant for Mr. Chew would permit better management of the Open Space District. Director Mollinedo also reported on a noticed meeting to residents, at which few attended, to explain the reasons for increase in assessments. Steven Neudecker, 685 Redlands Place, Open Space District #14, commented on the excellent job of maintenance done by Mr. Chew and his staff, but reported the increase in assessment fee during the past year and now looks a further increase next year. Mr. Neudecker suggested that, when people do buy homes in an Assessment District, the City calculate the fee to allow for a reasonable increase rather than the present method of escalation. Mayor Cox reported that the fee would be reduced as announced at the recent meeting; and Director Mollinedo explained the problems encountered as more acres are being turned over to open space om the areas of fewer homes and with no reserves in place. At 7:30 p.m., Councilwoman McCandliss took her seat on the dais. Carl Atwill, 1657 Zuca Court, Bonita Long Canyon, questioned why his projected assessment is more than Mr. Neudecker's assessment. Mr. Chew reported that the notice received has been revised, and that all like residences are equally assessed. Mayor Cox emphasized that staff send a letter to all residents in District 14 to advise of the revised figures. VOTE ON THE MOTION MSUC (Malcolm/Moore) to approve the Open Space Districts Budget, as presented by the City Manager. MINUTES 3 June 15, 1988 D. BAY BOULEVARD - City Manager Goss reported the irrigation system was revised and is awaiting report to extend the system to put landscaping on the corner of Bay and "F", which property was reported to be owned by the Railroad. MOTION MSUC (Cox/Moore) to approve the Bay Boulevard Landscaping District Budget as presented by the City Manager. E. TOWN CENTRE LANDSCAPING DISTRICT MOTION MSUC iCox/Moore) to approve the Town Centre Landscapig District Budget as presented by the City Manager. F. EASTLAKE DEVELOPMENT RESERVE Director of Finance Christopher reported $12,000 is placed in reserve to hire a consultant to update the fiscal impact analysis of Eastlake for each year. MOTION MSUC (Moore/Cox) to apparove the EastLake Development Reserve Fund, as presented by the City Manager. G. NATURE INTERPRETIVE CENTER City Manager Goss reported a decrease in this budget based on a reduction in the Environmental License Plate grant funds used for capital improvement and because the Bayfront's store is a separate budget. It is recommended that two part time/contractual positions be made full time positions; and that the Redevelopment Agency fund the Center by 30%, whic~l funding would be paid back when the Center is supported by the Bayfront entrerprises. Councilman Malcolm stated the Center was built specifically for and to promote the Bayfront and suggested the Center be funded 100% by the Agency. City Manager Goss referred to Council Policy and the legal requirements for the use of Redevelopment Agency money. Councilmembers took a look at every aspect of the Nature Interpretive Center and examined the pros and cons of allocating percentages of funding to the Agency from the work of the handyman to that of the Director's salary, concluding all facets of the Center is promotional for the Bayfront. MOTION MSUC (Malcolm/Moore) to direct that the positions of the Executive Director and the Volunteer Coordinator be 75% funded by the Redevelopment Agency; and that the positions for the Biologist and the Administrative Assistant be 50% funded by the Redevelopment Agency. MINUTES - 4 - June 15, 1988 Councilwoman McCandliss examined travel planned by the Director to Australia for an international conference. Councilman Malcolm supported this budget item because of the unique and international flavor of the Nature Interpretive Center in this country; and City Manager Goss confirmed that his freedom to attend this symposium was a condition of his employment. Dr. Neudecker explained the purpose of the symposium, the subject of his paper to be presented, and the worldwide recognition offered to the City of Chula Vista and its Interpretive Center, as well as the unique opportunity for Dr. Neudecker to receive specific training on management and conservation of natural resources. MOTION )~[S'D'C'(Malcolm/Moore) to approve the balance of the Bayfront Conservancy Trust budget, as amended, and presented by the City Manager. H. DOWNTOWN MANAGER City Manager Goss supported this proposal explored by the Down Town group which recommends a 50/50 split of the cost with the City or Agency but does not recommend funding by the City nor the Agency. Councilman Malcolm emphasized that the City is in partnership with the Downtown Group and it should be the City's interest to help the area succeed, stating that the City or Agency should fund 1/2 of the position. Councilwoman McCandliss agreed with Councilman Moore that it is the responsibility of the Downtown Group, and that the City could make a legitimate expenditure to provide support to complete the Redevelopment effort. The Councilwoman, however, suggested that the City's support should be phased out in the future. Robert McMains, Stanley's Cake and Party Shop, 279 Third Avenue, stated the consensus of the Downtown Association to hire a paid full-time Downtown Manager is necessary to formulate and carry out plans to promote the downtown area. Mr. MAINS requested support of Council's funding, stating that the money will not be touched until the Association has put the plans and ideas on paper and submitted them for approval by Council. MOTION MSUC (Cox/Malcolm) that Council recommend to the Redevelopment Agency to appropriate $26,320 as a budget item, but to not authorize expenditure of the funds until a Plan has been approved. Mayor Cox clarified the intent of his motion that the appropriation would be a matching amount and a one year only basis for a start up effort and, if continued, would probably be funded from the Promotional District fees collected. At 8:25 p.m, Council went into recess and reconvened at 8:35 p.m. MINUTES 5 June 15, 1988 I. BRANCH LIBRARY City Manager Goss first explained the revenues expected by the City based on known factors for the expectation of balanced budget and also presented the "unknown" factors which could effect this projection; and an explanation of the expenses the various options for an interim library would entail. Library Director Lane confirmed how the main Library is "overtaxed" and that any branch in a surrounding area will definitely take pressure off the main branch, and that the options as presented would be a "bridge" to a permanent library in the Montgomery/Otay Planning area. City Manager Goss and Councilmembers discussed the idea of a temporary library and the time projected for use of this building versus the expenses involved for a temporary building and the cost of a permanent building based on a 25,000 to 35,000 square feet building. Nancy Palmet, Chairman of the Montgomery Planning Committee, agreed with the needs of a temporary library as presented by Director Lane but stressed a time period for a "bridge" should not exceed five years. Chairman Palmer requested Council to make a commitment tonight to begin a permanent Library for the southern part of the City and, if given a choice, would prefer to leave the Woodlawn branch intact temporarily and to use the Handyman site for a maximum of five years. Councilman Moore presented idea of a permanent building, questioned the source of money and the possibility of lessening expenditures in other areas to obtain the funds. Mayor Cox questioned Chairman Palmet regarding priorities and she agreed if Council would make a stronger commitment for a permanent facility and found the way to acquire land as well as a funding mechanism - a permanent library would be her choice rather than the temporary building under discussion and Mrs. Palmet stated her feeling is her Committee would be in agreement with this choice. Library Director Lane stated her preference to have the "bridge" stating a permanent facility is "not just around the corner" and questioned the time frame. Councilman Malcolm stated his preference to pursue the permanent library and to commiit the money now under discussion for this direction. Discussion followed on funding methods to achieve the project and a proposed location closer to the border of San Diego with the idea of seeking partial funding by San Diego. City Manager Goss offered several possibilities of funding a permanent library through general obligation bond, Block Grant money, and the Neighborhood Revitalization Program. City Manager Goss confirmed it is possible, if a commitment is made tonight to build in five years, that staff could explore funding methods and report within one week to Council. MINUTES - 6 - June 15, 1988 Mayor Cox reported that the effort for a permanent facility would necessitate, first, authorizing the purchase of books and materials as proposed; but - rather than go the direction of staff to look at a permanent location to come back within a reasonable period of time with hard data on location, potential costs, various means of funding the acquisition for the ultimate development of the Library Facility in the southern portion of Chula Vista. Councilman Malcolm stated he would support an issue for a bond issue in November and possibly to go with branches one in the south part and one in the east part. MOTION MS (~ox/Moore) to (1) direct staff not to pursue the Palomar site, (2) appropriate $225,000 during the Budget process this year to be used for acquisition of books and materials for the existing Third Avenue site and Woodlawn Park site, (3) direct staff to evaluate and return to Council in sixty days with potential sites for branch libraries, funding recommendations and costs associated with construction and phasing out of the branch libraries. ADDITION AND CLARIFICATION OF THE MOTION (CoX/M6o~e) to direct staff not to pursue the temporary sites. VOTE ON THE MOTION AND ADDITION: Motion passed unanimously. At 9:50 p.m., Councilman Malcolm left the meeting. J. MAILING OF THE RECREATION BROCHURE Director of Recreation Mollinedo '~xplained previous distribution of Recreation brochures, which resulted in other than complete distribution throughout the City. Adults and senior citizens were not always reached. A City of Carlsbad brochure was shown to Council to exhibit how advertising in the brochure by local businesses pays for the distribution and Councilmembers discussed alternatives. MOTION MSC (McCandliss/Moore) to authorize production of additional brochures and that alternative distribution methods, such as through newspapers be investigated. (Councilman Malcolm out) K. CAPITAL IMPROVEMENT PROJECTS City Manager Goss presented s~ides of Cap~l'i~proveme~t Projects to better understand what has been accomplished and, specifically for those scheduled to be visited by Council on Saturday, June 18th. Councilmembers' concerns were discussed relative to street improvements, traffic signal installation and its funding, MINUTES - 7 - June 15, 1988 MOTION MSC ~'~oore/Cox) to approve the budget for the Capital Improvement Projects, as presented by the City Manager. (Councilman Malcolm out) FOLLOW UP MOTION MSC (Cox/Moore) to direct staff to bring back the completed plan by December 31, 1988 for the design of Marina Park with the possibility of appropriating funds to implement the Master Plan. (Councilman Malcolm out) ORAL COMMUNICATIONS - None 3. REPORT OF THE CITY MANAGER None 4. MAYOR'S REPORT None 5. COUNCIL COMMENTS None ADJOURNMENT AT ll :25 p.m. to the Council Tour on Saturday, June 18, at 8:00 a.m. Jennie M. Fulasz, CMC CITY CLERK ,I~eln Fortune, CMC IDEPUTY CITY CLERK 1265C