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HomeMy WebLinkAboutcc min 1988/06/08 MINUTES OF AN ADJOURNED COUNCIL MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA Wednesday, June 8, 1988 Council Conference Room 6:00 p.m. City Hall ROLL CALL MEMBERS PRESENT: Mayor Cox, Councilmembers Nader, Malcolm (who arrived at 6:12 pm), Moore and McCandliss MEMBERS ABSENT: None STAFF PRESENT: City Manager Goss, Deputy City Manager Morris, Budget Officer Byers City Manager Goss made comments on the budget as presented and explained that the reasons for its being "delicately balanced" centers on staff's knowledge of expense and salary data for the coming year. Possible changes and the reasons for them were presented on some of the projections. At 6:12 p.m., Councilman Malcolm took his seat at the table. 1. FISCAL YEAR 1988-89 BUDGETS FOR THE FOLLOWING DEPARTMENTS: a. POLICE DEPARTMENT Recommendations were presented by the City Manager for two additional Agents for the Crime Suppression Unit, five Communications Operator I's (a new classification), reclassifying five police officers to that of Agent with the objective of having five Agents on the desk for each shift with the ability to place the displaced Sergeants out in the field, add a Police Agent to Auto Theft, add three Peace Officers to Patrol, and add a K-9 Unit to the day shift. Not recommended is a Youth Counselor at this time nor the computerized fingerprint program - which program may have to be considered mid-year. Supplemental Budget #15 concerns the parking facility in the downtown area, the patrol of which was funded by reserves from parking meter funds. Director of Public Safety Winters reported problems encountered with using these Reserve Officers, and recommended a meeting be set to consider alternative staffing. MINUTES - 2 - June 8, 1988 Councilwoman McCandliss clarified her understanding of an additional Crime Suppression Unit (CSU) as a "unit of four Agents" rather than four Agents and one Sergeant; and suggested since "there is never enough", the problem of narcotics might be managed more agressively by adding a team of four. Director of Public Safety Winters discussed wit)l Councilmembers the. makeup of the CSU and the ability to flexibly move tasks up and down as needs change with four teams. At 6:24 p.m., Councilman Malcolm left the meeting. AMENDMENT TO THE BUDGET MSC (McCandliss/Nader) to add two additional Agents to the Crime Suppression Team making a total of four with assignment left up to the Department Director, whether they stay within the City or be assigned to the Task Force. (Councilman Malcolm out) Councilman Moore questioned how the community can De involved with the Police Department's efforts and Director of Public Safety Winters explained the NeighDorhood Watc~ program, the possibility of having an officer on the same beat but gave the reasons for the reluctance of implementation; the cost of the California ID program if and when it is necessary to implement. VOTE ON THE MOTION MSC (Cox/McCandliss) to approve the Police Department Budget as amended and as submitted by the City Manager. (Councilman Malcolm out) MOTION ~'TS1]'C'[McCandliss/Nader) if reasonably available for the Budget next year, that staff bring back a report on cases developed by the Crime Suppression Unit with the disposition and outcome. (Councilman Malcolm out) b. FIRE DEPARTMENT MS (Moore/Cox) to approve the Fire Department Budget as presented by the City Manager. AMENDMENT TO THE MOTION MSC (Moore/Cox) to amend the Fire Department Budget by adding the estimated cost of the Bonita/Sunnyside contract and to include the increased telephone cost due to the new radio and antenna system for $7560.00. (Councilman Malcolm out) VOTE ON THE MOTION AS AMENDED MSC (Cox/McCandliss) Motion passed. (Councilman Malcolm out) MOTION MSC [~cCandliss/Moore) to refer to staff the questions of funding a Household Hazardous Waste Program. (Councilman Malcolm out) MINUTES - 3 - June 8, 1988 c. LIBRARY Major changes include the addition of one full time Shelver to handle the increase the work load, the replacement of worn out videos and the additon of a Library Clerk. Staff additionally intends to review the need for an increase in audiovisual insurance fees. The vacant Principal Librarian classification is recommended to be reclassified to Assistant Library Director, although the separate two positions would beI more desirable; a Literacy Grant is also presented for review. Alternate recommendations are to reduce withdrawals as estimated for next year and, secondly, to possibly look into reserves to cover an increase in the book budget. The Branch Library is detailed in a Supplemental Report and City Manager Goss recommended the decision be deferred for one week. Councilman Moore addressed the issue of repair or replacement of chairs needing upholstering and discussion followed to arrive at an economical method of accomplishment. MOTION MSUC (Cox/Moore) to approve the Library Budget as presented by the City Manager. (Councilman Malcolm out) MOTION MSUC (Nader/McCandliss) to adopt the supplemental recommenoations as received. (Councilman Malcolm out) Mayor Cox announced Supplemental Budget Report #12 will be considered at the Budget Session of June 15th at a time certain not before 8:00 p.m. At 7:14 p.m., City Council went into recess, deferring consideration of the Parks and Recreation Budget until after that of the Boards and Commissions at the continuation of this evening's meeting at 7:30 pm. At 7:41 p.m., Council reconvened in the Council Chamber. e. BOARDS AND COMMISSIONS City Manager Goss explained and adjustment for the Montgomery Planning Committee Budget to indicate the additional costs of mailing necessary notices to all property owners in Montgomery for the implementation of the Montgomery Specific Plan resulting in an addition to the postage account of $3,840 to make a total of $7,480. MSC (Cox/McCandliss) to approve the Boards and Commissions Budget with the exception of the Library Board and to include the increase for the Montgomery Planning Committee as presented by the City Manager. (Councilman Malcolm out) MINUTES - 4 - June 8, 1988 LIBRARY BOARD OF TRUSTEES Sue Miller, Member of the Library Board of Trustees, requested Council's support of one member's attendance at the National Conference being held this year at New Orleans, the cost of which would be $850 for one person for two days. The knowledge gained through networking at this Association Conference is considered invaluable to Chula Vista's Library. Councilwoman McCandliss addressed the request and the precedent it would set for other Boards and Commissions, suggesting that tapes of the Conference sessions might be available for purchase. Councilmembers discussed the pros and cons of sending a Board Member to the Conference, considering the importance of the Library to the City, the current policy of not sending Commissioners. MOTION MS"~'C'{'Cox/Moore) to approve the budget for the Board of Trustees as presented by the City Manager. (Councilman Malcolm out) City Manager Goss referred to travel budgets in previous years for Boards and Commission which reflects the travel policy established by Council. If travel is recommended for any Board, it would be recommended that all Boards and Commissions be funded at the same level; local conferences or seminars conducted at a relatively small fee could be handled administratively. f. COMMUNITY PROMOTIONS City Manager Goss emphasized the main change as the $1500 for the Substance Abuse Task Force. Councilwoman McCandliss commented on the concert series and Councilmembers discussed the possible distribution of flyers throughout the community; and Director of Parks and Recreation Mollinedo responded to the need for funds to upgrade the entertainment. MOTION MSC ~'Cox/McCandliss) to approve the Community Promotions budget as presented by the City Manager. (Councilman Malcolm out) g. NON-DEPARTMENTAL ITEMS - City Manager Goss reported a recommendation to delete $15,000 for Second Harbor Entrance Project (SHEP) from the General Fund and to fund the entire $30,000 from the Redevelopment Agency Fund. This budget contains funding for miscellaneous items but also incluOes the Fourth of July Fireworks, tree lighting ceremony, Heritage Days, South Bay Parade of Lights, Winterfest and others. Not recommended is the Salute to Business Program. Also included is the recommendation to continue televising Council meetings with an additional $5,100 added if Council approves to turn down the lighting system. MINUTES 5 June 8, 1988 Larry Peeples, Executive Director of SHEP, responded to Councilman ~lader's question of funding and stated that the projected total cost, with environmental impact statement and other necessary work, is in t)~e neighborhood of $3 to $4 million dollars. The construction cost and the work necessary was explained since the width of the channel ~as not been determined but funding is approximately set at $150 million.' Public Law 99-62, passed by Congress in 1986, could be used as a funding method with the Port District as the Agency to use a number of ways to amortize the funding necessary. THe District would reimburse all funds spent during the study cycle as has happened in other state projects. Mr. Peoples stated that the City of Chula Vista would be the most beneficial party to this project long term, and the stated law would give the opportunity to complete the project more expeditiously. Councilwoman McCandliss questioned the reimbursement of funds after a long period of time and when some sense of accomplishment could be felt; and also requested a breakdown of where the funds are being spent to date. Additionally, Councilman Nader expressed his concern relating to no receipt of the study reports being done, as opposed to spending money on promoting the project. Mayor Cox emphasized that the study is under contract; the studies are to confirm whether or not there is any use in proceeding; the money should be dealt with as "at risk" since this must be an environmentally acceptable project to all concerned and, until that time, the project is desirable but not necessarily feasible. Mr. Peoples reaffirmed that the Fiscal Year 1988-89 Budget prepared for the Board shows an expenditure of $365,000 of which all but $65,000 will go for specific studies. To date, the City prepares an annual agreement with SHEP aria Councilwoman McCandliss requested a copy of that proposed budget before any more money is expended. Televising Council Meetings - $3,000 for advertising Council Meetings was explained by Public Information Coordinator Cox as a minimal charge and more effective in reaching citizens throughout and outside the City. The telephone system - the addition was explained by Deputy City Manager Thomson as the result of additional capacity to allow more phones and installation of necessary call forward switches to meet a pressing need of departments. MOTION MSC moore/Cox) to approve the ~ion-Departmental items as presented by the City Manager with the exception of Televising Council Meetings, Nautical Heritage Days and the Annexation Expense. (Councilman Malcolm out) MINUTES 6 - June 8, 1988 Nautical Heritage Days City Manager Goss called attention to the additional amount budgeted in Supplemental Report #2 for Nautical Heritage Days increasing the total from $5600 to $10,000. Deputy City Manager Thomson stated this is a beneficial event for the City, $5600 of which is already included in the proposed Manager's Budget. There is an additional request of $4400, and it is requested that 60% of' the total be funded by the Redevelopment Agency. Councilman Moore disagreed with the advantage of Nautical Heritage Days as a regional draw to the City. Sarah Atkinson, Vice President of Operations at the Chula Vista Marina agreed with the concept and related her experiences to draw sponsors of events into this area for the same reasons and stated her belief that Nautical Heritage Days could be such a draw, stating that the Port District Commission approved $10,000 for Winterfest and Boat Parade, and $3500 for Harbor Days. Public Information Coordinator Cox noted the substantial investment already made in the CALIFORNIAN and recommended this be funded for 1988 when the CALIFORNIAN is available. MOTION M IMcCandliss) to amend this budget to remove $6,000 budgeted for the Winterlest event. (Motion failed for the lack of a second.) MOTION ~lS ~x/McCandliss) to approve the request for funding of $10,000 for the Nautical Heritage Days as presented by the City Manager. (Councilman Malcolm out) Ms. Atkinson reported that the Boat Parade was separated by City staff and not by the Chula Vista Marina. If the City decides not to fund Winterfest, Ms. Atkinson stated she would have to go back to the Port in view of the fact the Port has already funded them based on the Winterfest and Boat Parade jointly. SUBSTITUTE MOTION M (Nader) to amend the funding to provide for 100% reimbursement by the Redevelopment Agency. (Motion failed for lack of a second.) Mayor Cox confirmed that, by his motion, if staff wanted to come back to the Redevelopment Agency and suggest a higher percentage, that certainly could be accomplished. VOTE ON THE MOTION Motion passed. (Councilman Malcolm out) MINUTES 7 June 8, 1988 Annexation Brochure Councilwoman McCandliss stated her reasons for not mailing the brochure; and Mayor Cox reiterated what was done with the Montgomery Annexation and this is consistent. City Manager Goss confirmed that the brochure would stress neutral information. MS (McCandliss/Nader) to delete funds for mailing the annexation' brochure. Councilman Nader questioned the entire burden being absorbed by the City which should be shared by the County, stating that his reaction as a vote would be negative if paid for by the City of Chula Vista. Mailing of the brochure was further considered by Councilmembers as opposed to distribution as a hand-out or to collectively making it available to all. Postage cost is estimated to be $125.00 to mail the brochure to all households in Bonita; and the reaction from staff is there was no negative reaction from the Montgomery mailing. Mayor Cox explained that a factual brochure is a legitimate role for the City to take for a better informed voter and, to ~o anything different with Bonita would be inappropriate. SUBSTITUTE MOTION MSC (Cox/Moore) to approve the recommended expenditures as recommended by staff. (Councilman Malcolm out) Advertising Council Meetings - Councilman Moore emphasized the advisability of newspaper advertising. Public Information Coordinator Cox related that this free advertising takes up a lot of space and, since they cannot do this for all cities, they are hesitant to offer and, because of the lateness of the hour when Council Meetings are concluded, it is usually past the deadlines for newspaper stories of items on the past night's agenda. Mayor Cox requested some taped segment that gives the viewer information on upcoming events in the City, which was confirmed by the representative of Carrtel as being very easy to incorporate. In discussion of the "call in survey, Councilwoman McCandliss felt it was very narrowly done and suggested a more extensive survey for additional evaluation since many citizens do follow Council meetings but are not able to come to the meetings. MOTION MSC FNader/Cox) to amend the appropriation to include $5100 for funding to bring down the lights. (Councilman Malcolm out) MOTION MSC 'l~.loore/Cox) to approve t~e Budget as amended for Televising Council Meetings. {Councilman Malcolm out) MINUTES - 8 - June 8, 1988 2000 Task Force Mayor Cox presented the development of long range plans for Chula Vista for open space, cultural needs and desires of the community and looking at how to fund the type of envisioned Library improvements; and suggested putting money into Non-Departmental for a Consultant or Facilitator should the need arise. MOTION MSC ~ox/Nader) to agree in concept with the 2000 Program and to direct staff to return with a report which addresses the following: (1) Component of a Chula Vista 2000 effort, (2) Potential funding to seek grants and aid in funding of the effort, (3) a time frame for the effort, (4) necessity of outside leadership and whatever funds might be necessary if desirable, and that a Request for Proposal (RFP) for whatever support services De returned to City Council by October 1 of this year. (Councilman Malcolm out) Councilman Moore questioned grants for construction of the Library Branch and City Manager Goss reported on a meeting with the Library Director of the City of San Diego in which the concern was stated because of the major fire there, the bulk of the money would be going to Los Angeles. MOTION MSC T~ox/McCandliss) that Council maintain the Contingency Reserve at the funding level of last year. (Councilman Nader voted no; Councilman Malcolm out) d. PARKS AND RECREATION City Manager Goss reported the few additional programs; no additional recommendations are offered at this time regarding mailing of the Recreation brochure nor the issue of swim teams utilizing the City pool, but a list was submitted of items and ideas which were not requested. MOTION MSC l'McCandliss/Moore) to approve the Park and Recreation Budget as presented by the City Manager. (Councilman Malcolm out) Mayor Cox questioned when the Port District would turn over the maintenance of the Bayside Park extension and Director of Parks and Recreation Mollinedo stated the responsibility of the City at present is only for the restrooms of the Bay Boulevard park until the park area is turned over to the City. Mayor Cox expressed his concern for the portion of the park not maintained by the City and encouraged staff to contact the Port District to either resolve the litigation or to request them to allow a contract in order that the City could pick up the maintenance. MINUTES - 9 - june 8, 1988 MOTION MSC (Cox/McCandliss) to ask staff to come back with more information on the 1200' of the area south of the new restaurant facility, and that some contact be made with MDTB to determine property ownership, and to approach the owners to request if they would be willing to be a participant in the assessment district of that area. {Councilman Malcolm voted no) MOTION MSC FCox/Moore), regarding the Port District expansion of Bayside Park, to direct staff to come back with a report regarding the current status of the maintenance of that park and when the Port District would be ready to turn it over to the City for maintenance, or some other contractor; and to contact tile Port relative to the concerns of the current maintenance of that park both from the landscaping standpoint and trash removal. Director Mollinedo reported that the Port has expressed satisfaction with the maintenance as provided by the Parks and Recreation Department, and reported that they will be turning that park over to the City for maintenance but no definitive date has been stated. City Manager Goss announceO that on Wednesday, June 15, the remainder budget discussions will include the Operating Budget for the Nature Interpretlye Center, carry over items from this evening, the Branch Library and the Capital Improvement Program. 2. ORAL COMMUNICATIONS - None 3. REPORT OF THE CITY MANAGER None 4. MAYOR'S REPORT None 5. COUNCIL COMMENTS None ADJOURNMENT AT lO:12 p.m. to the Regular Meeting on Tuesday, June 14, at 7:00 pm in the Council Chamber. Jennie M. Fulasz, CMC CITY CLERK ~ortune, CMC DEPUTY CITY CLERK 1257C