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HomeMy WebLinkAboutcc min 1988/06/01 MINUTES OF AN ADJOURNED COUNCIL MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA Wednesday, June 1, 1988 Council Conference Room 7:05 p.m. City Hall ROLL CALL MEMBERS PRESENT: Mayor Cox, Councilmembers Nader, Malcolm, Moore, and McCandliss MEMBERS ABSENT: None STAFF PRESENT: City Manager Goss, Budget Officer Byers, Director of Planning Krempl, Community Development Director Desrochers, Director of Public Works Lippitt, Deputy City Manager Thomson, Director of Finance Christopher, Director of Personnel Nelson 1. FISCAL YEAR 1988-89 BUDGETS FOR THE FOLLOWING DEPARTMENTS: a. Planning City Manager Goss highlighted the fact that the part time hours of the intern that were used for various data collecting purposes in the past will be focused in the upcoming year on the field work necessary for the sign ordinance abatement. Mr. Goss also referred to the Montgomery Contract Senior Planner and noted this position is budgeted for six months. The major addition to the budget is the acquisition of a micro computer and related supplies, software and training. Councilman Malcolm questioned the total income versus the total expense in this department. Budget Officer Byers stated all development related permits except building permits are 100% full cost recovery. Mr. Malcolm stated he would like to see the Engineering Department and Planning Department's budget broken down into income versus expense. He would like this information prior to final adoption of the budget. Director of Planning Krempl reported the zoning subdivision fees, map and plan sales, environmental assessment and EIR fees, combine for an income of $415,900 out of a total budget of $921,090. The difference is the Advanced Planning operation which is funded from the General Fund. MSUC (Malcolm/Moore) to approve the FY 1988-89 Budget for the Planning Department. MINUTES -2- June l, 1988 b. Community Development Mr. Goss indicated that it is not being recommended to fund the position of a Downtown Manager. He noted the Downtown Committee only received notice of this recommendation on this date. Because this is related to items being considered on June 8 in connection with community promotion, Mr. Goss recommended reviewing this departmental budget except for the Downtown Manager, and continue consideration of the Downtown Manager until June 8. Councilman Malcolm commented he does not believe that the City should pay for environmental studies, engineering studies, and hazardous waste studies for the property owner (referring to Bayfront property). He noted there is $75,000 budgeted to study hazardous waste. Mr. Goss noted it is recommended to use these funds only on property owned by the City/Redevelopment Agency. Mr. Malcolm further questioned the $35,000 budgeted for biological studies. Community Development Director Desrochers noted the budget was prepared prior to the recent decision on the Sierra Club lawsuit, therefore, this figure could be reduced to $10,000. Councilman Moore suggested an amendment to the budget stating that the hazardous waste studies be restricted to City-owned property. Mr. Goss noted the narrative states on Page 116: "The hazardous waste studies are proposed on a contingent basis, dependent upon the need for the evaluation of any hazardous waste problems, particularly relating to property already owned by the Agency before it is turned over to a developer." Mr. Moore stated he would like the word "particularly" taken out. There was no objection from other members of the Council. Mayor Cox suggested reducing the Biological Studies budgeted amount from $35,000 to $10,000. No objections were raised. Councilman Malcolm commented in order to have full cost recovery in selling property, all expenses (including hazardous waste studied) should be included in the price of the property. Responding to the Mayor's questions regarding the City entry sign, Mr. Desrochers stated there is a tentative agreement with CalTrans for a sign at E Street and Bay Boulevard. At this time, there are no sites for the other three entry signs. Mayor Cox noted that in a recent meeting with the Chairman of the Transportation Commission it was suggested now is the time to be coordinating with CalTrans for consideration of items the City needs to have done in reference to the E Street off ramp. Responding to Councilwoman McCandliss' questions regarding the redevelopment of the Omar Rendering site, Mr. Desrochers stated efforts in the redevelopmerit of the Omar Rendering site have only to do with the widening of Otay Valley Road. MINUTES -3- June l, 1988 Councilman Moore questioned the status of the office space for this department. Mr. Goss reported reallocation of space within Building and Housing (freeing up space for Community Development) is being proposed. Also, the possibility is currently being discussed of one of the staff members of Community Development being assigned to Building and Housing (working one-third to one-half time for Community Development but being under the supervision of Building and Housing) thereby freeing up additional space in Community Development. Councilman Moore further commented this department is one of the biggest "paper producers" and he would like to ensure the department is moving forward with the latest state-of-the-art office equipment and procedures. Councilman Nader questioned the Redevelopment Agency budget versus the Community Development Department budget. Mr. Goss responded the Community Development budget is before the Council; each individual account, i.e., Bayfront, Low and Moderate Income Housing, shows the overall amount for that particular operation which would involve other departments. The Redevelopmerit Agency budget will come before the Council in July. MSUC (McCandliss/Nader) direct staff to prepare a summary of the breakdown of the different allocations as it pertains to the General Fund. Mr. Goss responded to questions of Mayor Cox concerning the use of Low and Moderate Income Housing Funds to fund the Housing Coordinator position. It is anticipated that funding for this position can be reimbursed 100% from 'the Low and Moderate Income Housing Fund. Regarding funding housing related programs such as Shared Housing and Resident Relations, Mr. Desrochers stated it was determined that the paperwork to ensure the program was for low and moderate cost housing may have been greater than the amount of funds requested. Mayor Cox asked for a copy of the memo referring to use of these funds for funding housing related programs. Councilwoman McCandliss commented regarding the Housing Coordinator position and noted she would like the position to have a working title of Mobilehome Specialist so that people in the mobilehome community clearly know they have someone on staff to go to with specific questions. Councilman Moore noted his concern about stating a staff member is spending full time on any particular type of housing, however, stating that one of the specialities is mobilehome issues would be acceptable. MS(McCandliss/Nader) the position be developed with a working title along the line of Mobilehome Specialist. MINUTES -4- June l, 1988 Mr. Goss clarified the title of the position will be Housing Coordinator with a working title of Mobilehome Specialist for communication and publicity reasons so that people in the community know who to contact with mobilehome questions. No vote was taken on the motion. By consensus of the members, it was agreed to have a working title of Mobilehome Specialist for the Housing Coordinator position. MSUC (Malcolm/Moore) to approve the FY 1988-89 Budget for the Community Development Department as amended. c. Building and Housing Mr. Goss noted organizational changes are proposed which will be beneficial to the department. It is being recommended to add a position of Building Permit Clerk as well as adding microcomputers and software for the Plan Checkers. It is recommended that in the Communications Division the contract communication service be dropped and replaced by another Electronics Technician position. The increases and proposals in the budget are offset by additional revenue and the reduction of the contract. MS IMoore/McCandliss) to approve the FY 1988-89 Budget for the Building and Housing Department. Director of Building and Housing Larsen addressed questions presented by the Council. Referring to the vehicle abatement program, he noted repeated site visitations are found to be economically disadvantageous and are also frustrating to the Code Enforcement Officers. With verbiage change, no more than two site visitations shall occur. The third site visitation will encumber either a fee for time spent on the project or removal of the vehicle by charging the vehicle owner or property owner. Councilman Moore questioned who tickets vehicles illegally parked on public right-of-way. Mr. Larsen stated if a vehicle is spotted illegally parked on a public right-of-way, this will be communicated to Chief Winters' operation if it is found to not be an on-site violation. Mr. Goss stated it needs to be clarified as far as which entity should take action. Mr. Paul Green, Lotus Drive in Chula Vista, commented he feels he is being treated unjustly in terms of the Zoning Enforcement Officer wanting to remove vehicles from his property. He noted his intent of filing a damage suit against the City. Councilwoman McCandliss commented if additional money is brought in within the next year, she would like to see Zoning Enforcement increased. She noted an element of zoning enforcement is education MINUTES -5- June l, 1988 as well as a liaison with the community. Councilman Nader noted he has a difficulty sending people out looking for problems. If proactive enforcement is done, it is imperative that people in the field have training in public relations. The motion was approved unanimously. d. Public Works Mr. Goss pointed out it is being recommended to approve 4.25 new full-time positions; only .25 would require General Fund support and that is part-time hours of internship. It is not recommended to fill the position of Geographic Information System Manager which means the idea of the Geographic Information System would be on hold for at least a year. An Associate Civil Engineer position is being proposed to administer the development impact fee and assessment district projects. In the area of Design and Construction there is a request for two additional positions. It is being recommended instead that contractual professional services be used. Mr. Goss further highlighted there is a need for a drainage cleaning crew. However, it is not being recommended at this time because of budget constraints. Instead, it is being recommended that the increase in the use of the probation crews be increased from one to two months. There was al so a request for a signing and striping crew which is not being recommended. In Building Maintenance and Repair two additional Construction Specialist I positions were requested, but, are not being recommended. However, one of these positions is placed on the "wish list". In the Sewer Budget, a three-person sewer crew is being recommended. Regarding the Equipment Replacement Fund, 56 pieces of equipment are being recommended to be purchased. MSUC{Malcolm/Nader) to approve the FY 1988-89 Budget for Public Works. (The vote was 4-0; Mayor Cox was not present for the vote.) e. Transit f. SCOOT Mr. Goss reported there is very little change in this budget. No increases in positions are being recommended. Capital budget continues to grow in anticipation in part for the corporation yard that will in part serve the Transit operation. MSUC {Malcolm/Nader) to approve the FY 1988-89 Budget for Transit and SCOOT. g. City Council MSUC (Malcolm/McCandliss) to approve the FY 1988-89 Budget for the City Council. MINUTES -6- June l, 1988 h. Administration MSUC (McCandliss/Moore) to approve the FY 1988-89 Budget for Administration. i. Management Services Mr. Goss stated there are no major items included in this budget except for equipment for the mainframe computer. He noted the City is reaching the point where it will be necessary to consider replacing the mainframe computer probably in two years. Councilwoman McCandliss commented she would like the City to look at putting together promotional material on housing, industrial locations, basic market, etc. which would be available to package and distribute when needed. MS (Malcolm/Moore) to approve the FY 1988-89 Budget for Management Services. Councilman Nader questioned Supplemental Budget Memo #7 pertaining to the Bonita annexation brochure. Deputy City Manager Thomson responded the purpose would be to prepare a brochure as public information. Mr. Goss noted by voting on the budget, the Council is not approvin9 the work program. If it is desired to delete preparation of this brochure, the appropriate time would be during discussion of the Non-Departmental Budget. The motion was approved unanimously. j. Finance Mr. Goss noted regarding parking meter citation collection, it is being proposed to do this with staff rather than by contract. The parking meter fund would support that operation rather than the General Fund. It is also being proposed to include $15,000 for cable consultant services. MSUC IMalcolm/Moore) to approve the FY 1988-89 Budget for the Finance Department. k. Personnel Mr. Goss reported the recommended budget is lower than the current year. Regarding the Quality of Work Life effort, it is recommended that $12,575 be provided. The services of a facilitator/consultant/trainer to work with mana9ement and employee groups will be provided this fiscal year and staff will return to Council to request the additional funding. MINUTES -7- June l, 1988 Regarding staffing, Personnel requested an Administrative Aide, additional part-time hours and a City Volunteer Coordinator. It is being recommended to add part-time hours equivalent to .5 Intern. It is also being recommended to fund a hearing conservation program ($5,000). Mr. Goss further pointed out in terms of the current year budget, there is a surplus of funds in the insurance budget. Staff will be recommending a stand-alone personal computer/printer/work station for Risk Management out of this year's budget (savings). Responding to Councilman Nader's questions regarding the Quality of Work Life effort, Mr. Goss stated the program is being organized jointly (management and employee organization). CVEA agreed to do the Quality of Work Life program in the MOU. Mr. Nader stated he would like to know what the input is from the employees on this program. Mr. Goss reported the committee has discussed making sure the Council is aware of what is going on and they have been discussing a process of communicating this. MS (Malcolm/Moore) to approve the FY 1988-89 Budget for the Personnel Department. Mayor Cox asked about the Employee Assistance Program. Mr. Nelson stated Duane Rogers is the contractor for this program. The program is running at 4 to 5% penetration which is considered good at a mature level. (4 to 5% of the employees use the program.) The program is promoted through posters, meetings, orientations, and supervisor training. The motion was approved unanimously. 2. ORAL COMMUNICATIONS None. 3. REPORT OF THE CITY MANAGER None. 4. MAYOR'S REPORT None. 5. COUNCIL COMMENTS None. ADJOURNMENT AT 9:15 p.m. to the Adjourned Meeting of Saturday, June 4, 1988 at 8:00 a.m. at the Council Conference Room to interview Management Oversight Committee and Montgomery Planning Committee Applicants, and to the Regular Meeting of Council on Tuesday, June 7 at 4:00 p.m. MINUTES -8- June l, 1988 JENNIE M. FULASZ, CMC CITY CLERK ,Sandra Chase Recording Secretary WPC 361 3H