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HomeMy WebLinkAboutcc min 1984/07/26 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Thursday, July 26, 1984 4:00 p.m. Council Conference Room ROLL CALL Councilmembers present: Mayor Cox, Councilmembers Scott, Moore, McCandliss Councilmeters absent: Councilman Malcolm Staff present: City Manager Goss, City Attorney Harron, Assistant City Manager Asmus 1. RESOLUTION 11715 SUPPORTING TRANSIT ORGANIZATIONAL STRUCTURE STUDY POLICV COMMITTEE RECOMMENDATIONS AND LEGISLATION TO IMPLEMENT COMMITTEE RECOMMENDATIONS (Director of Public Works/City Engineer) -Continued from meeting of July 17, 1984 The San Diego Association of Governments (SANDAG) Transit Organizational Structure Study Policy Committee issued a final report and recommendations on June 20, 1984 which was submitted to the City Council on july 17, 1984. The City Manager asked Council to support the recommendation of the Policy Committee and the proposed legislation to implement the policy recommendtions. He expressed his concern; however, with the City's financial liability. After hearing testimony from Councilman Ed Struiksma of San Diego and Jack Limber, Attorney for MTDB, the Council moved to accept the report and support the recommendations of the Policy Committee "in concept". They also moved to defer until this meeting action on the proposed legislation to implement the policy recommendations. The City Attorney was asked to report back on the legal implications of the Council's action in support of the legislation authorizing MTDB to take over San Diego Transit. City Attorney Harron submitted a written report stating he discussed the legal aspects with several attorneys in the County. In discussing the debt liability of MTDB taking over San Diego Transit, representatives of the City of San Diego and MTDB have agreed they would attempt to place provisions into the agreement between San Diego and MTDB that would protect MTDB and its members from any liability resulting from unfunded pension liability. Mr. Harron added they also agreed the language of this contract would be brought back to the City Council before the takeover will occur. Legislation is proposed to protect the cities from any new liability. City Attorney Harron stated his recommendation would be for the Council to support the enablin~ legislation upon the condition the agreement between the City of San Diego and MTDB is brought back to the City for its consideration prior to MTDB taking over. Council Conference - 2 - July 26, 1984 Mr. jack Limber, Attorney for MTDB, answered Council's questions pertaining the various aspects of the proposed operation. In summary, he discussed the funding; the problems that would be solved because of regionalization; would be an avoidance of overlapping routes and associated problems among cities; this agreement could be changed only by the consent of all parties; it would be a stable base for regional funding; it would provide each member city with representation on the Board; Federal funds are used along with TDA for the operation; there would be no increase in the MTDB staff currently at 30 people - 1/2 of which are professional and 1/2 staff; labor relations would be two separate contracts one for the SDT and one for the trolley; potential liability of SDT for the next 30 years is secure. Mayor Cox acknowledged the presence of Ed Struiksma, Councilman from San Diego. MSC (Cox/McCandliss) to approve the report. Councilman Scott voted "no". RESOLUTION OFFERED BY MAYOR COX, the reading of the text was waived by unanimous consent, passed and approved ~ith Councilman Scott voting "no". 2. COMMENTS OF PLANNING COMMISSION AND LAND DEVELOPMENT COMMITTEE ON THE PAPE REPORT "REVIEW OF LAND DEVELOPMENT PERMIT PROCESSING IN THE CITY OF CHULA VISTA" (Management Services Director) Manager of Development Services Thomson explained this is the second conference on this particul ar subject. He referred to a report submitted to the Council noting the purpose of the meeting was to describe the City's land development processing system and identify oportunities for streamlining the regulatory approval process. In his report, Mr. Thomson noted that many of the developers interviewed during the course of the study indicated Chula Vista's permit processing system compared very favorably to the other agencies within San Diego County. At tile previous meeting and in his report, Mr. Thomson highlighted: 1. Overall processing for a typical development and potential reductions in that time. 2. Steps developers can take to reduce processing times. 3. Recommendations developers can use to prevent processing time. 4. Alternatives reviewed but not currently recommended. Mr. Thomson referred to the letter received from the Chairman of the Planning Commission reporting tile Commission's acceptance of the report and its endorsement of the basic recommendations. In answer to Councilman Moore's questions, Mr. Thomson explained that II A (2) recommendation for a joint Council/Planning Commission workshop would be strictly one for information and feedback. Council Conference 3 July 26, 1984 Director of Planning Krempl stated no decisions would be made at the workshops - it would be called to discuss the more complex projects. As to the City Manager designating a Development Service Coordinator, Mr. Goss remarked that currently some of these duties are being handled by the Principal Administrative Analyst. Mr. Goss stated he does not intend to hire a DSA at this time until he meets and discusses this with the City Council. Director Krempl answered a question pertaining to a contract planner stating money was budgeted for this purpose especially to update the General Plan for the Eastern territory of the City. Mr. Bob Santos, representing EastLake Development Company, commended the staff on the report stating the only pitfall is the City's ability to plan-check large development plans. They are working with the staff on this and are pleased the staff has the authority to hire outside help when these large plans come in. As to the training session, Mr. Santos said his design consultants and engineers would be willing to come to the training session and ~ork along wi~ ~e staff. (Mayor Cox left the meeting at this time 4:45 p.m.) Mr. Ken Baumgartner, McMillin Development Company, applauded the staff on the report for the processing of maps. He stated there should be some flexibility written into it since conditions existing today may not be appropriate for development six to ten years down the line. Mr. Jim Hutchinson, Hutchinson Engineers, stated he has been working with the City now processing his plans for the last 16 years. As President of the San Diego County Civil Engineers and Land Surveyors, he expressed their endorsement on the process. Mr. Hutchinson indicated a DSA Officer is needed since there will be several large projects coming into the City in the near future and with a DSA it could mean the avoidance of "bottlenecks". He added Chul a Vista is the only City he knows of that has a rough grading plan which shows curbs, sidewalks and gutters. He felt this is unnecessary and costly. With "H" Street opening up new territory ~or development, Chula Vista may experience another construction boom like that of the 1970's. The report states the City shoul~ not use private engineers for plan checking; however, Mr. Hutchinson asked that this be reconsidered as there may be a need for the private engineers in order to facilitate the process. Director of Management Services ~homson indicated City Engineers can be shifted to higher priorities to check these maps; however, if there are unusually large amounts of work coming in, then an outside contractor could be hired. Mr. Bill Robens, 254 Camino Elevado, spoke in support of hiring a Development Services Administrator. He stated there are many overlapping functions dealing wi~ priority and coordination and it would be advantageous for the City to have one person to have authority and make decisions. MSUC (Moore/McCandliss) to accept the report and the following thirteen staff recommendations. Council Conference - 4 - July 26, 1984 1. The Planning Director establish more formalized policies and procedures for optional pre-application meetings. 2. The Planning Director develop a policy permitting preliminary joint City Council/Planning Commission workshops regarding large or potentially controversial projects. 3. The Planning, Engineering and Bull ding and Housing Departments update the written material available to applicants. 4. City staff establish as processing time goals the target goals specified in Exhibits 4-4 and 4-5. The processing time goals proposed by PAPE are the targets virtually all permits of each particular type would be expected to meet, at least in terms of the City-controlled time, unless there are extenuating circumstances. The very existence of such time goals will provide a quantifiable indicator of the level of service the City is providing and thus will assist in determining when special action, such as contracting out part of the work, is warranted. 5. When Engineering's plan check backlog reaches pre-established limits, staff from engineering's design section be temporarily transferred to the land development section for plan checking and the design section's CIP projects be designed through contractural services or temporary personnel. 6. The City Manager designate a Development Services Coordinator within City administration staff. 7. The Planning Director ensure, for appropriate discretionary permits being processed concurrently for a project, that the related public hearings are held at a single meeting for Planning Commission review and at a subsequent single meeting for City Council review. 8. The Planning Director ensure that public hearings for zone changes and tentative maps for the Planning Commission and City Council be scheduled so that City Council meetings follow Planning Commission meetings by not more than 20 days. 9. The Planning Director develop a training program for new Planning : Commission and Councilmembers. i 10. The Planning Director prepare a report to the City Council regarding the appropriateness of providing narrower density ranges in the new i General Plan to be prepared for the City's eastern territories. ll. The Planning Director prepare a report for the City Council on possible modifications or alternatives to the City's P-C zoning ordinance. Council Conference - 5 - july 26, 1984 12. Tl~e forms provided by PAPE staff be used as basis for developing an automated management information and tracking system. 13. A Task Force consisting of representatives from ~.lanagement Services, Planning, Engineering, Building and Housing and other interested departments be created to determine Chula Vista's needs for a computer-based permit processing system and the anticipated cost for developing such a system. 3. REPORT SlREET TREE MAINTENANCE ~D MONOLITHIC SIDEWALK POLICY (Director of Public Works/City Engineer) City Engineer/Director of Public Works Lippitt submitted flip charts in which he discussed: 1. THE EXISTING TREE POLICY The trees behind the monolith ic sidewalk are the responsibility of the owner. If the trees become a hazard to the public, the City goes in and takes care of them. As to trees in the parkway, the City's responsibility is to go in and trim them block by block. Under the major streets, parks and golf course, i t is done on a systematic block by block trimming. 2. THE PROBLF3~S WITH THE POLICY Mr. Lippitt explained the street trees appear to be a high priority. There is some City liability for trees behind the monolithic curbs and sidewalk; d~ler cities maintain trees behind monolithic sidewalks; the residents do not maintain them; they are used to a higher level of City service; and the street trees in the residential neighborhoods are maintained systematically. 3. PROPOSED ~ENDMENT Mr. Lippitt declared it is the City's responsibility to maintain all street trees and easements; these are trimmed only if it presents a hazard and done on a block to block basis. 4. OBSTACLES TO EFFECTIVE ~%~INIENANCE MANAGEMENT Mr. Lippitt said there is a lack of inventory; a lack of frequent standards and a lack of maintenance standards. SOLUIION TO ~HEOBSTACLES Mr. Lippitt recommended contracting out for some of the tree trimming this next year - basically, to look at over the 650 palm trees in the City and those trees around the Civic Center area. 5. PROPOSED SHORT AND LONG ~ERM SOLUTIONS Mr. Lippitt suggested the City invest in computer software whereby complete inventory of trees could be put into the computer. Council Conference - 6 - July 26, 1984 In answer to Council's questions, City Manager Goss agreed wi~h this proposal stating there are now 30,000 trees in the City and the crews are dealing with only 10,000 at this time. As development grows, more and more trees will be planted and the problem will become much greater. Mr Goss added it is obvious that outside contract help ~ill have to be hired. Mr. Lippitt proposed hiring an intern to do the input into the system, perhaps at a yearly cost of $5,000 to $6,000. 6. MONOLITHIC CURB/SIDEWALK POLICY Mr. Lippitt stated the policy was aeveloped and approved in 1964 and reaffirmed in 1974. It minimizes sidewalk breakup; expands the choice of tree species; provides better maintenance; it is cheaper; and the trees present less of a problem. Councilwoman McCandliss asked if there was an option whereby developers could come in and widen the parkv~ays and plant other trees. Mr. Lippitt suggested some type of mechanism be established for proper maintenance. Mr. Garey McKinney, Public Works Supervisor II, shorted slides of the various trees in the City noting there are over 5,000 in various parks and the Golf Course, 200 in tile Civic Center area and over 650 palm trees in the City. Mr. NcKinney stated that because of the sidewalk breakage, the City crews remove over 200 trees per year but they replant over lO0 additional trees more than are removed. MSUCIMcCandliss/Moore) to accept the report and the following staff rec ommen da t i on s: 1. ~mend the existing street tree maintenance policy to provide the same level of service to street trees behind monolithic curbs/sidewalks as street trees in parkways. 2. Report back to the City Council within approximately thirty (30) days with a request for proposal /RFP) for contractual trimming of all palm trees in tile City and the coral and pear trees in the Civic Center. 3. Develop a street tree inventory, frequency standards for trimming, and maintenance standards for street tree maintenance activities during fiscal year 1984-85 and identify the staffing impact of such criteria for the consideration of the City Council during 1985-86 budget sessions. 4. Maintain the present policy for monolitbic construction of curbs/sidewalks. Number 4 to be amended to to state that it should include a monolithic sidewalk policy to be developed by staff to allow flexibility for developers pl artring trees in parkways. This amendment is to come back to the City Council for approval of the wording. Council Conference - 7- july 26, 1984 CITY MANAGER' S REPORT (None) MAYOR ' S REPORT ( Non e ) COUNCIL COMMENTS (None) City Attorney Harron asked for a Closed Session for purposes of litigation. MSUC (Moore/McCandl iss ) to recess to C1 osed Session for purposes of 1 itigation. The Council recessed at 6:00 p.m. The City Clerk was excused and the City Manager reported the meeting ended at 6:14 p.m. ADJOUR~ENT AT 6:14 p.m. to the meeting scheduled for Saturday, July 28, 1984 at 8:00 a.m. to interview Boards and Commissions applicants and to the regular scheduled meeting ot~ Tuesday, August 7, 1984 at 7:00 p.m. WPG:0459C PAG STATE OF CALIFORNIA ) AFFIDAVIT OF POSTING ORDER COUNTY OF SAN DIEGO ) ss OF ADJOURNMENT OF MEETING CITY OF CHULA VISTA ) I, Jennie M. Fulasz, being first duly sworn depose and say: That I am the duly chosen, qualified and acting C~ty Clerk of the City Council of the City of Chula Vista; That the COU~CIL CONFERENCE meeting of the Council of the City of Chula Vista was held July 26, 1984 and said meeting was adjourned to the time and place specified in the order of adjournment ATTACHED HERETO: That on July 27, 1984' at the hour of lO:O0 a.m I posted a copy of said order at a conspicuous place on or near the door of the place at which said meeting of July 26, 1984 was held. "I'~~ ~]Z (l City~Clerk ~ MINUTES OF AN ADJOURNED REGULAR ~ETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held July 26, 1984 Council Conference Room The City Council met in the ~6vaf~xK~fa~}~ at the City Hall, 276 Fourth Avenue on the above date at 4:00__ p,m. with the following: Councilmen present: Scott, Cox, Moore, McCandl iss Councilmen absent: Malcolm , , , , , , -;c -;~ ADJOURNMENT The Mayor adjourned the meeting until Saturday, July 28, 1984 at 8:00 a.m. in the O~X~%~D(~X~X3~v~q~PJsVConference Room, City Hall, 276 Fourth Avenue, Chula Vista, California. I, JENNIE M, FULASZ, City Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this is a full, true and correct copy of an order by the City Council at the meeting of _ July 26, 1984 City of Chula Vista, California