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HomeMy WebLinkAboutRCC AGENDA PK 1993/01/11COUNCIL AGENDA STATEMENT Item Meeting Date 1/12/93 ITEM TITLE: Resolution Accepting a County of San Diego Technical Assistance Program Grant to Expand Chula Vista's Business Recycling Outreach Project and Authorizing the City Manager to Execute a Service Agreement with the County. Resolution Amending FY 1992-93 Budget to add a Temporary, Part-time Position in Unclassified Service in the Waste Management Program and Appropriating Funds Therefor. SUBMITTED BY: Conservation Coordinator REVIEWED BY: City Manager (4/5ths Vote: Yes X No_) In January, 1992, the City Council of Chula Vista adopted a mandatory recycling ordinance requiring demolition and construction industries to recycle by October 1992. Additionally, the ordinance requires offices and office complexes 20,000 square feet or more and all restaurants, bars and motels with food and beverage services to recycle by July, 1993. Last October, staff developed a proposal for the expansion of commercial and industrial recycling projects in the City; Council authorized a $16,434 grant application be submitted to the San Diego County Recycling Technical Assistance Program (TAP) for project funding. The City has now been notified that it has received full funding of its grant proposal; Attachment A contains the funding intent notice. Under prior year grants from the County of San Diego's Technical Assistance Program (FY 1990-1991 and FY 1991-1992) the City began its Business Recycling Outreach Project. The Project has provided a strong foundational basis for the development of the Citywide commercial and industrial recycling programs. It is now staff's intent to use the new TAP grant (FY 1993) to expand the Business Recycling Outreach Project to assist all businesses required to recycle under the mandatory recycling ordinance, as well as to assist other interested businesses in establishing recycling. This report describes the proposal to expand the Business Recycling Outreach Project and requests Council approval of hard match funds of $4200 to be appropriated from the Waste Management Trust Fund. ON: Adopt the Resolutions. BOARDS/COMMISSIONS RECOMMENDATION: The Resource Conservation Commission will review this report for its January 11th meeting. An oral presentation of the RCC's discussion of this issue can be presented at the Council meeting upon request. DISCUSSION: In fiscal year 1990-91, the City was awarded a TAP grant of $15,000 to implement the Model Office Recycling Program and establish the Business Recycling Outreach Project which allowed staff to target ten offices for recycling program set-up. In fiscal year 1991-92 the City was awarded another TAP grant, for $11,373, to expand the Business Recycling Outreach Project to include not only outreach to offices, but restaurants, bars and other hospitality establishments as well as demolition and construction firms. This current grant will end in April, 1993. With funding from the new grant (FY 1992-93), staff proposes to expand the Business Recycling Outreach Project to include outreach and assistance to all businesses required to recycle under the Mandatory Recycling Ordinance, as well as retail establishments, schools, recreational areas and landscapers. For example, there are some 330 restaurants in the City that will be required to recycle under the mandatory recycling ordinance. Additionally, there are at least 18 office complexes 20,000 square feet or more that are not currently recycling, not including single offices such. as banks that will also fall under the requirements of the mandatory ordinance. The proposed expansion of the Business Recycling Outreach Project will also benefit the City in helping meet the AB 939 diversion goals. The grant funds, amounting to $16,434, will be utilized to fund the salary, benefits and mileage reimbursement of the Project Intern, for 20-25 hours per week for a maximum of one year. Project staff, to include the Intern and the City's Conservation Coordinator, will conduct business-to-business information dissemination about recycling, the County and City mandatory recycling ordinances, source reduction, waste exchange and other aspects of commercial recycling and waste reduction. Project staff will target establishments for recycling program set- up; conduct waste audits; and, develop and distribute guidebooks and other educational and promotional materials. Project staff will also conduct managerial and employee recycling trainings and organize commercial recycling roundtables, meetings and presentations. A detailed description of the proposed Project is contained in Attachment B. Providing the businesses with recycling guides and related project information, as well as promotional materials (posters, table tents, container labels, etc.) will not only reduce recycling costs to the businesses, it will promote recycling to other businesses 2 and customers, and assist in educating employees of the respective businesses. Procurement of recycled products will be a primary component of the expanded Project fostering the importance of recycled product procurement for "closing the recycling loop." The grant will also allow the purchase of a computer and software, which will greatly assist Project staff performance. The utilization of a data processing system for the "materials exchange bank" will foster use of the bank regionwide. A listing of available "waste" by-products will be maintained, as well as listings of those "waste" materials that are "wanted" as feedstocks. The information will be forwarded to the California Integrated waste Management Board for inclusion in their CALMAX waste exchange program. Waste exchanges assist businesses who have usable "waste" materials, from wood and drywall to furniture and office supplies, by listing these materials for exchange instead of having to recycle or dispose of the materials. FISCAL IMPACT: The total cost of the proposed expanded Business Recycling Outreach Project is $35,385, although this amount includes a "soft match" of $14,751 for staff time which therefore is currently appropriated. Included in this soft match is the time to be spent on the project by the Conservation Coordinator (approximately 10 hrs./wk.), Principal Management Assistant Snyder (approximately 1 hr./wk.), Public Information Coordinator (approximately 1 hr./wk..) and Printing Staff (approximately 15 hrs. total). The remaining Project costs of $20,634 require appropriation at this time in order to accept the grant and proceed with the Project. The grant funding, amounting to $16,434 will reimburse the City for the estimated costs associated with the Project Intern (salary & benefits @ $10,284; mileage @ $598) and capital expenditures (computer, modem and software @ $5,552). These funds can be appropriated directly to the Waste Management Program budget unit. It is required under the County's Technical Assistance Grant Program that matching funds of 50 percent be appropriated for projects receiving grant funds. At least 25 percent of these funds must be in the form of cash or capital outlays ("hard match") and 25 percent as "soft match," such as in-kind donation of services. The City's "hard match" will provide funding for phone and modem charges associated with the Project, graphics, design and copying and printing costs and postage, requiring an additional appropriation of $4,200 (graphics design and layout @ $600; printing and copying @ $1,800; phone, modem and computer on-line service costs @ 1,500; and, postage @ $300). It is proposed that this additional appropriation come from the Waste Management Trust fund. A detailed Project budget is contained in Attachment C. 3 c ~- .Inucs c. tarp rnnscron OEPARTFAEN7 OF PURCHASING AND CONTRACTING l~tm r+v ~zo MI ]lf.P i 1] ,555 Ovl.ltl nN0 nv[NVE, uux.UwG t 1 I' U. UOX e5sai5, SnN DIEGO, CAUFORNU19Pte6.5u)5 December 8, 1992 NOTICE OF INTENT TO AWARD RF,QUEST FOR GRANT APPL[CAT IONS (RFGA) N0.30045 -TECHNICAL ASSISTANCE PROGRAM GRANTS (TAP IV), DEPARTMRN'f OF PUBLIC WORKS -SOLID WASTE D[VISiON. "!'his is NOTICE that the County of San Diego announces iu intent to award grants to the following firms: Eitmj~nutyJMu nicipalitvty Gridcore Systems International 5100,000.00 100,000.00 97,000.00 75,000.00 16.434,00 Full funding. Full funding. Full funding. Full funding. Full funding. Textile Recycling i.td. Lee's Landscaping Wyroc City of Chttla Vista, CA Total of full grants awarded: 588.434.04 Questions or comment with regard to this Notice of lntenr roAward should be directed to the undersigned at (619) 495-5522 or at the address on the letterhead. #. JAMES G. TAPP, Director Purchasing and Contracting Ii. M. MARTINI Contracting Ojfu ee: Mc Krista Mays-ttenkcls, DPWSW Div. (MS 0383). Mr Nelson Olives, DPW-SW Div. (MS 0383). RFGA No. 30045 File. p ramd e..«a.dd wr•. ZO'd 6T0'oN £Z~ST Z6'8 ~aQ £TT8-9L5-6T9-9NISHH~?lfld 093IQ NtiS J.1Nf100 Attachment B Project Descriptions 1) Business Recycling Outreach Project The proposal will expand Chula Vista's Business Recycling Outreach Project ("Project") to allow for recycling program development at all businesses required to begin recycling by July 1992 under the City and County mandatory recycling ordinances. This will include offices or office complexes 20,000 square feet or more, and all restaurants and hospitality establishments currently not recycling. Additionally, Project staff will continue to work with demolition and construction industry to ensure that all businesses in this sector are recycling. Project staff will distribute the City's Office Recycling Guide, Demolition and Construction Recycling Guide (now being finalized) and the Restaurant Recycling Guide (currently being developed) to all businesses requesting information. Additionally, Project staff will be available to assist in waste audits, program development, promotional and educational material distribution and employee training. A new aspect of the Business Recycling Outreach Project to be developed will include outreach to retail establishments, schools, recreational areas and landscapers. Businesses in these sectors have not yet been actively targeted for recycling program development. Project staff will promote recycling at all area malls and retail centers. Particularly important will be outreach to area landscapers, as landscape debris is required to be recycled under the Mandatory Recycling Ordinance as of January, 1993. 2) Regional Materials Exchange Bank A Regional Materials Exchange Bank, now being developed as part of TAP fiscal year 1991-1992 funding, will be expanded to foster a greater awareness of the concept of materials reuse as a viable source reduction strategy. Staff will request information from businesses on material by-products ("wastes") of respective manufacturing or operational activities that could be utilized by other industries, as well as to ascertain industries that utilize or could potentially utilize industrial by-products in their manufacturing process. The "bank" listings would then be distributed to area industries. The City will work in conjunction with the State's CALMAX materials exchange program to facilitate the distribution of this local listing throughout the State, as well as provide State-wide information for use by local establishments. Charitable organizations, "second-hand" stores and market opportunities in Mexico will also be included in the Materials Exchange Bank to encourage donation of used office equipment, furniture, clothing, school and office supplies and other useful items. 5 Attachment C Prooram Budoet CAPITAL ERPENDITURES Modem Auto Switch Jet III Printer Dell Computer Paradox Word Perfect 5.1 Total Capital Expenditures PERSONNEL Project Intern Salary 378 hrs. x $7.55/hr. _ 766 hrs. x $7.93/hr. _ Subtotal: 1,1441 Benefits $2,854 x 5.2$ _ $6,074 x 5.2$ _ Subtotal: Overhead $2,854 x 10~ _ $6,074 x 10~ _ Subtotal: Mileage 50 mi/wk. x 46 wks. = 2,300 2,300 x .26/mile = Total Personnel TOTAL GRANT REQUEST ~ 22 hours per week x 52 weeks = 1,144 total $144 $119 $1,450 $3,115 $477 $247 $5,552 $2,854 $6,074 $8,928 $148 $316 $464 $285 $607 $892 $598 +~r~ $1b,434 6 MATCHING FUNDS (16,434 x 50$ _ $8,217 required) Hard match ($4,109 required) CashZ $4,200 • $450 for phone charges associated with the Project • $1,050 for costs associated with modem hook-up, on-line computer services and tax for computer purchase • $600 for graphics design and lay-out • $400 for printing of logo decals & bin labels • $400 for printing of recycling guides • $300 for printing of Re-Use Guide • $300 for printing of table tents (restaurants) • $400 for copying and additional printing needs • $300 for postage costs Soft Match Conservation Coordinator $21.14/hr. x 10 hr/wk. x 50 wks. _ $10,570 Principal Management Assistant $26.80/hr. x 1 hr./wk. x 50 wks. _ $1,340 Public Information Coordinator $25.53/hr. x 1 hr./wk. x 50 wks. _ $1,277 Printing Staff $14.87/hr. x 15 hrs. _ $223 Overhead3 (10~ x 13,410) $1,341 Subtotal Soft Match = $14,751 TOTAL MATCHING FUNDSs $18,951 TOTAL GRANT FUNDS REQUESTED: $16,434 PROGRAM TOTAL: $~,$ e All prices are estimated. Standard formula, includes clerical assistance, personnel assistance, office supplies and other essential staff and equipment. 7 COUNCIL AGENDA STATEMENT Item Meeting Date 01/12/93 ITEM TITLE: Resolution Approving Subcontract Agreement with the County of San Diego to Perform Tasks for the City's Household Hazardous Waste Education Project and Authorizing the Mayor to Execute the Subcontract Agreement and Authorizing the City Manager to Exercise the Option to Extend the Subcontract as Deemed Appropriate. SUBMITTED BY: Conservation Coordinator REVIEWED HY: City Manager (4/Sths Vote: Yes X No BACRGROUND: Last July, Council approved acceptance of a $25,050 grant received by State of California, Integrated Waste Management Board ("Board") to develop a Household Hazardous Waste Reduction, Alternatives and Disposal Educational' Awareness Project ("RAD Project"). California State Health and Safety Code prohibits the disposal of hazardous waste, including household hazardous waste, at solid waste landfills. Chula Vistans dispose of an estimated 400 tons of household hazardous waste each year, most of which ends up at the Otay Landfill. Through the RAD Project, staff is fostering a greater awareness about the importance of reducing our hazardous waste usage as well as proper disposal of hazardous waste. Additionally, AB 939 requires jurisdictions to participate in household hazardous waste educational activities. In August, an intern was hired to assist the Conservation Coordinator in implementing the RAD Project. Contacts with the School Districts, businesses and various civic organizations have been made to begin to provide information to Chula Vista residents and school children about the importance of using alternatives to toxic household hazardous products when available and to properly dispose of household hazardous waste. Council action is now required to approve a subcontract with the County of San Diego, Department of Health Services, Household Hazardous Materials Management Program to perform tasks originally planned in the grant to be handled by the County and not able to be completed by City staff. Approve the resolutions. BOARDS/COMMISSIONS RECOMMENDATION: The Resource Conservation Commission will review this report at their January 11th, 1992 meeting. Minutes can be forwarded to Council after the RCC action; a brief oral report of the RCC member's comments may be given to Council at this meeting, if requested. DISCUSSION: Through the Household Hazardous Waste Reduction, Alternatives, and Disposal Educational Awareness Project ("RAD Project") staff has begun to provide information and educational materials to school children and adults in the Chula Vista community. The RAD Project involves targeting classrooms for household hazardous waste curricula usage, conducting presentations, arranging for use of a mobil educational display unit throughout the City, distributing consumer awareness materials and small business hazardous materials awareness outreach. As originally proposed and approved by Council, the RAD Project utilizes materials and services developed by the County of San Diego, including professional development trainings for teachers, school and community presentations, and curricula and educational materials, in order to foster a consistent, regional approach to hazardous waste reduction. A detailed work statement for the RAD Project is contained in the proposed subcontract agreement (Attachment A). As Council has approved, a portion of the grant funds, $7,695, is being utilized to fund the salary, benefits and mileage reimbursement of the RAD Project intern. Grant funds amounting to $1,226 are also being used to purchase a mobile educational display, and $526 will be utilized to purchase educational stickers for young children. Additionally Council approved, in concept, the allocation of $10,428 of the grant funding to be utilized to subcontract with the County of San Diego, Department of Health Services, Household Hazardous Materials Program to assist RAD Project staff (the Conservation Coordinator and RAD Project Intern) in providing classroom presentations, teacher in-service trainings and corresponding curricula, and presentations to adults (both in English and in Spanish), as well as $5,175 to purchase consumer awareness brochures (English and Spanish). Staff now requests Council approval to authorize the subcontract with the County. The tasks to be performed require specific expertise and time not able to be completed by RAD Project staff, and originally intended for subcontracting to the County's Household Hazardous Materials Program. No other agency can provide the range of services, curricula and regional approach necessitated by the scope of our RAD Project. Project staff will work with the County and attend all presentations to ensure that specific issues of concern in Chula Vista are addressed. 2 FISCAL IMPACT: There is no fiscal impact as a result of this action. The total cost of the proposed Household Hazardous Waste Reduction, Alternatives, and Disposal Educational Awareness Project is $33,383, which has already been appropriated. This includes $25,050 for Project activities which will be fully reimbursed through the grant, as well as the $300 in hard match from the City, and soft match funds from both the City and County. The subcontract with the County, proposed at $15,603 is appropriated, and will be completely reimbursed by the grant funding. 3 A t t a c h m e n t A CITY OF CHULA VISTA HOUSEHOLD HAZARDOUS WASTE REDUCTION, ALTERNATIVES AND DISPOSAL (RAD) PROJECT Project Objectives and Subcontractor Tasks Obiective 1. TO FOSTER AN INCREASED AWARENESS IN SCHOOL CHILDREN OF THE PROBLEMS CREATED BY THE PRESENCE OF HOUSEHOLD HAZARDOUS WASTE (HHW) IN THE HOME, COMMUNITY AND IN THE ENVIRONMENT. Action Steps 1. Establish an ongoing relationship with Chula Vista Elementary and Sweetwater Union High School Board of Education members, administration personnel, principals and other appropriate personnel in order to begin institutionalization of HHW curricula and awareness in area schools. A. DHS to participate in meetings with interested personnel (principals, administrators, teachers), as necessary. (In Rind) 2. Survey schools (principally administrators, teachers) to determine which classrooms are currently using the HHW Curricula developed by DHS and create a synopsis of the various ways that the curricula is used for all grade levels. A. DHS to provide list of schools classrooms which have previously been provided in-service training and curricula. (In Rind) 3. DHS to provide curricula and related materials, in-service trainings and presentations to teachers and school children throughout Chula Vista. A. DHS to review City of Chula Vista's draft letter describing project and its availability. (In Rind) 1. Letter will be directed at school principals, curricula administrators, etc., for distribution to teachers. 2. Letters would describe appropriate curricula for targeted grade level. B. DHS to provide the following: 1. Kindergarten through Third Grade: * 2-3 teacher in-service trainings, not to exceed S400. * In-service curricula materials for 35-40 teachers, not to exceed 5375. * 2-3 classroom presentations, not to exceed S560. 10 * Curricula materials for 2-3 classroom presentations, not to exceed S25. 2. Fourth through Sixth Grade: * 2-3 teacher in-service trainings, not to exceed S855. * In-service curricula materials for 75 teachers, not to exceed 53750 * 5 classroom presentations, not to exceed S765 * Curricula materials for 5 classroom presentations, not to exceed S250 3. Middle/Junior High School: * 2-3 teacher in-service trainings, not to exceed S522 * In-service curricula materials for 25 teachers, not to exceed S1,126 * 2-3 classroom presentations, not to exceed S393 * Curricula materials for 2-3 classroom presentations, not to exceed S113 4. Spanish language Field Test in Middle/Junior High School: * 1 class, not to exceed S495 * Curricula for field test, not to exceed 55 4. Distribute HHW informational brochures as take-home materials directed toward an increased awareness in both school children and adults of the problems related to the presence of HHW. A. DHS to provide HHW written informational materials developed by the DHS. (In Rind) 5. Develop additional educational materials for school children directed toward an increased awareness of the problems relating to HHW, alternative nontoxic solutions, and proper disposal awareness. This includes the development of a proper disposal "sticker campaign," coloring activities, and consumer awareness guides developed specifically for children and young adults. A. DHS to provide HHW County logo. (In Rind) B. DHS to review drafted sticker design, coloring sheet design and consumer awareness guide development. (In Rind) Objective 2. TO FOSTER AN INCREASED AWARENESS IN ADULTS OF THE PROBLEMS CREATED BY THE PRESENCE OF HHW IN THE HOME, COMMUNITY AND IN THE ENVIRONMENT. Action Steps 1. Distribute DHS informational brochures and fact sheets and the City informational flier which outline the problems generated by the improper handling and disposal of HHW and provide suggestions for nontoxic alternatives, including distribution of literature in Spanish. A. DHS to provide literature for City staff to distribute. (In Rind) 11 2. Disseminate HHW reduction, alternatives, and proper disposal information targeting adults by means of a mobile educational display unit to be set up in public locations such as shopping malls, public buildings, retail centers and at community fairs. The mobile display unit would rotate to a new location approximately every two weeks, not including community events. A. DHS to review mobile display unit for initial setup. (In Rind) 3. DHS to present HHW educational presentations to targeted adult groups within the City to include spanish speaking individuals, senior citizens, and at least one high school, as follows: A. DHS shall participate in presentations which include spanish speaking individuals, senior citizens, and at least one High School, as follows: * 5 adult presentations in English, not to exceed 5567 * 2 adult presentations in Spanish, not to exceed S228 4. Utilize established Neighborhood watch Program and volunteer infrastructure, as well as develop new volunteer contacts, for direct community outreach through literature dissemination, forums and neighborhood event participation. The goal is to create a network of 200 or more volunteers distributing HHW information in neighborhoods throughout the City. 5. Utilize the City of Chula Vista's existing recycling programs, in particular the Business Recycling Outreach Project, to foster adult HHW awareness by specifically targeting employees residing within the City and surrounding area. A. DHS to provide technical assistance as necessary. (In Rind) 6. Utilize the Business Recycling Outreach Project to foster greater awareness about toxics in the work place, particularly in small businesses. A. DHS to provide technical assistance as necessary (In Rind) 7. Utilize proposed expanded Business Recycling Outreach Project (if awarded grant funding through the County) to establish a waste exchange program for secondary materials, to include hazardous materials. A. DHS to provide technical assistance as necessary (In Rind) 12 Objective 3. TO FOSTER CONSUMER AWARENESS OF NONTOXIC ALTERNATIVES TO THE USE OF TOXIC PRODUCTS COMMONLY FOUND IN HOUSEHOLDS. Action Steps 1. DHS to provide copies of the Home Safe Home Fact Sheet Series and other written materials to be agreed upon, which outlines safe substitutes for common household products that are considered toxic. A. DHS to provide fact sheets, as well as additional materials, in English, not to exceed 53 450 B. DHS to provide fact sheets, as well as additional materials, in Spanish, not to exceed S1 725 2. Disseminate fact sheets (English and Spanish) by means of the mobile educational display to be set up in public locations such as shopping malls, through community presentations and events, and by mail upon request. 3. Establish consumer awareness of nontoxic product alternatives to toxic products within school educational programs, adult presentations and at literature distribution points through development of nontoxic alternative product guides designed for the child and young adult consumer (See Objective 1, Action Step 5). 4. Target one local store for consumer awareness of toxic household products and nontoxic alternatives commonly found in stores. This aspect of the proposed Project would provide the basis for a model consumer awareness program through the establishment of an ongoing HHW awareness literature distribution display at the targeted store and "point-of-purchase" signage in order to foster greater awareness of the availability of safe alternatives in retail stores. A. DHS to provide technical assistance as necessary (In Rind) Objective 4. TO EDUCATE THE WASTE GENERATOR ABOUT THE PROPER DISPOSAL OF HHW AND SIGNIFICANTLY INCREASE THE NUMBER OF CHULA VISTA RESIDENTS PARTICIPATING IN PROPER DISPOSAL OF HHW. Action Steps 1. As part of the educational awareness for all ages described in the above Objectives, City and DHS will include in all presentations information on the importance of the following: 1) if toxic products must be used, to only purchase what is necessary; 2) use toxic products until the containers are empty; and, 3) properly dispose of any unused portions of hazardous products. 2. Disseminate information regarding the proper means of disposal of HHW in the City of Chula Vista and South Bay Region through presentations, 13 mobile educational display unit set-up, and literature distribution locations, as described in the above Action Steps. 3. Promote the increased use of the County of San Diego's HHW hotline. A. DHS to include messages on HHW hotline which are directly focusing on Chula Vista. (In Rind) B. The capability of hearing messages in Spanish shall also be provided by DHS. (In Rind) 4. Work with local media to promote household hazardous awareness collection events in the South Bay region and to periodically advertize the availability of collection at APTEC, including development of at least two Public Service Announcements and news releases on a bimonthly basis. A. Work with DHS to include Project specific information in regular South Bay news releases. (In Rind) 5. Promote increased awareness and use of the APTEC HHW disposal facility in Chula Vista and the County mobile HHW collection events in the South Bay area. A. DHS to include a message about the APTEC facility in the HHW hotline. (In Rind) 6. Promote increased usage of recycled paint from the County's HHM program in anti-graffiti programs and community clean-ups. Objective 5. TO INSTITUTIONALIZE HHW CURRICULA AS A PART OF THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT'S AND THE SWEETWATER UNION HIGH SCHOOL DISTRICT'S EDUCATIONAL PROGRAMMING AS WELL AS FOSTERING ONGOING ADULT HHW AWARENESS. Action Steps 1. As described in Objective One, the City would begin to establish an ongoing relationship with appropriate school board members and administrators in order to achieve the City's main goal of establishing HHW awareness and curricula usage in all area schools as an ongoing feature of educational programming. 2. As described in Objective One, the City would utilize DHS for the purpose of presenting teacher in-service trainings and classroom presentations to familiarize teachers with the County's HHM curriculum. Through the Project evaluation and ongoing follow-up, City staff would monitor the continued use of the curricula during and following the Project and encourage additional adoption of the curricula in other classrooms through teacher networking, "word-of-mouth," and continued targeting of school board officials and administrators for curricula usage. 14 3. Provide HHM educational information to the school district through the Project that can be easily reproduced for continued distribution to school children who will then take the information home to their parents, during and following the Project. 4. Maintain ongoing literature dissemination at all literature drop-off points developed through the Project for continued adult HHW awareness both during and following the Project. 5. Incorporate HHW information in all recycling and related presentations given by City staff during and following the Project. 6. Monitor Project effectiveness, as described in the Grant Proposal Element 12, Project Evaluation. 15 Matching ("In-Kind") Funds (Detailed) In-kind donation of printed materials: Literature Printing - World is Full...(English) 1000 @ $200 - World is Full...(Spanish) 500 @ $100 - Seven Fact Sheets...(English) 400 @ $420 - Seven Fact Sheets...(Spanish) 200 @ $210 TOt81 $930 County of San Diego, media assistance, printed materials and staff consultation: Local news releases (South Bay television, radio, and print media) - $100. per release x 6 releases= $600 (Does not include staff time to develop release) Printing of Mobile Collection Event Schedules - $.05 x 2000 schedules = $100 Technical Consultation - $75/hour x 15 hours = $1125 Total $1825 TOTAL MATCHING FUNDS $2755 16 COUNCIL AGENDA STATEMENT Item Meets Date r /,¢/}LL ITEM TITLE: Report Regarding Proposed .~:, Comme`lA~,~;^~~d~~trial and Multi-Family Recycling Programs i"n t~eri°~~t~r`Q~ Chula Vista. ,r +0fi„`~~" .~^ ~ "i~ ~~ SUBMITTED BY: Conservation Coordinator ,.;: r. '. REVIEWED BY: City Manager (4/5ths Vote: Yes X No_) Council Referral #2400 BACRGROUND In order to meet the AB 939 mandate and the County's prohibition on landfilling designated recyclables, City Council adopted a mandatory recycling ordinance in January, 1992 (CVMC Ch. 8.25). This law requires yard waste to be separated for recycling by April, 1993 (when fines go into affect at the landfill). The law also requires offices and office complexes of 20,000 square feet or more and all restaurants to recycle by July 1993; residents of multi-family dwellings will also need to recycle by July 1993 (fines will go into affect in October 1993). Ordinance 2427 (Curbside Recycling Amendment to Laidlaw Refuse Collection Agreement) states, "the City may not go to bid for expansion of this recycling program...until after the City has met and conferred with Grantee with regard to intent to do so." In accordance with this ordinance, and after direction from the City Manager and the City Attorney, staff held several meetings (general discussion and review of proposal) with Laidlaw staff and received proposals from them for yard waste, commercial and multi-family recycling program services. Additionally, staff has explored a number of recycling program types from other cities, reviewed legal issues associated with bidding recycling programs and conducted a survey of all cities in the County to determine the range of costs for yard waste, multi- family and commercial recycling collection. This survey is contained in Attachment B. With this background and taking into account Council's direction that collection services for additional recycling programs be awarded by contract on a competitive bid basis, staff has outlined in this report a recommended plan for Chula Vista's yard waste, commercial and multi-family recycling program development. Staff feels that that this unique, multi-faceted program plan both maximizes Council's concern for competitive rates while minimizing the impact of recycling market characteristics and administrative costs on recycling program development. This report brings to Council a recommendation for contracting of recycling services for the City. Staff proposes that an annual, "permit processing and monitoring fee," be charged to each hauler based upon the number and type of accounts serviced by the hauler or gross receipts of the hauler. Incentives, such as discounted fees, could be given ,to those'^• collectors offering services for collection of "hard o collect/market" commodities (e.g., restaurant glass) and~~or offering services to smaller, lower volume generators. Staff recommends that permits be granted for a period of two years, with two, one-year extensions to be granted upon favorable completion of the service during the initial two year period. Each permitted hauler would be required to arrange for their own respective billing service requirements, and to bill the establishments receiving services, directly. Customer service would also be handled by the permitted haulers. City staff would play an integral role in providing recycling and waste reduction information and promotional services to businesses. Advantages of staff recommendation This type of contractual arrangement would allow for open, competition within the City for commercial recycling services. Permit registration will allow City staff to track these services and work with the haulers to provide services that best meet the needs of the City's businesses, as well as generate revenue to cover staff monitoring time and program development. The variety of businesses in our City would most likely be best served by a range of haulers offering different "specialties" of services, while still allowing businesses to become a part of the City's comprehensive Business Recycling Outreach Project. Currently, there are several independent haulers servicing businesses in the City that offer free or low cost collection services, based upon the materials generated in each business. For example, there are several individuals who haul cardboard from small restaurants and retail outlets; a glass recycler that collects glass from restaurants; and, a number of independent haulers that collect white paper free of charge. While there are always costs involved in collection, some small independent haulers are able to collect a specific material at no (or low) charge to the business. Disadvantaoes of staff orooosal The primary disadvantage of allowing multiple haulers in the City is the increased vehicular traffic that most likely would occur. Staff does not feel, however, that this would significantly affect the City, as most of the establishments to be served are in commercially zoned areas where it is expected that vehicular traffic is high. Additionally, with a permit process, staff can monitor the impact on the City through having a firm grasp on the businesses served by each hauler. If it seems that the number of permits is allowing too much truck traffic in certain areas, the number of permits could be potentially be limited in heavily impacted areas. Additionally, a condition of the permit process could include proof of smog certificate and vehicular registration and insurance. Legal concerns ,.. '' C. M Staff has concerns regarding the legality of Council's dir"eCtior~?' o allow for open bidding of additional recycling collection servi s, namely multi-family and commercial. Under the City's current refuse collection franchise, it could be interpreted that Laidlaw has sole rights to haul all recyclables. A recent landmark legal decision was made which may back the City in its proposal to go to bid for recycling services. In the case of City of Rancho Mirage and Waste Management of the Desert, Inc. v. Palm Springs Recycling a decision was rendered on September 1, 1992 that upheld Palm Springs Recycling rights to continue recycling in Rancho Mirage. The Fourth District Court of Appeal stated: "we conclude that until ownership of the recyclable material has been surrendered to the City or its authorized recycling agent at a designated recycling collection location, the owner of such material may retain it or dispose of it as he, she or it chooses, e.g., by donating or selling it to whomever he, she or it wishes, including a non-City-franchised private recycling enterprise.° However, the decision has been appealed to the State Supreme Court on October 8, 1992 by the City of Rancho Mirage and Waste Management Inc.. The Supreme Court has agreed to hear the appeal, thus vacating the current Rancho Mirage case decision and not making it permissible to be used as arguments in other cases. It will take at least a year for the case to be heard. Alternative options 1) Single-Collection Provider. The City could contract with one hauler to offer collection services to all businesses. The contract could be simply awarded to Laidlaw, or on a competitive bid basis. This arrangement would limit multiple vehicular traffic. Additionally, it would potentially allow for easier franchise fee allocation and service monitoring, however, there would be no competition between haulers, thus limiting the variety of services, costs, and other choices for businesses. This alternative may also be difficult to justify and implement because it essentially eliminates opportunities for small independent recyclers who currently operate in the City. Additionally, staff has concerns regarding the ability of one hauler to service the entire commercial and industrial community according to the timeline established under the mandatory recycling ordinance and AB 939. Staff recommends that Laidlaw's proposal for commercial recycling y be rejected specifically for the above reasons. While Laidlaw states in its proposal that it can offer services.`to the' entire City, staff has deep reservations about Laidlaw's abslity-to.meet these service goals, given the large number and wide diversity of '" businesses in the City. Additionally, Laidlaw charges al customers for their recycling collection services, regardless 6 the materials collected and the type of business. Laidlaw says that this charge would vary depending on the materials collected, however, to date staff's experience has shown that Laidlaw does not vary its rate but simply charges a flat collection fee. Having a permit system would allow Laidlaw to bid on a permit, as well as other haulers who may be better able to meet the needs of specific businesses at lower costs. 2) Permit (imitations: Permits could be limited by allowing only a specific number of permits to be issued or through a geographic service areas allocation. Under a geographic service area permit processed haulers would compete for contracts to collect in established service areas. While practical for multi-family (proposal to follow), this may not be the best option for commercial, given the variety of commercial establishments and their dispersion throughout the City. Limiting the number of permits would offer advantages for staff monitoring requirements. However, as will be discussed below, the City Attorney has expressed legal concerns about limiting the number of hauler permits in the City because of anti-trust concerns. 2. Multi-Family Recycling Under the City's mandatory recycling ordinance timeline, multi- family recycling goes mandatory in July, 1993. Staff has reviewed various options used in other cities for multi-family recycling, as well as conducted a survey of apartment and condominium complexes in Chula Vista to determine space constraints and other pertinent information. A multi-family recycling roundtable was held on December 8, 1992; this roundtable allowed staff to hear directly a number of concerns and suggestions for implementing recycling in multi-family dwellings in Chula Vista. Program recommendation Staff recommends that recycling collection services for multi- family residences be developed through a "service area" recycling contract arrangement. These "service areas" would be derived from established geographical areas (e.g., North, South, East, West), and clearly defined. Through an open request for proposal's (RFP) process, staff would accept proposals from haulers to service all multi-family dwellings within a service area. (Staff will estimate the number of dwellings within each proposed service areas in order to ensure that the areas are reasonably close in size and of a scale to allow for hauler efficiencies.) The "service area" concept would be described in the RFP, however, 5 all proposals would be required to be "generic" for all areas. Staff would then "assign" a service area to each respective contractor, based on assessed service area characteristics and corresponding contractor abilities. Each awarded service area contractor would pay a "contract fee" to cover staff .costs for monitoring and program development (perhaps a percentage of gross receipts, or a base amount plus a fee per account). `' In order to establish a level of service uniformity throughout the s City, a "baseline" of service requirements (e.g., specified materials, weekly collection days, service hotline, etc.) and all permit requirements will be fully outlined in the RFP. Each awarded contractor would be required to provide educational materials, containers, collection vehicles and other equipment, and establish their own billing and customer services. City staff would work closely with the haulers and monitor the recycling services, billing fees, and public information materials, once approved by Council. Each contractor would be required to submit a quarterly report on tonnages, participation and revenue received from the sale of collected materials. Contracts would be for four (4) years, with two (2)-one (1) year extensions based upon satisfactory service. The RFP and related materials will be brought to Council at a later date. Contracted service providers would be required to submit plans for phased-in services to all multi-family dwellings within the service area by the October, 1993 enforcement (fine implementation) date under the County's Mandatory Recycling Ordinance. Advantages of staff recommendation Through the service area concept, Council's direction for competitive bid would be addressed. Allowing for haulers to bid for a service area in the City should provide competitive cost and service levels. Competition in service provision and rates between areas would occur due to the City's flexibility in awarding contracts for a relatively short duration of time. Multi-family rate payers, while benefiting from the service and cost competition between area service providers, would receive relatively uniform services, rates and billing requirements within their respective service area. Ongoing review of rate structures for each service area would allow for rate control measures to be established, if desired (e.g., a ceiling based on gross receipts). The geographic service area concept would eliminate concern for multiple vehicles servicing residential areas, as only one hauler would service each geographic area. Having service areas will allow for relatively easy monitoring and program overview to ensure that all residents are provided a base level of services. Additionally, in order to take advantage of economies of scale, the service area concept is recommended to allow respective haulers enough service units to make collection economically viable. G Additionally, "contract fees" could be relatively easily assessed. Legal concerns As with commercial recycling, staff has concerns with offering out to bid the residential multi-family recycling collection. Additionally, the City Attorney has expressed legal concerns with limiting the number of permits for collection through the::;:' geographic .service area concept. This is due to concerns with` anti-trust issues. Staff has investigated this concern, with no conclusive results. The League of Cities would not issue an opinion until the Rancho Mirage case is resolved. Staff knows of no other cities in California that offer limited permits for collection of residential recyclables. Seattle has divided their city in half and allows one hauler (per geographic area) to collect both residential refuse and recyclables in their respective geographic area. Most cities in California have either an open market for collection, or have awarded an exclusive franchise to service the city. At this time, staff's professional opinion is that limiting the number of permits for multi-family recycling would not be an issue because relatively few haulers will want to service multi-family dwellings for simply the recyclables (most would want to collect both refuse and recyclables). Multi-family recycling is difficult to implement and monitor, material contamination is high, while participation is low, thus the costs to the program far outweigh the revenue from materials sales. Alternative options 1) Single-Collection Provider. The City could contract with one hauler to offer collection services to all multi-family units. A contract could simply be awarded to Laidlaw, or one contract could be awarded through a competitive bid process. The primary advantage of this system would be the limited amount of time required by staff. Under the geographic permit system, considerable staff time would be required for development of the request for proposals and review of the proposals. Additionally, staff feels that a single hauler could provide viable and cost effective services. Because costs and types of collection for multi-family recycling do not vary significantly, the advantages to having multiple haulers are not as evident as with commercial recycling. Laidlaw submitted a proposal for servicing all multi-family complexes in Chula Vista; the cost would run approximately $1.10 to $1.50 per unit (e.g., household). This is a competitive cost compared with other cities, and because of Laidlaw's experience at collection from residential multi-family complexes in the City, they may be able to offer the service more cost efficiently than other haulers. Although, staff has concerns with their ability to offer the service to the entire City, particularly in terms of program promotion to residents and program service implementation. 2) Open Permit Process. As proposed for commercial recycling services, haulers would compete for permits on an open; basis. While potentially allowing for an increased level of competr.t;ion, such an open permit process would be difficult to administer and> monitor, given the high number of multi-family units in the City' and the diversity of units to be serviced. Service levels and program implementation could be affected because of staff's inability to monitor the number of contracts. Allowing multiple haulers throughout the City would greatly increase residential vehicular traffic and noise within the City. This would be particularly disruptive because respective multi- family dwellings would inevitably have collection on different days of the week, thus potentially bringing a daily flow of collection vehicles into neighborhoods. 3. Yardwaete Recycling Program Under the County's mandatory recycling ordinance, the City should begin developing a yard waste ("greens") collection program for single and multi-family residences shortly. The City would not incur fines from the County until April 1993, so technically the Citywide yard waste collection program can be implemented at that time with no negative effects. Most cities in the North County have implemented yard waste collection, with costs ranging from $1.41 to $2.75 per household per month for weekly collection. Program recommendation Staff proposes that residents be given four options for the diversion of yardwaste from the waste stream. Residents would have the option of any or a combination of the following greens recycling services: 1) Curbside Collection of Greens. Residents would purchase stickers or in some other way sign up for weekly or biweekly service for an established fee; 2) Backyard Composting. Residents would purchase a compost bin (or designate a composting area) and receive the City's composting instruction manual and/or attend a training session; 3) Self-Haul. Residents take all green materials to a composting site or to the landfill for mulching; or, 4) No Greens. Residents that do not have yard waste or who have it hauled by a landscaper, neighbor or through any other legal means have the material mulched or composted. The mandatory enforcement of yard waste recycling would operate similar to our curbside recycling program. If residents are found to have yard waste in their refuse, their refuse container would be tagged and they would receive follow-up letters and informational materials from staff. With legal enforcement a possibility for continued violations. Based upon staffs initial review of Laidlaw's yard waste proposal, `~> acceptance of the proposal is recommended, as staff feels it is viable (based upon the criteria outlined above) and represents a fair rate of charge for the service. Laidlaw's preliminary cost analysis ranges from $1.00 to $1.25 per sticker (i.e., pick-up). This is a high cost estimation based upon only having a 50 percent participation rate because of the options plan. At this rate, residents participating each week could pay $4 to $6 .per month. Through a pilot project, costs could be more accurately measured. Staff would also work with Laidlaw to formulate an option of providing a maximum monthly rate limiting the cost for higher generators (i.e., users of the curbside collection option). Because of the range of demographics in the City, staff feels that although this proposed rate is high, residents would be given full options to only utilize the program as needed. This would also encourage source reduction efforts, such as composting and the use of mulching mowers, to limit the amount of yard waste generated. Staff assumes that many residents with large yards (and thus larger volumes of yard waste) often have landscapers attend to their yard. Landscapers often haul the materials away, thus many high volume generators would not need to have curbside collection. Advantages of staff recommendation Because the market for greens does not provide revenues, staff believes that the most prudent use of staff time and the best option for residents is to accept Laidlaw's yard waste collection proposal. Having only one hauler allows for economies of scale in terms of collection and marketing of materials, uniformity of services and rates, less vehicles in neighborhoods and easy monitoring. Laidlaw, by virtue of being the refuse hauler in the City, has the infrastructure and expertise to plan routes and utilize existing trucks for the pilot phase of the program. Alternative options 1) Single hauler. The City could initiate a limited or full Request for Proposals process for yard waste collection to choose a single collector of yard waste. This would meet Council's direction for competitive bid, however the time required for this process would be significant particularly since the results would probably not present the City with any more viable proposals than Laidlaw's. The specific services required for single-family curbside greens collection are best met by a single contractual award to an eligible hauler. This would allow for economies of scale in terms of collection and marketing of materials, uniformity of services and rates, less vehicles in neighborhoods and easy monitoring. 2) Multiple haulers. Allowing for multiple haulers for the collection of yard waste would allow for a competitive bid process. However, this would not allow for economies of scale for the most efficient collection of yard waste and would bring an increased number of vehicles into our residential neighborhoods. 9 Additionally, residents can already choose to use landscapers or self-haul if desired. 3) Universal rate charge. Another alternative to consider, regardless of the hauler, is to require all residents to pay for yard waste collection. The benefit of this is that the costs of collection per household would be lower, however, the disadvantage is that not all residents would be participating in the program, and thus resident dissatisfaction could be high. This alternative is similar to our curbside recycling program, however at least with curbside recycling virtually all residents generate some recyclables. Whereas with yardwaste collection, many residents generate little or no yard waste. FISCAL IMPACT: At this time, there is no cost associated with this report. Costs associated with the permitting and contracting for the proposed commercial, multi-family and greens recycling programs will be individually determined and brought to Council prior to program implementation. Iv iTACHME~IT B: HHWE INTRODUCTION This Household Hazardous Waste Element (>•II~WE) has been prepared W comply with California AB 939 requirements. IDiWFs of countywide integrated waste management plans specify how each City or unincorporated area (County) will safdY collect, recycle, treat and dispose of household hazardous waste (HI3W) generated by households in that jurisdiction within short-term (1991-1995) and medium-term (1996-2000) planning periods. Chula Vista is offered participation in the San Diego Regional Household Hazardous Materials Program (Program) by the County of San Diego Waste Management Department at direct no cost to the City. The Program has existed since 1985 and is a joint effort between the County of San Diego and the City of San Diego, administered by the San Diego County Department of Health Services (DHS). The Program includes HHW collection and education and public information. The County of San Diego offers Chula Vista participation in this Program because the City disposes of its solid waste at County landfills and indirectly pays for part of the program through tipping fees, a portion of which pay for the County of San Diego's HHVV program. Because the County receives money for the Program from Chula Vista through the tipping fees, the County is responsible for describing how it will safely collect, recycle, treat and dispose of household hazardous waste (HIiV~ generated by households in Chula Vista. Therefore, the County's HHWE is attached as Appendrx A to fulfill the specific requirements of the element for Chula Vista, and additional information specific to the City's goals and objectives, existing cor-ditions, program alternatives and selection, implementation schedule, monitoring and evaluation, and funding are described below. Based on data from a recent waste composition study (1990), a total of 1,590,053 tons of residential waste is disposed each Year at landfills within the county. Of this waste, uo¢u~vnnv~+vnnnve 1 95,849 tons are from Chula Vista's residential wastesVram. According to results of an EPA study ooriductM in Matin County, California and New Orleans, Louisiana, approximately 0.4 percent of household (residential) waste is hazardous. Applying this percentage to the City's residential wastastrram, approximately 6,360 tons of HHW are disposed each year in San Diego County, 383 tons (6 percent) of which are from Chula Vista's residential wastestream. GOALS AND OBJECITVFS Consistent with the overall Program goal, Chula Vista's goal is to prevent illegal disposal of HHW. To achieve this goal, the City has specified objectives for the respective planning periods. The short-term City-specific objectives include • Utilize/advertise permanent facilities in San Diego County. • Continue in-house and County-supplied exiucation and public information programs. MEDIUM-TERM O]3JECTIVF.S (1996-20001 The medium-term City-specific objectives include • Continue in-house and programs. F%"!:3I7P;~:~ .iii. F<!i`~3 County-supplied education and public information 2 EXLSTIIdG CONDITIONS Appropriate Technologies, a permanent collection center in Chula Vista, offers adrop-off service Monday through Saturday for residents who first obtain e'oontrol number' (for tracking) from the DHS hotline service. They offer apick-up service for handicapped residents. The fitcility makes arrangements to pick up the HHW at the handicapped individuals' homes once they have obtained t}reir'control number' from the DIiS Hotline Service. Appropriate Technologies is permitted W operate ss a treattnerrt, storage, and disposal ('TSD) facrlrty. Chula Vista utilizes the education and public information services offered by the program, as well as distributing informational flyers which have been developed in-house (Sce Appendix B). In addition, residents are encouraged to participate in any of the additional collection events offered countywide through the program. Table 1 shows a schedule of the program's collection evenu for fiscal year 1991-92. PROGRAM SELECTION In addition to using the two existing permanent facilities, one of which is located in the City of Chula Vista, the City plans to utilize most of the Program components offered by the County. These include six future permanent factlrhes throughout the county and education and public information services which are already pud for by the City through tipping fees paid at the County landfills. The City will also continue to disseminate information on proper disposal and use of non-toxic alternatives which is developed in- house. uo~-wrtniw~cxvnn+wE 3 PROGRAM Il14PLEMENTATION Additional permanent collection facility implementation dates and locations will be determined by the County (see Section 5.0, Appendrx A). Education and public information will cattinue to be administerod by the County. MONITORING AND EVALUATION Monitoring and evaluation will be cm-ducted by the County as described in Appendrz A. Chula Vista will be responsible for an annual City participation rate in the Program according to its percent of IiIIW determined to be disposed of illegally in county landfills. Table 2 shows an estimate of the tonnage of HHW disposed at landfills in the county by jurisdiction and the percent of the total tonnage of HHW disposed by each jurisdiction. F[JNDING The Program is paid for through tipping fees Chula Vista residents pay at solid waste - landfills in the County of San Diego. aor-nianrw~cxvan~we 4 ~TACHMENT C: Amendments to SRRE & HHWE December 15, 1992 County of San Diego Department of Public Works Solid Waste Division 5555 Overland Avenue, M.S. 0383 San Diego, CA 92123-1295 RE: City of Chula Vista, SRRE and HHWE This will transmit the Source Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE) adopted by the City of Chula Vista in compliance with AB939. The draft SRRE and HHWE, which were distributed to the County in December 1991 are hereby amended with the enclosed attachment comprised of the following material: 1) Letter from Camp Dresser & McBee Inc. re: State Staff Comments of the Preliminary Draft SRRE (June 23, 1992) 2) Letter from California Integrated Waste Management Board re: Board Comments on the SRRE and HHWE (June 2, 1992) 3) Potent al Development Dataa Novemberv30,o1992) These documents, as amended, are being forwarded to the County at this time for inclusion in the Countywide Integrated Waste Management Plan subject to future legislative changes and updated information. The City of Chula Vista will continue to actively work with the AB939 Technicurisdictions tomassure thatB theaf programs wand surrounding j facilities chosen for implementing the goals of AB939 meet the needs of the residents of Chula Vista and allow for regional cooperation. Sincerely, John D. Goss City Manager ,. City of Chula Vista SOIIRCE REDIICTION ]AND RBCYCLING BI.E!lSNT HOIISSHOLD HAZARDOIIS i~TA.STE HLffi~SENT December 1992 Priat~d ra l~e~cl~d Paper CDM Nrrirenmenbl engineers. aLYenaSYS. planners. d rronagement oorrsuttants June 23, 1992 ( 'P DRESSER & McKEE INC. 430 North Veieyartl. Suite 310 omario, GNlomia 97761 714 gg6~811 City Manager's Office 276 Fourth Avenue Chula Vista, CA 91910 Attn: Stephanie Popek Snyder principal Management Assistant Subject. State's Staff Comments of the Preliminary Draft Source Reduction and Recycling Element (SRRE) Dear Ms. Snyder: Camp Dresser & McKee Inc. (CDM) has been meeting regularly with the California Integrated Waste Management Board (CIWMB) staff and County of San Diego staff regarding CIWMB comments on the preliminary draft SRRE and IiFi~4'E for the jurisdictions within San Diego County. CIWMB staff have no comments on the HI1WEs for cities within San Diego County and this document may be adopted as written. Regarding the SRRE documents, CIWMB staff concluded that the programs and schedules within the preliminary draft documents adequately fulfill the requirements of the California Integrated Waste Management Act (IWMA) and the CIWMB's regulations and guidelines for preparing the S12REs. The majority of CIWMB comments relate to the waste generation and composition portion of each SRRE since historical waste generation data information was used in preparing the preliminary draft SRREs. CIWMB staff recommended that the final SRRE documents be provided with revised waste composition and waste quantities which comply with the state's standards. The CIWMB commented that this revised waste characterization study be performed prior to adoption of the final document. T4-e County of San Diego is now in the process of conducting a solid waste generation study for the cities within the county. This study is estimated to be completed in raid-summer 1992, after which, all SRRE documents will be MP DRESSER 8 McKEE INC. Stephanie Popek Snyder City of Chula Vista Page 2 tentatively finalized for inclusion in the County Integrated Waste Management Plan tC1WMP). The rema;n;ng comments for each city's document were minor in nature and C1WMB staff recommends that an addendum be written to address these comments. The addendum includes city specific, CIWMB, and Task ForcxlCitizen comments, although, typographical and grammatical errors are not included. Each city within the County of San Diego should proceed forward with adoption of the document as a final draft, with the inclusion of the addendum. If adoption has already occurred you may wish to submit this addendum as an information item to your City Council. As mentioned previously, all comments in the addendum will be included in the consolidation of the SRRE documents for inclusion in the CIWMP. Your city will have an opportunity to adopt the final plan at that time. If there are any questions or comments, please contact either your team leader, Lewis Laine, or myself. Very truly yours, C~AMP~DR~~SSER & McICEE INC. ~.U..xIM-tT'' Robert A. Hawfield, r. Project Manager cc: Lewis Lame, CDM Reed Bennett, County of San Diego, Solid Waste Division John Nuffer, California Integrated Waste Management Board Steve Sachs, San Diego Association of Governments Attachments: • Addendum • Annual Waste Generation Estimates for 1990, 1995, and 2000 -Under current conditions and after SRRE implementation • Table 8-3 -Revised Waste Disposal Capacity CITY OF CHULA VISTA SOURCE REDUCTION AND RECYCLING ELEMENT ADDENDUM NNE 23, 1992 This Addendum serves as a supplement, which will incorporate the changes and corrections, to the preliminary draft Source Reduction and Recycling Element (SRRE) for the City of Chula Vista, dated November, 1991, submitted by CDM. The program and implementation schedules, as outlined in the preliminary draft SRRE, meet the state's guidelines and requiremenu. The majority of the comments received from the State addressed the need for more accurate waste composition data for each jurisdiction. The County of San Diego is in the process of gathering this data, which will be incorporated into the Final SRRE. According to the California Integrated Waste Management Act of 1989 (IWMA), each city is required to review and respond to comments made by the public regarding the proposed Source Reduction and Recycling Element and the Household Hazardous Waste Element This document incorporates the waste quantities and waste composition data which includes the random survey data diversion quantities for commerciaUindustrial services for the base year of 1990. An updated waste characterization study is being performed by the county which addresses the wmments from the CIWMB. In addition, comments from the Local Task Fora, Citizens Advisory Committee, and Technical Advisory Committee are included. 1 CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD CONIlVIENTS Initial Solid Waste Generation Studv Waste quantities composition will be revised after the waste characterization study is completed by the County of San Diego. These quantities will be incorporated into the County Integrated Waste Management Plan (CIWMP), which will be completed early 1993. The County of San Diego, Department of Public Works, Solid Waste Division has access to extensive regions] data on waste composition in San Diego County. A customized ScaleWare data system was installed and now operates at each landfill, except for the Borrego Landfill. This system automatically generates reports on quantities disposed by truck type. This data, in conjunction with hauler surveys, makes it possible for each city in the county to estimate the specific characterisation of it's wastestream. The County of San Diego will refine the ScaleWare data system to provide weight records by jurisdiction and the projection of waste quantities and composition which will be based on a city by city analysis of weight records and revised waste characterisation data. Waste Diverted Comment: Pages 2-13 (Diversion Pracdcrs): Please provide data from -the recently completed diversion survey. Also, please report diverted material by weight, waste category and waste type and by source of generation. Response: The attached revised tables for 1990, 1995 and 2000 incorporate the random survey results of existing diversion quantities for commercial and industrial establishments. These tables do not reflect modified waste 2 quantity or waste composition data, which will be included in the final SRRE document after completion of the waste characterisation study conducted by the County of San Diego. ~gmments on Other Components of SBRI:~ Comment: Please include in this component a solid waste facilities nerd projection estimate which estimates the additional disposal capacity, in cubic yards per year, needed to accommodate anticipated solid waste generation within the city fora 15-year period Response: Table 8-3 attached, reflects disposal capacity needs for the city in cubic yards per year, assuming successful implementation of SRRE goals. Comment: At some point in the planning process, the city should set limits, levels or thresholds for the criteria identified in the Recycling Component... Response: This comment has bcen noted by the city and will be addressed in the final SRRE for incorporation into the County Integrated Waste Management Plan. LOCAL TASK FORCE AND ADVISORY COIVIIVIITTEES CONIIVIENTS This Addendum includes public comments received at two public hearings, one of which was required by IWMA in order to adopt the waste management plan. A Technical Advisory Committee (TAC)/Citizen Advisory Committee (CAC) meeting was held on January 17, 1992 and a regional SANDAL hearing held on January 24, 1992. The Local Task Force (SANDAL) hearing held on January 24, 1992 served as the first Public hearing for all the San Diego Region's city plans. Comments received at the TAC/CAC meeting 3 and SANDAG hearing are addressed in this Addendum, and will be considered in the preparation of the Final SRRE. The following are the comments from the TAC/CAC and LTF, and responses to their respective comments. These comments have covered all stctions of the SRRE document, and the changes which are recommended will be incorporated in the final SRRE. These are referenced and listed below. Comment: There seems to be a large variation between jurisdictions of the percentages of waste diverted from the landfills. Response: The documented percentages of wazte diverted from the landfills and quantities recycled by each jurisdiction is a result of the specific recycling programs provided by each city and their respective differences. Frequency of curbside collection may vary from wcekly to bi-weekly, and the types of recyclables collected also varies from city to city. Some curbside collection programs serve only residents (single and multi-family), and others may also serve businesses. The level of participation practiced by the participants is also a factor in diversion rates. Additionally, there exists a different level of commercial or industrial development in each city, which would influence the waste composition and diversion rates. Comment: How is backyard composting going to be approached? Response: The City of San Diego plans on implementing a pilot backyard composting program in conjunction with their hauler and the County of San Diego. Some cities within the county have similar programs and others will pursue 4 a strong public education campaign which presents the advantages of backyard composting and recycling of yard and wood wasus. Comment: Cities must work with local bttsinesscs to promou voluntary recycling in order w eventually impose mandatory recycling. Also, requirements to be in compliance with the recycling programs by businesses should not be a condition of obtaining a business lixnse. Response: Mandating compliance of recycling programs as a condition to obtain a business license will be a solution considered by many of the jurisdictions. However, businesses will initially be encouraged to develop their own recycling and wasu diversion plans voluntarily, before further action will be considered by the cities. Comment: Should recyclables be collected by one truck and the material sorted by a second truck, and should the method of recycling be decided upon regionallh or locally, rather than mandated by the County? Response: The maurials recycled should be kept consisunt regionally, but the decision for the method of recycling should be made at the city level. Each city currently has the authority to decide the method of collection, provided designated recyclables are not taken to the landfill. Comment: ~ (From the Environmental Health Coalition) Source reduction is mandated by the State as the highest priority of diversion in AB 939, yet the actual percentages documented do not account for a substantial percentage of diversion for each city. Response: There appears to be a need for better defined source reduction activities identified by the Stau in order for more reliable quantification of source 5 reduction. Cities could take the initiative of implementing additional source reduction activities, and then add these documented diversion quantities to the SRRE. However, it is anticipated that source reduction will not result in a significant percentage of waste reduction. Comment: (From the Environmental Health Coalition) Source reduction quantified by each city is not adequate and it is suggested that a Source Reduction Task Forst be formed in order to implement source reduction programs. Response: This may be taken into consideration by each city. Comment: The Sierra Club made three points and are as follows: a. The quantity of waste going into the landfills needs to decrease, b. More defined categories of waste products, not identified in the SRRE as rtcyclables, nerd to be diverted from the landfills and recycled, and; c. The responsibility of recycling should remain with the individual Response: The City concurs with these comments Comment: (From the Polystyrene Packaging Coalition) Polystyrene should replace 'styrofoam" and be added to the list of projected waste quantities to be diverted and recycled. Response: The City concurs with the comment, although quantifying the amount of polystyrene diverted from the landfill may be difficult. 6 ,. Comment: The State should be encouraged to reduce the restrictive regulations which have been mandated for composting facilities. This effort should be done by the TAC and CAC. Response: This action will be considered and decided by the CAC/TAC and the LTF. Comment: Waste composition data for each jurisdiction is not adequau and the-data needs to be further broken down, especially the miscellaneous category. Response: The County will be conducting more detailed waste composition studies, which is estimated to be completed mid-summer 1992. This study will be incorporated into each city's SRRE and submitted for inclusion in the CIWMP required to be adopted by 1994. 7 .y CITY OF CHULA VISTA 1SY0 WASTE GENERATION COMPOSITION FOR ALL WASTE GENERATORS UNDER CURRENT CONDIT10N5 DISPOSED DNERTED GENERATED DNERTED WEIGHT Ronsi % WEIGHT ROdei % WEIGHT Oa+sr % % PAPER CARDBOARD 12,017 62% 12719 6.6% 24.796 127% 6.8% NEWSPAPER 8,198 42% 67 0.0% 6,205 12% 0.0% MIXED PAPER 11,594 6.07E 907 0.2% 11,907 6.1% 02% HG LEDGER 2.560 1.3% 0 0.0% 2.560 1.976 0.0% COMPUTER 0 0.0% 0 0.0% 0 0.0% 0.0% PLASnc FILM PLASTIC 3,568 7.8% 7 0.0% 1,569 1.8% 0.0% HARP PLASTIC 1,961 22% 22 0.0% 1,383 29% 0.0% G1A55 1,753 21% 130 D.t% 4,883 25% 0.1% METALS TIN CANS 2,175 1.1% 0 0.0% 2,775 1.1% 0.0% ALUMINUM CANS 402 02% 199 0.1% 541 0.3% 0.1% MISC. METALS 0 0.0% 96 0.0% 96 0.0% 0.0% YARD WASTE 31,286 16.1% 0 0.0% 91,298 16.1% 0.0% WOOD WASTE 17,456 9.0% 0 0.0% 17,156 9.0% 0.0% CONSTRUCTION CONCRETE 1,192 0.6% 0 0.0% 7,192 0.8% 0.0% ASPHALT 65 0.0% 0 O.D% 83 0.0% O.0% DIRT/ROCKS/SAND 3,316 1.7% 0 0.0% 3.316 1.7% 0.0% ROOFING 698 0.4% 0 0.0% 898 0.4% 0.0% DRWJALL 461 02% 0 0.0% 487 0.2% 0.0% MIXED 13,024 6.7% o o.o% 13,024 6.7% 0.0% OTHER DIAPERS 3,809 2.D% 0 0.0% 3,609 20% 0.0% MISCELLANEOUS SB,773 30.3% 5 0.0% 58.778 90.3% 0.0% SPECIAL WASTES 286 0.1% 615 D.9% 931 0.5% 0.3% TOTALS 179,986 14,071 794,057 7.396 I~.il.-3..?.L•.~i 6OURCE REDUCTION 0 0.0% RECYCLING 79,426 0.9% COMPOSTING 0 0.0% SPECIAL WASTE 645 0.9% 11,071 7A% REMOVAL OF RECYCLABLE MATER64L FROM RECYCLABLE WASTE STREAM 18.396 REMOVAL OF WOOD AND YARD WASTE FROM WOOD AND YARD WASTE STREAM 0.0% CHLVST2WO1 CfIY OF CHULA VISTA 1985 WASTE GENERATION COMPOSRION FOR ALL WASTE GENERATORS WITH SRRE IMPLEdIENTED pISPOSED DNERTID GENERATED DIVERTED WEIGHT crows x wEK;iHr ~, x WEIGHT [rows, x x PAPER 7% 7 8 6% CARDBOARD 13,015 62% ~ 13,981 8.7% 27.006 . . NEWSPAPER 4,847 23% 1,0/0 1A% 6,867 4.5% 1A% MIXED PAPER 7,134 3.4% 5,755 27% 12.,89D 6.4% 27% HG LEDGER 1,514 0.7% 1281 0.8% 2.794 1.4% 0.8% COMPUTER 0 0.0% 0 O.0% 0 0.0% 0.0% PLASTIC 66 20% 896 0 FILM PLASTIC 2,091 1.0% 1,772 0.8% 3.9 . HARD PLASTIC 2,583 12% 2,155 1.0% 4,748 24% 1.0% GLASS 2,929 1A% 2,359 1.1% 5,299 26% 1.1% METALS TIN CANS 1,276 0.6% 1,060 0.5% 2.356 1296 0.5% ALUMINUM CANS 213 0.1% 373 02% 566 02% 02% MISC. METALS 99 0.0% 0 0.0% 99 0.0% 0.0% YARD WASTE 23059 11.0% 10,639 52% 33.896 172% 52% WOOD WASTE 12,861 6.1% 6,046 29% 18,906 9.8% 2A% CONSTRUCTION CONCRETE 899 0.3% 582 0.3% 1,291 0.7% OA% ASPHALT 38 0.0% 92 0.0% 70 0.0% 0.0% DIRT/ROCKS/SAND 1,D45 0.9% 1,646 0.8% 3,591 1.8% 0.8% ROOFING 756 0.4% 0 0.0% 756 0.4% 0.0% DRYWALL 521 02% 0 0.0% 521 0.3% 0.0% MIXED 14,106 6.7% 0 0.0% 14,106 72% 0.0% OTHER DIAPERS 2,476 12% 1,650 0.8% 4,125 2.1% 0.8% MISCELLANEOUS 56.935 27.1% 6.726 92% 63.661 32.3% 32% SPECIAL WASTES 310 0.1% 699 0.3% 1,008 02% 0.3% TOTALS 149,134 61,045 210,179 28.9% SOURCE REDUCTION TONS 1,&50 C9VEASIDN 0.8% RECYCLING 11 A11 1DA% coMPOSnNG 16,s9s s.ox SPECIAL WASTE 699 0.3% 61,o4s z9.ox REMOVAL of RECYCLABLE MATERIAL FROM RECVC4ABle WASTE STREAM 524% REMOVAL OF WOOD AND YARD WASTE FROM WOOD AND YARD WASTE STREAM 32.0% .. CHLVST2.WO1 CITY OF CHULA VISTA 2000 WASTE GENERATION COMPOS(T10N FOR ALL WASTE GENERATORS WITH SRRE IMPLEMENTED DISPOSED DNERTED GENERATED DNERTED WEIGHT 7~+n x wE7GHT pow x wE7GHT TIOHW % % PAPER CARDBOARD 19,550 82% 11,341 , 8.6% 27,607 7.7% 8.6% NEWSPAPER 1,802 0.7% 7,576 9.5% 0,178 4.5% 3S% MIXED PAPER 251D 72% 10,709 5.0% 19,312 6.t% b.0% HG LEDGER 484 02% 2,402 1.1% 2,886 1.t% 1.1% COMPUTER 0 0.0% 0 0.0% 0 0.0% 0.0% P7ASnc FILM PLASTIC 67o Oax 9,923 7.s% 3,002 20% 1.5% HARD PLAmC e44 0.1% 4,ose 1.076 1,903 21% 1 A% GLASS 1,036 0.5% 1,424 20% 5,462 2.8% 20% METALS nN CANS 406 02% 2005 O.ti% 2,439 12% OA% ALUMINUM CANS 219 0.1% 986 0.2% 605 0.2% 02% MISC. METALS 40 0.0% 0 0.0% 40 0.0% 0.0% YARD WASTE 5,409 25% 28,509 13.8% 35,009 172% 19,8% WOOD WASTE 3,067 1.4% 16,159 7.8% 1D,526 9.6% 7.6% CONSTRUCTION CONCRETE 223 0.1% 1,110 0.5% 1,993 0.7% 0.5% ASPHALT 12 0.0% BO 0.0% 73 0.0% 0.0% DIRTlROCKS/SAND 622 0.3% 3,087 1.4% 9,708 1.8% 1.4% ROOFING 761 0.4% 0 0.0% 781 0.4% 0.0% DRYWALL 538 02% 0 0.0% 698 0.3% 0.0% MIXED 14,568 6.7% 0 0.0% 14,566 72% 0.0% OTHER DIAPERS 1,078 0.5% 9,162 1.576 4261 21% 1.876 MISCELLANEOUS 58,732 27.0% 7,015 32% 85,717 92.9% 92% SPECIAL WASTES 991 0.2% 699 0.9% 1,080 02% 0.9% TOTALS 106,837 110,449 217,286 50.8% SOURCE REDUCTION TONS 9,182 DNERSION 1.5% RECYCLING BO,BDt Z/A% COMP06TING 16.988 272% SPECAL WASTE 899 OA% 770,140 60.8% REMOVAL OF RECYCLABLE IMTER6AL FROM RECYCLABLE WASTE STREAM 79.8% REMOVAL OF WOOD AND YARD WASTE FROM WOOD AND YARD WASTE STREAM M.9% ~r CHLV6T2W01 TABLE 8-3 CTTY OF CHULA VLSTA DISPOSAL CAPACITY NEEDS ANALYSIS CAPACITY DLSPOSAL NEIDS ' QUANTITY' CAPACITY IVE C[TMULAT y~g (TONS) NEEDS= (CY) (CIS 1990 179,986 359,972 359,972 1991 183,582 367,164 727,136 1992 174,595 349,190 1,076,326 1993 164,763 329,526 1,405,852 1994 157,185 314,370 1,720,222 1995 149,134 298,268 2,018,490 1996 138,226 276,452 2,294,942 1997 127,601 255,202 2,550,144 1998 117,842 235,684 2,785,828 1999 114,970 229,940 3,015,768 2000 106,837 213,674 3,229,442 2001 107,784 215,568 3,445,010 2002 108,731 217,462 3,662,472 2003 109,678 219,356 3,881,828 2004 110,636 221,272 4,103,100 2005 111,583 223,166 4,326,266 2006 112,531 225,062 4,551,328 'Incorporates projected reduction in the wastestream from rtcycling activities rAssumes 1000 pounds per cubic yard in-place density SfA7E OF GWFORNU Pete Wilson, Governor CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD itaoo ~i curter oelK $acrnmmro, Glifotnis 95826 June 2, 1992 Stephanie Snyder Principal Management Assistant City of Chula Vista 276 Fourth Avenue Chula Vista, CA 91910 RE: Board Comments on 8reliminary Draft Bourc• Reduction and Recycling Element (BRAE) sad Household Hazardous waat• 8lemsnt (HHWE) Dear Ms. Snyder: Please find below comments by staff of the California Integrated Waste Management Board (the Board) on the Preliminary Draft Source Reduction and Recycling Element (BARE) and Household Hazardous Waste Element (HHWE) prepared for the City of Chula Vista. Staff reviewed the Elements for compliance with Public Resources Code (PRC) Section 40000 et seq. and Title 14 of the California Code of Regulations (CCR), Chapter 9, Planning Guidelines and Procedures for Reviewing and Revising Countywide Integrated Waste Management Plans (The Guidelines). Those comments which reference the PRC or CCR pertain to mandatory requirements and should be fully addressed in the final SRRE. Comments which request clarification, additional information, or definition of terms should also be addressed in the final Element. Other comments or recommendations are provided for your consideration. Staff found the HHWE to be acceptable and have no comments on this document. Comments on the SRRE are provided below. These comments generally refer to issues which are common to most jurisdictions in San Diego County. They focus on the initial Solid Waste Generation Study (SWGS). comments oa initial Solid waste oenaratioa Study eummarp of Comments Staff found the SWGS to be insufficient in terms of providing the data and information required by CCR Section 18722 (Solid Waste Generation Studies--General Requirements) and CCR Section 18724 (Additional Requirements and Guidelines for the Initial Solid Waste Generation Study). Specifically, the SWGS requires more precise information on the composition, quantities and diversion of waste for the City. Also, it is unclear that the information presented in the SWGS constitutes a representative determination of the solid wastes generated, diverted and disposed within and by the City as required by CCR Section 18722(h)(2)(A). x -Feinted an Reryeled hpu - City of Chula Vista SRRE & HHWE Review June 2, 1992 Page 2 Iethodology of ewa8 Pages 2-31 (Methods IIsed !or Solid waste Charaaterisatioa)s This section describes the methodology which was used to determine the quantity and composition of solid waste disposed by the City. The methodology involved two separate activities. First, a hauler survey was conducted to determine how much total waste, in tons, was being disposed by the City at County landfills. The second activity involved identifying and allocating waste disposed by sector based upon truck type. Please explain how this methodology and associated assumptions provides a solid waste generation study which is representative of all residential, commercial, industrial and other sources of generation within the City, as required by CCR Section 18722 (h) (2) (A) . Please describe the sampling methodology for the waste sorts which were conducted at local landfills to characterize the City's waste stream. The description should include the number of samples collected, the approximate weight of the samples, and how the data specific to the City was disaggregated from the regional data, as required by CCR Sections 18722(f)(5), 18722(h) and 18724(b). Please provide an outline of the system which the City will use to gather data on the quantities and composition of solid waste generated, diverted and disposed as required by CCR Section 18722(0). waste (ieaerated Please identify in the SWGS the solid waste generated, by waste category and type, as required by CCR Section 18722(j). Page 2-io (Public services and IItilities): Please note that the base amount of solid waste from which diversion levels are calculated should I1Q,~ include sludge, according to PRC Section 41781(b)(5). With the passage of AB 1520 (Sher, 1991), the Board has until July 1, 1992 to determine if sludge will qualify for diversion credit. Since sludge may count toward diversion in the future, the City should identify sludge generation in its initial solid waste generation study, as required by CCR Section 18724(d), but not include it in the waste generation equation contained in CCR Section 187229(g)(2). Pages 2-28 i 2-29 (Per Capita Solid waste 6sneration Rates): The estimated future solid waste disposal quantities for the City were based on an estimated present disposal rate of 7.3 pounds per person per day. Please explain the methodology and assumptions used to produce this estimate so that it represents all residential, City of Chula Vista SRRE & HHWE Review June 2, 1992 Page 3 commercial, industrial and other sources of waste generation in the City, as required by CCR Section 18722(h). •ast• Disposed The waste disposal information contained in Tables 2-8 and 2-9 does not identify the waste categories and types that are required by CCR Section 18722(j). Please disaggregate the "Glass", "Hard Plastic", and "Mixed Construction" categories into the required waste types. It is noted on Table 2-9 that the "Other Misc." category represents 32.7 percent of the disposed waste and contains multiple waste categories and types, such as "non-ferrous" metals, "inert materials", and "natural" and "synthetic textiles." This approach to waste characterization limits the City's ability to identify and target waste types with diversion potential. For example, the City cannot count for diversion those waste types contained in the "other Misc." category because those waste types have not been "identified" in the SWGS, as required by CCR Section 18724(d). Specifically, the City cannot count materials such as tires, food waste, or non-ferrous metals. Waste Diverted Pages 2-13 (Diversion Practices): Please provide data from the recently completed diversion survey. Also, please report diverted material by weight, by waste category and waste type, and by source of generation within the City as required by CCR Section 18722(1). Page 2-23: Table 2-4 lists 4.8 tons of "Organic (food wastes)" as being commercially recycled. This category should also be listed on other tables throughout the SRRE to claim it for diversion credit. Comments On Other Componsnts of the SRRE Disposal Facility Capacity Component Please include in this component a solid waste facilities need projection which estimates the additional disposal capacity, in cubic yards per year, needed to accommodate anticipated solid waste generation within the City for a 15-year period commencing in 1991, as required by CCR Section 18744(b). The "Disposal Capacity Needs Analysis" included in the City's SRRE is for the County of San Diego. ~. City of Chula Vista SRRE & HHWE Review June 2, 1992 Page 4 Iioaitoriaq and Svaluatioa of Programs Before program monitoring begins, the City should set limits, levels, or thresholds for the criteria identified in the Recycling Component. Without such specific quantitative standards, progress toward the component objectives and overall diversion goals may be difficult to track. If you have questions, please call ma at (91G) 255-2555, or John Nuffer, at (916) 255-2310. Sincerely, Judith J. Friedman, Manager Local Assistance Branch, South Section Planning & Assistance Division cc: Jack Doyle, Chairman, LTF Robert A. Hawfield, Jr., Project Manager, CDM Reed Bennett, San Diego County Public Works Department November 30, 1992 TOs Lance Fry, Assistant Planner FROM: Stephanie Snyder, Principal Management Assistant SUBJECT: SRRE Review- Revisions to Potential Development Data Thank you for your suggested changes to the data and format of Table 2-3 (page 2-8) of the Draft SRRE you reviewed in November 1991. At that time, you provided corrected dwelling unit counts and a revised, more detailed, format. Your comment was that n more detailed inventory may better serve the program planning needs in the long run. You also felt it was helpful to have information on current commercial and industrial projects in Chula Vista and their status relative to the development approval process. As you know from our recent discussions, the legislation regarding requirements for implementing AB939 have been changing in the past year since your recommendations were made. In addition, the deadline for the submittal of the Countywide plan (which will incorporate Chula Vista's SRRE) has been extended beyond the January 1994 date. Because of these changes, I am recommending to the City Council that the SRRE be adopted with a few amendments, subject to future legislation and updated information. I am including this memo as part of the attachment which will go on to the County. It will serve as a reminder to check the need to update the potential development data at the time the Countywide plan is recommended for adoption, if it is determined that data of this nature (in the format you have suggested) is still important to the SRRE for recycling program planning purposes. .yam 1~1+.ac E`E`~•~" ,o CODNCIL AGENDA Item ![eating Date 12/15/92 TITLE: Public Hearing to Consider Adoption of AB939 Source Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE) Resolution No. Approving the SRRE and HHWE and Authorizing that Both Documents (As Amended) be Forwarded to the County of San Diego for Inclusion in the Countywide Integrated Waste Management Plan SDBMITTED BY: Principal Management Assistant Snyder Conservation Coordinator REVIEWED BY: City Manager (4/5ths Vote: Yes_ No % ) BACKGROUND: The California Integrated Waste Management Act of 1989 (AB939) required that all cities and counties prepare formal plans aimed at wastestream diversion goals of 258 by 1995 and 508 by the year 2000. Specifically, cities are required to adopt two "elements," one addressing source reduction, recycling and composting programs (SRRE), and the other addressing the elimination of illegal disposal of household toxins (HHWE). Once adopted, the city "elements" are to be forwarded to the County for inclusion in a Countywide Integrated Waste Management Plan (CIWMP). Failure to comply with the preparation of a plan and achievement of the wastestream reduction goals may leave a jurisdiction subject to State-imposed fines of up to $10,000 per day. The law required that two public hearings be held prior to adoption of both documents. The first public hearing requirement was met when the preliminary documents were accepted at the City Council's regular meetings of 11/19/91 (SRRE) and 12/17/91 (HHWE). At that time, staff was directed to accept public comment during the designated period, address CEQA requirements, and return to Council for adoption of the final set of documents when appropriate. This public hearing completes the second requirement and allows Council to consider adoption of the plans to be forwarded to the County for inclusion along with 18 other jurisdictions in the Countywide plan. The original documents total more than 200 pages and, therefore, are not being included in this report but are available in the City Manager's office upon request. For Council's convenience, Executive Summaries of the original documents are included in Attachments A and B. Attachment C includes items received subsequent to Council's 1991 action and constitutes recommended amendments to the original documents now being considered for adoption. Page 2, Item Meeting Date 12/15/92 RECOMMENDATION: Adopt resolution approving the SRRE and HHWE (original and amendments), subject to changes required by subsequent legislation and updated information, and authorizing both documents be forwarded to the County of San Diego for inclusion in the Countywide Integrated Waste Management Plan. BOARD/COMMISSION RECOMMENDATION: The Resource Conservation Commission will review and discuss this report at its 12/14/92 meeting. A verbal report of the Commission'B comments and actions will be presented at the public hearing. Minutes can be forwarded to the Council when available if so requested. As was the practice with the draft documents, copies of the report have also been provided for information to the Growth Management Oversight Committee and the Chula Vista 21 Subcommittee. DISCIISSION: As noted during the previous public hearings, the planning process for meeting the goals set by AB939 is volatile and dynamic, although the goals (and penalties) are fixed. Since the law was passed in 1989, the SRRE and HHWE documents as originally envisioned by AB939 have been continually affected by legislative changes and interpretation, economic conditions, public input and program needs. The remainder of this report will describe the significant changes that have taken place since this issue was last visited by the Council, as well as the documents being recommended for adoption at this time. Sicnificant Events Since December 1991 Staff has received public and agency input, conducted CEQA evaluation of the documents, and moved forward on individual program components in the past year. Additionally, there has been legislative activity which has affected the AB939 planning process as well as local mandates which have influenced the City's program planning. PUBLIC AND AGENCY COMMENTS The general public was given opportunities at three public hearings to provide comments on the City of Chula Vista's SRRE and HHWE. Staff was also available to accept oral and written comments through January 24, 1992 as authorized by Council. No substantive comments were received from citizens of Chula Vista regarding these specific documents. Comments received from the general public at a regional (SANDAL) public hearing on 1/24/92 did not impact or pertain to Chula Vista's plans. 7.0 EDUCATION AND PUBLIC INFORMATION 7.1 EXISTING CONDTITONS The City of Chula Vista has amulti-faceted education and public information program that includes flyers, brochures, a recycling hot line, media releases and interviews, and public presentations. The city is beginning its business outreach and backyazd composting programs with associated fliers and contacts through working with the local chamber of commerce and local gazden clubs. The I Love a Clean San Diego organization also has ongoing public education and information programs. 7.2 ELECTION OF ALTERNATIVES The best overall strategy is a comprehensive mix of techniques that includes: Public Education • Direct mailing of brochures and newsletters to city residents and businesses. • Canvassing at stores and residences door-to-door. • Targeted brochures to households whose first language is not English. • Public service announcements on local television and radio stations. • Community leader presentations at civic, neighborhood, church, social service and business organisation meetings. • Information booths at shopping malls and community events. • Recycling classes and field trips as part of school curriculum for grades one through 12. • Speaker's bureau of experts, public officials, and other informed persons that would be available to make presentations on recycling. ztm.oss-rcrorrnvcxuuvsricxmwvsr.axi. ES-22 Page 3, item ![eating Date 12 1 92 The SRRE and HHWE were distributed to adjoining jurisdictions for comments on how Chula Vista's plans were seen to impact other cities, if at all. Comments received from the cities of San Diego, National City and imperial Beach indicated 'no concern and reiterated the need for cities to continue to approach the waste reduction and household hazardous waste problems within a regional context. Finally, comments were received from the staff of the State agency, the California Integrated Waste Management Board (CIWMB) as required by AB939. Those comments are included in jfttachment C which amends the original documents. The comments are provided for an individual jurisdiction to act upon in adoption of the Countywide Integrated Waste Management Plan which is not required for San Diego County until 1994 (or later, depending on the promulgation of State regulations.) Briefly, the CIWMB staff had no comments on .the HHWE and recommended adoption "as is." Regarding the SRRE, CIWMB staff concluded that the programs and schedules within the draft CIWMBestregulationsyandlguidelines for plreparing the document the The majority of the comments related to the waste generation and composition component of the SRRE which was prepared on a regional basis by the County since the disposal system is maintained choiceaofysampling methodology was of concern to the CIWMB staffs It was recommended that the waste composition and quantity data be revised in the Countywide plan to comply with State standards. The County is presently conducting a solid waste generation study for all cities within the County and it is planned that the results will be able to address this concern. The remaining comments by addendum to the draft SRRE also included in ~ttachmentsCd in the ENVIRONMENTAL REVIEW The City's Environmental Review Coordinator has determined that the SRRE and HHWE are categorically exempt under class Guidelines since of the California Environmental Quality Act (CEQA) g the proposed project will not result in a serious or major disturbance to an environmental resource. When the SRRE and HHWE are adopted by Council, City staff ~eldl file the appropriate Notice of Exemption as procedurally raga' Page 4, Item Meeting Date 12/15/92 LEGISLATIVE CHANGES During the past year there have been two significant Assembly bills enacted which have affected the AB939 planning process as originally established. AB2494 changes the formula of the wastestream reduction from diversion-based to disposal-based. This amendment was favorable to all cities in San Diego County where the disposal system is operated countywide. Dltimately it lessens the financial and administrative burden originally placed on cities to document the amount of source reduction and diversion taking place before the intended wastestream reaches the possible point of disposal. Instead, emphasis will be placed on measuring the amount of material entering the landfill system, documenting jurisdiction of origin, and monitoring expected reductions for goal attainment. What this change means to the SRRE as a planning document is that future guidelines and regulations will need to be promulgated in order to implement this shift. Adoption of the SRRE at this time needs to leave flexibility for such changes. Another legislative change was the enactment of AB2292 which recognized that the CIWMB'B implementing regulations for AB939 were not finalized. This Assembly bill sets n county's submittal date for the countywide plan at 18 months following acceptance of the CIWMB regulations by the State's Office of Administrative Law. it does not, however, change the goal deadlines of 258 diversion by 1995 and 508 by the year 2000. For San Diego County and the City of Chula Vista, this change means that review and adoption of the Countywide integrated Waste Management Plan (CIWMP) will take place after the originally required date of January 1,1994. Finally, a critically important legislative mandate was imposed during the past year by the County of San Diego. The Mandatory Recycling Ordinance was adopted by the Board of Supervisors to ban (on a graduated timetable) receipt of certain recyclable materials at the County's landfills. Cities using the landfills (directly or through designated haulers) are subject to load checks and fines if illegal materials are found entering, unless cities adopt and enforce local mandatory source separation ordinances. The County's Mandatory Ordinance is noted in the SRRE, however the City's adoption of a local ordinance took place in January 1992. PROGRAM ACTIVITY Council is aware that the City has continued to move forward on the implementation of individual recycling programs which are important and needed to meet the 258 and 508 diversion goals, as well as the County and the City's mandatory source separation requirements. In the past year the City has also received two awards for outstanding ATTACHMENT A: SRRE ERECUTIVE SUMMARY This is a summary of the Source Reduction on Recycling Element (SRRE) prepared for the City of Chula Vista by Camp Dresser & McKee, Ina (CDM) dated October 1991. The report is divided into the following ten sections: 1.0 Statement of Goals and Objectives 2.0 Initial Solid Waste Generation Study 3.0 Source Reduction Component 4.0 Recycling Component 5.0 Composting Component 6.0 Special Waste Component 7.0 Education and Public Information Component 8.0 Facility Capacity Component 9.0 Funding Component 10.0 Integration Component 1.0 STATEMENT OF GOALS AND OBIECTIVES This section provides a brief overview of the regulatory background that relates to the SRRE, as well as the goals and objectives of each component program that will help the City of Chula Vista meet the mandated 25 and 50 percent diversion required by State Assembly Bill 939 and comply with the county mandatory recycling ordinance. Refer to Table ES-1 for a summary of component goals. The short-term objectives of Chula Vista's source reduction program are to educate the public about source reduction activities and to modify city procurement policies. The medium-term objective is to encourage source reduction behavior through the use of public information and business outreach programs, economic incentives and rate structure modifications, point-of-purchase signage, as well as the promotion of source reduction legislation. ~.osr-rc-corrnvcxuuvsrictnnwvsr.t~rn. ES-1 The city's short-term recycling objective is to divert 49 percent of the readily recyclable material that is currently being disposed, primarily through the implementation of mandatory recycling programs for each ]and use sector in compliance with the San Diego County mandatory recycling ordinance. The city's medium-term recycling objective is to capture 80 percent of the readily recyclable material that is currently being disposed. The city has also laid out some objectives for developing markets for recyclable material, including establishing a local waste exchange clearinghouse, attracting recycling firms to the south bay and promoting the purchase of recycled materials by the public and private sectors. The city's short-term composting objective is to remove at least 30 percent of the industrial, commercial and residential yard and wood waste stream. The medium-term composting objective is to remove at least 79 percent of the industrial, commercial and residential yard and wood waste stream. The city will also provide market development assistance for compost and mulch and will use these products in city parks and open space areas. The objective of Chula Vista's special waste program are to comply with the county mandatory recycling ordinance, ensure proper handling and disposal (including adequate disposal capacity), and where feasible minimize, reuse and recycle all special wastes generated within the jurisdiction. More specifically, the short-term objectives include continuing the recycling of asphalt and composting of sewage sludge, continued sponsoring of citywide garage sales and community cleanups, and encouraging the use of retreaded tires. r 2.0 INTTiAL SOLID WASTE GENERATION STUDY The Solid Waste Generation Study is divided into three subsections and includes descriptive information about the City of Chula Vista, current solid waste practices, current and projected solid waste quantities, and disposal stream composition data. zm9.oss-rc-corrnvcxuuvsncxmwvsr.rra. FS-3 Table ES-1 CITY OF C13ULA ~'LSTA SUMMARY OF COMPONENT GOALS COMPONENT PROGRAM WASTESTREAM REDUCTION Short-Term (1995) Medium-Term (2000) Source Reduction 1 2 Recycling Residential CommerciaUIndusirial 6 10 11 15 Composting 8 21 Special Waste 0 1 TOTAL 25 50 uo9.os~rc-corrnvcxtnwvsricttuuvsr.arn. FS-2 Table ES-2 CTTY OF CHULA VISTA POPULATION AND SOLID WASTE DISPOSAL PROJECTIONS YEAR POPULATION' WASTE QUANTTI'Y ('TONS/YEAR) 1990 135,163 180,071 1991 137,863 183,668 1992 140,563 187,265 1993 143,263 190,862 1994 145,963 194,459 1995 148,663 198,056 1996 150,691 200,758 1997 152,719 203,460 1998 154,747 206,162 1999 156,775 208,863 2000 158,803 211,565 2001 160,211 213,441 2002 161,619 215,317 2003 163,027 217,193 2004 164,435 219,069 2008 165,843 220,944 2006 167,253 222,822 The San Diego Association of Govemmenu Series 7 forecasu for 1990, 1995, 2000 and 2006 were revised specifically for preparation of the San Diego County Source Reduction and Recycling Elements. This revision incorporates 1990 census figures, series 7 growth rates and current trends in housing completions. nog.os~rc.corrrivcxuuvsrrcxutwvsr.Pxc, ES-5 The City of Chula Vista contracts with Laidlaw Waste Systems to provide solid waste collection and disposal services for all residential, commercial, industrial and other waste generators within the city limits. The waste material is hauled to the l~tay Landfill located in southwestern San Diego County, east of Interstate 805 and north of Otay Valley Road. The landfill is owned by San Diego County and operated by Herzog Contracting Corporation. Diversion practices in 1990 in the City of Chula Vista included all material that is picked up by the residential curbside program, taken to drop-off and buy-back centers, donated to nonprofit organizations for recycling or reuse, and salvaged by scrap dealers. The estimated diversion through recycling activities is approximately 2442.6 tons per year for a total recycling rate of 1.3 percent. In addition, Chula Vista's residential curbside recycling program, which began in 1991, diverted an average of 274 tons of recyclables per month between February and June, 1991. Although there are no composting facilities within the jurisdiction, the city's sewage sludge is being composted on Fiesta Island, diverting 11,315 tons of material away from disposal. In 1990, source reduction, recycling, and composting activities provided the City of Chula Vista with a diversion rate of approximately 7.2 percent. The determination of a per capita solid waste generation rate provides a numerical value which can be applied to population increases to project future solid waste quantities. The City of Chula Vista has a base yeaz waste disposal of 7.3 pounds per capita per day. Waste disposal projections (without increasing diversion rtes) for the short- and medium-term planning periods are provided in Table FS-2. Quantitative field analysis methodology was used to characterize the waste categories and waste types generated by the City of Chula Vista. The results of the waste sampling aze provided in Table FS-3. aor.os~rc-corrnvcxcnwvsvcrnnwvsr.Nxr. ES-4 3.0 SOURCE REDUCTION COMPONENT Source reduction programs typically focus on: • reducing use of non-recyclable materials • replacing disposable with reusable materials • reducing packaging • reducing amount of yard waste generated • purchasing repairable products and recycled products • increasing the efficiency of the use of materials Source reduction program alternatives were evaluated according to the following criteria: • .Effectiveness in reduction of waste • Hazards created • Ability to accommodate change • Consequences on the waste (i.e. shifts) • Whether can be implemented in short- and medium-term planning periods. • Need for expanding building facilities • Consistency with local conditions • Institutional barriers to implementation • Estimate of costs • Availability of end uses of diverted materials The program and implementation schedule in Table ES-4 is recommended for the City of Chula Vista. zzo9.oss-TC-corrnvcxtruvsricfnnwvsr.rt+i. ES-7 Y Table ES-3 CTTY OF CHULA VISfA SOLID WASTE COMPOSITION SUMMARY Waste Component San Marcos Synmore Otay Miramar Total Pwrrxnt (96) Cardboard 0.0 0.0 12006.3 10.2 12016.5 6.7 Newspaper 0.0 0.0 8133.6 4.5 8138.1 4.5 Mixed Paper 0.0 0.0 11585.1 9.2 11594.3 6.4 HB Ledger 0.0 0.0 2578.6 1.4 2580.1 1.4 Glass 0.0 0.0 4748.2 4.3 4752.5 2.6 Film Plastic 0.0 0.0 3565.4 2.6 3568.0 2.0 Hard Plastic 0.0 0.0 4357.7 2.9 4360.6 2.4 Diapers 0.0 0.0 3809.4 0.0 3809.4 2.1 Other Misc.* 0.0 0.0 58744.2 29.0 58773.1 32.7 Tin Cans 0.0 0.0 2175.1 0.0 2175.1 1.2 Aluminum Cans 0.0 0.0 401.3 0.5 401.8 0.2 Yard Waste 0.9 117.7 31162.2 18.1 31298.1 17.4 Wood Waste 0.7 26.9 17418.2 11.3 17456.3 9.7 Concrete 0.6 25.0 1133.4 33.9 1192.4 0.7 Asphalt 0.1 2.9 59.6 2.1 64.8 0.0 Dirt/Rock/Sand 0.9 129.0 3113.4 73.4 3315.9 1.8 Roofing 0.1 44.8 652.5 0.6 697.9 0.4 Drywall 0.2 22.1 457.6 1.2 481.0 0.3 Mixed Construction 2.4 454.9 12478.0 90.6 13023.5 7.2 Special Wastes 0.0 0.0 286.2 0.0 286.2 0.2 Total 6.0 623.4 178866.2 295.9 179991.4 100.0 'Other Misc.' category is equivalent W 'non-ferrous", 'natural' and 'synthetic textiles' 'organics", 'residuals", 'puttracibles', 'salvage/composite' and 'inert materials' categories. nw.oss-rc-corrnvcxutwvsricttvtwvsr.er+t. ES-6 participating on a Technical Advisory Committee (TAC) of key county and city staffs (from all over the county) and solid waste consultants. The TAC was formed to address countywide solid waste issues and meets twice a month. 4.3 EVALUATION OF ALTERNATIVES Alternative recycling programs were evaluated according to the same criteria listed for source reduction alternatives. The alternatives and issues evaluated included: • Source separation • Residential curbside collection • Drop-off centers • Buy-back centers • Scheduled collection • Central processing facilities • Materials recovery facilities - law technology - medium technology - high technology • Marketing of recyclables Another approach at addressing the requirements of AB 939 is through the development of a regional MRF, that would be operated in conjunction with the Prison Industry Authority (PIA). The PIA proposes a 1000 ton per day waste recycle energy plant that would use inmate labor from the Donovan Correctional Facility. The goal of this program is multifaceted. The inmates would separate recyclable materials from the mixed municipal solid wastestream. The organic fraction of the wastestream, in turn, would be used to produce electricity and steam using biogas produced through anaerobic digestion. In segregating the recyclables from the remainder of the wastestream, the PIA proposed using a series of mechanical and handsorting operations that would allow for the separation of paper, glass, aluminum, plastic, ferrous metal, wood, and related T109.053-TGCOrr/I11CNiJI.AVST/C}iIJ7AVSr.PN1. FS-9 4.0 RECYCLING COMPONENT 4.1 PRIORITY WASTE TYPES The general waste categories that will be targeted as part of Chula Vista's recycling program are paper, plastic, glass, metal, construction debris, and yard waste. The targeted percentages for recovery for the short- and medium-term objectives are to remove 49 percent of the materials identified for recycling by 1995 and 80 percent by the year 2000. 4.2 EXISTING CONDITIONS The City of Chula Vista has had a citywide residential curbside collection program since February, 1991 (a pilot program started in 1989). Current participation rates are approximately 82 percent of all the single family and multi-family households that receive curbside solid waste collection. Material recovery has averaged 274 tons per month. The city's internal office recycling program diverted over 17,000 pounds of recyclables between July and September, 1991. The city has a number of ongoing recycling programs for the various land use sectors in the city. Current city programs for the residential sector include annual citywide garage saes, quarterly community clean-ups in targeted neighborhoods, and an extensive public information campaign, a block captain program, and curbside collection of recyclables. Ongoing programs targeted for the commercial and industrial sector include the deve]opment of a business recycling data base, targeting of businesses for the development of office source reduction programs, (business recycling outreach program), and the recycling of asphalt and composting of yard waste from city operations. The I Love a Clean San Diego group has developed an disseminated a school curriculum which addresses recycling, source reduction and composting. This group also offers a hot line service which anyone in the county may call with recycling questions. The city has been ~.os~rarnrrnvcxUUVSncxinwvsr.rrn, ES-8 Tabk ES-4 CITY OF CHULA VISTA SOURCE REDUCTION COMPONENT SHORT-TERM IMPLEMENTATION SCHEDULE Completion Date I. Information end Public Education Continue civic center wur« roduction/recyclingprogrsm Ongoing Consumer public education program Ongoing Continue business recycling outneuh program Ongoing Implement pointot-purchase aignage 2. Citv Leedershio Lobby far state legislation Ongoing Develop and implement city procurement ordinance June 1992 3. Rate Structure Modifications Evaluate variable can rate program Decanber 1993 Sponsor community cleanups and citywide garage sale Quarterly/snnually 4. Technical Assistance Apply for TAP Grant for waste exchange program and continuing business recycling outreach snd civic center recycling programs October 1991 Develop and implement city waste exchange program or establish cooperation with state program June 1992 Implement backyard composting program November 1991 6. Monitorine Establish business Source Reduction/Recycling database October 1991 Medium-Term activities will be established based upon the result of the programs snd activities conducted during the short-ICtm period. uo9.os3-rccnrrnvcxvlwvsrrcxtnwvsr.rrrt, FS-11 s materials. The organic, or non-recyclable portion of the solid waste stream, would be anaerobically digested, in wnjunction with sewage generated by the prison. This process would provide steam and electrical energy for the prison facilities, as well as the availability of electricity for sale to local utility users. This project is only in the formative stages and the impact that the PIA program will have on the overall SRRE approach, in terms of scope and time of implementation, must still be identified. 4.4 PROGRAM SELECTION AND IMPLEMENTATION The backbone of Chula Vista's short-term recycling program is the planned implementation of mandatory recycling for all land use sectors (single family residential, multi-family residential, industrial and commercial/public uses) according to the schedule established by the San Diego County mandatory recycling ordinance. The details for each of these programs are still under evaluation by the city. Chula Vista will also establish a business recycling outreach program, a waste exchange program, and a backyard composting program. The city's in-house office recycling program will be expanded. The city's recycling program also includes the encouragement of recycling companies to locate their operations within the city and an extensive public information nd education campaign. A comprehensive listing of the various aspects of Chula Vista's recycling program and a schedule for implementation are provided in Tables ES-5 and ES-6. In addition, the County of San Diego is planning an extensive public information campaign in conjunction with implementation of the County Mandatory Recycling Ordinance. 4.5 PROGRAM IMPLEMENTATION The programs and implementation listed in Tables ES-5 and ES-6 are recommended for Chula Vista to achieve the mandated diversion goals. zzov.oss-rccorrnvcxuuvsncxuuvsr.rr~n. ES-10 Tabk ESS (mn't) CITY OF CHULA V/STA RECYCLING COMPONENT SHORT-TERM IMPLEMENTATION SCHEDULE Activity Projected Date 3. CommercieUOffice Recvcline Proerams Apply for county TAP gent to continue city oflicc recycling and October 1991 business outreach programs Continue to expand city of5ce program and buaineas outreach Ongoing progtm Develop a recycling data base Ongoing Determine approach to commercial recycling program January 1992 Cotrunercial recycling contract award (if appropriate) July 1992 Begin enforcement of mandatory commercial recycling ]uly 1993 Begin enforcement of mandatory industrial recycling October 1992 Establish waste ezchnnge program June 1992 4. Draft a recvcline dwien ordinance for space allocation January 1992 zzov.oss-rccorrnvcxutwvsucxutwvsr.t~n. FS-13 ,. Table ESS CITY OF CHULA VISTA RECYCLING COMPONENT SHORT-TERM IMPLEMENTATION SCHEDULE ~~Y Projected Date 1. City Mandatory Rxveline Ordinance Ordinance drafted November 1991 Ordituna ~+~ March 1, 1992 2. Residential Recvcline Proeams Unplement baclryard composting pilot program November 1991 Continue block captain progam Ongoing Continue to promote and expand single family curbside collection of Ongoing recyclables Decision on type of RFP for collection/composting of yard wastc November 1991 Issue RFP for residential yard waste collection March 1992 Residential yard wastc contact award July 1992 Enforcemcnt of yard waste collection progam fanusry 1993 Determine approach to muhi-family residential recycling program fanuary 1992 Multi-(amity recycling contact sward (if appropriate) July 1992 Implement multi-family recycling program (enforce mandatory recycling) July 1, 1993 Continue to sponsor community cleanups Quanerly Continue to sponsor citywide gauge tales ,~,,,,,,,vy Begin enforcement of mandatory tingle family recycling March 1992 zzo9.oss-rc-corrnvcxuuvsrrcx[nwvsr.prn, FS-12 . 4.5 MONITORING AND EVALUATION In order to assess the effectiveness of a residential recycling prograrn, it is essential to gather and evaluate a variety of operational data. The key items to be monitored aze: • Set-out rates • Participation rates • Recovery quantities • Materials capture rates • Compliance with processing specifications (e.g. level of contamination, minimum quantities) • Vehicle performance and collection • Costs and revenues In the short-term, the commercial and industrial recycling programs will be based on voluntary participation with guidance and direction from city staff. When mandatory recycling goes into effect, businesses may still be allowed to make their own recycling arrangements with permitted haulers. Therefore, in order to assess the effectiveness of a commercial/industrial recycling program, it is essential to work closely with the business community in establishing and measuring program effectiveness. The items that can be monitored include: • Material capture rates (number of trailer pulls and tonnage records) • Periodic commercial/industrial establishment surveys (e.g., in conjunction with business license renewals, as the city recently began to require) • Commercial waste stream audits nog.os3-rccorrnvcxinwvsricxmwvsr.rrn. FS-15 Tabk ES-6 CITY OF CIIULA VISTA RECYCLING COMPONENT MEDIUM-TERM IMPLEMENTATION SCI~DULE ~~y Projected Date 1. CommeroieUORce and Industrial Recvcline Proerams Evaluate existing program effectiveness June 1995 Pviluate posatble equipment/program changes July 1995 2. Residentisl Curbside Muhl-Material Recvcline Proerams Eviltutt existing program effoctiveneas May 1995 Evaluate possible program changes May 1995 3. pilot Multi-Family Recvcline Program Evaluate mu]ti-family recycling program effectiveness January 1996 Evaluate possible program changes January 1996 4. Materials Recovery Facility Evaluate city's success in attracting MRFs to the arra and evilus[e May 1995 the need for additional facilities 5. Transfer Facility Consider cooperation with county transfer facilities (cutxngy in the July 1995 planning process) 6. Education and Public Information Assess effectiveness of information program January 1995 Modify infomtationil materials N combination with prognsmmatic Ongoing changes aw.oss-rc-corrnvcaul.~vsrrcxtll.~vsr.rrrL ES-14 • Composting technologies - preprocessing - aerated static pile - in-vessel - windrow/static pile • Program scale - local - subregional - regional • Marketing and distribution - local - bulk sales to wholesalers - turnkey contract 5.3 PROGRAM SELECTION AND IMPLEMENTATION The selection of a composting program has been based upon the objectives previously defined; consideration of existing conditions in Chula Vista; the requirements of the county mandatory recycling ordinance; and the need to maintain program flexibility. The composting programs and implementation schedules planned for the City of Chula Vista aze presented in Tables ES-7 and ES-8. 5.4 MONITORING AND EVALUATION The monitoring of the composting program will be closely linked with the recycling program and parameters will be similaz. nog.os~rc-corrnvcrnnwvsricxuuvsr.rxi, ES-17 ,. 5.0 COMPOSTING COMPONENT 5.1 EXISTING CONDITIONS According the 1990 waste characterization study, approximately 27 percent of Chula Vista's disposal stream is composed of yazd and wood wastes. The city does not have a comprehensive yard and wood waste composting program at the present time. The Chula Vista Public Works Department is mulching yazd waste from city parks and public green open spaces. Some mulching also occurs at the Otay Landfill where Chula Vista's yard waste is disposed, but it is not known how much of Chula Vista's yard waste is being mulched. In addition, sewage sludge from Chula Vista is being composted on Fiesta Island (see Section 6.0 of this Executive Summary). 5.2 EVALUATION OF ALTERNATIVES Composting alternatives were evaluated according to the criteria listed for source reduction alternatives. The alternatives evaluated included: • Waste storage/collection - source separation/collection - commingled collection - mechanical separation - mixed solid waste composting • Feedstocks - high carbon/low moisture - high nitrogen high moisture zzo9.ass-rc.corrnvcxuiwvsricxinwvsr.s+rn. ES-16 ,. Table ES-7 CITY OF CHULA VISTA COMPOSTING COMPONENT SHORT-TERM IlVIPLEIVIENTATION SCHEDULE ACTIVTfY PROJECTID DATE 1. Continuous Composting of Sewage Sludge. Ongoing 2. Draft City Recycling/Composting Ordinance and November 1991 City Procurement Ordinance. 3. Backyazd Composting Program a. Implement pilot program. November 1991 b. Expand program. 1992-1995 4. Residential Yard Waste Collection/Composting Program a. RFP decision. November 1991 b. Issue request for proposals. November 1991 c. Begin public education. December 1991 d. Begin greens collection. January 1992 e. Enforce mandatory yard waste separation. January 1993 5. Commercial/Industrial Composting a. Continue business outreach program. Ongoing b. Begin enforcement of mandatory industrial recycling/composting. October 1992 c. Determine whether to issue an RFP for commercial recycling/composting. November 1991 d. Issue RFP April 1992 e. Begin enforcement of mandatory commercial recycling/composting. July 1993 6. Eastlake Composting Facility Pilot Program Ongoing 7. Compost Marketing a. Continue to use compost on city-0wned parks, golf course and landscaped areas. Ongoing b. Assist composting contractors in identifying end use mazkets in Chula Vista and in pursing those markets. 1992-1994 nos.oss-rc-corrnvcxuuvsncxui.+vsr.rrn. ES-19 ti 6.0 SPECIAL WASTE COMPONENT 6.1 TARGETED MATERIAL-S AND ALTERNA EVALUATION Special wastes are materials that require special handling or disposal because of physical, chemical, or biological characteristics. Most of this material cannot be diverted and will continue to be disposed in an environmentally sound manner (e.g. asbestos, street sweepings, and infectious waste). Septic tank pumpings and incinerator ash are not generated in Chula Vista. Auto bodies and grease trap pumpings are already being diverted. Only those special waste types with feasible new diversion alternatives were evaluated. These include sewage sludge (existing diversion), white goods bulky items, construction/demolition debris, and used tires. 6.1.1 SEWAGE SLUDGE The San Diego County Metropolitan Wastewater Treatment Facility (Metro) is responsible for treating and disposing of Chula Vista's sewage sludge. Digested sludge from the Metro facility is air dried at Fiesta Island in Mission Bay. The dried sludge is shipped to a private contractor, Corona Chino Farms. Chula Vista's sewage sludge generation is estimated at 11,315 tons per year, for which Chula Vista has taken existing diversion credit. 6.1.2 USED TIRFS Used tires create a number of problems when buried in landfills. Alternatives available for used fire diversion include incineration, retreading, and crumb rubber uses. However, due to air quality problems, potential health harards and the lack of end uses, none of these alternatives are currently considered viable for the diversion of significant quantities of tires away from landfill disposal. The city will reevaluate these alternatives at the medium-term planning stage. zm9.osirc-corrnvcxvuvsvcituiwvsr.rxi. ES-18 .- 6.1.3 WHITE GOODS/BULKY TI'EMS White goods include items such as refrigerators, air conditions, washers, dryers and other bulky appliances. Under the County Mandatory Recycling Ordinance, these are tazgeted materials for recycling in the residential and commercial sector. The City of Chula Vista will continue to sponsor annual citywide garage sales and quarterly community cleanups. The city will also include information about options for the sale or donation of used items as part of its public education program. 6.1.4 CONSTRUCTION AND DEMOLITION DEBRIS The major options for this special waste category include the reuse and recycling of concrete, asphalt, dirt, rock, sand, land clearing brush, and scrap metal. These materials aze targeted for industrial recycling under the county mandatory recycling ordinance. The major methods of asphalt recycling are cold or hot recycling. Concrete, sand, rock, dirt and metal recovered from construction and demolition activities can be reused as subgrade material. Land clearing brush can be mulched or composted. There will be more economic incentives to take clean construction land demolition material to private recyclers as landfill tipping fees increase. 6.2 PROGRAM SELECTION AND IMPLEMENTATION The selection of a special waste program has been based upon the objectives defined in Section 3.0 of this Executive Summary. The special waste program and schedule planned for Chula Vista are summarized in Table ES-9. xro9.os~rccrorrnvcxuuvsricxuuvsr.axr. ES-21 Table ES-S CHULA VLSTA COMPOSTING COMPONENT MEDIUM-TERM II-4PLIIKENTATION SCHEDULE ACTIVITY PROJECTED DATE 1. Evaluate Effectiveness of Residential, Industrial January 1995 and Commercial Composting Programs 2. Modify Programs as Needed to Improve June 1995 Effectiveness„ Including Public Information Materials/Methods 3. Expand Programs to Include Other Organic 1995-1999 Wastes (e.g., food waste) and Other End Uses (e.g., farm uses) 4. Continue to Expand End Use Markets for the 1995-1999 Compost 5. Require Loge Scale Planned Developments in the 1995-1999 City to Provide Internal Yazd Waste Collection/Composting and Use Own Compost 6. Consider Participation in Sub-Regional and Ongoing Regional Composting Programs 7. Continue Composting of Sewage Sludge Ongoing uo9.os~-n.corrnvicenruvsricxuiwvsr.rr+c, ES-20 promotions and Events • Promote a recycling day or recycling week. • Sponsor recycling contests among schools, youth groups, civic groups or neighborhoods. • Recycling awards to individuals, neighborhoods, businesses and community organizations. • Encourage Christmas tree recycling or use of live trees. • Hold specific material recycling drives and citywide garage sales. • Obtain celebrity spokespersons. • Continue to offer a reduced recycling service fee to senior citizens and low income households. • Continue to run block captain program. Pub]icity and Reminders • Advertisements in newspapers, on billboards and buses, in grocery stores and community centers. • Canvassing at stores and residences door-to-door. • Press releases and interviews for articles in local newspapers and magazines and local news television broadcasts. • Posters, bumper stickers. • Caps, buttons, t-shins. • Point-of-purchase signage. • Messages on shopping bags. • Notices on utility bills. • Telephone surveys. uos.oss-rc-con•nvcxuu~vsricxu~wvsr.rxi. ES-23 • Radio and television public service announcements shared among neighboring cities. • Participation in local TV and radio talk shows. 7.3 PROGRAM II~IPLEMENTATION Implementation of the public education information program should begin within the first month of each recycling program phase or approach. It is recommended that the city initiate each program with an extensive four month education campaign in which newsletters and brochures are sent to explain the programs. It is also recommended that the city hold several public discussions in which residents come to voice their opinions about the programs. Tables ES-10 and ES-11 outline the proposed tasks and schedules for short- and medium-term implementation of Chula Vista's education and public information programs. 7.4 MONITORING AND EVALUATION Monitoring and evaluation of the public information program will be closely linked with monitoring of other program components and will particularly focus on: • Public awareness • Participation rates • Material capture rates • Buyback center receipu and expenditures nog.os~rc-corrnvcxuuvsrictnn.~vsr.rm. FS-24 ,. TABLE ES-9 CTfY OF CHULA VISTA Special Waste Component Implementation $dtedule Activity Projected Date Short-Term Tuk 1. Enforce County Mandatory Recycling Ordinance (includes some special wastes) a. Single family residwtial March 1992 Industria] b October 1992 . c. Multi-family July 1993 residwtial /commercial 2. Continue private sector reporting Ongoing requirements for special wares 3, Continue to sponsor annual citywide Ongoing garage sales and quarterly commtmity clean-ups 4. Investigate second use markets for used April 1992 tires, demolition wute, tubber and grease trap pumpings u part of the city's business outreach and ware exchange program. Continue to recycle asphalt from city 5 . street demolition/maintenance Ongoing 6. Encourage the siting of additional January 1994 construction demolition recyclers in the city. Medium-Term Tuk 1. Evaluate special ware diversion January 1995 progress 2. Evaluate private sector reporting )aa11aT}' 1995 methods 3. Consider a cocomposting program ]anttary 1995 (yard waste and sewage sludge) 4. Evaluate business trutreach and wale Janttary 1995 exchange programs nog.oss-rc-comtvcxutwvs'rtcxutavsr.t~rtt. ES-25 Table ES-10 City of Chula Visfa EDUCATION AND PUBLIC INFORMATION SHORT-TERM Dr1Pi.EMENTATION SCHEDULE Activity Projected Date 1. Mandatory Recvclin¢ Procram-Stxcific Activities Promote Backyard Composting November 1991 Follow-up Public htformation and Workshops December 1991 Promote Yard Waste Collection Program November 1992 Follow-up Public Information and Workshops February 1993 Promote Commercial Recycling Ongoing Promote Multi-Family Recycling May 1993 Follow-up Public Information and Workshops (Commercial and August 1993 Multi-Family) Promote Industrial Recycling Ongoing Follow-up Public Information and Workshops November 1992 2. General Public Education Newsletters end Direct Mailing Ongoing Public Service Announcements Ongoing Promote School Cumculum Changes Ongoing Community Speaking Engagements Ongoing Develop Non-English Materials and Announcements March 1992 2. Promotions and Events Continue Special Rates for Seniors and Low Income Households Ongoing Recycling Evwts Yearly Citywide Garage Sale August Christmas Tree Recycling Program ]anuary Competitions and Awards Yearly 3. General Publicitv and Reminders Develop and Conduct Community Survey 1992, 1994 News Releases Ongoin8 Radio, TV, Newspaper and Magaane Interview and Ads Ongoing 7209.053-TCLOR/11/CHU3J,VSTlCHLJLAVS?.FNL ~-Zt) t. Table ESli City of Chula Vista IDUCATION AND PUBLIC INFORMATION COMPONENT MEDIUM-TERM IMPi,EMENTATION SCHEDULE- Activity Projected Date 1 2. 3 Public Education Evaluate and update material for public distribution ~B°t°g Medium-term program kickoff and existing program effectiveness update August, 1995 Promotions and Events Evaluate and update yearly promotion events Yearly 'target-group programs Ongomg Publicity and Reminders Recirculate communiq' surveys 1996, 1998 Radio and television public service amouncements and features Ongoing Evaluate staffing requirements May, 1995 zzo9.oss-TC-corrnztcxtnwvsucxutevsr.t~rn. ES-27 8.0 FACII.TTY CAPACITY The City of Chula Vista currently disposes of most of its municipal solid waste at the Otay Landfill, which can be divided into the Otay landfill and the Otay Annex Landfill. The county of San Diego expects to submit a closure plan for these landfills during the latter part of 1991, although the actual closures of these landfills aze not expected to occur during the SRRE planning period. The cities realize the importance of minimizing the quantity of solid waste deposited in the county's landfills in order to extend the life of the facilities. Towards addressing the potential future usefulness of the existing landfills, the county is proposing to expand the San Marcos Landfill and the Ramona Landfill. 9.0 FUNDING COMPONENT This section covers typical component facility costs and program funding alternatives available to the city. The capital and annual operating costs associated with the various SRRE components are estimated in Table ES-12. Funds for future SRRE programs will come from any or a combination of the following sources: • Recycling surcharge at disposal facilities in the form of tipping fee increases • Establish residential recycling surchazge fees for collection • Commercial/industrial recycling service fees • Variable rate structure • Business license fees • County and state grants • Market development and materials revenue zxos.os~TC-corrnvcxmwvsncxmwvsr.rM. ES-28 s Ea" ~ o $ Tag ~O en N ~ ~ r, ~ .~~~ M ~_ 4~ ~ ~p C O O O O Q ~ ,,, g ~ '~ pOp :d W a o Ns ~° g O '^ S M~ . w ~ C~7 ~~O z d o 4 P5 ~, a >~z O F v' ~ g E 8 o '^ ~ ° . az ~r rz< OU ~v o ~ c~ . ~. F ~ S N d c"1 ^"' . ~ ~ i9 L E A 69 'C fit 69 Up;~ V a , ~ O p ' C ~ H ~ . F Q ~ Q a 0 • 9 y ^ Y y iY_il o v ~ F W Z, ;g ~ ~ O D ~ d QQ. l• U p F p" Q y iA h, ~ o h G, C .~ ~' :: 0; U U a`i v ~ = 3 ~ ~~ o y ~ C~OU C 9 a ~ ~. ~ a V ~G E T ~ N y pp C e a ~ 9 T ~ 2 L: $ 0 G L u O ~ u ~ e u c OD r u ~ c a S ~ - u E a K ~ ~ 'e V ~ e u i 3 u ; ~ ° ~ E o ~ .~ 3 E u g • m '~ _ s ~ ~ ~ t 9 c ~ ~ e ~ ~~ o • e Y ~ O C V t s K Y T o ~ V u ~ a • u C .= ~ '~ ~ 4 T ~ 4 ' y q g y u < q u c e ~ ~ 6 ~ , N v. i • ~ u ~ ~ t ~ ~ y ~ ` ~ ~ ~ $ ~ € ~ 'u ~. Y $ ~ o. ~ C c e '.ra o lJ' ' ~ t F ~ ~ ~ r ,. N The City of Chula Vista is presently supporting all of its current programs related to recycling through franchise fees which are passed on as user fees, county grants and redevelopment funds. Similar mechanisms which utilize existing rate structures to the extent possible will be implemented by the city to support programs for the short-term through 1995. The city does not intend to build and operate its own recycling equipment and facilities but expects the private sector to provide equipment and facilities through a competitive bid or free market process. Several regional issues, such as the county's plans for building transfer stations in the South County and providing central regionally-based facilities, preclude a complete analysis of all the funding alternatives available to the City. The participation of several cities within a subregional area and the unincorporated county under a joint powers agreement (IPA) is one of these regional issues that could be considered. The feasibility analysis for any capital facilities will require an economic evaluation and assessment of the funding mechanisms dependent upon the structure of the JPA. 10.0 INTEGRATION COMPONENT The development and selection of alternatives for a source reduction and recycling program were based on an evaluation of existing practices and conditions, and the projected growth and needs of the city. Chula Vista's goal is to have an integrated solid waste management system capable of meeting both state-mandated reduction goals and the needs of its citizens in the most environmentally sound, efficient, and cost effective manner. This section presents the results of the evaluations conducted for the SRRE, summarizes the technologies and programs selected, and presents the schedule for program implementation. Targeted programs are shown in Table FS-13. zms.osa-rccorrnvcxmwvsricxmwvsr.rrn. ES-30 .. <~ w~ ~ U < C H U Z N N O ! 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