HomeMy WebLinkAboutRCC AGENDA PK 1993/01/25~~ ~=.
M E M O RAN D U M ~~~w. c~-~ ~~r>~~.~~yl.~~~
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DATE: January 14, 1993
TO: All B/C/C Secretaries
FROM: Beverly A. Authelet, City Clerk~~
SUBJECT: Attendance Policy
Attached is a copy of the attendance policy adopted by the City
Council. Please review and share with your Chair.
If you are having some problems with attendance on your commission,
please let me know. These guidelines need to be followed, but I
would like to know in advance of a problem.
Thanks.
Attach.
COUNCII, POLICY
CITY OF CEiUI~A VISTA
suslECr
POLICY
BOARDS, COMMISSIONS, COtM1ITTEES TRJMBER
(B/C/C) ABSENCES
110-03
ADOPTED BY: Resolution No. 13737
BACKGROUND
EFFECI'IVg
DATE
07-01-88 ~1 of 1
DATED: OS-16-88
Because of the problems associated with absences of members of various
boards, commissions and committees - lack of quorums and cancellations of
meetings - the City Council directed that a policy be initiated whereby a
member of any B/C/C shall be required to attend 75% of the meetings
called by that B/C/C during one fiscal year. This requirement includes
special meetings, conferences and workshops.
PURPOSE
To limit the number of times that the B/C/C's will have to cancel their
meetings due to lack of quorum.
POLICY
1. Thee shall be a required attendance at 75% of the meetings which
shall include workshops and conferences.
2. The B/C/Cs shall have the authority to grant approval for certain
types of excuses as approved by the City Council.
3. "Official" excuses shall be defined as illness (family and/or
personal), business coirmitments, vacations and "Acts of God."
4
5.
6
7.
An excused absence from any B/C/C meeting must be called in to the
.secretary of the B/C/C or to the chairman prior to the scheduled
meeting and shall be recorded in the minutes as excused or unexcused.
Any member who is nearing the percentage of missing 25% of the
meetings shall first be given written notice by the secretary or the
chairman of the B/C/C so that he/she can appeal to the B/C/C for a
waiver of the policy.
In July of each year, the secretary shall submit to the City Clerk a
record of attendance. This attendance record will note the
percentage of absences for the members for the preceding fiscal year
- July 1 - June 30. Any member missing 25% or more of tf]e B/C/C
meetings during the past year with pub official excuses shall
automatically have his/her seat vacated:
This policy shall become effective beginning July 1, 1988.