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HomeMy WebLinkAboutRCC AGENDA PK 1992/04/06MEMORANDUM DATBt April 2, 1992 TOs Resource Conservation Commission Members VIAs Doug Reid, Environmental Review Coordinator FROMs Athena Lee Bradley, Conservation Coordinator ~3 RS: County of San Diego Grant Award and Expansion of the City's Business Recycling Outreach Project Attached please find a Council Report describing a County of San Diego grant award for continuation and expansion of the City's Business Recycling Outreach Project. Your consideration and recommendations on the proposed expansion of the Project will be appreciated. If so considered, a recommendation to Council on the resolution would also be appreciated. As I have a conflicting presentation that I have been asked to give for that evening I will not be attending the meeting. Ms. Monica Jamroz, the current Business Recycling Outreach Project Intern, will be in attendance. As she is responsible for implementation of much of the Project, it will give her an opportunity to meet with you and visa versa. If the Project is approved by Council, Monica will probably continue with the expanded Project, as I have been very impressed with her abilities. This would also allow for continuity in the Project, and save time and effort in having to train someone new. If there are questions that you have that may not be able to be answered by Monica, please call me directly before Monday night at 691-5031. Thank you. COUNCIL AGENDA STATEMENT bRAF~' Item Meeting Date04/07/92 ITBM TITLE: Resolution Accepting a County of San Diego Technical Assistance Program Grant to Establish Commercial and Industrial Recycling Projects and Authorizing the City Manager to Execute a Service Agreement with the County. Resolution Amending FY 1991-92 Budget to add a Temporary, Part-time Position in Unclassified Service in the Waste Management Program and Appropriating Funds Therefor. SUBMITTED BY: Conservation Coordinator REVIEWED HY: City Manager (4/Sths Vote: Yes X No_) BACKGROUND: Last October, staff developed a proposal for commercial and industrial recycling projects in the City; Council authorized a $23,970 grant application be submitted to the San Diego County Recycling Technical Assistance Program (TAP) for program funding. The City has now been notified of a $11,373 grant award. The grant process was very competitive and only ten grants were awarded under the TAP III cycle. As originally established, the Business Recycling Outreach Project, partially funded through a County TAP grant (FY 1990-1991), was part of the City's Model Office Recycling Program. It involves targeting ten businesses in the City for the set-up of office recycling programs. Scripps Memorial Hospital, Robert Bein, William Frost & Associates, Bay Medical Plaza, the Eastlake Business Park and the San Diego Union Tribune have all been provided assistance by City staff in developing their in-house recycling programs through the Outreach Project. It is now staff's intent to use the new TAP grant (FY 1992) to expand the Business Recycling Outreach Project to establish a more comprehensive commercial and industrial recycling program which will support the following projects: 1) Office Recycling Project; 2) Service and Hospitality Recycling Project; and, 3) Industrial Recycling Project and Materials Exchange Bank. Attachment A contains a detailed description the projects. Since the City is only receiving partial funding of the original grant request, staff has been asked by the County to develop a revised budget that will become part of the service agreement to be filed with the County in order to begin the process for receipt of monies for program start up. Attachment B contains the Notice of Intent to Award from the County. Council is asked to review this report and adopt the resolution for the commercial and industrial recycling projects to begin. RECOMMENDATION: Adopt the resolutiorfz 1 BOARDS/COMMISSIONS Rfs"1MMENDATION: The Resource Cc._.oervation Commission will review this report at their April 6, 1992 meeting. A brief oral report of the RCC member's comments may be given to Council at this meeting, if requested. DISCUSSION: The proposed expansion of the City's Business Recycling Outreach Project to include additional commercial and industrial projects will benefit the City in helping meet the AB 939 diversion goals, as well as assisting businesses to comply with the mandatory recycling ordinance. The continued funding of the Business Recycling Outreach Project Intern will allow the expansion of the Project to additional offices, industries and restaurants/bars. The grant funds, amounting to $11,373, will be utilized to fund the salary, benefits and mileage reimbursement of the Project Intern, for 20-25 hours per week for a maximum of one year. The part-time temporary Intern position will be included in a new special budget unit established to track the expenditures of this grant. The County has requested that although they are not funding the total original amount requested ($15,430) they would like the same level of service in order to receive the grant funding. The City will thus need to provide a larger "hard match" than originally anticipated in order to meet the service requirements. This request is being made of other TAP grant recipients as well. Attachment C contains a copy of the proposed budget for the Project; this information will be forwarded to the County if approved by Council. The Project Intern will work with the City's Conservation Coordinator to continue gathering information for the City's business and industrial recycling data base and conduct business-to-business (walk- in) and telephone information dissemination about recycling, the County and City Mandatory Recycling Ordinance, AB 939, source reduction, waste exchange, and other aspects of commercial recycling. The intern will assist in the targeting of establishments for recycling program set-up; conducting waste audits; and, development and distribution of guidebooks, educational and promotional materials, and other project materials. The intern will also assist in conducting managerial and employee trainings for the recycling projects and organization of the business and industrial recycling roundtables, meetings and presentations. Providing the businesses with recycling guides and related project information, as well as promotional materials (posters, table tents, container labels, etc.) will not only reduce costs to the businesses, it will promote recycling to other businesses and customers, and assist in educating employees of the respective businesses. As part of the expanded Business Recycling Outreach Project staff will continue to search for alternative end-uses for those materials for which markets are currently limited, including plastics, mixed paper and mixed construction debris. Procurement of recycled products will be a primary component of the expanded Project fostering the importance of recycled product procurement for "closing the recycling loop." 2 Particularly applicable to the proposed Industrial Recycling Project will be the development of a "materials exchange bank." A listing of available "waste" by-products will be created, as well as listings of those "waste" materials that are "wanted" as feedstocks. The information will be forwarded to the California Integrated Waste Management Board for inclusion in their new CALMAX waste exchange program. All proposed project aspects, including program set-up, promotional material development, source reduction, procurement and participation in the materials exchange bank, will allow for a comprehensive approach to waste management, providing a model for other businesses and industries throughout the City. This comprehensive approach should allow for greater cost effectiveness to be realized, beyond the sale of recycled materials. Waste diversion accomplished through source reduction and materials exchange, combined with recycling, should allow participating businesses to realize cost benefits through the reduction in their waste disposal needs and costs. The model approach will allow the City to establish the projects as "pilots" to learn from the experience and develop programming to better serve the City's multi-faceted economy. Distribution of guidebooks and related project materials will allow for recycling information to reach over 500 businesses, allowing for additional program development to occur. City development and distribution of educational and promotional materials, staff experience, press activities, and all other related experiences cannot be underestimated in terms of Citywide educational value, both in the short-term and the long-term. FISCAL IMPACT: The total cost of the proposed expanded Business Recycling Outreach Project is $21,556, although this amount includes a "soft match" of $6,483 for the Conservation Coordinator's time which therefore is currently appropriated. The remaining Project costs of $15,073 require appropriation at this time in order to accept the grant and proceed with the Project. The grant funding, amounting to $11,373 will reimburse the City for the estimated costs associated with the Project Intern (salary & benefits @ $10,776; mileage @ $597). These funds can be appropriated directly to the new special budget unit. The City's "hard match" will provide funding for printing and postage, requiring an additional appropriation of $3700 (printing @ $2,975 & postage @ $725). It is proposed that this additional appropriation come from part of the unanticipated revenue received into the General Fund in February 1992 from County of San Diego Tonnage Grants. The City's hard match will be transferred from the General Fund to the special budget unit. As Council may recall, the Tonnage Grants are awarded from the County to the cities on a noncompetitive basis for each ton of material recycled from the residential wastestream. The County has awarded this money to the cities to be used for promotion and enforcement of the Mandatory Recycling Ordinance. The use of these funds for the proposed projects will benefit the City and the businesses in complying with the Mandatory Recycling Ordinance. 3 Attachment A BUSINESS RECYCLING OUTREACH PROJECT PROPOSED COMMERCIAL AND INDUSTRIAL RECYCLING PROJECT EXPANSION Office Recycling Project This project will expand upon Chula Vista's awarded TAP Grant (FY 1990- 1991), Model Office Recycling Program, to allow targeting of twenty (20) additional offices for complete recycling program consultation. The Office Recycling Guide, developed under the City's Model Office Recycling Program will also be distributed to 250 additional offices. Chula Vista has a relatively high proportion of small offices, which often find the cost and operation of recycling difficult to incorporate. The expanded project will particularly assist these offices. Additional information, including comprehensive procurement guidelines for commercial establishments, source reduction, and space allocation guidelines, will be developed and distributed along with the Office Recycling Guide. Continued development and expansion of the business recycling baseline begun under the TAP 1990-1991 award will also occur. Charitable organizations and "second-hand" stores will be included in the Materials Exchange Bank (described below) to encourage business donation of used office equipment and furniture. Service and Hospitality Recycling Project This project will involve the development of a "Guide for Restaurant and Hospitality Recycling," focusing on specific waste characteristics for these establishments (e.g., glass and cardboard); market specifications required; and collection characteristics pertinent to these types of establishments (including space limitations, contamination problems, employee turnover, etc.). Ten (10) establishments will be targeted for consultation and program set-up, to include restaurants, bars, motels, and hospitals of varying sizes; 150 guidebooks will be distributed to interested businesses. Vendor lists for recycling equipment and area recycling collection providers will also be included in the guide. A basic training will be developed that can be given to managers and supervisors, as well as employees. The training would be designed so that the managers/supervisors could then offer ongoing training to their respective employees. This will provide an innovative approach for accommodating the significant employee turnover prevalent in the service and hospitality industry. Two business recycling roundtables will be held in order to inform businesses about the requirements under AB 939 and the County Mandatory Recycling Ordinance, as well as to announce the available business recycling instructional materials and program set-up opportunities. All training materials and sessions would focus on specific characteristics inherent in the service/hospitality industry, including the problem of contamination, employee turnover, space limitations, staffing requirements, etc. Procurement and market development for the City and South Bay region) will also play a key role. Targeted businesses will be given all necessary training materials, suggested press materials, decals and signs to be placed in recycling areas and on containers, and promotional table tents, posters, and other materials. The business recycling data base started under the City's Model Office Recycling Program will be expanded to include service and hospitality establishments. 3. Industrial Recycling Project This project will involve development of a "Guide for Industrial Recycling" to include a complete listing of what is recyclable for industries (demolition and construction debris, metals, chemicals); vendors lists for equipment and area processors; material specifications, contaminants, etc. The focus will be on Chula Vista for industrial needs, but list industrial/construction debris recyclers for all of the County and throughout the State. All industrial establishments will be targeted for consultation and information dissemination through two roundtable discussions with area industrial representatives. Through these meetings, representatives will discuss with City staff specific impediments to recycling both industry-wide and in the region; recycling program development; and AB 939 and the County Mandatory Recycling Ordinance. Additional contacts will be made directly by City staff and through work with the Chamber of Commerce. Marketing tips; procurement; and market development will also be explored. A Materials Exchange Bank will be developed to promote the concept of materials reuse as a viable source reduction strategy. The City will work in conjunction with the State's new CALMAX materials exchange program to facilitate the distribution of this local listing throughout the State, as well as provide State-wide information for use by local establishments. City staff will also facilitate business participation in the State's Market Watch program to better encourage procurement of recycled products and joint purchasing practices. The business recycling data base developed under the Model Office Recycling Program will be expanded to include a baseline of industries, industrial waste characteristics, current recycling activities, and information to be included in the Materials Exchange Bank and Market Watch. Again, the focus will be on the needs of local industries, but include markets available in other areas of County and State. 5 ~ I CZnitrttu of ~~rt ~tPL~D ,TAMES G TAPP Dwwroa DEPARTMENT OF PURCHASING AND CONTRACTING (6i9) 69+2920 rpx Sladn] 5555 OVERLAND AVENUE, BUILDING 11 P.O. 00% 85975. SAN DIEGO, CALIFORNIA 921 d5~5975 MAR 1 ~0 1992 NOTICE OF INTENT TO' AWARD ~`~~.t~~~~--Z3 REQUEST FOR GRANTS PROPOSALS (RFGP) NO. 20009 -RECYCLING TECHA'ICriL ASS/STANCE PROGR.gM (TAP III) FOR THE COUNTYOF SAN D/EGO, DEPARTh1ENT OF PUBLIC lV'ORKS - SOLID WASTE Dl VISION, RECYCLING SECTTON. This is notice [hat [he County of San Diego announces its intent to awarJ [hc following grants subjeu to succcs(ul ncgotiatiotls, for the above-captioned RFGP [o the following entities: Retyci ing Eartb Droducts OryNall Retycl itg: equipment, site improvements 5100,000 u Hesa Spring valley Schools SMOOI Recycling: full program implemmtation f99, 9<2 Solana Rc<ya ens North County Coaposting: full program implementation 599,800 MasnWrn '_oni[ation Baler 550,000 ribrc Rcseurces Comnercisl/Industrial Recycling: equipment 550,000 San Oiego Recycling Commercial/Industrial Educstion: 3 yard bins 539,766 Grossnxxi[ College Offite/yard 4aste/Education: equipment, supplies, PR, conference 527,225 universal Retuse Of}ite Daper Recytling: 3 yard bins 525,000 City or Solana aescA Commercial/Office/Hospitality: full program inQlementat ion s21,89< City of Cf,ula vista O/f ice, Mospifality, IrldustriaL• intern salary b Denef its 511,373 The total of funds awarded a 5525.000.00, Questions or wmment with regarJ to this Notice of Intent to Award shoulJ he Jirectcd to the undersigned at (619) 495-5522 or at the address nn the Icucnc~aJ. 1A~1GC (;. TAPP, Director -~{G un Contra~cti/ng I~~ H. M. hIF.RTINEZ CORtruQilt,Q ~ffiler n': S,~lun P_ (llivae, Dc POnmenl nt Puhlir Workx - GdiA Wasm/Rcryrlin% SorGon (At< n1Cli_ F.n.rm Mmla, Dc(Li mncN of Public Wo~L. - tioL.l \Vaalc/Rrrydinµ tin: b.m (VS Otti ~1. I \nlualion Commiucc RIT No. 2(%%r).ii ICrista Vasa. ~ rJ Pciead on .ecsded o•x.