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HomeMy WebLinkAboutcc min 1984/12/01 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA Saturday, December 1, 1984 Council Conference Room 8:30 a.m. City Hall ROLL CALL Councilmembers present: Mayor Cox, Councilmembers Malcolm, McCandliss, Scott, Moore Councilmembers absent: None Staff present: City Manager Goss, Assistant City Manager Asmu s Mayor Cox opened the meeting announcing it was called to discuss goals, objectives and the surplus reserve. City Manager Goss submitted a suggested agenda for the meeting stating the main purpose this morning was to get the City Council's input into the goal-setting program. Councilman Malcolm stated he received his packet on Friday evening and did not have time to review it thoroughly. It was quite a large amount of information to absorb in one evening. Councilwoman McCandliss indicated she felt this was going to be a retreat type meeting whereby the Council would be discussing goals and objectives along with the evaluations of the City Manager, City Attorney and City Clerk. Councilman Scott agreed and stated it was too much information for the Council to absorb in just one or two days in any meaningful way; however, the Council could begin discussions in a general way. One of the information items he would like to have is what the other cities in the County are doing in setting their goal s. City Manager Goss explained that goal-setting is a part of the budget process. He submitted a plat showing a diagram of how goals and values are set and its flow through objectives, work program performance standards and evaluations. Mr. Goss explained the advantages of having goal-setting and how it fits into the work schedule; the definition of goals and objectives; focusing on establishing consensus on priorities; agreed that specific problems should not be solved at this meeting; and to focus on the present and the future and not on the past. BUILDING AND HOUSING City Manager Goss presented the goals submitted by the Building and Housing Department stating there is a potential for additional staffing in this department. In answer to the Mayor's questions, Director of Building and Housing Grady stated the broken tiles i n the Civic Center complex would be repaired within 60 days. As to the sound equipment in the Council Conference Room, the purchase order has gone out and the equipment will be received within 30 days. Mr. Grady then discussed the renovations taking place i n the Park Way Gym in order to accommodate handicapped persons. Councilman Scott questioned the implementation of the Community Appearance Program. Mr. Goss stated this will be done in the future. In the meantime, the staff is taking a look at authorizing the Zoning Enforcement Officer to issue citations. Council Conference - 2 - December 1, 1984 Council discussion ensued regarding staff's inspections of the hotel/motels; focus on cleaning up the residential areas; an ordinance for regulating dish antennae; possibility of an additional Zoning Enforcement Officer; goals toward having attractive landscaping in the City; the condition of the median islands; landscaping along the "E" Street bridge and along the entire trolley line; cleaning up the streets around the area of the Otay Recycling Park; having the Zoning Enforcement Officer participate in the next Council tour of the City. CITY ATTORNEY Council discussion focused on the "prime-target deep-pocket" problem the City Attorney noted in hi s written report. City Attorney Harron stated the City has been fortunate in not experiencing large judgment payoffs. Mayor Cox commented the League of California Cities should get involved in this particular type of legislation. City Manager Goss noted a goal submitted by the City Attorney to revamp the subdivision ordinance which has become outdated and difficult to work with. He indicated that this would not be possible with the present City Attorney's Engineering and Planning Departments workload. CITY CLERK In response to Council's questions concerning the goals for the City Clerk's Office, the City Clerk responded to the work load existing in the office; the back-log of work now pending; proposal for input into public TV; priorities for existing assignments; and the need for an additional Clerk. COMMUNITY DEVELOPMENT DEPARTMENT The Council indicated more work needs to be done on the industrial development program; the slide show being prepared by the Public Information Coordinator; the increased interest in the Otay Valley Road area and the need to have a person take prospective clients on a tour of that area; the goal to have an inventory of the vacant land and buildings within the City; and to assist developers and potential investors with information encouraging them to locate their firms in this City. City Manager Goss commented he is not recommending filling the Development Services Administrator's position at this time along with the Clerk position but to use this funding for economic development promotion. Councilman Malcolm referred to the Bayfront development indicating that the City should not lose sight of this project and should bring it to fruition. He added projects such as the Chula Vista Shopping Center, the second harbor entrance and the Otay Valley Road development all bring in sales tax and revenues to the City. Mayor Cox indicated the possibility of hiring a consultant or a lobbyist to work on the second entrance. Councilman Malcolm noted the 600 foot wide entrance approved i n Orange County. He suggested the Mayor or Council meet with Congressman Duncan Hunter since he is on the Armed Services Committee. Council Conference - 3 - December 1, 1984 Councilman Scott remarked he would like to have someone look at "balanced housing" in Chula Vista. Ten years ago a study was done on housing in Chula Vista. The City has now met their low-and moderate income housing; however, the other balance is the high-income housing which should be addressed. Councilman Scott noted the goals set out in the Community Development Department for the low-and moderate income housing indicating this should be put on hold right now. Mayor Cox referred to the renovation of the Memorial Bowl indicating it would not be effective unless it could accommodate community groups, theatres, etc. and suggested staff look into making this more functional. It should be a facility attractive for theatre groups, circus performances, symphonies, with dressing rooms and an additional room for stage props. Councilman Malcolm stated he would like to see more being done for the youth in Chula Vista - at the present time, quite a bit is being done for senior citizens. City Manager Goss stated at the time of Proposition 13, 6000 hours of Park and Recreation funding were cut out. A recess was called at 10:30 a.m. The meeting reconvened at 10:40 a.m. FINANCE DEPARll~ENT Director of Finance, Lyman Christopher, responded to Council's questions concerning general goals for his department; investment credit; auditing of motels and hotels in the area; evaluating the Risk Management function to determine the responsibilities of the Finance and Personnel Departments; and the pilot program of dog licensing. FIRE AND POLICE DEPARTMENTS City Manager Goss presented the department's goals noting a special section called "problems and opportunities". He highlighted some of the goals of the Fire Department: covering the Bayfront development; concern with the large amount of areas being annexed and the brush fire potentials; in the internal department the 2% at 50 has caused several retirements and new people are being hired; the physical fitness program - a proposal to develop a better program; automatic aid. In response to Council's questions, Di rector of Public Safety Winters explained the programs offered at Southwestern College for Police Officers; the program now being implemented for recruiting police reserves; and the expansion of the Neighborhood Watch Program. Councilman Scott referred to a newspaper article which stated that indoor firing rangesare causing officers who are tested to having an over-amount of lead in their blood. REVISED COPY Council Conference - 4 - December l, 1984 LIBRARY City Manager Goss submitted the Library goals and objectives noting the following problems and opportunities: 1. There is no plan for library services in the eastern territories. 2. The concern with the vendor for the automated circulation system. 3. Insufficient administrative support within the library - perhaps a · reorganization of the library may be proposed. 4. The space in terms of future expansion. Councilman Malcolm, referring to the last budget, stated over $100,000 was approved for the audio-visual division since it was reported that over 60% of the people using this material were Chula Vista residents. It is now reported that this percentage was not correct. The library is further proposing to provide more free films, visual aids and purchase additional Spanish books. Councilman Malcolm noted his objection stating less Chula Vista taxpayers' monies should be used for these purchases and more should be spent on books which will help and encourage all of the students to read. Library Director Lane stated the items listed in her goals were approved in the last budget. Councilman Scott agreed with comments made by Councilman Malcolm adding last year he proposed more money be spent on books and was told that the Library did not have the capacity for it. In answer to City Council's questions, Director Lane noted the per capita statistics for books; and the percentage of non-resident usage. Council discussion continued with the need for services in the EastLake area either by a bookmobile or branch Library; the Southwestern College Library which is now a public library; providing funds to supplement the books in that area; the priority should be on new books, not necessarily other language books; the priority should be given to educational cassettes rather than recreational cassettes; a storefront or bookmobile would house lO,O00 books; the parking problem around the Library. MANAGEMENT SERVICES DEPARTMENT City Manager Goss submitted the goals and objectives indicating the focus was to improve the revenue base. Revenues coming into the City is the bottom line of this Department's goals. He referred to one of the objectives which is to minimize the City's net data processing cost by obtaining $100,000 in revenue from contractural data processing services provided to other agencies. Mr.. Goss indicated this is a major opportunity to improve productivity in terms of efficiency and effectiveness. He noted, that in the long run, there will be extensive automation throughout the whole City. This will be done in the long range planning. Another goal is to speed up some of the studies that are being directed to the Management Services Department and perhaps the need for a consultant to help the Analysts. Councilman Moore referred to the word processing center noting the purpose of the equipment was to input data that would be revised and modified in several ways before the final copy and not just for everyday letters from the various departments. Council Conference _ 5 _ December l, 1984 PARKS AND RECREATION DEPARli~ENT City Manager Goss noted the goal s for the department which were in summary: 1. To continue the year round use of the City pools. 2. To manage the open space districts in a more efficient orderly manner. 3. The concept of parks in the EastLake development. 4o Implementation and membership, resident and non-resident system, for use of the Park Way Gym; emphasizing the programs for the youth such as soccer and other sport programs and concern with replacing the chairs in the Park Way Gym. PERSONNEL City Manager Goss submitted the goals as submitted by Personnel Department noting to implement the particular programs would require additional resources. Councilwoman McCandliss noted her deep concern with the increased cost of health insurance and hoped the Department would be working on a progra~ to reduce these costs. Councilman Moore referred to the Risk Management objective to protect the assets of the City by maintaining sufficient insurance coverage. He stated this should be a very high priority and the Risk Management reports should be modified to include staff time. In answer to Council's questions, Director of Personnel Thorsen explained the employment practices and the recruitment procedures. PLANNING Director of P1 anning Krempl submitted the Department's goal s and objectives. In answer to Council's questions, Mr. Krempl noted the Training Sessions the City recently had for the people who work at the counters. Director of Personnel Thorsen stated the Training Program conducted last year was attended mostly by clerical females. She is planning another program and hoped more employees will attend. PUBLIC WORKS City Manager Goss submitted the goals and objectives noting: 1. The reorganization plan includes Engineering, Public Works and Transportation. 2. The plan for Public Works facilities in the City and developing a maintenance management for the same. 3. A computerized aid design. 4. Advanced planning/the City's system of drainage facilties. 5. Staffing of departmental personnel. Council Conference 6 - December 1, 1984 Council discussion followed regarding retirement of personnel and advance notice given for these positions for recruitment purposes; to bring the department personnel up to level in view of developments coming in such as EastLake. City Manager Goss noted the procedure being used to fill vacancies in the department at this time. GENERAL GOALS AND OBJECTIVES 1. Mayor Cox referred to the list of goals expressed by the Councilmembers. He suggested no specific action be taken today on any of the goals but to refer them to the City Manager to be put into an order based on the comments made today and brought back for a future Conference some time in early January. Councilman Malcolm stated the street lighting policy should be docketed for that meeting. Mayor Cox asked the Councilmembers to submit additional goals to the City Manager for the January meeting. Councilwoman McCandliss stated she would like to have the traffic study for the Bonita Road traffic problem put on that agenda. MSUC (Cox/Scott) to docket: l) the street lighting policy and 2) the traffic study for Bonita/Sweetwater Road for an upcoming City Council meeting or a Council Conference. (Since two meetings have been cancelled - December 25 and January 1 there may be a desire on the part of staff to schedule a conference the last part of December). MSUC (CoxMoore) to refer the goals expressed by the Councilmembers, along with additional comments, to the City Manager, plus any additional input the Council wants to have and to ask him to come back with a listing of those other goals to discuss at a Council Conference to be scheduled for January 12. Mayor Cox asked the City Manager to get all this information to the City Council as early as possible. Another issue to be discussed in January is the budget reserve. Mayor Cox remarked he would like to have a decision made by the Councilmembers on what percentage of the reserves would be prudent to maintain. Councilman Moore noted the interest being earned on the reserves now is approximately equivalent to the sala~ increases given each year covering the cost of living. Councilwoman McCandliss stated she would like to see the City tours scheduled regularly on a quarterly basis. City Manager Goss said the meeting held this morning was a preamble to what will be discussed at the January meeting. The meeting adjourned at 12:35 p.m. to the next Council Conference scheduled for January 12, 1985 at 8:30 a.m. WPG:0512C PAG Mark T. Longley-Cook, Ph.D., R.C.E. LONGLEY-C OOK ENGINEERING, INC. Civil, Environmental and Transportation Engineering; Computer Modeling Consultants 1007 Fifth Avenue, Suite 1110, San Diego, California 92101 (619) 239-3056 r c'~ Ms. 3ennie M. Fulsaz, CMC City Clerk City of Chula Vista t : 276 Fourth Avenue :::: Chula Vista~ CA 92010 ~:::: December 17~ 198~ Dear Ms. Fulsaz: The minutes for the City Council meeting of December t~, 198~ for Item 11 contain two comments by staff regarding supposed errors in the Statement oi Facts attached to Mr. Spata's letter. The following is offered to clarify the record. "1. The statement states the staf£ initially recommended a smaller area of United Enterprises land ior the Sphere of Infuence. Mr. Krempl stated this is not true; he was never aware oI that fact. The consultants were told to recommend whatever lands they deemed appropriate." The source o~ this information was my meeting with Daniel Pass and Tony Lettieri on November 21~ 19gt~. I had asked ii any other sphere boundaries~ either larger or smaller~ had been considered. Mr. Lettieri explained that initially the sphere excluded most of Rancho Otay. Earlier this year, Mr. Lettieri was directed to expand the sphere to its present proposed boundaries by the City. "2. The statement states the 2000 year population projected by SANDAG does not include Eastlake II, the Union Oil or the United Enterprises land. Mr. Krempl stated the population figures do include EastLake II and Union Oil. SANDAG did not show the population for United Enterprises since the General Plan for that area is designated as agriculture or open space reserve." Wendy Longley-Cook and I went through the arithmetic with Daniel Pass and William Harshman on November 29, 198# and again with Mr. Pass and George Krempl on December ~, 198z~. In particular, the Telegraph Canyon/Lakes community, within which almost all of EastLake lies, shows a population increase of 8,~25 between 1980 and 2000. EastLake is projected to have a population of about 30,000 and, according to the developer, will be complete by 2000. As for Union Oil, Mr. Pass, at the November 29~ 198~ meeting, estimated that their land in the Eastern Territories community would have ~000 people. This figure is not included in the Sphere projections since population in the Eastern Territories is not considered. Finally, the City of Chula Vista has been aware for some time that the development stance of United Enterprises, Inc. has changed since the SANDAG Series 6 projections were compiled. It should be noted that at no time during our meetings did Mr. Pass or Mr. Krempl disagree with these figures. We do not dispute that Mr. Krempl made the statements at the City Council meeting which the minutes attribute to him. We do, however~ request this letter be entered into the record to correct his misunderstanding and to avoid any £uture misjnterpretation o£ our Statement o£ Facts. Sincerely~ Mark Longicy-Cook President